What is the best solution for document archiving?

Posted by Anders Wallenquist on Ask Ubuntu See other posts from Ask Ubuntu or by Anders Wallenquist
Published on 2011-01-27T06:48:27Z Indexed on 2011/02/03 23:34 UTC
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software-recommendation

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document-management

I'm looking for a utility that helps me (and my colleagues) to archive documents in a systematic manner (Like Zeitgeist but permanent).

The utility have to clean-out old document from desktops and store them on a server (as automatic as possible and consistent) maybe from just a few locations (Document directory)
Documents shall be stored on cheap large media for many years to come - hard disk and file system maybe? Easy to maintain and manage for a small organization.
Documents have to be easy to find and restore

One systematic manner could be a directory-structure by year, month, user or user, year, month. Its a plus if documents could be linked to a project, if documents could be search-able and if document could also be mail, IM-discussions not only OpenOffice traditional documents.

Any ideas?

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