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• How to prevent Outlook from receiving multiple copies of the same email

  - by martani_net

  This question might be asked already, but it's different from this one. My boss has Outlook 2003, when he synchronize his emails while connecting through the local server (using Exchange I guess) he gets his emails normally. Once he is outside (not connection to our LAN) he gets each email duplicated 3 or 4 times. Does anyone experienced this before? and how can we fix this? Please no links to FAQ pages. For info, we are using Kaspersky anti virus and Windows 2003 server, with windows XP clients. [Update] Actually we have a bunch of 5 or 6 email accounts on Outlook, and only one of them recieve duplicated copies of the same email, all the others are cool. Further more all these email are using the sae service, Gmail for example. [Update 2] I just found out that Outlook is configured to remove emails from the server already, also, some emails exceeds 5 copies! Thank you

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• How to make Outlook Calendar reminders pop up in Windows 7

  - by thursdaysgeek

  I'm just starting to use Windows 7 and I want to know how to make my Outlook reminders pop up and show themselves. They keep opening discretely, quietly as just another Outlook entry on the taskbar. And I keep overlooking them, because they pop up behind everything else. How do I make them less easy to overlook? (Yeah, usually you don't want obnoxious apps that push themselves to the forefront. But there are a few places where I do want that, and Outlook calendar reminders are one of them.)

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• Use Outlook 2007 to connect to mail using active sync protocol

  - by Dan

  Has anyone tried connected outlook(I am running v2007 on Windows 7) to a mail service using the MS Exchange Active Sync protocol? I know it is intended for mobile devices, but to me it looks like it is becoming the latest 'de facto' mail protocol for email/calendar/contact sync'ing due to the iPhone's support for it. I just think it would be an elegant solution to get my lotus notes mail in outlook(my company uses lotus notes with traveler service installed that exposes mail over the active sync protocol so I can currently read my notes mail via iPhone). This solution would probably eliminate the need for all the hacks needed to connect outlook to 'X' mail (Gmail, notes, etc) So, maybe someone out there has tried this or knows how to do it before spend time on more researching this. Thanks!

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• Converting Outlook Express csv adress book and dbx files into Thunderbird on W7

  - by PiotrK

  Recently I changed my OS from XP to W7. I made backup of any Outlook Express messages (the dbx files and adress book as CSV). On W7 I want to import that data into Thunderbird. There is option for importing from Outlook Express, but it is looking for live application data (I can't specify directory with real files myself) and there is no Outlook Express installed on W7 so I can't just import it back to it and then into Thunderbird. How can I import that data into Thunderbird?

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• secure email crashes outlook 2007

  - by Josh

  I have a number of secure emails sent to my outlook 2007 client. most arrive fine and display the prompt with regards to granting access to the certificate and then open. today i received two that when i try and open them they crash outlook. i have tried restarting outlook and my computer. please can you give me some ideas of what it could be or how i can troubleshoot this issue. i am working on Vista Utlimate x64. thanks. Josh

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• New Outlook 2003 message, cursor sometimes goes to body, sometimes goes to "To:" field

  - by normalocity

  I've got an Outlook 2003 client that, when you click on "New message", about half the time the cursor defaults to being in the "body" of the message, and the other half of the time it defaults to the cursor being in the "To:" field. Anyone know why this might be happening? Thought it might be related to having Word set, or not set, to be the default email editor, but that had no effect. Also, this particular user reports that, on their previous machine, it always defaults to the "To:" field. I happen to still have that machine around, unmodified from when it was removed from the, and they are correct - it never goes to the body. I also read that some people had this issue and turned off the "Outlook today" feature to fix it, with mixed results. However, in this case the "Outlook today" feature isn't even turned on.

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• How to change GUI language in Outlook 2007

  - by user1466

  A new guy at work moved in from Denmark, which means that he initially logged in to our Outlook Web Access 2007 from a computer with Danish Windows. As a result, all the objects in the tree-view in Outlook are now in Danish. For example, "Inbox" is called "Indbakke". This prevails, even though he has now logged in locally on his assigned work computer which has English Windows. We're running Exchange 2003, if that matters. How do you change the language of the names of the objects in Outlook 2007? The "Microsoft Office 2007 Language Settings" tool doesn't do this, and I couldn't find anything relevant to this by googling either. In Exchange System Manager there are the "Details Templates" which define these things in different languages, but over on his mailbox there was no configuration option to change which language to use.

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• Move flag for follow of a specific color to a folder in Outlook 2003

  - by Campo

  I have a user request to be able to create a rule that would move an email in outlook 2003 that the user flagged for follow up to a specific folder. That seemed simple enough till he requested that depending on the flag color they were to be moved to a specific folder. Issue is that in outlook 2003 that's not an option when creating a rule. I know that this is very straight forward in outlook 2007 and 2010 and using the categories feature is very convenient as it displays as a list when you right click.... Though in 2003 categories are not so convenient. as an example the user will flag for follow up as so... Red Flag for sales Blue Flag for requests Green Flag for personal They want a rule that will move all items with a red flag to the sales folder, Green flag to the requests folder and so on.... Thank you for your suggestions.

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• Outlook 2007 - Monospace/preformatted quickstyle

  - by joelarson

  In Outlook 2003 I could set a block of text as preformatted, which was mighty handing for emailing code snippets. This prevented line wrapping, and specified that a monospace font be used in whatever email client recieved my email. Now in Outlook 2007, there are at least three problems: 'Plain Text' style (apparently the closest thing to 'preformatted' as a style) is buried beneath about five clicks, and adding it to the quick style gallery and saving the gallery seems to be forgotten (bug?) It uses some fancy Microsoft font 'Consolas' that is not on some of my coworkers machines that use thunderbird It does not appear that there is any way to get it flagged as a monospace font so that other email clients will display it properly. Does anybody know how to quickly set text to 'preformatted' as Outlook 2003, meaning A) use a monospace font B) flag it as monospace for other clients C) avoid hard line breaks?

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• How to make Outlook always show the full email id of a forwarded mail

  - by Firee

  Am currently using Outlook 2013. Several times, when a mail is forwarded to me, i only see the First/Last name of the person in the forwarded mail, not the email id. Is there a way to make Outlook always display the email id. I get these mails from people, who are also using Outlook but different versions. One solution which we have to resort to, is to attach the mail, rather than forward, that way it retains the email address, but this is cumbersome, and I cannot ask everyone to do this. This is similar to this question, but the answer selected does not work for me.

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• Outlook 2010 "forgets" password

  - by Cameron Aziz

  I am running Outlook 2010 on Windows 7 Pro x64 on a domain. Outlook is connecting to exchange, and the username and password should be pulled from my logon credentials. The problem is, about every few hours, outlook "forgets" what my password is. In the taskbar, a caution triangle appears, and in the bottom right hand corner of exchange, a "Needs Password" replaces "Connected to Microsoft Exchange." Simply clicking "Needs Password" fixes the issue, and new messages are downloaded. What could the issue be? What could be timing out? Edit: Also, at times the following window appears: This is my Security Settings

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• Outlook errors w/Craigslist and others

  - by user6202

  Vista Home Basic and Outlook 2007 are all updated and repaired. When attempying to mailto: in CL, etc. by clicking on the users address, I get error 'can't open outlook'. If outlook is open, nothing ever happens. If I right click for gmail the address goes in the wrong field. I didnt notice right away but this happened after an auto update. Help! Thanks in advance. Dave

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• svchost.exe @ 100% disk utilization vs. Outlook.ost

  - by Aszurom

  Vista x32 box with Outlook 2007. Outlook is not running. Hasn't been fired up for several reboots. I stopped WMI service and Windows Search service. Machine is mostly quiet, and then servicehost.exe launches an instance and starts banging away at Outlook.ost file. I can't determine what is causing it. I'm watching it in processmon, and trying to investigate it with preocessexplorer. Not having much luck at figuring out why the machine is so interested in that file. NOTHING is running that should be touching it.

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• How does Outlook handle old recurring reminders?

  - by Zian Choy

  Context: Windows 7 Ultimate 32-bit edition Microsoft Office 2007 Outlook Steps to Reproduce: Make an event that recurs once a week. Wait a week. See that it pops up OK. Wait a month. Notice that it doesn't say that it is a month overdue. Expected Result: The usual note that the reminder is [x] weeks overdue. Actual Result: Something like "6 days overdue". Possible Excaberating Issue: I have many overdue reminders. For the ones that aren't time critical (and all other things being equal), I work by category and age. For example, I do health-related reminders when I'm doing health stuff; if I have 2 health-related reminders, I do the older one first. Big Question: How is Outlook supposed to handle this sort of overdue recurring reminder? Is there any way to get Outlook to act the way I expect it to?

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• Outlook - Out Of Office can't set

  - by derjur

  Exchange 2007, Outlook 2010 Error when setting Out Of Office (Automatic Replies) from Outlook: Your automatic reply settings cannot be displayed because the server is currently unavailable. Try again later. Setting this through OWA works fine. Autodiscover is working, and all addresses are resolvable through DNS. Outlook profile created from scratch. Anonymous access disabled for EWS/OWA (IIS on Exchange box). I'm out of steam for troubleshooting. Any ideas?

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• Gather Outlook/Exchange connection Status responses from script

  - by mrTomahawk

  I'm trying to figure out a way in-which I can remotely gather Outlook = Exchange Connection stats from systems. I know I can have the users Right-click their Outlook icon in the system notification area, and then choose "Connection Status", but I'd really like to be able to poll this information without having to as the user to do anything. I saw this previous post, and I believe what he did is similar to what I'm trying to do we created a VB application that would pull user PTO information from a backend system and send out status emails to each of the users on a monthly basis but I'm trying to do it to gather the connection information from all my sites for certain parts of the day. Ideally I would like to do this via some sort of VBScript code since that is what I'm most familiar with, but I can work with Powershell too. My environment is all Exchange 2003 and Outlook 2003 clients.

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• Keep outlook and Gmail contacts in Sync

  - by CFP

  What free (or better, open source) applications do you know of to keep outlook and Gmail contacts in sync? I need my outlook and Gmail accounts to be in sync, since my phone can only connect to Gmail... I've tried GO Contact Sync, but it won't preserve categories, and I also tried Gcontactsynchbut it seems outdated. Google Apps Sync is only for paying users, and Chapura too. Any application out there that does great sync between gmail and outlook? Thanks! CFP.

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• iCal4j ics file not importing to Outlook 2010

  - by user1770475

  I'm having trouble importing an ics file via the 'internet calendars' option in Outlook. The file is produced, I believe, by a Java applet. When I open the ics file directly within Outlook 2010 it works fine, i.e. click on the link and open the downloaded file with Outlook. I've also validated it online with the validator mentioned in some Stack Overflow posts. However when I subscribe to the link via internet calendars I get the following error: The file "calendar" is not a valid Internet Calendar file I haven't been able to work out what's going wrong here and the error message isn't particularly helpful. Does anyone have any ideas why this isn't working?

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• Outlook connected to exchange does not send email

  - by Thomas de Nooij

  I have multiple machines with Outlook 2010 connected to RackSpace hosted exchange server. Everything works fine, but emails send after a while since outlook started will not leave the outbox. Clicking Send & Receive will display the progress bar at 100% completed with no errors, but is not really finishing. The Cancel All button is still active. The emails in the outbox are bold & italic, so ready to be send. When I close outlook and start it again, the mails are sent immediately without problems. I have tried the following: Checked if there are any third party addins: only Microsoft Add ins Checked if the virus scanner is blocking anything, but McAfee is not doing this. Checked and Repaired the .ost file Increased the server time-out from 30 seconds to 60 seconds Nothing helped. Any suggestions?

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• Outlook Prompting for password from Exchange server in domain environment

  - by jherlitz

  We are running exchange 2007 in a domain environment. We have mostly outlook 2003 clients, but in process of upgrading to outlook 07 over the next couple of weeks. Some users (both 03 & 07) are constantly getting prompted to enter their credentials. The 07 client I was working on this morning states "needs password" in the bottom right corner. It is also speratic, as it will work fine most days but not some other days. The user I was working with this morning, has been working fine. Now it just started up today. I have been googling this, and have found lot's of information, but nothing that has helped yet. A lot of the information out there is for outlook users using a external email account. Being they already logged into the domain, these users should not be prompted for their credentials. Any advice out there?

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• Outlook Replies with Inline Comments

  - by BillN

  I have a user who uses Word as his e-mail editor. Often when replying to an e-mail, he'll insert his comments into the body of the original e-mail. Since he is using Word as the editor, these show as [User Name] Comment Text in a contrasting color. However, some users see the comments in their Outlook, and others do not. I've tried Selecting/DeSelecting Word as the e-mail editor on the recipients, and it does not seem to make a difference. We are using Exchange 2007 with Outlook 2003 and Outlook 2007 clients along with a few Entourage Clients. There does not seem to be a pattern related to which client is used, but Entourage seems to be more likely to have the problem. TIA, Bill

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• Outlook 2010: using signatures stored on network

  - by Gregory MOUSSAT

  With Outlook before the 2010 version, it was possible to specify any path for the signatures. With Outlook 2010, the only way is to use those stored into C:\Documents and Setting\UserName\Local Settings\Application Datas\Microsoft\Signature\ I'd like to point the signatures to a network share. Allowing us to modify the signatures into the share, instead of login on every computers each time we are asked to modify them (and this is quite often because the signatures contain logos about current events). We currently use a script to copy the signatures from the share to the local disk when users login. Question: How to set Outlook 2010 to use signatures outside of the default signature folder ?

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• Outlook Anywhere remote https connection issue

  - by holian

  We have SBS 2003, and we use DYNDNS. We forward dyndns address 443 to local server ip 443 port. mycompany.dyndns.org:443 -- server.mycompany.local:443 In android phone i can check my mails with Outlook Active Snyc. From remote machine i can check my mails in owa (https://mycompany.dyndns.org/exchange) But i can't set up outlook 2013 to remote connect. I installed server.mycompany.local to remote machine trusted cert container, but i got error message: "There is a problem with the proxy server's security certificate. The name on the security certificate is invalid or does not match the name of the target site. Outlook is unable to connect to the proxy server. (Error Code 10)" Is it possible to connect exchange, via dnydns? Whats the problem? Thank you

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• Messages Disappeared from Outlook Sent Folder

  - by Bryan

  Two days ago almost all of the messages in my Microsoft Outlook sent folder disappeared. I say "almost all" because only the messages from the past 2 weeks remain. This led me to believe that they must have been "auto archived," but I can't find an archive file that contains my messages. I've checked the folder where Outlook says it archives messages, but there's not much there. I've changed my settings to prevent Outlook from auto-archiving my messages in the future, but still need the ones that have disappeared. Can anybody help me find my missing messages?

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• Deleting sender from Outlook Safe Senders using GPO?

  - by Hutch

  We're having an external company do a mailshot to our users. The message contains images that are linked rather than embedded in the image (bandwidth isn't an issue). So of course on recent versions of Outlook you're prompted to download the images, not the end of the world, but it would be nice if that didn't happen. There's a bug in the Office/Outlook ADM/ADMX templates that means that a custom list of Safe Senders won't import unless you follow this: http://support.microsoft.com/kb/2252421 Thing is, if I remove an entry from the Safe Senders file, it doesn't seem to remove it from Outlook, which seems odd?

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