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  • Installing Office 2010 through group policy without an msi

    - by Ri Caragol
    I have been breaking my head for several days now trying to install Microsoft office 2010 through group policy. Unfortunately Microsoft decided it would be fun to release office without an MSI and so I either Need to create an msi for it or Need to install it through a logon script that would run the setup.exe from a network location. Any advise would be greatlly appreciated. I tried to create a script but even though I double click it and it runs properly, it does not seem to kick in when users log in or when the machine is turned on. Also is there an easy way to create an msi?

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  • Microsoft Basic Office 2007 Activation Keys won't work after re-installing on my Laptop

    - by Rolnik
    So, I've upgraded my hard-drive on my laptop, and proceeded to grab my trusty copper-faced Official MS Office disk to do an install. I have three licenses with the fancy green-blue paper that identifies the license keys. Problem is, that for each of these license keys, when the Office 2007 software asks that I enter the "Product Key" it states: The key is incorrect. Verify that you have the correct key, and then retype it Why would Microsoft want to inhibit/prohibit re-installs on the same machine that the software was initially installed to? Incidentally, the same goofy error happens with each of the three valid product key (activation keys) that I enter.

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  • Microsoft Office 2011 Mac: Reminders don't interact correctly with Spaces or Expose

    - by abeger
    I'm using Microsoft Office 2011 on Snow Leopard. I'm a heavy Spaces user. Whenever Microsoft Office Reminders pops up a reminder, it brings up the reminder in my current screen. However, if I do something else before dismissing the reminder pop-up, I can't easily find the pop-up again: Clicking on the icon in the dock does nothing and the pop-up vanishes when you use Expose. Left with no other choice, I simply end up clicking through each screen, moving windows around to hunt down the pop-up again. Is there any easier way to locate that pop-up? Is there a way to get the pop-up to behave like a normal window?

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  • Installing Office 2010 without through group policy without an msi

    - by Ri Caragol
    I have been breaking my head for several days now trying to install Microsoft office 2010 through group policy. Unfortunately Microsoft decided it would be fun to release office without an MSI and so I either 1) need to create an msi for it or 2) need to install it through a logon script that would run the setup.exe from a network location. Any advise would be greatlly appreciated. I tried to create a script but even though I double click it and it runs properly, it does not seem to kick in when users log in or when the machine is turned on. Also is there an easy way to create an msi? thanks! -Ri

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  • How to Add a Business Card Image to a Signature in Outlook 2013 Without the vCard (.vcf) File

    - by Lori Kaufman
    When you add a business card to a signature, an image of the business card is inserted into the signature and the vCard (.vcf) file is attached. If you don’t want to attach the vCard file, you can insert the image only into your signature. To insert only the image of your business card without the .vcf file, click People on the Navigation Bar at the bottom of the Outlook window. To get a business card image we can use, we must view the contacts in any form other than People, so we can open the full contact editing window. To do this, click on a different view in the Current View section of the Home tab. We chose to view our contacts in the Business Card format. Double-click on your contact in the current view. The full contact editing window displays with an image of the business card on the right. Right-click on the business card image and select Copy Image from the popup menu. To close the contact editing window, click the File tab and click Close in the menu list on the left. NOTE: You can also click the X in the upper, right corner of the contact editing window to close it. To open the signature editor, click the File tab. Click Options in the menu list on the left side of the Account Information screen. On the Outlook Options dialog box, click Mail in the list of options on the left side of the dialog box. On the Mail screen, click Signatures in the Compose messages section. NOTE: You can also access the Signatures and Stationery dialog box from the Message window for new emails and drafts. Click New Email on the Home tab or double-click an email in the Drafts folder to access the Message window. For more information, see our article about assigning a default signature. In the signature editor, right-click and select Paste from the popup menu. The image is inserted into the signature. You can also use this method to copy a business card image for use in other documents and programs. It’s also possible to insert the vCard (.vcf) file into a signature without the image. We’ll cover that topic tomorrow.     

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  • No recent docs listed in Office 2007 on Windows XP Pro

    - by user58094
    Hi, I have Office 2007 installed on a laptop running Windows XP Pro. When I go to open a file in Excel or Word, there is no list of recent documents. On the Options/Advanced page, the "show this number of recent documents" spinner displays 0 but is grayed out so I can't change it. The help page it directs me to describes how to disable the list, but not how to enable it. In Word, it says something about the list being disallowed by Group Policy, but I am not part of any workgroup and, as far as I know, the policies are all uninitialized, so it should be allowed by default. There are recent files listed in MRU keys in the registry. A similar question has been answered, but I believe that only applies to Windows Vista or 7 because the folder mentioned doesn't exist on my system. Instead, the folder "%APPDATA%\Microsoft\Office\Recent" contains shortcuts to recent docs for both Excel and Word. Any other ideas? Thanks.

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  • There is a problem with the Office database

    - by RomanT
    After a TimeMachine restore; office 2011 is having kittens over permissions it would seem. Having attempted a 'repair' out of Disk Utility, am still seeing: 'there is a problem with the Office database' upon startup. After which Word/Excel work without issues. Outlook on the other hand won't even start. Given the obvious message here "You do not have write access to the Outlook application folder" - where is the DB located to check?! Ideas ? Thank you

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  • Exchange 2010 sending old Out of Office message

    - by Tatas
    We are just about done with our migration from Exchange 2003 to 2010. I have a user who has been migrated to the new system that is now out on medical leave. He has gone into OWA and set up his Out of Office notification. The good news is that an Out of Office message is sent, the bad news is that it appears to be sending an old outdated message from back when the user was on Exchange 2003, and not honoring the new message set up in OWA. The user has also tried setting this up in Outlook 2010 as well with the same behavior. I have a feeling that this is related to the old public folders (didn't they contain OOF messages?) still lingering around our Exchange org. Any ideas?

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  • The New Face of SEO - It Has Taken on a New Role

    As little as just a few years ago, SEO referred to the service of making sure your website code was up to standard and that all of the necessary page elements were in place so your website could effectively communicate with the search engines. Back then, a Search Engine Optimisation consultant optimised your site and submitted it to the search engines and you were off to the races.

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  • Intonation issues in office 2007 and internet explorer

    - by Souvlaki
    We were brought a laptop with Windows 7 Home Premium setup for greek language speakers. The installed languages and keyboards are: English (US), as default, and Greek. There is also installed Microsoft Office 2007 greek and Internet Explorer 9.0.8112.16421 greek. When the user tries to write intonated letters such as "?, ?" in office or the IE, instead of the correct letter the result is: ``a and not ? Do you need any other information on the system or what are the suggestions to search for the cause of this problem?

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  • Add Hotmail & Live Email Accounts to Outlook 2010

    - by Matthew Guay
    Microsoft has recently been promoting upcoming updates to their Hotmail service, promising to make it an even better webmail service. But Microsoft’s revamped Outlook 2010 is already here. Here’s how to integrate Hotmail with Outlook. Outlook 2010 works with a wide variety of email accounts, including POP3, IMAP, and Exchange accounts.  The only problem with POP3 and IMAP accounts is that they only sync email, but not your calendar and contacts like Exchange does.  Hotmail, however, lets you sync your email, contacts, and calendar with Outlook with the Hotmail Connector.  This lets you keep all of your PIM data accessible from everywhere.  Let’s look at how we can set this up on our account. Getting Started The easiest way to add Hotmail to Outlook is to first install the Outlook Hotmail Connector (link below).  Make sure Outlook is closed first, and then proceed with the installation as usual. If you enter your Hotmail account into the New Account setup in Outlook before installing the Hotmail Connector, Outlook will prompt you to download the Hotmail Connector.  However, you’ll have to exit Outlook before you can install the Connector, and then will have to re-enter your information when you restart Outlook, so it’s easier to just install it first. Add Your Hotmail Account to Outlook Now you’re ready to add your Hotmail account to Outlook.  If this is the first time you’ve run Outlook 2010, you’ll be greeted with the following screen.  Click Next to proceed with setup. Then select Yes and click Next again. If you’ve already got an email account setup in Outlook, you can add a new account by clicking File and then selecting Add account. Now, enter your Hotmail account information, and click Next. Outlook will search for your account settings and automatically setup your account with the Hotmail connector we previously installed. If you entered your password incorrectly previously, you may see the following popup.  Re-enter your password and click OK, and Outlook will re-verify your settings. Once everything’s finished and setup, you’ll see the following completion screen.  Click Finish to complete the setup and check out your Hotmail in Outlook. Welcome to your Hotmail account in Outlook 2010.  You’ll notice a small notification at the bottom of the window notifying you that you’re connected to Windows Live Hotmail.  Now your email will synchronize with your Hotmail account, and your Outlook calendar and contacts will be synced with your Live calendar and contacts, respectively.  This is the closest you can get to full Exchange without an Exchange account, and in our experience it works great.  In fact, Hotmail Sync seems to work faster than IMAP sync for us. Setup Hotmail With POP3 Access If you need to access your Hotmail email account but don’t want to install the Outlook Connector, then you can add it with POP3 sync.  We recommend going with the Outlook Connector for the best experience, but if you can’t install it (eg. you’re not allowed to install applications on your work PC) then this is a good alternative. To do this, follow our tutorial on setting up a Gmail POP3 account in Outlook. Although the article concentrates on Gmail, the settings are essentially the same. The only thing you’ll want to change is the Incoming and Outgoing mail server. Incoming mail server – pop3.live.com Outgoing mail server – smtp.live.com User name – your Hotmail or Live email address Incoming Server (POP3) – 995 Outgoing Server (SMTP) – 587 Also, check This server requires and encrypted connection Just as in the Gmail example, select TLS for the type of encrypted connection.  Then, on the bottom, make sure to uncheck the box to Remove messages from the server after a number of days.  This way your messages will still be accessible from your Hotmail account online. Conclusion Even though Hotmail is generally not as popular as Gmail, it works great with Outlook integration.  If you’re a heavy user of Windows Live services, or want to try them out, Outlook Connector is the easiest way to keep your desktop activity synced with the cloud.  If you’re just one of the millions of Hotmail users who want to access their old Hotmail account alongside their other accounts, this method works great for you too. If you’re using Outlook 2003 or 2007, check out our article on using Hotmail from Microsoft Outlook. Links Download Outlook Hotmail Connector 32-bit Download Outlook Hotmail Connector 64-bit – note, only for users of Office 2010 x64 Similar Articles Productive Geek Tips Use Hotmail from Microsoft OutlookHow to add any POP3 Email Account to HotmailHow to Send and Receive Hotmail from Your Gmail AccountAdd Your Gmail To Windows Live MailManage Your Windows Live Account in Google Chrome TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips VMware Workstation 7 Acronis Online Backup DVDFab 6 Revo Uninstaller Pro Creating a Password Reset Disk in Windows Bypass Waiting Time On Customer Service Calls With Lucyphone MELTUP – "The Beginning Of US Currency Crisis And Hyperinflation" Enable or Disable the Task Manager Using TaskMgrED Explorer++ is a Worthy Windows Explorer Alternative Error Goblin Explains Windows Error Codes

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  • What do I do with this error I get when uninstalling Microsoft Office 2007?

    - by Solitario
    I am on a study to create an add-in in outlook using Visual Studio 2010. But as I had Microsoft Office 2007 it was showing an error while debugging. So, I thought of installing Microsoft Office 2010, after installation of Microsoft office 2010 only I noticed that I haven't uninstalled the Office 2007. While attempting to uninstall Microsoft Office 2007 it shows a dialog box saying, The Language of this installation package is not supported by your system. What might be the problem and how could I uninstall Office 2007? Is there any possibility that I could go on continue my work without uninstalling Office 2007?

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  • Add Your Gmail Account to Outlook 2010 using POP

    - by Matthew Guay
    Are you excited about the latest version of Outlook, and want to get it setup with your Gmail accounts?  Here’s how you can easily add your Gmail account using POP to Outlook 2010. Getting Started Log into your Gmail account an go to your settings page. Under the Forwarding and POP/IMAP tab make sure POP is enabled.  You can choose to enable POP access for all new mail that arrives from now on, or for all mail in your Gmail account.  On the second option, we suggest you chose keep Gmail’s copy in the Inbox so you can still access your emails on the Gmail server.   Add Your Account to Outlook 2010 If you haven’t run Outlook 2010 yet, click Next to start setup and add your email account. Select Yes to add an email account to Outlook.  Now you’re ready to start entering your settings to access your email. Or, if you’ve already been using Outlook and want to add a new POP account, click File and then select Add Account under Account Information.   Outlook 2010 can often automatically find and configure your account with just your email address and password, so enter these and click Next to let Outlook try to set it up automatically. Outlook will now scan for the settings for your email account. If Outlook was able to find settings and configure your account automatically, you’ll see this success screen.  Depending on your setup, Gmail is automatically setup, but sometimes it fails to find the settings.  If this is the case, we’ll go back and manually configure it. Manually Configure Outlook for Gmail Back at the account setup screen, select Manually configure server settings or additional server types and click Next. Select Internet E-mail and then click Next. Enter your username, email address, and log in information. Under Server information enter in the following: Account Type: POP3 Incoming mail server: pop.gmail.com Outgoing mail server: smtp.gmail.com Make sure to check Remember password so you don’t have to enter it every time. After that data is entered in, click on the More Settings button. Select the Outgoing Server tab, and check My outgoing server (SMTP) requires authentication.  Verify Use same settings as my incoming mail server is marked as well. Next select the Advanced tab and enter the following information: Incoming Server (POP3): 995 Outgoing server (SMTP): 587 Check This server requires an encrypted connection (SSL) Set Use the following type of encrypted connection to TLS You also might want to uncheck the box to Remove messages from the server after a number of days.  This way your messages will still be accessible from Gmail online. Click OK to close the window, and then click Next to finish setting up the account.  Outlook will test your account settings to make sure everything will work; click Close when this is finished. Provided everything was entered in correctly, you’ll be greeted with a successful setup message…click Finish.   Gmail will be all ready to sync with Outlook 2010.  Enjoy your Gmail account in Outlook, complete with fast indexed searching, conversation view, and more! Conclusion Adding Gmail using the POP setting to Outlook 2010 is usually easy and only takes a few steps.  Even if you have to enter your settings manually, it is still a fairly simple process. You can add multiple email accounts using POP3 if you wish, and if you’d like to sync IMAP accounts, check out our tutorial on setting up Gmail using IMAP in Outlook 2010. Similar Articles Productive Geek Tips Add Your Gmail To Windows Live MailAdd Your Gmail Account to Outlook 2007Use Gmail IMAP in Microsoft Outlook 2007Figure out which Online accounts are selling your email to spammersAdd Your Gmail Account to Outlook 2010 Using IMAP TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips VMware Workstation 7 Acronis Online Backup DVDFab 6 Revo Uninstaller Pro Bypass Waiting Time On Customer Service Calls With Lucyphone MELTUP – "The Beginning Of US Currency Crisis And Hyperinflation" Enable or Disable the Task Manager Using TaskMgrED Explorer++ is a Worthy Windows Explorer Alternative Error Goblin Explains Windows Error Codes Twelve must-have Google Chrome plugins

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  • How to Total Rows and Columns in a Word 2013 Table

    - by Lori Kaufman
    If you’re working in Word and you need to total values in a table, you can do so without having to enter the data into Excel and then copy and paste it into Word. Word can do simple calculations such as summing, multiplying, and averaging. NOTE: When you add new rows or columns of values to a table in Word, the formulas will not automatically update. To update a formula, right-click on the formula and choose Update Field from the popup menu. To enter a formula into a cell in a table, put the cursor in the cell and click the Layout tab under Table Tools.     

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  • VLOOKUP in Excel, part 2: Using VLOOKUP without a database

    - by Mark Virtue
    In a recent article, we introduced the Excel function called VLOOKUP and explained how it could be used to retrieve information from a database into a cell in a local worksheet.  In that article we mentioned that there were two uses for VLOOKUP, and only one of them dealt with querying databases.  In this article, the second and final in the VLOOKUP series, we examine this other, lesser known use for the VLOOKUP function. If you haven’t already done so, please read the first VLOOKUP article – this article will assume that many of the concepts explained in that article are already known to the reader. When working with databases, VLOOKUP is passed a “unique identifier” that serves to identify which data record we wish to find in the database (e.g. a product code or customer ID).  This unique identifier must exist in the database, otherwise VLOOKUP returns us an error.  In this article, we will examine a way of using VLOOKUP where the identifier doesn’t need to exist in the database at all.  It’s almost as if VLOOKUP can adopt a “near enough is good enough” approach to returning the data we’re looking for.  In certain circumstances, this is exactly what we need. We will illustrate this article with a real-world example – that of calculating the commissions that are generated on a set of sales figures.  We will start with a very simple scenario, and then progressively make it more complex, until the only rational solution to the problem is to use VLOOKUP.  The initial scenario in our fictitious company works like this:  If a salesperson creates more than $30,000 worth of sales in a given year, the commission they earn on those sales is 30%.  Otherwise their commission is only 20%.  So far this is a pretty simple worksheet: To use this worksheet, the salesperson enters their sales figures in cell B1, and the formula in cell B2 calculates the correct commission rate they are entitled to receive, which is used in cell B3 to calculate the total commission that the salesperson is owed (which is a simple multiplication of B1 and B2). The cell B2 contains the only interesting part of this worksheet – the formula for deciding which commission rate to use: the one below the threshold of $30,000, or the one above the threshold.  This formula makes use of the Excel function called IF.  For those readers that are not familiar with IF, it works like this: IF(condition,value if true,value if false) Where the condition is an expression that evaluates to either true or false.  In the example above, the condition is the expression B1<B5, which can be read as “Is B1 less than B5?”, or, put another way, “Are the total sales less than the threshold”.  If the answer to this question is “yes” (true), then we use the value if true parameter of the function, namely B6 in this case – the commission rate if the sales total was below the threshold.  If the answer to the question is “no” (false), then we use the value if false parameter of the function, namely B7 in this case – the commission rate if the sales total was above the threshold. As you can see, using a sales total of $20,000 gives us a commission rate of 20% in cell B2.  If we enter a value of $40,000, we get a different commission rate: So our spreadsheet is working. Let’s make it more complex.  Let’s introduce a second threshold:  If the salesperson earns more than $40,000, then their commission rate increases to 40%: Easy enough to understand in the real world, but in cell B2 our formula is getting more complex.  If you look closely at the formula, you’ll see that the third parameter of the original IF function (the value if false) is now an entire IF function in its own right.  This is called a nested function (a function within a function).  It’s perfectly valid in Excel (it even works!), but it’s harder to read and understand. We’re not going to go into the nuts and bolts of how and why this works, nor will we examine the nuances of nested functions.  This is a tutorial on VLOOKUP, not on Excel in general. Anyway, it gets worse!  What about when we decide that if they earn more than $50,000 then they’re entitled to 50% commission, and if they earn more than $60,000 then they’re entitled to 60% commission? Now the formula in cell B2, while correct, has become virtually unreadable.  No-one should have to write formulae where the functions are nested four levels deep!  Surely there must be a simpler way? There certainly is.  VLOOKUP to the rescue! Let’s redesign the worksheet a bit.  We’ll keep all the same figures, but organize it in a new way, a more tabular way: Take a moment and verify for yourself that the new Rate Table works exactly the same as the series of thresholds above. Conceptually, what we’re about to do is use VLOOKUP to look up the salesperson’s sales total (from B1) in the rate table and return to us the corresponding commission rate.  Note that the salesperson may have indeed created sales that are not one of the five values in the rate table ($0, $30,000, $40,000, $50,000 or $60,000).  They may have created sales of $34,988.  It’s important to note that $34,988 does not appear in the rate table.  Let’s see if VLOOKUP can solve our problem anyway… We select cell B2 (the location we want to put our formula), and then insert the VLOOKUP function from the Formulas tab: The Function Arguments box for VLOOKUP appears.  We fill in the arguments (parameters) one by one, starting with the Lookup_value, which is, in this case, the sales total from cell B1.  We place the cursor in the Lookup_value field and then click once on cell B1: Next we need to specify to VLOOKUP what table to lookup this data in.  In this example, it’s the rate table, of course.  We place the cursor in the Table_array field, and then highlight the entire rate table – excluding the headings: Next we must specify which column in the table contains the information we want our formula to return to us.  In this case we want the commission rate, which is found in the second column in the table, so we therefore enter a 2 into the Col_index_num field: Finally we enter a value in the Range_lookup field. Important:  It is the use of this field that differentiates the two ways of using VLOOKUP.  To use VLOOKUP with a database, this final parameter, Range_lookup, must always be set to FALSE, but with this other use of VLOOKUP, we must either leave it blank or enter a value of TRUE.  When using VLOOKUP, it is vital that you make the correct choice for this final parameter. To be explicit, we will enter a value of true in the Range_lookup field.  It would also be fine to leave it blank, as this is the default value: We have completed all the parameters.  We now click the OK button, and Excel builds our VLOOKUP formula for us: If we experiment with a few different sales total amounts, we can satisfy ourselves that the formula is working. Conclusion In the “database” version of VLOOKUP, where the Range_lookup parameter is FALSE, the value passed in the first parameter (Lookup_value) must be present in the database.  In other words, we’re looking for an exact match. But in this other use of VLOOKUP, we are not necessarily looking for an exact match.  In this case, “near enough is good enough”.  But what do we mean by “near enough”?  Let’s use an example:  When searching for a commission rate on a sales total of $34,988, our VLOOKUP formula will return us a value of 30%, which is the correct answer.  Why did it choose the row in the table containing 30% ?  What, in fact, does “near enough” mean in this case?  Let’s be precise: When Range_lookup is set to TRUE (or omitted), VLOOKUP will look in column 1 and match the highest value that is not greater than the Lookup_value parameter. It’s also important to note that for this system to work, the table must be sorted in ascending order on column 1! If you would like to practice with VLOOKUP, the sample file illustrated in this article can be downloaded from here. Similar Articles Productive Geek Tips Using VLOOKUP in ExcelImport Microsoft Access Data Into ExcelImport an Access Database into ExcelCopy a Group of Cells in Excel 2007 to the Clipboard as an ImageShare Access Data with Excel in Office 2010 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Quickly Schedule Meetings With NeedtoMeet Share Flickr Photos On Facebook Automatically Are You Blocked On Gtalk? Find out Discover Latest Android Apps On AppBrain The Ultimate Guide For YouTube Lovers Will it Blend? iPad Edition

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  • How to Export Multiple Contacts in Outlook 2013 to Multiple vCards or a Single vCard

    - by Lori Kaufman
    We’ve shown you how to export a contact to and import a contact from a vCard (.vcf) file. However, what if you want to export multiple contacts at the same time to multiple vCard files or even a single vCard file? Outlook doesn’t allow you to directly export all your contacts as vCard files or as a single vCard file, but there is a way to accomplish both tasks. Export Multiple Contacts to Multiple vCard Files Outlook allows you to forward contact information as a vCard. You can also select multiple contacts and forward them all at once. This feature allows you to indirectly export multiple contacts at once to multiple vCard files. Click the People tab to access your contacts. Select all the contacts you want to export using the Shift and Ctrl keys as needed. Select Contacts the same way you would select files in Windows Explorer. Click Forward Contact in the Share section on the Home tab and select As a Business Card from the drop-down menu. The selected contacts attached to a new email message as .vcf files. To select all the attached .vcf files, right-click in the Attached box and select Select All from the popup menu. Make sure the folder to which you want to export the contacts is open in Windows Explorer. Drag the selected attached .vcf files from the new email message to the open folder in Windows Explorer. A .vcf file is created for each contact you selected and dragged to the folder. You can close the Message window by clicking on the X in the upper, right corner of the window. NOTE: You can also close the Message window by clicking the File tab. Then, click the Close option on the left. Because you already have your .vcf files, you don’t need to save or send the message, so click No when asked if you want to save your changes. If it turns out that a draft of your message was saved, the following message displays. Click No to delete the draft. Export Multiple Contacts to a Single vCard (.vcf) File If you would rather export your contacts to a single vCard (.vcf) File, there is a way to do this using Gmail. We’ll export the contacts from Outlook as a .csv file and then use Gmail to convert the .csv file to a .vcf file. Select the contacts you want to export on the People page and click the File tab. On the Account Information screen, click Open & Export in the list on the left. On the Open screen, click Import/Export. The Import and Export Wizard displays. Select Export to a file from the Choose an action to perform list and click Next. In the Create a file of type box, select Comma Separated Values. Click Next. Contacts should be already selected in the Select folder to export from box. If not, select it. Click Next. Click Browse to the right of the Save exported file as box. Navigate to the folder to which you want to export the .csv file. Enter a name for the file in the File name edit box, keeping the .csv extension. The path you selected is entered into the Save exported file as edit box. Click Next. The final screen of the Export to a File dialog box displays listing the action to be performed. Click Finish to begin the export process. Once the export process is finished, you will see the .csv file in the folder in Windows Explorer. Now, we will import the .csv file into Gmail. Go to Gmail and sign in to your account. Click Gmal in the upper, left corner of the main page and select Contacts from the drop-down menu. On the Contacts page, click More above your list of contacts and select Import from the drop-down menu. Click Browse on the Import contacts dialog box that displays. Navigate to the folder in which you saved the .csv file and select the file. Click Open. Click Import on the Import contacts dialog box. A screen displays listing the contacts you imported, but not yet merged into your main Gmail contacts list. Select the contacts you imported. NOTE: The contacts you imported may be the only contacts in this list. If that’s the case, they all should be automatically selected. Click More and select Export from the drop-down menu. On the Export contacts dialog box, select Selected contacts to indicate which contacts you want to export. NOTE: We could have selected The group Imported 10/10/13 because that contains the same two contacts as the Selected contacts. Select vCard format for the export format. Click Export. Gmail creates a contacts.vcf file containing the selected contacts and asks you whether you want to open the file with Outlook or save the file. To save the file, select the Save File option and click OK. Navigate to the folder in which you want to save the contacts.vcf file, change the name of the file in the File name edit box, if desired, and click Save. The .vcf file is saved to the selected directory and contains all the contacts you exported from Outlook. This could be used as a way to backup your contacts in one file. You could also backup the .csv file. However, if you have a lot of contacts you will probably find that the .vcf file is smaller. We only exported two contacts, and our .csv file was 2 KB, while the .vcf file was 1 KB. We will be showing you how to import multiple contacts from a single .vcf file into Outlook soon.     

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  • How to Transpose Rows and Columns in Excel 2013

    - by Lori Kaufman
    You’ve setup your worksheet with all your row and column headings and you’ve entered all your data. Then, you discover that it would look better if the rows were the columns and the columns were the rows. How do you accomplish this easily? There is an easy way to convert your rows to columns and vice versa using the Transpose feature in Excel. We’ll show you how. Select the cells containing the headings and data you want to transpose. Click Copy or press Ctrl + C. Click in a blank cell on the spreadsheet. This cell will be the top, left corner of the new table of data. Click the down arrow on the Paste button and select Paste Special from the drop-down menu. On the Paste Special dialog box, select the Transpose check box so there is a check mark in the box and click OK. The rows become the columns and the columns become the rows. The original set of data still exists. You can select those cells and delete the headings and data, if desired. Isn’t that a lot easier and faster than retyping all your data?     

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  • Using VLOOKUP in Excel

    - by Mark Virtue
    VLOOKUP is one of Excel’s most useful functions, and it’s also one of the least understood.  In this article, we demystify VLOOKUP by way of a real-life example.  We’ll create a usable Invoice Template for a fictitious company. So what is VLOOKUP?  Well, of course it’s an Excel function.  This article will assume that the reader already has a passing understanding of Excel functions, and can use basic functions such as SUM, AVERAGE, and TODAY.  In its most common usage, VLOOKUP is a database function, meaning that it works with database tables – or more simply, lists of things in an Excel worksheet.  What sort of things?   Well, any sort of thing.  You may have a worksheet that contains a list of employees, or products, or customers, or CDs in your CD collection, or stars in the night sky.  It doesn’t really matter. Here’s an example of a list, or database.  In this case it’s a list of products that our fictitious company sells: Usually lists like this have some sort of unique identifier for each item in the list.  In this case, the unique identifier is in the “Item Code” column.  Note:  For the VLOOKUP function to work with a database/list, that list must have a column containing the unique identifier (or “key”, or “ID”), and that column must be the first column in the table.  Our sample database above satisfies this criterion. The hardest part of using VLOOKUP is understanding exactly what it’s for.  So let’s see if we can get that clear first: VLOOKUP retrieves information from a database/list based on a supplied instance of the unique identifier. Put another way, if you put the VLOOKUP function into a cell and pass it one of the unique identifiers from your database, it will return you one of the pieces of information associated with that unique identifier.  In the example above, you would pass VLOOKUP an item code, and it would return to you either the corresponding item’s description, its price, or its availability (its “In stock” quantity).  Which of these pieces of information will it pass you back?  Well, you get to decide this when you’re creating the formula. If all you need is one piece of information from the database, it would be a lot of trouble to go to to construct a formula with a VLOOKUP function in it.  Typically you would use this sort of functionality in a reusable spreadsheet, such as a template.  Each time someone enters a valid item code, the system would retrieve all the necessary information about the corresponding item. Let’s create an example of this:  An Invoice Template that we can reuse over and over in our fictitious company. First we start Excel… …and we create ourselves a blank invoice: This is how it’s going to work:  The person using the invoice template will fill in a series of item codes in column “A”, and the system will retrieve each item’s description and price, which will be used to calculate the line total for each item (assuming we enter a valid quantity). For the purposes of keeping this example simple, we will locate the product database on a separate sheet in the same workbook: In reality, it’s more likely that the product database would be located in a separate workbook.  It makes little difference to the VLOOKUP function, which doesn’t really care if the database is located on the same sheet, a different sheet, or a completely different workbook. In order to test the VLOOKUP formula we’re about to write, we first enter a valid item code into cell A11: Next, we move the active cell to the cell in which we want information retrieved from the database by VLOOKUP to be stored.  Interestingly, this is the step that most people get wrong.  To explain further:  We are about to create a VLOOKUP formula that will retrieve the description that corresponds to the item code in cell A11.  Where do we want this description put when we get it?  In cell B11, of course.  So that’s where we write the VLOOKUP formula – in cell B11. Select cell B11: We need to locate the list of all available functions that Excel has to offer, so that we can choose VLOOKUP and get some assistance in completing the formula.  This is found by first clicking the Formulas tab, and then clicking Insert Function:   A box appears that allows us to select any of the functions available in Excel.  To find the one we’re looking for, we could type a search term like “lookup” (because the function we’re interested in is a lookup function).  The system would return us a list of all lookup-related functions in Excel.  VLOOKUP is the second one in the list.  Select it an click OK… The Function Arguments box appears, prompting us for all the arguments (or parameters) needed in order to complete the VLOOKUP function.  You can think of this box as the function is asking us the following questions: What unique identifier are you looking up in the database? Where is the database? Which piece of information from the database, associated with the unique identifier, do you wish to have retrieved for you? The first three arguments are shown in bold, indicating that they are mandatory arguments (the VLOOKUP function is incomplete without them and will not return a valid value).  The fourth argument is not bold, meaning that it’s optional:   We will complete the arguments in order, top to bottom. The first argument we need to complete is the Lookup_value argument.  The function needs us to tell it where to find the unique identifier (the item code in this case) that it should be retuning the description of.  We must select the item code we entered earlier (in A11). Click on the selector icon to the right of the first argument: Then click once on the cell containing the item code (A11), and press Enter: The value of “A11” is inserted into the first argument. Now we need to enter a value for the Table_array argument.  In other words, we need to tell VLOOKUP where to find the database/list.  Click on the selector icon next to the second argument: Now locate the database/list and select the entire list – not including the header line.  The database is located on a separate worksheet, so we first click on that worksheet tab: Next we select the entire database, not including the header line: …and press Enter.  The range of cells that represents the database (in this case “’Product Database’!A2:D7”) is entered automatically for us into the second argument. Now we need to enter the third argument, Col_index_num.  We use this argument to specify to VLOOKUP which piece of information from the database, associate with our item code in A11, we wish to have returned to us.  In this particular example, we wish to have the item’s description returned to us.  If you look on the database worksheet, you’ll notice that the “Description” column is the second column in the database.  This means that we must enter a value of “2” into the Col_index_num box: It is important to note that that we are not entering a “2” here because the “Description” column is in the B column on that worksheet.  If the database happened to start in column K of the worksheet, we would still enter a “2” in this field. Finally, we need to decide whether to enter a value into the final VLOOKUP argument, Range_lookup.  This argument requires either a true or false value, or it should be left blank.  When using VLOOKUP with databases (as is true 90% of the time), then the way to decide what to put in this argument can be thought of as follows: If the first column of the database (the column that contains the unique identifiers) is sorted alphabetically/numerically in ascending order, then it’s possible to enter a value of true into this argument, or leave it blank. If the first column of the database is not sorted, or it’s sorted in descending order, then you must enter a value of false into this argument As the first column of our database is not sorted, we enter false into this argument: That’s it!  We’ve entered all the information required for VLOOKUP to return the value we need.  Click the OK button and notice that the description corresponding to item code “R99245” has been correctly entered into cell B11: The formula that was created for us looks like this: If we enter a different item code into cell A11, we will begin to see the power of the VLOOKUP function:  The description cell changes to match the new item code: We can perform a similar set of steps to get the item’s price returned into cell E11.  Note that the new formula must be created in cell E11.  The result will look like this: …and the formula will look like this: Note that the only difference between the two formulae is the third argument (Col_index_num) has changed from a “2” to a “3” (because we want data retrieved from the 3rd column in the database). If we decided to buy 2 of these items, we would enter a “2” into cell D11.  We would then enter a simple formula into cell F11 to get the line total: =D11*E11 …which looks like this… Completing the Invoice Template We’ve learned a lot about VLOOKUP so far.  In fact, we’ve learned all we’re going to learn in this article.  It’s important to note that VLOOKUP can be used in other circumstances besides databases.  This is less common, and may be covered in future How-To Geek articles. Our invoice template is not yet complete.  In order to complete it, we would do the following: We would remove the sample item code from cell A11 and the “2” from cell D11.  This will cause our newly created VLOOKUP formulae to display error messages: We can remedy this by judicious use of Excel’s IF() and ISBLANK() functions.  We change our formula from this…       =VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) We would copy the formulas in cells B11, E11 and F11 down to the remainder of the item rows of the invoice.  Note that if we do this, the resulting formulas will no longer correctly refer to the database table.  We could fix this by changing the cell references for the database to absolute cell references.  Alternatively – and even better – we could create a range name for the entire product database (such as “Products”), and use this range name instead of the cell references.  The formula would change from this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,Products,2,FALSE)) …and then copy the formulas down to the rest of the invoice item rows. We would probably “lock” the cells that contain our formulae (or rather unlock the other cells), and then protect the worksheet, in order to ensure that our carefully constructed formulae are not accidentally overwritten when someone comes to fill in the invoice. We would save the file as a template, so that it could be reused by everyone in our company If we were feeling really clever, we would create a database of all our customers in another worksheet, and then use the customer ID entered in cell F5 to automatically fill in the customer’s name and address in cells B6, B7 and B8. If you would like to practice with VLOOKUP, or simply see our resulting Invoice Template, it can be downloaded from here. Similar Articles Productive Geek Tips Make Excel 2007 Print Gridlines In Workbook FileMake Excel 2007 Always Save in Excel 2003 FormatConvert Older Excel Documents to Excel 2007 FormatImport Microsoft Access Data Into ExcelChange the Default Font in Excel 2007 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Classic Cinema Online offers 100’s of OnDemand Movies OutSync will Sync Photos of your Friends on Facebook and Outlook Windows 7 Easter Theme YoWindoW, a real time weather screensaver Optimize your computer the Microsoft way Stormpulse provides slick, real time weather data

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  • View Your Google Calendar in Outlook 2010

    - by Mysticgeek
    Google Calendar is a great way to share appointments, and synchronize your schedule with others. Here we show you how to view your Google Calendar in Outlook 2010 too. Google Calendar Log into the Google Calendar and under My Calendars click on Settings. Now click on the calendar you want to view in Outlook. Scroll down the page and click on the ICAL button from the Private Address section, or Calendar Address if it’s a public calendar…then copy the address to your clipboard. Outlook 2010 Open up your Outlook calendar, click the Home tab on the Ribbon, and under Manage Calendars click on Open Calendar \ From Internet… Now enter the link location into the New Internet Calendar field then click OK. Click Yes to the dialog box that comes up verifying you want to subscribe to it.   If you want more subscription options click on the Advanced button. Here you can name the folder, type in a description, and choose if you want to download attachments. That is all there is to it! Now you will be able to view your Google Calendar in Outlook 2010. You’ll also be able to view your local computer and the Google Calendar side by side… Keep in mind that this only gives you the ability to view the Google Calendar…it’s read-only. Any changes you make on the Google Calendar site will show up when you do a send/receive. If live out of Outlook during the day, you might want the ability to view what is going on with your Google Calendar(s) as well. If you’re an Outlook 2007 user, check out our article on how to view your Google Calendar in Outlook 2007. Similar Articles Productive Geek Tips View Your Google Calendar in Outlook 2007Overlay Calendars in Outlook 2007 (like Google Calendar does)Sync Your Outlook and Google Calendar with Google Calendar SyncDisplay your Google Calendar in Windows CalendarEasily Add All Holidays To The Calendar in Outlook 2003 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Xobni Plus for Outlook All My Movies 5.9 CloudBerry Online Backup 1.5 for Windows Home Server Snagit 10 Create More Bookmark Toolbars in Firefox Easily Filevo is a Cool File Hosting & Sharing Site Get a free copy of WinUtilities Pro 2010 World Cup Schedule Boot Snooze – Reboot and then Standby or Hibernate Customize Everything Related to Dates, Times, Currency and Measurement in Windows 7

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  • How to Modify a Signature for Use in Plain Text Emails in Outlook 2013

    - by Lori Kaufman
    If you’ve created a signature with an image, links, text formatting, or special characters, the signature will not look the same in plain text formatted emails as it does in HTML format. As the name suggests, Plain Text does not support any type of formatting. For example, if you include an image in your signature, as shown below, the plain text version will be blank. Active links in HTML signatures will be converted to just the text of the link in plain text emails. The How-To Geek link in the image below will become simply How-To Geek and will look like the rest of the text in the signature. The same thing is true in the following example. The active links are stripped from the text. The picture of the envelope that was inserted using the Wingdings font will only display as the plain text character associated with it. There are times you may need to send email in Plain Text format, but still include your signature. You can edit the plain text version of your signature to make it look good in plain text emails by manually editing the text file. To do this, click the File tab. Click Options in the menu list on the left side of the Account Information screen. On the Outlook Options dialog box, click Mail in the list of options on the left side of the dialog box. In the Compose messages section, press and hold the Ctrl key and click the Signatures button. This opens the Signatures folder containing the files used to insert signatures into emails. The .txt file version of each signature is used when inserting a signature into a plain text email. Double-click on a .txt file for the signature you want to edit to open it in Notepad, or your default text editor. Notice that the links on “How-To Geek” and “Email me” are gone and the envelope typed using the Wingdings font was converted to an “H.” Edit the text file to remove extra characters, replace images, and provide full web and email links. Save the text file. Create a new mail message and select the edited signature, if it’s not the default signature for the current email account. To convert the email to plain text, click the Format Text tab and click Plain Text in the Format section. The Microsoft Outlook Compatibility Checker displays telling you that Formatted text will become plain text. Click Continue. The HTML version of your signature is converted to the plain text version. NOTE: You should make a backup of the .txt signature file you edited, as this file will change again when you change your signature in the Signature Editor.     

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  • How to Export a Contact to and Import a Contact from a vCard (.vcf) File in Outlook 2013

    - by Lori Kaufman
    vCard is the abbreviation for Virtual Business Card and is the standard format (.vcf files) for electronic business cards. vCards allow you to create and share contact information over the internet, such as in email messages and instant messaging. You can also use vCards to move contact information from one email or personal information management program to another, as long as both programs support the .vcf file format. vCards can contain name and address information, as well as phone numbers, email addresses, URLs, images, and audio clips. We will show you how to export a contact to and import a contact from a vCard, or .vcf file, in Outlook. First access the People section by clicking People at the bottom of the Outlook window. To view your contact in business card format, click Business Card in the Current View section of the Home tab. Select a contact by clicking on the name bar at the top of the business card. To export the selected contact as a vCard, click the File tab. On the Account Information screen, click Save As in the list of options on the left. The Save As dialog box displays. By default, the name of the contact is used to name the .vcf file in the File name edit box. Change the name, if desired, select a location for the file, and click Save. The contact is saved as a .vcf file. To import a vCard, or .vcf file, into Outlook, simply double-click on the .vcf file. By default, .vcf files are automatically associated with Outlook, so the file is opened in Outlook as a Contact. Make any changes or additions to the contact in the contact editing window. To save the contact, click Save & Close in the Actions section of the Contact tab. NOTE: Notice that because this contact is new, the full contact editing window displays rather than the Contact Card that displays when double-clicking on a contact. You can open the full contact editing window instead of the Contact Card when editing a contact or searching for a contact. The contact is added to the Contacts folder. You can add your contact information to a signature in business card format, and it will display as shown above in emails. We have covered how to create signatures and will be discussing more about signatures and business cards in Outlook.     

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