Can I split a spreadsheet into multiple files based on a column in Excel 2007?

Posted by geofftnz on Super User See other posts from Super User or by geofftnz
Published on 2009-10-19T03:49:07Z Indexed on 2012/11/28 11:06 UTC
Read the original article Hit count: 374

Filed under:

microsoft-excel

|

excel-2007

Is there a way in Excel to split a large file into a series of smaller ones, based on the contents of a single column?

eg: I have a file of sales data for all sales reps. I need to send them a file to make corrections and send back, but I dont want to send each of them the whole file (because I dont want them changing eachother's data). The file looks something like this:

salesdata.xls

RepName          Customer        ContactEmail
Adam             Cust1           [email protected]
Adam             Cust2           [email protected]
Bob              Cust3           [email protected]
etc...

out of this I need:

salesdata_Adam.xls

RepName          Customer        ContactEmail
Adam             Cust1           [email protected]
Adam             Cust2           [email protected]

and salesdata_Bob.xls

Bob              Cust3           [email protected]

Is there anything built-in to Excel 2007 to do this automatically, or should I break out the VBA?

© Super User or respective owner

Related posts about microsoft-excel

Connecting to Microsoft Excel using Oracle Data Integrator

as seen on Oracle Blogs - Search for 'Oracle Blogs'
The posts in this series assume that you have some level of familiarity with ODI. The concepts of Topology, Data Server, Physical and Logical Architecture are used here assuming that you understand them in the context of ODI. If you need more details on these elements, please refer to the ODI Tutorial… >>> More
Connect Microsoft Excel To SQL Azure Database

as seen on Dot net Slackers - Search for 'Dot net Slackers'
A number of people have found my post about getting started with SQL Azure pretty useful. But, it's all worthless if it doesn't add up to user value. Database are like potential energy in physics-it's a promise that something could be put in motion. Users actually making decisions based on analysis… >>> More
How to code Microsoft Excel "Shift Cells Up" feature in SQL

as seen on Stack Overflow - Search for 'Stack Overflow'
Take a simple table like below: Column Headings: || Agent's Name || Time Logged In || Center || Row 1: Andrew || 12:30 PM || Home Base Row 2: Jeff || 7:00 AM || Virtual Base Row 3: Ryan || 6:30 PM || Test Base Now lets say that a single cell is deleted so the table now looks like this: Column… >>> More
a question on using Microsoft Excel to do data analysis

as seen on Stack Overflow - Search for 'Stack Overflow'
Hello everyone there, Me and my mates have been given an Excel spreasheet,which contains the data of the Census report. The column here corresponds to "Year" (from 2000-2010),the row means "City/Town",the cell is simply the population of a town at a particular year. We are up to doing some analysis… >>> More
Working with PivotTables in Excel

as seen on How to geek - Search for 'How to geek'
PivotTables are one of the most powerful features of Microsoft Excel. They allow large amounts of data to be analyzed and summarized in just a few mouse clicks. In this article, we explore PivotTables, understand what they are, and learn how to create and customize them. Note: This article… >>> More

Related posts about excel-2007

Inserting (jpg) pic inside MS Excel 2007 cell

as seen on Super User - Search for 'Super User'
Is it possible to insert a jpg image INSIDE a cell .... or do cell ONLY excel alphaNum char (or ref) ? >>> More
Conditional formatting using cell styles in Excel 2007?

as seen on Super User - Search for 'Super User'
Excel 2007 has added support for cell styles, which I find very useful. I love it when I can change formatting in one place and the change propagates throughout the spreadsheet. I also love conditional formatting. Can the two be combined? Can I conditionally apply a cell style? >>> More
FileSystemWatcher.Changed fires immediately when Excel 2007 opens XLS file in compatibility mode

as seen on Stack Overflow - Search for 'Stack Overflow'
We use a FileSystemWatcher to monitor documents opened from our Document Management system, and if the user saves the document, we ask if they would also like them updated in our system. We have a problem with XLS files in Excel 2007 (have not verified that the problem does not exist in 2003, but… >>> More
How to use the autocomplete feature for VBA function in Excel 2007 with Excel Add-In

as seen on Super User - Search for 'Super User'
(cloning from question on SO) I created a function in VBA. I want Excel 2007 to show the Autocomplete when writing this function in the cell's Excel. Detail as How to use the autocomplete feature for VBA function in Excel 2007 with Excel Add-In (.xlam)? ps. In Excel 2010, the autocomplete works In… >>> More
Excel 2003 charts not looking right in 2007

as seen on Super User - Search for 'Super User'
I'm not exactly sure this goes here but I don't know where else to look for help. I have some Excel files containing charts made with Excel 2003. When I open the file in Excel 2007 and save it (non 2007) is messes up the charts. However, when in Excel 2007 and I Save as a .xlsx type the charts… >>> More