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  • make field a dropdown in access 2007

    - by Crash893
    I'm creating a HR database in access 2007 I have a main table of employee info and several tables that relate to that table ( education for example) that list the acceptable elements that can populate that cell in that row When i create a form it was created as just a plain text field which is constrained but I wanted to create a dropdown that had just the data that they are allowed to enter to avoid confusion.

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  • Create Directory for records in MS Access 2007

    - by glinch
    Hi there, Is it possible to create a directory folder for individual records in Access 2007. For example tblUser ID firstName surName When adding a record, would create a folder C:\userdatabase\Surname,firstName,ID Could see this being useful in situations for example where a large amount of images/files would need to be associated with a record. Access would create and link to a directory for each record. Thanks in advance for any advice Noel

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  • Best practices for implementing an Access (2007) application

    - by waanders
    Hello, Where can I find an overview (website) of best practices for implementing an Access (2007) application (with a FE/BE architecture) regarding to security, performance and maintainability? I know about designing tables, queries, forms and so on and I'm a reasonable programmer, but I'm wondering what's the "best" and most efficient way to implement my "application". Thanks in advance for your help.

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  • email sending issue in Outlook 2007

    - by rookie
    Hi I am unable to send emails to recipients who are outside our domain from outlook 2007. I am able to send email to the same domain. The error i am getting is Your message did not reach some or all of the intended recipients. Subject: test subject Sent: 2/19/2010 7:44 PM The following recipient(s) cannot be reached: test, user on 2/19/2010 7:44 PM 553 sorry, that domain isn't in my list of allowed rcpthosts (#5.7.1) PN: I am able to send the emails to any domain from webmail.

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  • access 2007 locked

    - by Jack
    I m connecting the access 2007 database from 5 different machines. (C#.Net) I m having this error message: The database has been placed in a state by user 'Admin' on machine XXXXX that prevents it from being opened or locked

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  • Move markers of line chart/ Format legend

    - by user68753
    Hi all, I have a combination chart with a bar chart and 2 line graphs on secondary axis. have to exactly match the formatting in the screenshot attached ( I do not have the actual excel file. just have a screenshot). If you have a look - you can see the markers on line graphs do not align. The red line markers are skewed slightly to the left. Also, in the legend at the bottom - secondary axis legends are separated out to the bottom. I don't know how to do that either. Any help is greatly appreciated

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  • How do you scale a pictureLink object in Excel 2010

    - by vzczc
    In Excel 2007 it is possible to scale a pictureLink object (created with the Camera Tool) using the following VBA code. With ActiveWorkbook.Sheets(sht).Pictures(name) .ShapeRange.ScaleWidth scaleValue, msoTrue .ShapeRange.ScaleHeight scaleValue, msoTrue .top = top .left = left End With This code places the picture correctly in 2010, but the scaleValue is ignored. The 2010 Excel documentation is patchy on this subject. The same code works fine in Excel 2007.

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  • Working with PivotTables in Excel

    - by Mark Virtue
    PivotTables are one of the most powerful features of Microsoft Excel.  They allow large amounts of data to be analyzed and summarized in just a few mouse clicks. In this article, we explore PivotTables, understand what they are, and learn how to create and customize them. Note:  This article is written using Excel 2010 (Beta).  The concept of a PivotTable has changed little over the years, but the method of creating one has changed in nearly every iteration of Excel.  If you are using a version of Excel that is not 2010, expect different screens from the ones you see in this article. A Little History In the early days of spreadsheet programs, Lotus 1-2-3 ruled the roost.  Its dominance was so complete that people thought it was a waste of time for Microsoft to bother developing their own spreadsheet software (Excel) to compete with Lotus.  Flash-forward to 2010, and Excel’s dominance of the spreadsheet market is greater than Lotus’s ever was, while the number of users still running Lotus 1-2-3 is approaching zero.  How did this happen?  What caused such a dramatic reversal of fortunes? Industry analysts put it down to two factors:  Firstly, Lotus decided that this fancy new GUI platform called “Windows” was a passing fad that would never take off.  They declined to create a Windows version of Lotus 1-2-3 (for a few years, anyway), predicting that their DOS version of the software was all anyone would ever need.  Microsoft, naturally, developed Excel exclusively for Windows.  Secondly, Microsoft developed a feature for Excel that Lotus didn’t provide in 1-2-3, namely PivotTables.  The PivotTables feature, exclusive to Excel, was deemed so staggeringly useful that people were willing to learn an entire new software package (Excel) rather than stick with a program (1-2-3) that didn’t have it.  This one feature, along with the misjudgment of the success of Windows, was the death-knell for Lotus 1-2-3, and the beginning of the success of Microsoft Excel. Understanding PivotTables So what is a PivotTable, exactly? Put simply, a PivotTable is a summary of some data, created to allow easy analysis of said data.  But unlike a manually created summary, Excel PivotTables are interactive.  Once you have created one, you can easily change it if it doesn’t offer the exact insights into your data that you were hoping for.  In a couple of clicks the summary can be “pivoted” – rotated in such a way that the column headings become row headings, and vice versa.  There’s a lot more that can be done, too.  Rather than try to describe all the features of PivotTables, we’ll simply demonstrate them… The data that you analyze using a PivotTable can’t be just any data – it has to be raw data, previously unprocessed (unsummarized) – typically a list of some sort.  An example of this might be the list of sales transactions in a company for the past six months. Examine the data shown below: Notice that this is not raw data.  In fact, it is already a summary of some sort.  In cell B3 we can see $30,000, which apparently is the total of James Cook’s sales for the month of January.  So where is the raw data?  How did we arrive at the figure of $30,000?  Where is the original list of sales transactions that this figure was generated from?  It’s clear that somewhere, someone must have gone to the trouble of collating all of the sales transactions for the past six months into the summary we see above.  How long do you suppose this took?  An hour?  Ten?  Probably. If we were to track down the original list of sales transactions, it might look something like this: You may be surprised to learn that, using the PivotTable feature of Excel, we can create a monthly sales summary similar to the one above in a few seconds, with only a few mouse clicks.  We can do this – and a lot more too! How to Create a PivotTable First, ensure that you have some raw data in a worksheet in Excel.  A list of financial transactions is typical, but it can be a list of just about anything:  Employee contact details, your CD collection, or fuel consumption figures for your company’s fleet of cars. So we start Excel… …and we load such a list… Once we have the list open in Excel, we’re ready to start creating the PivotTable. Click on any one single cell within the list: Then, from the Insert tab, click the PivotTable icon: The Create PivotTable box appears, asking you two questions:  What data should your new PivotTable be based on, and where should it be created?  Because we already clicked on a cell within the list (in the step above), the entire list surrounding that cell is already selected for us ($A$1:$G$88 on the Payments sheet, in this example).  Note that we could select a list in any other region of any other worksheet, or even some external data source, such as an Access database table, or even a MS-SQL Server database table.  We also need to select whether we want our new PivotTable to be created on a new worksheet, or on an existing one.  In this example we will select a new one: The new worksheet is created for us, and a blank PivotTable is created on that worksheet: Another box also appears:  The PivotTable Field List.  This field list will be shown whenever we click on any cell within the PivotTable (above): The list of fields in the top part of the box is actually the collection of column headings from the original raw data worksheet.  The four blank boxes in the lower part of the screen allow us to choose the way we would like our PivotTable to summarize the raw data.  So far, there is nothing in those boxes, so the PivotTable is blank.  All we need to do is drag fields down from the list above and drop them in the lower boxes.  A PivotTable is then automatically created to match our instructions.  If we get it wrong, we only need to drag the fields back to where they came from and/or drag new fields down to replace them. The Values box is arguably the most important of the four.  The field that is dragged into this box represents the data that needs to be summarized in some way (by summing, averaging, finding the maximum, minimum, etc).  It is almost always numerical data.  A perfect candidate for this box in our sample data is the “Amount” field/column.  Let’s drag that field into the Values box: Notice that (a) the “Amount” field in the list of fields is now ticked, and “Sum of Amount” has been added to the Values box, indicating that the amount column has been summed. If we examine the PivotTable itself, we indeed find the sum of all the “Amount” values from the raw data worksheet: We’ve created our first PivotTable!  Handy, but not particularly impressive.  It’s likely that we need a little more insight into our data than that. Referring to our sample data, we need to identify one or more column headings that we could conceivably use to split this total.  For example, we may decide that we would like to see a summary of our data where we have a row heading for each of the different salespersons in our company, and a total for each.  To achieve this, all we need to do is to drag the “Salesperson” field into the Row Labels box: Now, finally, things start to get interesting!  Our PivotTable starts to take shape….   With a couple of clicks we have created a table that would have taken a long time to do manually. So what else can we do?  Well, in one sense our PivotTable is complete.  We’ve created a useful summary of our source data.  The important stuff is already learned!  For the rest of the article, we will examine some ways that more complex PivotTables can be created, and ways that those PivotTables can be customized. First, we can create a two-dimensional table.  Let’s do that by using “Payment Method” as a column heading.  Simply drag the “Payment Method” heading to the Column Labels box: Which looks like this: Starting to get very cool! Let’s make it a three-dimensional table.  What could such a table possibly look like?  Well, let’s see… Drag the “Package” column/heading to the Report Filter box: Notice where it ends up…. This allows us to filter our report based on which “holiday package” was being purchased.  For example, we can see the breakdown of salesperson vs payment method for all packages, or, with a couple of clicks, change it to show the same breakdown for the “Sunseekers” package: And so, if you think about it the right way, our PivotTable is now three-dimensional.  Let’s keep customizing… If it turns out, say, that we only want to see cheque and credit card transactions (i.e. no cash transactions), then we can deselect the “Cash” item from the column headings.  Click the drop-down arrow next to Column Labels, and untick “Cash”: Let’s see what that looks like…As you can see, “Cash” is gone. Formatting This is obviously a very powerful system, but so far the results look very plain and boring.  For a start, the numbers that we’re summing do not look like dollar amounts – just plain old numbers.  Let’s rectify that. A temptation might be to do what we’re used to doing in such circumstances and simply select the whole table (or the whole worksheet) and use the standard number formatting buttons on the toolbar to complete the formatting.  The problem with that approach is that if you ever change the structure of the PivotTable in the future (which is 99% likely), then those number formats will be lost.  We need a way that will make them (semi-)permanent. First, we locate the “Sum of Amount” entry in the Values box, and click on it.  A menu appears.  We select Value Field Settings… from the menu: The Value Field Settings box appears. Click the Number Format button, and the standard Format Cells box appears: From the Category list, select (say) Accounting, and drop the number of decimal places to 0.  Click OK a few times to get back to the PivotTable… As you can see, the numbers have been correctly formatted as dollar amounts. While we’re on the subject of formatting, let’s format the entire PivotTable.  There are a few ways to do this.  Let’s use a simple one… Click the PivotTable Tools/Design tab: Then drop down the arrow in the bottom-right of the PivotTable Styles list to see a vast collection of built-in styles: Choose any one that appeals, and look at the result in your PivotTable:   Other Options We can work with dates as well.  Now usually, there are many, many dates in a transaction list such as the one we started with.  But Excel provides the option to group data items together by day, week, month, year, etc.  Let’s see how this is done. First, let’s remove the “Payment Method” column from the Column Labels box (simply drag it back up to the field list), and replace it with the “Date Booked” column: As you can see, this makes our PivotTable instantly useless, giving us one column for each date that a transaction occurred on – a very wide table! To fix this, right-click on any date and select Group… from the context-menu: The grouping box appears.  We select Months and click OK: Voila!  A much more useful table: (Incidentally, this table is virtually identical to the one shown at the beginning of this article – the original sales summary that was created manually.) Another cool thing to be aware of is that you can have more than one set of row headings (or column headings): …which looks like this…. You can do a similar thing with column headings (or even report filters). Keeping things simple again, let’s see how to plot averaged values, rather than summed values. First, click on “Sum of Amount”, and select Value Field Settings… from the context-menu that appears: In the Summarize value field by list in the Value Field Settings box, select Average: While we’re here, let’s change the Custom Name, from “Average of Amount” to something a little more concise.  Type in something like “Avg”: Click OK, and see what it looks like.  Notice that all the values change from summed totals to averages, and the table title (top-left cell) has changed to “Avg”: If we like, we can even have sums, averages and counts (counts = how many sales there were) all on the same PivotTable! Here are the steps to get something like that in place (starting from a blank PivotTable): Drag “Salesperson” into the Column Labels Drag “Amount” field down into the Values box three times For the first “Amount” field, change its custom name to “Total” and it’s number format to Accounting (0 decimal places) For the second “Amount” field, change its custom name to “Average”, its function to Average and it’s number format to Accounting (0 decimal places) For the third “Amount” field, change its name to “Count” and its function to Count Drag the automatically created field from Column Labels to Row Labels Here’s what we end up with: Total, average and count on the same PivotTable! Conclusion There are many, many more features and options for PivotTables created by Microsoft Excel – far too many to list in an article like this.  To fully cover the potential of PivotTables, a small book (or a large website) would be required.  Brave and/or geeky readers can explore PivotTables further quite easily:  Simply right-click on just about everything, and see what options become available to you.  There are also the two ribbon-tabs: PivotTable Tools/Options and Design.  It doesn’t matter if you make a mistake – it’s easy to delete the PivotTable and start again – a possibility old DOS users of Lotus 1-2-3 never had. We’ve included an Excel that should work with most versions of Excel, so you can download to practice your PivotTable skills. Download Our Practice Excel File Similar Articles Productive Geek Tips Magnify Selected Cells In Excel 2007Share Access Data with Excel in Office 2010Make Excel 2007 Print Gridlines In Workbook FileMake Excel 2007 Always Save in Excel 2003 FormatConvert Older Excel Documents to Excel 2007 Format TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 PCmover Professional Ben & Jerry’s Free Cone Day, 3/23/10 New Stinger from McAfee Helps Remove ‘FakeAlert’ Threats Google Apps Marketplace: Tools & Services For Google Apps Users Get News Quick and Precise With Newser Scan for Viruses in Ubuntu using ClamAV Replace Your Windows Task Manager With System Explorer

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  • embed file in Excel cell

    - by Crash893
    I'm working on a simple "DB" for some people at work and I don't want to do anything fancy. the fields should be something like name , number , notes , File:resume, notes (where file:notes is the acutall embedded resume. I cant see any obvious way to do this but i thought i would ask just the same. Is there a way to take a (pdf , doc , docx , txt) and throw it into a cell so a user can click on it and it will open the file in the approate program note: this db is going to be floating around between multiple sites so linking won't work.

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  • Excel: ROUND & MOD giving me strange DATE results

    - by Mike
    This is sort of related to a previous question. My formula, which seemed to work fine yesterday now gives strange results. Today is the 30th of March (30/03/10). It's 10:11am on the clock that the computer is using for the time stamp in the NOW() part of my worksheet. Below is the formula and a screen shot of the results/columns. QUESTION: Why ddoes it show 1/2 day, and also where does 23 1/2 come from? The NOW() is in a hidden column (F2)...which I forgot to unhide before I took the screen shot. =IF(ISBLANK(I2),ROUND(MOD(H2-F2,24),2),ROUND(MOD(I2-F2,24),2)) Thanks Mike

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  • Compare 2 sets of data in Excel and returning a value when multiple columns match

    - by Susan C
    I have a data set for employees that contains name and 3 attributes (job function, job grade and location). I then have a data set for open positions that contains the requisition number and 3 attributes (job function, job grade and job location). For every employee, i would like the three attributes associated with them compared to the same three attributes of the open positions and have the cooresponding requisition numbers displayed for each employee where there is a match.

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  • Excel Conditional Summing

    - by Ben
    I want to create a formula so that I can keep track of how many feet get out of a drill bit. The data will be arranged in this way: Bit ID Ft Drilled 15685 200 15685 201 6000 365 15685 169 6000 535 2 205 2 190 2 465 6000 600 15685 523 I want to show results of the total footage drilled by: Bit ID Total Ft Drilled 15685 x 6000 x 2 x Any ideas on formulas? Thanks.

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  • formatting a column based on another columns cell TEXT not value in excel

    - by lisa
    I have dates that are running off a formula in that column based on information it is collecting from other worksheets. I have another column that lists text answers based on a different formula that that column is running. It is a customer list that runs with names going down page and multiple columns of information for each client running across page What i want to do is: If column j says "paid" then turn column m - same row - a color or border or something I will repeat this formula for the various things that j can say, just cant figure out how to make conditional formatting read j to change m. To complicate things, in addition to the formula running to collect the date in m, there is also a conditional format set up for m that changes the color of the cells after a certain date. I want to be able to keep that formula, in addition to the one that you are assisting with...i will use highlighting, or something different to avoid any conflicts.

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  • Show Excel column filter information in cells

    - by Alex
    We have a sheet with a huge number of columns and filtering is often used to navigate to the correct data. The problem is that sometimes its not obvious that the filter has been applied , the visual cue is very subtle. Is it possible to show some data via a formula or VBA about the filter inside another cell? Something like this: Just knowing if the filter is active would be a good help, knowing what columns have active filters applied to them would be icing on the cake. Ideally they update automatically. I dont have ownership of the spreadsheet so cant make major changes to its structure or anything but VBA is fine. Any ideas?

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  • Searching Excel sheet for errors

    - by Graphth
    Imagine a huge worksheet with tens of thousands of formulas. I want to be able to quickly find all the errors to correct them. I have found that using the normal search procedure I can type in things like #DIV/0! or #NAME? and it will find them, but I would have to type in all the various types of errors separately and that is somewhat time consuming. Is there a way to simply search for any error? One solution we seem to use at work is to put most formulas inside =if(iserror()) or now =iferror() and to just have it output "error" if it is an error. Is this necessary? Or, is there a way to find all the errors without it?

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  • Pivot tables in excel

    - by andreas
    Hey GUYS i have my account bank account statement and what i wanna do is group the description oof transactions together with their debit or credit and sum their total . So that i can see that for ebay.com my total debit was 2000 $ etc... no the data are like this (btw how do you format this?) Description Debit Credit A 1 B 1 A 1 B 1 C 1 D 1 A 1 ETC.... what i wanna do is using a pivot table Description Debit Credit A 3 B 2 C 1 D 1 I can seem to be able to do that as i cant group the description and have additional debit and credit columns.....as i get them all in rows with blanks

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  • Delphi 7 and Excel 2007 Open File Error

    - by Traci
    I am having difficulty opening a EXCEL 2007 in Delphi 7 It works for Office 2003 and below but the wonderful people at microsoft have sent an update or something and the delphi app fell over just earlier this month. oE := GetActiveOleObject('Excel.Application'); oE.Workbooks.Open(Filename:=sFilename, UpdateLinks:=false, ReadOnly:=true); //Error I get the following error: 'c:\Temp\Book1.xls' could not be found. Check the spelling of the file name, and verify that the file location is correct.'#$A#$A'If you are trying to open the file from your list of most recently used files, make sure that the file has not been renamed, moved, or deleted' Yet if I run the same command in VBA there is no problem.

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  • SharePoint 2007 Central Admin w3wp.exe process consumin 99% CPU

    - by Matrich
    Hi, I have been running an intranet using SharePoint 2007 for over a year and all has been working fine. However, after some time, I realized that the intranet portal was slow. Trying to access the Central Admin over another computer not the SharePoint server also became an issue. So I logged onto the real SharePoint Server and it took some ages to login and then was so slow even on the server unlike other times. When I checked the Task Manager, I found out that w3wp.exe was consuming 99% of the CPU speed. When I restarted the Central Admin App Pool, everything came back to normal and all was running well but after a few minutes (15 or so), it again became slow. I have checked the Event Logs and nothing conclusive was there to help me out. Anyone who has had this experience? or has any good resource? Please help. Thanks in advance

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