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• Creating Shared Tasks Folder Team

  - by rAyt

  Is it possible to create a shared task folder for a specific usergroup on an Exchange Server 2010?

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• Hide/Unhide rows based on more than one cell value

  - by Mike

  Please help me I am using the following code to hide rows if cell values are 0: Private Sub Worksheet_Calculate() Dim LastRow As Long, c As Range Application.EnableEvents = False LastRow = Cells(Cells.Rows.Count, "I").End(xlUp).Row On Error Resume Next For Each c In Range("I9:I48") If c.Value = 0 Then c.EntireRow.Hidden = True ElseIf c.Value > 0 Then c.EntireRow.Hidden = False End If Next On Error GoTo 0 Application.EnableEvents = True End Sub It works perfectly, but I would like for the code to also check column K (the same range K9:K48) if both cells in a row are 0 then the row must be hidden. How can I change the code to do this?

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• How do I get around UAC in window 7 for a reboot with the option to abort

  - by Friendly Fire

  I've been using PSshutdown remotely on our Windows XP machines for our weekly reboots because of its ability to reboot with the ability to abort the operation. I use ShTasks to create the weekly task. The Problem is on Windows 7 the task is created but never executes because of UAC even when I run the batch using an administrator command line, or with the elevate privileges switch. I saw another user "Bob" created a program called idleshutdown.exe which does something similar. Not sure how his program gets around UAC.

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• How do I automatically download files to a Kindle 2 whenever its USB connection is plugged into a Windows 7 machine?

  - by Bob Cross

  The inspiration of this question is the Gadget Lab article How To Make Your Kindle Into an Automatic Instapaper. In that article, they describe an implementation of an Automator workflow that: Detects the connection of a portable disk (which the workflow assumes is the Kindle 2). Downloads the Instapaper mobi file containing the text version of the articles marked for "Read Later" to the computer. Downloads the mobi file from the computer to the Kindle 2. All of this is straightforward in terms of functionality but it is not immediately obvious how to do step 1 on a Windows box. Is the Task Scheduler the first step? If so, which event should be the trigger for the rest of the task?

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• How can I sync Access databases and keep them up-to-date?

  - by user327472

  I have an Access database on my server. We split it up and use the front-end database for search data and adding new records or reports in local computer. If we update or add a new record, that writes to the back-end of database. I want to use this database in the other building with other servers. Also, those servers have no direct connection. How can I sync both back-end databases to keep the database data up to date? These details may be useful: It's a big amount of data - about 25,750 client records. I guess there are more than 25 tables at 80 MB.

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• Checking that tasks are executed

  - by homer5439

  I'm not sure how to explain this. Once one starts having dozens or hundres of servers, each running some sort of periodic jobs (mostly from cron), there is a problem of making sure (or as sure as possible) that these tasks are actually ran. I mean, I get an email if a job fails fails, and no mail if it succeeds, but also no mail if it doesn't run for whatever reason. Sure, I could change them and have them send a "successfully ran" email, only to be flooded by mails that most of the time I don't want to see. Basically, I want to be notified only if: a task ran and failed a task didn't run at the expected time. Is there a way to do this?

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• What tool do you use to monitor your servers?

  - by Aron Rotteveel

  As the question states, what are the most commonly used tools used for this task and what are their strengths and weaknesses?

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• Image annotation with Inkscape, Pointer and explanation for objects in picture

  - by None

  I need straight paths with end markers for associating text to parts of the image. For better readability, it needs to be high-contrast, i.e. a white line with black outline. Stroke to path will create a group of a box and a circle from the line with end marker. This makes placement of the markers more difficult, as with the node tool it is just a matter of dragging the end nodes of a line segment. I will try to place the markers as line for now and only finally converting them to an outline.

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• Schedule robocopy run

  - by xeonet

  I have Windows Server 2008 Enterprise. I need to copy files from network folder, I connected as a Z: drive. I need to schedule the copy. In scheduler I run it every 5 minutes. robocopy.exe Z:\ C:\destination /E I've tried to put it to .bat file, tried to write in scheduler, it doesn't help. I've set run with highest privilegies... Task Scheduler successfully completed task "\RoboCopy" , instance "{dd2d2d1c-4ef1-4e30-b226-4a77aa52dab9}" , action "C:\Windows\SYSTEM32\cmd.exe" with return code 16.

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• How can I select multiple windows to tile in Window 7 (like you could in previous versions)?

  - by Daniel

  I've disabled Aero Snap, is there any way to restore the old method of window arrangement allowing you to do side by side, or top and bottom, etc.? All you had to do before is select the windows you want and right click. I know the menu is still there in Windows 7 but it is only for the whole Task Bar, and you can also do it from the Task Manager but that is more complex to get too. After looking all around I cannot find a way to restore any such right click menu for each application. Is there a way to tile like this for individual windows or groups?

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• What's the best practice for taking MySQL dump, encrypting it and then pushing to s3?

  - by HalogenCreative

  This current project requires that the DB be dumped, encrypted and pushed to s3. I'm wondering what might be some "best practices" for such a task. As of now I'm using a pretty straight ahead method but would like to have some better ideas where security is concerned. Here is the start of my script: mysqldump -u root --password="lepass" --all-databases --single-transaction > db.backup.sql tar -c db.backup.sql | openssl des3 -salt --passphrase foopass > db.backup.tarfile s3put backup/db.backup.tarfile db.backup.tarfile # Let's pull it down again and untar it for kicks s3get surgeryflow-backup/db/db.backup.tarfile db.backup.tarfile cat db.backup.tarfile | openssl des3 -d -salt --passphrase foopass |tar -xvj Obviously the problem is that this script everything an attacker would need to raise hell. Any thoughts, critiques and suggestions for this task will be appreciated.

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• Application got shut down in WinXP if I close the 2nd window of that application. [closed]

  - by kinopyo

  I'm using WinXP and here is my question: I run an application, such as Chrome, there would be one app in the task bar, and it's fine. Suppose a new window of Chrome opened(so there would be 2 window and 2 in the task bar), and when I close that,the 2nd one, the whole application just shutdown. And so does chrome, firefox, evernote, Becky!(the email client), even TortoiseSVN. So I think there should be a generic problem cause these applications shutdown, such as the platform - WinXP. Please give me some advice or hint, anything comes to your mind would be helpful!

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• Is there good FAT driver for FUSE? (Lightweight, not mountlo)

  - by Vi.

  FUSE filesystem list show some FuseFat and FatFuse. Both are old, FatFuse is read-only , FuseFat is non-buildable and probably depends on glib. Now I'm using mountlo for the task (mounting USB drives in generic way without root access or suid things (except of fusermount itself)), but it looks too big for such task. Using FUSE to mount external storage devices is good both for security and for flexibility reason: the kernel sees only block reads and writes while actual code that deals with filesystem details runs with user privileges, allowing user to use custom filesystems and preventing from kernel filesystem exploits. Is there good vfat FUSE driver?

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• Windows 8: 100% disk active time, no actual data transferred

  - by fingerbangpalateclick

  Occasionally, like several times an hour, my hard drive will appear to lock up: Task Manager will show 100% active time with read and write speeds of 0. I can still switch between open windows, but anything that requires a disk access will stall for around a minute until the hard disk starts working properly again. It happens at apparently random intervals, and only happens in Windows 8. Not 7, nor Linux. It is probably not a problem with the disk itself: This is a relatively new hard drive, and S.M.A.R.T. is showing no errors. Only happens in Windows 8: not any other OS that has used the same partition, or different partitions. So, what is going on? How can I fix this? Note: this is a different problem then this one: Extremely high disk activity without any real usage My task manager would look similar, but Average Response Time, Read Speed, and Write Speed would all be 0.

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• Why are perfectly legitamate pages on my website registering in google Webmasters as 404?

  - by christian

  I have seen this question asked several times here, but never clearly answered. I suspect it has something to do with my .htaccess file: # BEGIN WordPress <IfModule mod_rewrite.c> RewriteEngine On RewriteBase / RewriteRule ^index\.php$ - [L] RewriteCond %{REQUEST_FILENAME} !-f RewriteCond %{REQUEST_FILENAME} !-d RewriteRule . /index.php [L] </IfModule> # END WordPress <IfModule mod_rewrite.c> RewriteEngine On RewriteRule ^moreinfo/(.*)$ http://www.kgstiles.com/moreinfo$1 [R=301] RewriteRule ^healthsolutions/(.*)$ http://www.kgstiles.com/healthsolutions$1 [R=301] RewriteRule ^(.*)\.html$ $1/ [R=301] RewriteRule ^(.*)\.htm$ $1/ [R=301] </IfModule> when I check the url without a forward slash at the end, it registers as 404 (even though it renders fine in a browser), but when I write it without the forward slash at the end, it renders 200 OK, but if I try to take off the forward slash with the htaccess file, the browser gives me a 310 error (too many redirects) you can see the 404 and 310 with this url: http://www.kgstiles.com/pureplantessentials.html which redirects to http://www.kgstiles.com/pureplantessentials/ (which is a 404), so what is a solution and why might this be registering as a 404? Any Help is appreciated! (I'm using wordpress btw)

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• How do I mount a "DiskSecure Multiboot" partition?

  - by ????

  For a hard drive that has 4 or 5 partitions, I was able to mount one of them using Ubuntu LiveCD: sudo mount /dev/sda1 /mnt but is there a way to mount to the other partitions? (if using sudo fdisk -l, it only shows /dev/sda) GParted's snapshot is: Right now, the fdisk info is as follows: ubuntu@ubuntu:~$ sudo fdisk -l /dev/sda Disk /dev/sda: 320.1 GB, 320072933376 bytes 255 heads, 63 sectors/track, 38913 cylinders, total 625142448 sectors Units = sectors of 1 * 512 = 512 bytes Sector size (logical/physical): 512 bytes / 512 bytes I/O size (minimum/optimal): 512 bytes / 512 bytes Disk identifier: 0x1aca8ea5 Device Boot Start End Blocks Id System /dev/sda1 284993226 350602558 32804666+ 7 HPFS/NTFS/exFAT and then ubuntu@ubuntu:/mnt$ sudo fdisk -l /dev/sda1 Disk /dev/sda1: 33.6 GB, 33591978496 bytes 255 heads, 63 sectors/track, 4083 cylinders, total 65609333 sectors Units = sectors of 1 * 512 = 512 bytes Sector size (logical/physical): 512 bytes / 512 bytes I/O size (minimum/optimal): 512 bytes / 512 bytes Disk identifier: 0x2052474d This doesn't look like a partition table Probably you selected the wrong device. Device Boot Start End Blocks Id System /dev/sda1p1 ? 6579571 1924427647 958924038+ 70 DiskSecure Multi-Boot /dev/sda1p2 ? 1953251627 3771827541 909287957+ 43 Unknown /dev/sda1p3 ? 225735265 225735274 5 72 Unknown /dev/sda1p4 2642411520 2642463409 25945 0 Empty Partition table entries are not in disk order Per @lgarzo's request, parted info is: ubuntu@ubuntu:/mnt$ sudo parted /dev/sda print Model: ATA ST3320820AS (scsi) Disk /dev/sda: 320GB Sector size (logical/physical): 512B/512B Partition Table: msdos Number Start End Size Type File system Flags 1 146GB 180GB 33.6GB primary ntfs boot The command sudo mount /dev/sda1p2 /mnt won't work.

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• Insufficient Permissions Problems with MSDeploy and TFS Build 2010

  - by jdanforth

  I ran into these problems on a TFS 2010 RC setup where I wanted to deploy a web site as part of the nightly build: C:\Program Files (x86)\MSBuild\Microsoft\VisualStudio\v10.0\Web\Microsoft.Web.Publishing.targets (3481): Web deployment task failed.(An error occurred when reading the IIS Configuration File 'MACHINE/REDIRECTION'. The identity performing the operation was 'NT AUTHORITY\NETWORK SERVICE'.)  An error occurred when reading the IIS Configuration File 'MACHINE/REDIRECTION'. The identity performing the operation was 'NT AUTHORITY\NETWORK SERVICE'. Filename: \\?\C:\Windows\system32\inetsrv\config\redirection.config Error: Cannot read configuration file due to insufficient permissions  As you can see I’m running the build service as NETWORK SERVICE which is quite usual. The first thing I did then was to give NETWORK SERVICE read access to the whole directory where redirection.config is sitting; C:\Windows\system32\inetsrv\config. That gave me a new error: C:\Program Files (x86)\MSBuild\Microsoft\VisualStudio\v10.0\Web\Microsoft.Web.Publishing.targets (3481): Web deployment task failed. (Attempted to perform an unauthorized operation.) The reason for this problem was that NETWORK SERVICE didn’t have write permission to the place where I’ve told MSDeploy to put the web site physically on the disk. Once I’d given the NETWORK SERVICE the right permissions, MSDeploy completed as expected! NOTE! I’ve not had this problem with TFS 2010 RTM, so it might be just a RC issue!

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• MVVM for Dummies

  - by Martin Hinshelwood

  I think that I have found one of the best articles on MVVM that I have ever read: http://jmorrill.hjtcentral.com/Home/tabid/428/EntryId/432/MVVM-for-Tarded-Folks-Like-Me-or-MVVM-and-What-it-Means-to-Me.aspx This article sums up what is in MVVM and what is outside of MVVM. Note, when I and most other people say MVVM, they really mean MVVM, Commanding, Dependency Injection + any other Patterns you need to create your application. In WPF a lot of use is made of the Decorator and Behaviour pattern as well. The goal of all of this is to have pure separation of concerns. This is what every code behind file of every Control / Window / Page  should look like if you are engineering your WPF and Silverlight correctly: C# – Ideal public partial class IdealView : UserControl { public IdealView() { InitializeComponent(); } } Figure: This is the ideal code behind for a Control / Window / Page when using MVVM. C# – Compromise, but works public partial class IdealView : UserControl { public IdealView() { InitializeComponent(); this.DataContext = new IdealViewModel(); } } Figure: This is a compromise, but the best you can do without Dependency Injection VB.NET – Ideal Partial Public Class ServerExplorerConnectView End Class Figure: This is the ideal code behind for a Control / Window / Page when using MVVM. VB.NET – Compromise, but works Partial Public Class ServerExplorerConnectView Private Sub ServerExplorerConnectView_Loaded(ByVal sender As Object, ByVal e As System.Windows.RoutedEventArgs) Handles Me.Loaded Me.DataContext = New ServerExplorerConnectViewModel End Sub End Class Figure: This is a compromise, but the best you can do without Dependency Injection Technorati Tags: MVVM,.NET,WPF,Silverlight

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• Processing Email in Outlook

  - by Daniel Moth

  A. Why Goal 1 = Help others: Have at most a 24-hour response turnaround to internal (from colleague) emails, typically achieving same day response. Goal 2 = Help projects: Not to implicitly pass/miss an opportunity to have impact on electronic discussions around any project on the radar. Not achieving goals 1 & 2 = Colleagues stop relying on you, drop you off conversations, don't see you as a contributing resource or someone that cares, you are perceived as someone with no peripheral vision. Note this is perfect if all you are doing is cruising at your job, trying to fly under the radar, with no ambitions of having impact beyond your absolute minimum 'day job'. B. DON'T: Leave unread email lurking around Don't: Receive or process all incoming emails in a single folder ('inbox' or 'unread mail'). This is actually possible if you receive a small number of emails (e.g. new to the job, not working at a company like Microsoft). Even so, with (your future) success at any level (company, community) comes large incoming email, so learn to deal with it. With large volumes, it is best to let the system help you by doing some categorization and filtering on your behalf (instead of trying to do that in your head as you process the single folder). See later section on how to achieve this. Don't: Leave emails as 'unread' (or worse: read them, then mark them as unread). Often done by individuals who think they possess super powers ("I can mentally cache and distinguish between the emails I chose not to read, the ones that are actually new, and the ones I decided to revisit in the future; the fact that they all show up the same (bold = unread) does not confuse me"). Interactions with this super-powered individuals typically end up with them saying stuff like "I must have missed that email you are talking about (from 2 weeks ago)" or "I am a bit behind, so I haven't read your email, can you remind me". TIP: The only place where you are "allowed" unread email is in your Deleted Items folder. Don't: Interpret a read email as an email that has been processed. Doing that, means you will always end up with fake unread email (that you have actually read, but haven't dealt with completely so you then marked it as unread) lurking between actual unread email. Another side effect is reading the email and making a 'mental' note to action it, then leaving the email as read, so the only thing left to remind you to carry out the action is… you. You are not super human, you will forget. This is a key distinction. Reading (or even scanning) a new email, means you now know what needs to be done with it, in order for it to be truly considered processed. Truly processing an email is to, for example, write an email of your own (e.g. to reply or forward), or take a non-email related action (e.g. create calendar entry, do something on some website), or read it carefully to gain some knowledge (e.g. it had a spec as an attachment), or keep it around as reference etc. 'Reading' means that you know what to do, not that you have done it. An email that is read is an email that is triaged, not an email that is resolved. Sometimes the thing that needs to be done based on receiving the email, you can (and want) to do immediately after reading the email. That is fine, you read the email and you processed it (typically when it takes no longer than X minutes, where X is your personal tolerance – mine is roughly 2 minutes). Other times, you decide that you don't want to spend X minutes at that moment, so after reading the email you need a quick system for "marking" the email as to be processed later (and you still leave it as 'read' in outlook). See later section for how. C. DO: Use Outlook rules and have multiple folders where incoming email is automatically moved to Outlook email rules are very powerful and easy to configure. Use them to automatically file email into folders. Here are mine (note that if a rule catches an email message then no further rules get processed): "personal" Email is either personal or business related. Almost all personal email goes to my gmail account. The personal emails that end up on my work email account, go to a dedicated folder – that is achieved via a rule that looks at the email's 'From' field. For those that slip through, I use the new Outlook 2010  quick step of "Conversation To Folder" feature to let the slippage only occur once per conversation, and then update my rules. "External" and "ViaBlog" The remaining external emails either come from my blog (rule on the subject line) or are unsolicited (rule on the domain name not being microsoft) and they are filed accordingly. "invites" I may do a separate blog post on calendar management, but suffice to say it should be kept up to date. All invite requests end up in this folder, so that even if mail gets out of control, the calendar can stay under control (only 1 folder to check). I.e. so I can let the organizer know why I won't be attending their meeting (or that I will be). Note: This folder is the only one that shows the total number of items in it, instead of the total unread. "Inbox" The only email that ends up here is email sent TO me and me only. Note that this is also the only email that shows up above the systray icon in the notification toast – all other emails cannot interrupt. "ToMe++" Email where I am on the TO line, but there are other recipients as well (on the TO or CC line). "CC" Email where I am on the CC line. I need to read these, but nobody is expecting a response or action from me so they are not as urgent (and if they are and follow up with me, they'll receive a link to this). "@ XYZ" Emails to aliases that are about projects that I directly work on (and I wasn't on the TO or CC line, of course). Test: these projects are in my commitments that I get measured on at the end of the year. "Z Mass" and subfolders under it per distribution list (DL) Emails to aliases that are about topics that I am interested in, but not that I formally own/contribute to. Test: if I unsubscribed from these aliases, nobody could rightfully complain. "Admin" folder, which resides under "Z Mass" folder Emails to aliases that I was added typically by an admin, e.g. broad emails to the floor/group/org/building/division/company that I am a member of. "BCC" folder, which resides under "Z Mass" Emails where I was not on the TO or the CC line explicitly and the alias it was sent to is not one I explicitly subscribed to (or I have been added to the BCC line, which I briefly touched on in another post). When there are only a few quick minutes to catch up on email, read as much as possible from these folders, in this order: Invites, Inbox, ToMe++. Only when these folders are all read (remember that doesn't mean that each email in them has been fully dealt with), we can move on to the @XYZ and then the CC folders. Only when those are read we can go on to the remaining folders. Note that the typical flow in the "Z Mass" subfolders is to scan subject lines and use the new Ctrl+Delete Outlook 2010 feature to ignore conversations. D. DO: Use Outlook Search folders in combination with categories As you process each folder, when you open a new email (i.e. click on it and read it in the preview pane) the email becomes read and stays read and you have to decide whether: It can take 2 minutes to deal with for good, right now, or It will take longer than 2 minutes, so it needs to be postponed with a clear next step, which is one of ToReply – there may be intermediate action steps, but ultimately someone else needs to receive email about this Action – no email is required, but I need to do something ReadLater – no email is required from the quick scan, but this is too long to fully read now, so it needs to be read it later WaitingFor – the email is informing of an intermediate status and 'promising' a future email update. Need to track. SomedayMaybe – interesting but not important, non-urgent, non-time-bound information. I may want to spend part of one of my weekends reading it. For all these 'next steps' use Outlook categories (right click on the email and assign category, or use shortcut key). Note that I also use category 'WaitingFor' for email that I send where I am expecting a response and need to track it. Create a new search folder for each category (I dragged the search folders into my favorites at the top left of Outlook, above my inboxes). So after the activity of reading/triaging email in the normal folders (where the email arrived) is done, the result is a bunch of emails appearing in the search folders (configure them to show the total items, not the total unread items). To actually process email (that takes more than 2 minutes to deal with) process the search folders, starting with ToReply and Action. E. DO: Get into a Routine Now you have a system in place, get into a routine of using it. Here is how I personally use mine, but this part I keep tweaking: Spend short bursts of time (between meetings, during boring but mandatory meetings and, in general, 2-4 times a day) aiming to have no unread emails (and in the process deal with some emails that take less than 2 minutes). Spend around 30 minutes at the end of each day processing most urgent items in search folders. Spend as long as it takes each Friday (or even the weekend) ensuring there is no unnecessary email baggage carried forward to the following week. F. Other resources Official Outlook help on: Create custom actions rules, Manage e-mail messages with rules, creating a search folder. Video on ignoring conversations (Ctrl+Del). Official blog post on Quick Steps and in particular the Move Conversation to folder. If you've read "Getting Things Done" it is very obvious that my approach to email management is driven by GTD. A very similar approach was described previously by ScottHa (also influenced by GTD), worth reading here. He also described how he sets up 2 outlook rules ('invites' and 'external') which I also use – worth reading that too. Comments about this post welcome at the original blog.

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• Processing Email in Outlook

  - by Daniel Moth

  A. Why Goal 1 = Help others: Have at most a 24-hour response turnaround to internal (from colleague) emails, typically achieving same day response. Goal 2 = Help projects: Not to implicitly pass/miss an opportunity to have impact on electronic discussions around any project on the radar. Not achieving goals 1 & 2 = Colleagues stop relying on you, drop you off conversations, don't see you as a contributing resource or someone that cares, you are perceived as someone with no peripheral vision. Note this is perfect if all you are doing is cruising at your job, trying to fly under the radar, with no ambitions of having impact beyond your absolute minimum 'day job'. B. DON'T: Leave unread email lurking around Don't: Receive or process all incoming emails in a single folder ('inbox' or 'unread mail'). This is actually possible if you receive a small number of emails (e.g. new to the job, not working at a company like Microsoft). Even so, with (your future) success at any level (company, community) comes large incoming email, so learn to deal with it. With large volumes, it is best to let the system help you by doing some categorization and filtering on your behalf (instead of trying to do that in your head as you process the single folder). See later section on how to achieve this. Don't: Leave emails as 'unread' (or worse: read them, then mark them as unread). Often done by individuals who think they possess super powers ("I can mentally cache and distinguish between the emails I chose not to read, the ones that are actually new, and the ones I decided to revisit in the future; the fact that they all show up the same (bold = unread) does not confuse me"). Interactions with this super-powered individuals typically end up with them saying stuff like "I must have missed that email you are talking about (from 2 weeks ago)" or "I am a bit behind, so I haven't read your email, can you remind me". TIP: The only place where you are "allowed" unread email is in your Deleted Items folder. Don't: Interpret a read email as an email that has been processed. Doing that, means you will always end up with fake unread email (that you have actually read, but haven't dealt with completely so you then marked it as unread) lurking between actual unread email. Another side effect is reading the email and making a 'mental' note to action it, then leaving the email as read, so the only thing left to remind you to carry out the action is… you. You are not super human, you will forget. This is a key distinction. Reading (or even scanning) a new email, means you now know what needs to be done with it, in order for it to be truly considered processed. Truly processing an email is to, for example, write an email of your own (e.g. to reply or forward), or take a non-email related action (e.g. create calendar entry, do something on some website), or read it carefully to gain some knowledge (e.g. it had a spec as an attachment), or keep it around as reference etc. 'Reading' means that you know what to do, not that you have done it. An email that is read is an email that is triaged, not an email that is resolved. Sometimes the thing that needs to be done based on receiving the email, you can (and want) to do immediately after reading the email. That is fine, you read the email and you processed it (typically when it takes no longer than X minutes, where X is your personal tolerance – mine is roughly 2 minutes). Other times, you decide that you don't want to spend X minutes at that moment, so after reading the email you need a quick system for "marking" the email as to be processed later (and you still leave it as 'read' in outlook). See later section for how. C. DO: Use Outlook rules and have multiple folders where incoming email is automatically moved to Outlook email rules are very powerful and easy to configure. Use them to automatically file email into folders. Here are mine (note that if a rule catches an email message then no further rules get processed): "personal" Email is either personal or business related. Almost all personal email goes to my gmail account. The personal emails that end up on my work email account, go to a dedicated folder – that is achieved via a rule that looks at the email's 'From' field. For those that slip through, I use the new Outlook 2010  quick step of "Conversation To Folder" feature to let the slippage only occur once per conversation, and then update my rules. "External" and "ViaBlog" The remaining external emails either come from my blog (rule on the subject line) or are unsolicited (rule on the domain name not being microsoft) and they are filed accordingly. "invites" I may do a separate blog post on calendar management, but suffice to say it should be kept up to date. All invite requests end up in this folder, so that even if mail gets out of control, the calendar can stay under control (only 1 folder to check). I.e. so I can let the organizer know why I won't be attending their meeting (or that I will be). Note: This folder is the only one that shows the total number of items in it, instead of the total unread. "Inbox" The only email that ends up here is email sent TO me and me only. Note that this is also the only email that shows up above the systray icon in the notification toast – all other emails cannot interrupt. "ToMe++" Email where I am on the TO line, but there are other recipients as well (on the TO or CC line). "CC" Email where I am on the CC line. I need to read these, but nobody is expecting a response or action from me so they are not as urgent (and if they are and follow up with me, they'll receive a link to this). "@ XYZ" Emails to aliases that are about projects that I directly work on (and I wasn't on the TO or CC line, of course). Test: these projects are in my commitments that I get measured on at the end of the year. "Z Mass" and subfolders under it per distribution list (DL) Emails to aliases that are about topics that I am interested in, but not that I formally own/contribute to. Test: if I unsubscribed from these aliases, nobody could rightfully complain. "Admin" folder, which resides under "Z Mass" folder Emails to aliases that I was added typically by an admin, e.g. broad emails to the floor/group/org/building/division/company that I am a member of. "BCC" folder, which resides under "Z Mass" Emails where I was not on the TO or the CC line explicitly and the alias it was sent to is not one I explicitly subscribed to (or I have been added to the BCC line, which I briefly touched on in another post). When there are only a few quick minutes to catch up on email, read as much as possible from these folders, in this order: Invites, Inbox, ToMe++. Only when these folders are all read (remember that doesn't mean that each email in them has been fully dealt with), we can move on to the @XYZ and then the CC folders. Only when those are read we can go on to the remaining folders. Note that the typical flow in the "Z Mass" subfolders is to scan subject lines and use the new Ctrl+Delete Outlook 2010 feature to ignore conversations. D. DO: Use Outlook Search folders in combination with categories As you process each folder, when you open a new email (i.e. click on it and read it in the preview pane) the email becomes read and stays read and you have to decide whether: It can take 2 minutes to deal with for good, right now, or It will take longer than 2 minutes, so it needs to be postponed with a clear next step, which is one of ToReply – there may be intermediate action steps, but ultimately someone else needs to receive email about this Action – no email is required, but I need to do something ReadLater – no email is required from the quick scan, but this is too long to fully read now, so it needs to be read it later WaitingFor – the email is informing of an intermediate status and 'promising' a future email update. Need to track. SomedayMaybe – interesting but not important, non-urgent, non-time-bound information. I may want to spend part of one of my weekends reading it. For all these 'next steps' use Outlook categories (right click on the email and assign category, or use shortcut key). Note that I also use category 'WaitingFor' for email that I send where I am expecting a response and need to track it. Create a new search folder for each category (I dragged the search folders into my favorites at the top left of Outlook, above my inboxes). So after the activity of reading/triaging email in the normal folders (where the email arrived) is done, the result is a bunch of emails appearing in the search folders (configure them to show the total items, not the total unread items). To actually process email (that takes more than 2 minutes to deal with) process the search folders, starting with ToReply and Action. E. DO: Get into a Routine Now you have a system in place, get into a routine of using it. Here is how I personally use mine, but this part I keep tweaking: Spend short bursts of time (between meetings, during boring but mandatory meetings and, in general, 2-4 times a day) aiming to have no unread emails (and in the process deal with some emails that take less than 2 minutes). Spend around 30 minutes at the end of each day processing most urgent items in search folders. Spend as long as it takes each Friday (or even the weekend) ensuring there is no unnecessary email baggage carried forward to the following week. F. Other resources Official Outlook help on: Create custom actions rules, Manage e-mail messages with rules, creating a search folder. Video on ignoring conversations (Ctrl+Del). Official blog post on Quick Steps and in particular the Move Conversation to folder. If you've read "Getting Things Done" it is very obvious that my approach to email management is driven by GTD. A very similar approach was described previously by ScottHa (also influenced by GTD), worth reading here. He also described how he sets up 2 outlook rules ('invites' and 'external') which I also use – worth reading that too. Comments about this post welcome at the original blog.

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• Agile Development

  - by James Oloo Onyango

  Alot of literature has and is being written about agile developement and its surrounding philosophies. In my quest to find the best way to express the importance of agile methodologies, i have found Robert C. Martin's "A Satire Of Two Companies" to be both the most concise and thorough! Enjoy the read! Rufus Inc Project Kick Off Your name is Bob. The date is January 3, 2001, and your head still aches from the recent millennial revelry. You are sitting in a conference room with several managers and a group of your peers. You are a project team leader. Your boss is there, and he has brought along all of his team leaders. His boss called the meeting. "We have a new project to develop," says your boss's boss. Call him BB. The points in his hair are so long that they scrape the ceiling. Your boss's points are just starting to grow, but he eagerly awaits the day when he can leave Brylcream stains on the acoustic tiles. BB describes the essence of the new market they have identified and the product they want to develop to exploit this market. "We must have this new project up and working by fourth quarter October 1," BB demands. "Nothing is of higher priority, so we are cancelling your current project." The reaction in the room is stunned silence. Months of work are simply going to be thrown away. Slowly, a murmur of objection begins to circulate around the conference table.   His points give off an evil green glow as BB meets the eyes of everyone in the room. One by one, that insidious stare reduces each attendee to quivering lumps of protoplasm. It is clear that he will brook no discussion on this matter. Once silence has been restored, BB says, "We need to begin immediately. How long will it take you to do the analysis?" You raise your hand. Your boss tries to stop you, but his spitwad misses you and you are unaware of his efforts.   "Sir, we can't tell you how long the analysis will take until we have some requirements." "The requirements document won't be ready for 3 or 4 weeks," BB says, his points vibrating with frustration. "So, pretend that you have the requirements in front of you now. How long will you require for analysis?" No one breathes. Everyone looks around to see whether anyone has some idea. "If analysis goes beyond April 1, we have a problem. Can you finish the analysis by then?" Your boss visibly gathers his courage: "We'll find a way, sir!" His points grow 3 mm, and your headache increases by two Tylenol. "Good." BB smiles. "Now, how long will it take to do the design?" "Sir," you say. Your boss visibly pales. He is clearly worried that his 3 mms are at risk. "Without an analysis, it will not be possible to tell you how long design will take." BB's expression shifts beyond austere.   "PRETEND you have the analysis already!" he says, while fixing you with his vacant, beady little eyes. "How long will it take you to do the design?" Two Tylenol are not going to cut it. Your boss, in a desperate attempt to save his new growth, babbles: "Well, sir, with only six months left to complete the project, design had better take no longer than 3 months."   "I'm glad you agree, Smithers!" BB says, beaming. Your boss relaxes. He knows his points are secure. After a while, he starts lightly humming the Brylcream jingle. BB continues, "So, analysis will be complete by April 1, design will be complete by July 1, and that gives you 3 months to implement the project. This meeting is an example of how well our new consensus and empowerment policies are working. Now, get out there and start working. I'll expect to see TQM plans and QIT assignments on my desk by next week. Oh, and don't forget that your crossfunctional team meetings and reports will be needed for next month's quality audit." "Forget the Tylenol," you think to yourself as you return to your cubicle. "I need bourbon."   Visibly excited, your boss comes over to you and says, "Gosh, what a great meeting. I think we're really going to do some world shaking with this project." You nod in agreement, too disgusted to do anything else. "Oh," your boss continues, "I almost forgot." He hands you a 30-page document. "Remember that the SEI is coming to do an evaluation next week. This is the evaluation guide. You need to read through it, memorize it, and then shred it. It tells you how to answer any questions that the SEI auditors ask you. It also tells you what parts of the building you are allowed to take them to and what parts to avoid. We are determined to be a CMM level 3 organization by June!"   You and your peers start working on the analysis of the new project. This is difficult because you have no requirements. But from the 10-minute introduction given by BB on that fateful morning, you have some idea of what the product is supposed to do.   Corporate process demands that you begin by creating a use case document. You and your team begin enumerating use cases and drawing oval and stick diagrams. Philosophical debates break out among the team members. There is disagreement as to whether certain use cases should be connected with <<extends>> or <<includes>> relationships. Competing models are created, but nobody knows how to evaluate them. The debate continues, effectively paralyzing progress.   After a week, somebody finds the iceberg.com Web site, which recommends disposing entirely of <<extends>> and <<includes>> and replacing them with <<precedes>> and <<uses>>. The documents on this Web site, authored by Don Sengroiux, describes a method known as stalwart-analysis, which claims to be a step-by-step method for translating use cases into design diagrams. More competing use case models are created using this new scheme, but again, people can't agree on how to evaluate them. The thrashing continues. More and more, the use case meetings are driven by emotion rather than by reason. If it weren't for the fact that you don't have requirements, you'd be pretty upset by the lack of progress you are making. The requirements document arrives on February 15. And then again on February 20, 25, and every week thereafter. Each new version contradicts the previous one. Clearly, the marketing folks who are writing the requirements, empowered though they might be, are not finding consensus.   At the same time, several new competing use case templates have been proposed by the various team members. Each template presents its own particularly creative way of delaying progress. The debates rage on. On March 1, Prudence Putrigence, the process proctor, succeeds in integrating all the competing use case forms and templates into a single, all-encompassing form. Just the blank form is 15 pages long. She has managed to include every field that appeared on all the competing templates. She also presents a 159- page document describing how to fill out the use case form. All current use cases must be rewritten according to the new standard.   You marvel to yourself that it now requires 15 pages of fill-in-the-blank and essay questions to answer the question: What should the system do when the user presses Return? The corporate process (authored by L. E. Ott, famed author of "Holistic Analysis: A Progressive Dialectic for Software Engineers") insists that you discover all primary use cases, 87 percent of all secondary use cases, and 36.274 percent of all tertiary use cases before you can complete analysis and enter the design phase. You have no idea what a tertiary use case is. So in an attempt to meet this requirement, you try to get your use case document reviewed by the marketing department, which you hope will know what a tertiary use case is.   Unfortunately, the marketing folks are too busy with sales support to talk to you. Indeed, since the project started, you have not been able to get a single meeting with marketing, which has provided a never-ending stream of changing and contradictory requirements documents.   While one team has been spinning endlessly on the use case document, another team has been working out the domain model. Endless variations of UML documents are pouring out of this team. Every week, the model is reworked.   The team members can't decide whether to use <<interfaces>> or <<types>> in the model. A huge disagreement has been raging on the proper syntax and application of OCL. Others on the team just got back from a 5-day class on catabolism, and have been producing incredibly detailed and arcane diagrams that nobody else can fathom.   On March 27, with one week to go before analysis is to be complete, you have produced a sea of documents and diagrams but are no closer to a cogent analysis of the problem than you were on January 3. **** And then, a miracle happens.   **** On Saturday, April 1, you check your e-mail from home. You see a memo from your boss to BB. It states unequivocally that you are done with the analysis! You phone your boss and complain. "How could you have told BB that we were done with the analysis?" "Have you looked at a calendar lately?" he responds. "It's April 1!" The irony of that date does not escape you. "But we have so much more to think about. So much more to analyze! We haven't even decided whether to use <<extends>> or <<precedes>>!" "Where is your evidence that you are not done?" inquires your boss, impatiently. "Whaaa . . . ." But he cuts you off. "Analysis can go on forever; it has to be stopped at some point. And since this is the date it was scheduled to stop, it has been stopped. Now, on Monday, I want you to gather up all existing analysis materials and put them into a public folder. Release that folder to Prudence so that she can log it in the CM system by Monday afternoon. Then get busy and start designing."   As you hang up the phone, you begin to consider the benefits of keeping a bottle of bourbon in your bottom desk drawer. They threw a party to celebrate the on-time completion of the analysis phase. BB gave a colon-stirring speech on empowerment. And your boss, another 3 mm taller, congratulated his team on the incredible show of unity and teamwork. Finally, the CIO takes the stage to tell everyone that the SEI audit went very well and to thank everyone for studying and shredding the evaluation guides that were passed out. Level 3 now seems assured and will be awarded by June. (Scuttlebutt has it that managers at the level of BB and above are to receive significant bonuses once the SEI awards level 3.)   As the weeks flow by, you and your team work on the design of the system. Of course, you find that the analysis that the design is supposedly based on is flawedno, useless; no, worse than useless. But when you tell your boss that you need to go back and work some more on the analysis to shore up its weaker sections, he simply states, "The analysis phase is over. The only allowable activity is design. Now get back to it."   So, you and your team hack the design as best you can, unsure of whether the requirements have been properly analyzed. Of course, it really doesn't matter much, since the requirements document is still thrashing with weekly revisions, and the marketing department still refuses to meet with you.     The design is a nightmare. Your boss recently misread a book named The Finish Line in which the author, Mark DeThomaso, blithely suggested that design documents should be taken down to code-level detail. "If we are going to be working at that level of detail," you ask, "why don't we simply write the code instead?" "Because then you wouldn't be designing, of course. And the only allowable activity in the design phase is design!" "Besides," he continues, "we have just purchased a companywide license for Dandelion! This tool enables 'Round the Horn Engineering!' You are to transfer all design diagrams into this tool. It will automatically generate our code for us! It will also keep the design diagrams in sync with the code!" Your boss hands you a brightly colored shrinkwrapped box containing the Dandelion distribution. You accept it numbly and shuffle off to your cubicle. Twelve hours, eight crashes, one disk reformatting, and eight shots of 151 later, you finally have the tool installed on your server. You consider the week your team will lose while attending Dandelion training. Then you smile and think, "Any week I'm not here is a good week." Design diagram after design diagram is created by your team. Dandelion makes it very difficult to draw these diagrams. There are dozens and dozens of deeply nested dialog boxes with funny text fields and check boxes that must all be filled in correctly. And then there's the problem of moving classes between packages. At first, these diagram are driven from the use cases. But the requirements are changing so often that the use cases rapidly become meaningless. Debates rage about whether VISITOR or DECORATOR design patterns should be used. One developer refuses to use VISITOR in any form, claiming that it's not a properly object-oriented construct. Someone refuses to use multiple inheritance, since it is the spawn of the devil. Review meetings rapidly degenerate into debates about the meaning of object orientation, the definition of analysis versus design, or when to use aggregation versus association. Midway through the design cycle, the marketing folks announce that they have rethought the focus of the system. Their new requirements document is completely restructured. They have eliminated several major feature areas and replaced them with feature areas that they anticipate customer surveys will show to be more appropriate. You tell your boss that these changes mean that you need to reanalyze and redesign much of the system. But he says, "The analysis phase is system. But he says, "The analysis phase is over. The only allowable activity is design. Now get back to it."   You suggest that it might be better to create a simple prototype to show to the marketing folks and even some potential customers. But your boss says, "The analysis phase is over. The only allowable activity is design. Now get back to it." Hack, hack, hack, hack. You try to create some kind of a design document that might reflect the new requirements documents. However, the revolution of the requirements has not caused them to stop thrashing. Indeed, if anything, the wild oscillations of the requirements document have only increased in frequency and amplitude.   You slog your way through them.   On June 15, the Dandelion database gets corrupted. Apparently, the corruption has been progressive. Small errors in the DB accumulated over the months into bigger and bigger errors. Eventually, the CASE tool just stopped working. Of course, the slowly encroaching corruption is present on all the backups. Calls to the Dandelion technical support line go unanswered for several days. Finally, you receive a brief e-mail from Dandelion, informing you that this is a known problem and that the solution is to purchase the new version, which they promise will be ready some time next quarter, and then reenter all the diagrams by hand.   ****   Then, on July 1 another miracle happens! You are done with the design!   Rather than go to your boss and complain, you stock your middle desk drawer with some vodka.   **** They threw a party to celebrate the on-time completion of the design phase and their graduation to CMM level 3. This time, you find BB's speech so stirring that you have to use the restroom before it begins. New banners and plaques are all over your workplace. They show pictures of eagles and mountain climbers, and they talk about teamwork and empowerment. They read better after a few scotches. That reminds you that you need to clear out your file cabinet to make room for the brandy. You and your team begin to code. But you rapidly discover that the design is lacking in some significant areas. Actually, it's lacking any significance at all. You convene a design session in one of the conference rooms to try to work through some of the nastier problems. But your boss catches you at it and disbands the meeting, saying, "The design phase is over. The only allowable activity is coding. Now get back to it."   ****   The code generated by Dandelion is really hideous. It turns out that you and your team were using association and aggregation the wrong way, after all. All the generated code has to be edited to correct these flaws. Editing this code is extremely difficult because it has been instrumented with ugly comment blocks that have special syntax that Dandelion needs in order to keep the diagrams in sync with the code. If you accidentally alter one of these comments, the diagrams will be regenerated incorrectly. It turns out that "Round the Horn Engineering" requires an awful lot of effort. The more you try to keep the code compatible with Dandelion, the more errors Dandelion generates. In the end, you give up and decide to keep the diagrams up to date manually. A second later, you decide that there's no point in keeping the diagrams up to date at all. Besides, who has time?   Your boss hires a consultant to build tools to count the number of lines of code that are being produced. He puts a big thermometer graph on the wall with the number 1,000,000 on the top. Every day, he extends the red line to show how many lines have been added. Three days after the thermometer appears on the wall, your boss stops you in the hall. "That graph isn't growing quickly enough. We need to have a million lines done by October 1." "We aren't even sh-sh-sure that the proshect will require a m-million linezh," you blather. "We have to have a million lines done by October 1," your boss reiterates. His points have grown again, and the Grecian formula he uses on them creates an aura of authority and competence. "Are you sure your comment blocks are big enough?" Then, in a flash of managerial insight, he says, "I have it! I want you to institute a new policy among the engineers. No line of code is to be longer than 20 characters. Any such line must be split into two or more preferably more. All existing code needs to be reworked to this standard. That'll get our line count up!"   You decide not to tell him that this will require two unscheduled work months. You decide not to tell him anything at all. You decide that intravenous injections of pure ethanol are the only solution. You make the appropriate arrangements. Hack, hack, hack, and hack. You and your team madly code away. By August 1, your boss, frowning at the thermometer on the wall, institutes a mandatory 50-hour workweek.   Hack, hack, hack, and hack. By September 1st, the thermometer is at 1.2 million lines and your boss asks you to write a report describing why you exceeded the coding budget by 20 percent. He institutes mandatory Saturdays and demands that the project be brought back down to a million lines. You start a campaign of remerging lines. Hack, hack, hack, and hack. Tempers are flaring; people are quitting; QA is raining trouble reports down on you. Customers are demanding installation and user manuals; salespeople are demanding advance demonstrations for special customers; the requirements document is still thrashing, the marketing folks are complaining that the product isn't anything like they specified, and the liquor store won't accept your credit card anymore. Something has to give.    On September 15, BB calls a meeting. As he enters the room, his points are emitting clouds of steam. When he speaks, the bass overtones of his carefully manicured voice cause the pit of your stomach to roll over. "The QA manager has told me that this project has less than 50 percent of the required features implemented. He has also informed me that the system crashes all the time, yields wrong results, and is hideously slow. He has also complained that he cannot keep up with the continuous train of daily releases, each more buggy than the last!" He stops for a few seconds, visibly trying to compose himself. "The QA manager estimates that, at this rate of development, we won't be able to ship the product until December!" Actually, you think it's more like March, but you don't say anything. "December!" BB roars with such derision that people duck their heads as though he were pointing an assault rifle at them. "December is absolutely out of the question. Team leaders, I want new estimates on my desk in the morning. I am hereby mandating 65-hour work weeks until this project is complete. And it better be complete by November 1."   As he leaves the conference room, he is heard to mutter: "Empowermentbah!" * * * Your boss is bald; his points are mounted on BB's wall. The fluorescent lights reflecting off his pate momentarily dazzle you. "Do you have anything to drink?" he asks. Having just finished your last bottle of Boone's Farm, you pull a bottle of Thunderbird from your bookshelf and pour it into his coffee mug. "What's it going to take to get this project done? " he asks. "We need to freeze the requirements, analyze them, design them, and then implement them," you say callously. "By November 1?" your boss exclaims incredulously. "No way! Just get back to coding the damned thing." He storms out, scratching his vacant head.   A few days later, you find that your boss has been transferred to the corporate research division. Turnover has skyrocketed. Customers, informed at the last minute that their orders cannot be fulfilled on time, have begun to cancel their orders. Marketing is re-evaluating whether this product aligns with the overall goals of the company. Memos fly, heads roll, policies change, and things are, overall, pretty grim. Finally, by March, after far too many sixty-five hour weeks, a very shaky version of the software is ready. In the field, bug-discovery rates are high, and the technical support staff are at their wits' end, trying to cope with the complaints and demands of the irate customers. Nobody is happy.   In April, BB decides to buy his way out of the problem by licensing a product produced by Rupert Industries and redistributing it. The customers are mollified, the marketing folks are smug, and you are laid off.     Rupert Industries: Project Alpha   Your name is Robert. The date is January 3, 2001. The quiet hours spent with your family this holiday have left you refreshed and ready for work. You are sitting in a conference room with your team of professionals. The manager of the division called the meeting. "We have some ideas for a new project," says the division manager. Call him Russ. He is a high-strung British chap with more energy than a fusion reactor. He is ambitious and driven but understands the value of a team. Russ describes the essence of the new market opportunity the company has identified and introduces you to Jane, the marketing manager, who is responsible for defining the products that will address it. Addressing you, Jane says, "We'd like to start defining our first product offering as soon as possible. When can you and your team meet with me?" You reply, "We'll be done with the current iteration of our project this Friday. We can spare a few hours for you between now and then. After that, we'll take a few people from the team and dedicate them to you. We'll begin hiring their replacements and the new people for your team immediately." "Great," says Russ, "but I want you to understand that it is critical that we have something to exhibit at the trade show coming up this July. If we can't be there with something significant, we'll lose the opportunity."   "I understand," you reply. "I don't yet know what it is that you have in mind, but I'm sure we can have something by July. I just can't tell you what that something will be right now. In any case, you and Jane are going to have complete control over what we developers do, so you can rest assured that by July, you'll have the most important things that can be accomplished in that time ready to exhibit."   Russ nods in satisfaction. He knows how this works. Your team has always kept him advised and allowed him to steer their development. He has the utmost confidence that your team will work on the most important things first and will produce a high-quality product.   * * *   "So, Robert," says Jane at their first meeting, "How does your team feel about being split up?" "We'll miss working with each other," you answer, "but some of us were getting pretty tired of that last project and are looking forward to a change. So, what are you people cooking up?" Jane beams. "You know how much trouble our customers currently have . . ." And she spends a half hour or so describing the problem and possible solution. "OK, wait a second" you respond. "I need to be clear about this." And so you and Jane talk about how this system might work. Some of her ideas aren't fully formed. You suggest possible solutions. She likes some of them. You continue discussing.   During the discussion, as each new topic is addressed, Jane writes user story cards. Each card represents something that the new system has to do. The cards accumulate on the table and are spread out in front of you. Both you and Jane point at them, pick them up, and make notes on them as you discuss the stories. The cards are powerful mnemonic devices that you can use to represent complex ideas that are barely formed.   At the end of the meeting, you say, "OK, I've got a general idea of what you want. I'm going to talk to the team about it. I imagine they'll want to run some experiments with various database structures and presentation formats. Next time we meet, it'll be as a group, and we'll start identifying the most important features of the system."   A week later, your nascent team meets with Jane. They spread the existing user story cards out on the table and begin to get into some of the details of the system. The meeting is very dynamic. Jane presents the stories in the order of their importance. There is much discussion about each one. The developers are concerned about keeping the stories small enough to estimate and test. So they continually ask Jane to split one story into several smaller stories. Jane is concerned that each story have a clear business value and priority, so as she splits them, she makes sure that this stays true.   The stories accumulate on the table. Jane writes them, but the developers make notes on them as needed. Nobody tries to capture everything that is said; the cards are not meant to capture everything but are simply reminders of the conversation.   As the developers become more comfortable with the stories, they begin writing estimates on them. These estimates are crude and budgetary, but they give Jane an idea of what the story will cost.   At the end of the meeting, it is clear that many more stories could be discussed. It is also clear that the most important stories have been addressed and that they represent several months worth of work. Jane closes the meeting by taking the cards with her and promising to have a proposal for the first release in the morning.   * * *   The next morning, you reconvene the meeting. Jane chooses five cards and places them on the table. "According to your estimates, these cards represent about one perfect team-week's worth of work. The last iteration of the previous project managed to get one perfect team-week done in 3 real weeks. If we can get these five stories done in 3 weeks, we'll be able to demonstrate them to Russ. That will make him feel very comfortable about our progress." Jane is pushing it. The sheepish look on her face lets you know that she knows it too. You reply, "Jane, this is a new team, working on a new project. It's a bit presumptuous to expect that our velocity will be the same as the previous team's. However, I met with the team yesterday afternoon, and we all agreed that our initial velocity should, in fact, be set to one perfectweek for every 3 real-weeks. So you've lucked out on this one." "Just remember," you continue, "that the story estimates and the story velocity are very tentative at this point. We'll learn more when we plan the iteration and even more when we implement it."   Jane looks over her glasses at you as if to say "Who's the boss around here, anyway?" and then smiles and says, "Yeah, don't worry. I know the drill by now."Jane then puts 15 more cards on the table. She says, "If we can get all these cards done by the end of March, we can turn the system over to our beta test customers. And we'll get good feedback from them."   You reply, "OK, so we've got our first iteration defined, and we have the stories for the next three iterations after that. These four iterations will make our first release."   "So," says Jane, can you really do these five stories in the next 3 weeks?" "I don't know for sure, Jane," you reply. "Let's break them down into tasks and see what we get."   So Jane, you, and your team spend the next several hours taking each of the five stories that Jane chose for the first iteration and breaking them down into small tasks. The developers quickly realize that some of the tasks can be shared between stories and that other tasks have commonalities that can probably be taken advantage of. It is clear that potential designs are popping into the developers' heads. From time to time, they form little discussion knots and scribble UML diagrams on some cards.   Soon, the whiteboard is filled with the tasks that, once completed, will implement the five stories for this iteration. You start the sign-up process by saying, "OK, let's sign up for these tasks." "I'll take the initial database generation." Says Pete. "That's what I did on the last project, and this doesn't look very different. I estimate it at two of my perfect workdays." "OK, well, then, I'll take the login screen," says Joe. "Aw, darn," says Elaine, the junior member of the team, "I've never done a GUI, and kinda wanted to try that one."   "Ah, the impatience of youth," Joe says sagely, with a wink in your direction. "You can assist me with it, young Jedi." To Jane: "I think it'll take me about three of my perfect workdays."   One by one, the developers sign up for tasks and estimate them in terms of their own perfect workdays. Both you and Jane know that it is best to let the developers volunteer for tasks than to assign the tasks to them. You also know full well that you daren't challenge any of the developers' estimates. You know these people, and you trust them. You know that they are going to do the very best they can.   The developers know that they can't sign up for more perfect workdays than they finished in the last iteration they worked on. Once each developer has filled his or her schedule for the iteration, they stop signing up for tasks.   Eventually, all the developers have stopped signing up for tasks. But, of course, tasks are still left on the board.   "I was worried that that might happen," you say, "OK, there's only one thing to do, Jane. We've got too much to do in this iteration. What stories or tasks can we remove?" Jane sighs. She knows that this is the only option. Working overtime at the beginning of a project is insane, and projects where she's tried it have not fared well.   So Jane starts to remove the least-important functionality. "Well, we really don't need the login screen just yet. We can simply start the system in the logged-in state." "Rats!" cries Elaine. "I really wanted to do that." "Patience, grasshopper." says Joe. "Those who wait for the bees to leave the hive will not have lips too swollen to relish the honey." Elaine looks confused. Everyone looks confused. "So . . .," Jane continues, "I think we can also do away with . . ." And so, bit by bit, the list of tasks shrinks. Developers who lose a task sign up for one of the remaining ones.   The negotiation is not painless. Several times, Jane exhibits obvious frustration and impatience. Once, when tensions are especially high, Elaine volunteers, "I'll work extra hard to make up some of the missing time." You are about to correct her when, fortunately, Joe looks her in the eye and says, "When once you proceed down the dark path, forever will it dominate your destiny."   In the end, an iteration acceptable to Jane is reached. It's not what Jane wanted. Indeed, it is significantly less. But it's something the team feels that can be achieved in the next 3 weeks.   And, after all, it still addresses the most important things that Jane wanted in the iteration. "So, Jane," you say when things had quieted down a bit, "when can we expect acceptance tests from you?" Jane sighs. This is the other side of the coin. For every story the development team implements,   Jane must supply a suite of acceptance tests that prove that it works. And the team needs these long before the end of the iteration, since they will certainly point out differences in the way Jane and the developers imagine the system's behaviour.   "I'll get you some example test scripts today," Jane promises. "I'll add to them every day after that. You'll have the entire suite by the middle of the iteration."   * * *   The iteration begins on Monday morning with a flurry of Class, Responsibilities, Collaborators sessions. By midmorning, all the developers have assembled into pairs and are rapidly coding away. "And now, my young apprentice," Joe says to Elaine, "you shall learn the mysteries of test-first design!"   "Wow, that sounds pretty rad," Elaine replies. "How do you do it?" Joe beams. It's clear that he has been anticipating this moment. "OK, what does the code do right now?" "Huh?" replied Elaine, "It doesn't do anything at all; there is no code."   "So, consider our task; can you think of something the code should do?" "Sure," Elaine said with youthful assurance, "First, it should connect to the database." "And thereupon, what must needs be required to connecteth the database?" "You sure talk weird," laughed Elaine. "I think we'd have to get the database object from some registry and call the Connect() method. "Ah, astute young wizard. Thou perceives correctly that we requireth an object within which we can cacheth the database object." "Is 'cacheth' really a word?" "It is when I say it! So, what test can we write that we know the database registry should pass?" Elaine sighs. She knows she'll just have to play along. "We should be able to create a database object and pass it to the registry in a Store() method. And then we should be able to pull it out of the registry with a Get() method and make sure it's the same object." "Oh, well said, my prepubescent sprite!" "Hay!" "So, now, let's write a test function that proves your case." "But shouldn't we write the database object and registry object first?" "Ah, you've much to learn, my young impatient one. Just write the test first." "But it won't even compile!" "Are you sure? What if it did?" "Uh . . ." "Just write the test, Elaine. Trust me." And so Joe, Elaine, and all the other developers began to code their tasks, one test case at a time. The room in which they worked was abuzz with the conversations between the pairs. The murmur was punctuated by an occasional high five when a pair managed to finish a task or a difficult test case.   As development proceeded, the developers changed partners once or twice a day. Each developer got to see what all the others were doing, and so knowledge of the code spread generally throughout the team.   Whenever a pair finished something significant whether a whole task or simply an important part of a task they integrated what they had with the rest of the system. Thus, the code base grew daily, and integration difficulties were minimized.   The developers communicated with Jane on a daily basis. They'd go to her whenever they had a question about the functionality of the system or the interpretation of an acceptance test case.   Jane, good as her word, supplied the team with a steady stream of acceptance test scripts. The team read these carefully and thereby gained a much better understanding of what Jane expected the system to do. By the beginning of the second week, there was enough functionality to demonstrate to Jane. She watched eagerly as the demonstration passed test case after test case. "This is really cool," Jane said as the demonstration finally ended. "But this doesn't seem like one-third of the tasks. Is your velocity slower than anticipated?"   You grimace. You'd been waiting for a good time to mention this to Jane but now she was forcing the issue. "Yes, unfortunately, we are going more slowly than we had expected. The new application server we are using is turning out to be a pain to configure. Also, it takes forever to reboot, and we have to reboot it whenever we make even the slightest change to its configuration."   Jane eyes you with suspicion. The stress of last Monday's negotiations had still not entirely dissipated. She says, "And what does this mean to our schedule? We can't slip it again, we just can't. Russ will have a fit! He'll haul us all into the woodshed and ream us some new ones."   You look Jane right in the eyes. There's no pleasant way to give someone news like this. So you just blurt out, "Look, if things keep going like they're going, we're not going to be done with everything by next Friday. Now it's possible that we'll figure out a way to go faster. But, frankly, I wouldn't depend on that. You should start thinking about one or two tasks that could be removed from the iteration without ruining the demonstration for Russ. Come hell or high water, we are going to give that demonstration on Friday, and I don't think you want us to choose which tasks to omit."   "Aw forchrisakes!" Jane barely manages to stifle yelling that last word as she stalks away, shaking her head. Not for the first time, you say to yourself, "Nobody ever promised me project management would be easy." You are pretty sure it won't be the last time, either.   Actually, things went a bit better than you had hoped. The team did, in fact, have to drop one task from the iteration, but Jane had chosen wisely, and the demonstration for Russ went without a hitch. Russ was not impressed with the progress, but neither was he dismayed. He simply said, "This is pretty good. But remember, we have to be able to demonstrate this system at the trade show in July, and at this rate, it doesn't look like you'll have all that much to show." Jane, whose attitude had improved dramatically with the completion of the iteration, responded to Russ by saying, "Russ, this team is working hard, and well. When July comes around, I am confident that we'll have something significant to demonstrate. It won't be everything, and some of it may be smoke and mirrors, but we'll have something."   Painful though the last iteration was, it had calibrated your velocity numbers. The next iteration went much better. Not because your team got more done than in the last iteration but simply because the team didn't have to remove any tasks or stories in the middle of the iteration.   By the start of the fourth iteration, a natural rhythm has been established. Jane, you, and the team know exactly what to expect from one another. The team is running hard, but the pace is sustainable. You are confident that the team can keep up this pace for a year or more.   The number of surprises in the schedule diminishes to near zero; however, the number of surprises in the requirements does not. Jane and Russ frequently look over the growing system and make recommendations or changes to the existing functionality. But all parties realize that these changes take time and must be scheduled. So the changes do not cause anyone's expectations to be violated. In March, there is a major demonstration of the system to the board of directors. The system is very limited and is not yet in a form good enough to take to the trade show, but progress is steady, and the board is reasonably impressed.   The second release goes even more smoothly than the first. By now, the team has figured out a way to automate Jane's acceptance test scripts. The team has also refactored the design of the system to the point that it is really easy to add new features and change old ones. The second release was done by the end of June and was taken to the trade show. It had less in it than Jane and Russ would have liked, but it did demonstrate the most important features of the system. Although customers at the trade show noticed that certain features were missing, they were very impressed overall. You, Russ, and Jane all returned from the trade show with smiles on your faces. You all felt as though this project was a winner.   Indeed, many months later, you are contacted by Rufus Inc. That company had been working on a system like this for its internal operations. Rufus has canceled the development of that system after a death-march project and is negotiating to license your technology for its environment.   Indeed, things are looking up!

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• Parallelism in .NET – Introduction

  - by Reed

  Parallel programming is something that every professional developer should understand, but is rarely discussed or taught in detail in a formal manner.  Software users are no longer content with applications that lock up the user interface regularly, or take large amounts of time to process data unnecessarily.  Modern development requires the use of parallelism.  There is no longer any excuses for us as developers. Learning to write parallel software is challenging.  It requires more than reading that one chapter on parallelism in our programming language book of choice… Today’s systems are no longer getting faster with each generation; in many cases, newer computers are actually slower than previous generation systems.  Modern hardware is shifting towards conservation of power, with processing scalability coming from having multiple computer cores, not faster and faster CPUs.  Our CPU frequencies no longer double on a regular basis, but Moore’s Law is still holding strong.  Now, however, instead of scaling transistors in order to make processors faster, hardware manufacturers are scaling the transistors in order to add more discrete hardware processing threads to the system. This changes how we should think about software.  In order to take advantage of modern systems, we need to redesign and rewrite our algorithms to work in parallel.  As with any design domain, it helps tremendously to have a common language, as well as a common set of patterns and tools. For .NET developers, this is an exciting time for parallel programming.  Version 4 of the .NET Framework is adding the Task Parallel Library.  This has been back-ported to .NET 3.5sp1 as part of the Reactive Extensions for .NET, and is available for use today in both .NET 3.5 and .NET 4.0 beta. In order to fully utilize the Task Parallel Library and parallelism, both in .NET 4 and previous versions, we need to understand the proper terminology.  For this series, I will provide an introduction to some of the basic concepts in parallelism, and relate them to the tools available in .NET.

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• Parsing flat files using SSIS : SSIS Nugget

  - by jamiet

  Often when using SQL Server Integration Services (SSIS) you will find there is more than one way of accomplishing a task and that the most obvious method of doing so might not be the optimal one. In the video below I demonstrate this by way of an experiment using SSIS’s Flat File Source component; I show different ways that you can pull data from a flat file into the SSIS dataflow and also how the nature of the data itself can influence your choice as to how this task should be accomplished. If you are having trouble viewing the video in your blog reader then head to http://sqlblog.com/blogs/jamie_thomson/archive/2010/03/25/parsing-flat-files-using-ssis-ssis-nugget.aspx to see it as it is hosted on my blog!  The main point I want to get across from this video is that a little bit of creative thinking when building your dataflows can sometimes be very beneficial for performance; quite often building a solution that isn’t the most obvious might actually turn out to be the best one. You’ll notice, if you have watched the video, that my editing skills weren’t quite up to snuff and I cut off the final few words however all I was saying was that if you have any feedback on this video then I would love to hear it either via email or preferably the comments section below. I hope this turns out to be useful to some of you. @Jamiet P.S. Incidentally the parsing that we do using SSIS expressions in the video would be much easier if we had a TOKENISE function in SSIS’s expression language and I have asked for the introduction of such a function on Connect at [SSIS] TOKEN(string, tokeniser_string, occurence) function. Feel free to go and vote that up if you think this feature would be useful! Share this post: email it! | bookmark it! | digg it! | reddit! | kick it! | live it!

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• Downloading a file over HTTP the SSIS way

  This post shows you how to download files from a web site whilst really making the most of the SSIS objects that are available. There is no task to do this, so we have to use the Script Task and some simple VB.NET or C# (if you have SQL Server 2008) code. Very often I see suggestions about how to use the .NET class System.Net.WebClient and of course this works, you can code pretty much anything you like in .NET. Here I’d just like to raise the profile of an alternative. This approach uses the HTTP Connection Manager, one of the stock connection managers, so you can use configurations and property expressions in the same way you would for all other connections. Settings like the security details that you would want to make configurable already are, but if you take the .NET route you have to write quite a lot of code to manage those values via package variables. Using the connection manager we get all of that flexibility for free. The screenshot below illustrate some of the options we have. Using the HttpClientConnection class makes for much simpler code as well. I have demonstrated two methods, DownloadFile which just downloads a file to disk, and DownloadData which downloads the file and retains it in memory. In each case we show a message box to note the completion of the download. You can download a sample package below, but first the code: Imports System Imports System.IO Imports System.Text Imports System.Windows.Forms Imports Microsoft.SqlServer.Dts.Runtime Public Class ScriptMain Public Sub Main() ' Get the unmanaged connection object, from the connection manager called "HTTP Connection Manager" Dim nativeObject As Object = Dts.Connections("HTTP Connection Manager").AcquireConnection(Nothing) ' Create a new HTTP client connection Dim connection As New HttpClientConnection(nativeObject) ' Download the file #1 ' Save the file from the connection manager to the local path specified Dim filename As String = "C:\Temp\Sample.txt" connection.DownloadFile(filename, True) ' Confirm file is there If File.Exists(filename) Then MessageBox.Show(String.Format("File {0} has been downloaded.", filename)) End If ' Download the file #2 ' Read the text file straight into memory Dim buffer As Byte() = connection.DownloadData() Dim data As String = Encoding.ASCII.GetString(buffer) ' Display the file contents MessageBox.Show(data) Dts.TaskResult = Dts.Results.Success End Sub End Class Sample Package HTTPDownload.dtsx (74KB)

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• Fitting it together, database, reporting, applications in C#

  - by alvonellos

  Introduction Preamble I was hesitant to post this, since it's an application whose intricate details are defined elsewhere, and answers may not be helpful to others. Within the past few weeks (I was actually going to write a blog post about this after I finished) I've discovered that the barrier I'm encountering is one that's actually quite common for newer developers. This question is not so much about a specific thing as it is about piecing those things together. I've searched the internet far and wide, and found many tutorials on how to create applications that are kind of similar to what I'm looking for. I've also looked at hiring another, more experienced, developer to help me along, but all I've gotten are unqualified candidates that don't have the experience necessary and won't take care of the client or project like I will. I'd rather have the project never transpire than to release a solution that is half-baked. I've asked professors at my school, but they've not turned up answers to my question. I'm an experienced developer, and I've written many applications that are -- very abstractly -- close to what I'm doing, but my experiences from those applications aren't giving me enough leverage to solve this particular problem. I just hope that posting this article isn't a mistake for me to write. Project Description I have a project I'm working on for a client that is a rewrite of an application, originally written in Foxpro 2.6 by someone before me, that performs some analysis (which, sadly, I'm not allowed to disclose as per of my employment contract) on financial data. One day, after a long talk between the client and I -- where he intimately described his frustrations with all the bugs I've been hacking out of this code for 6 months now -- he told me to just rewrite it and gave me a month to write a good 1/8 of this 65k LOC Foxpro monstrosity. this 65k line of code foxpro monstrosity. It'll take me a good 3 - 6 months to rewrite this software (I know things the original programmer did not, like inheritance) going as I am right now, but I'm quickly discovering that I'm going to need to use databases. Prior to this contract I didn't even know about foxpro, and so I've had to learn foxpro on the fly, write procedures and make modifications to the database. I've actually come to like it, and this project would be rewritten in Foxpro if it were still a supported language, because over the past few months, I've come to like the features of Foxpro that make it so easy to develop data-driven applications. I once perfomed an experiment, comparing C# to Foxpro. What took me 45 minutes in C# took me two in Foxpro, and I knew C# prior to Foxpro. I was hoping to leverage the power of C#, but it intimidates me that in foxpro, you can have one line of code and be using a database. Prior to this, I have never written any serious database development from scratch. All the applications that I've written are in a different league. They are either completely data-naive or data-naive enough that I can get away with not using a database through serialization or by designing algorithms that work with the data in a manner that is stateless, so there is no need to worry about databases. I've come to realize, very quickly, that serialization and my efficacy with data structures has been my crutch all these years that's prevented me from adventuring into databases, and has consequently hindered my success in real-world programming. Sure, I've written some database stuff in Perl and Python, and I've done forms and worked with relational databases and tables, I'm a wizard in Access and Excel (seriously) and can do just about anything, but it just feels unnatural writing SQL code in another language... I don't mind writing SQL, and I don't It's that bridge between the database and the program code that drives me absolutely bonkers. I hope I'm not the only one to think this, but it bothers me that I have to create statements like the following string sSql = "SELECT * from tablename" When there's really no reason for that kind of unchecked language binding between two languages and two API's. Don't get my wrong, SQL is great, but I don't like the idea that, when executing commands on a SQL database, that one must intermix database and application software, and there's no database independence, which means that different versions of different databases can break code. This isn't very nice. The nicest thing about Foxpro is the cohesiveness between programming language and database. It's so easy, and Foxpro makes it easy, because the tool just fits the task. I can see why so many developers have created a career with this language, because it lowered the barrier of entry to data-driven applications that so many businesses need. It was wonderful. For my purposes today, with the demands and need for community support, extensibility, and language features, Foxpro isn't a solution that I feel would be the right tool for the job. I'm also worried about working too heavy with the database, because I've seen data-driven .NET applications have issues with database caches, running out of memory, and objects in the database not being collected. (Memory leaks) And OH the queries. Which one, how, and why? There are a plethora of different ways that a database can be setup, I think I counted 5 or 6 different kinds of database applications alone that I can chose from. That is a great mountain for me to climb when I don't even know where to begin when it comes to writing data-driven applications. The problem isn't that I don't know SQL or that I don't know C#. I know both and have worked with both extensively. It's making them work together that's the problem, and it's something I've never done in C# before. Reports The client likes paper. The data needs to be printed out in a format that is extensible, layered, and easy to use. I have never done reporting before, and so this is a bit of a problem. From the data source comes crystal reports, and so there's a dependency on the database, from what I understand. Code reuse A large part of the design decision that I've gone through so far is to break the task of writing a piece of this software into routines and modular DLL's and so forth such that much of the code can be reused. For example, when I setup this database, I want to be able to reuse the same database code over and over again. I also want to make sure that when the day comes that another developer is here, that he/she will be able to pick up just where I left off. The quicker I develop these applications, the better off I am. Tasks & Goals In my project, I need to write routines that apply algorithms and look for predefined patterns in financial data. Additionally, I need to simulate trading based on predefined algorithms and data. Then I need to prepare reports on that data. Additionally, I need to have a way to change the code base for this application quickly and effectively, without hacking together some band-aid solution for a problem that really needs a trauma ward. Special Considerations The solution must be fast, run quickly on existing hardware, and not be too much of a pain to maintain and write. I understand that anything I write I'm married to -- I'm responsible for the things that I write because my reputation and livelihood is dependent on it. Do I really need a database? What about performance? Performance was such a big issue that I hand wrote a data structure that is capable of performing 2 billion operations, using a total of 4 gigs of memory in under 1/4 of a second using the standard core two duo processor. I could not find a similar, pre-written data structure in C# to perform this task. What setup do I use in terms of database? What about reporting? I'd prefer to have PDF's generated, but I'd like to be able to visually sketch those reports and then just have a ReportFactory of some sort, that when I pass some variables in, it just does that data. About Me I'm a lone developer for a small business in this area. This is the first time I've done this and I've never had the breadth and depth of my knowledge tested. I'm incredibly frustrated with this project because I feel incredibly overwhelmed with the task at hand. I'm looking for that entry level point where I can draw a line and say "this is what I need to do" Conclusion I may have not been clear enough on my post. I'm still new to this whole thing, and I've been doing my best to contribute back to the community that I've leached so much knowledge from. I'd be glad to edit my post and add more information if possible. I'm looking for a big-picture solution or design process that helps me get off the ground in this world of data-driven applications, because I have a feeling that it's going to be concentric to my entire career as a programmer for some time. Specifically, if you didn't get it from the rest of the post (I may not have been clear enough) I really need some guidance as to where to go in terms of the design decisions for this project. Some things that'll be useful will be a pro/con list for the different kinds of database projects available in VS2010. I've tried, but generating that list has been as hard as solving the problem itself... If you could walk a developer writing a data-driven application for the first time in C#, how would you do that? Where would you point them to?

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