Exchange 2003 - Keep user's mailbox but disable account and prevent new emails

Posted by molecule on Server Fault See other posts from Server Fault or by molecule
Published on 2010-03-23T03:08:11Z Indexed on 2010/03/23 3:11 UTC
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exchange-2003

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active-directory

Hi all,

Just wanted to know what's your take on this... A user has left the company but may return in future. I would like to disable his AD account, archive all his emails, keep his mailbox and prevent new emails from being sent to him. What's the "best practice" method of doing this? Please enlighten and thanks in advance.

What I would do:

Reset AD password
Change SMTP address - leading to NDRs if new emails are sent to his/her previous address
Logon as him/her and archive emails
Disable AD account
Hide address from GAL

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