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• Boost your infrastructure with Coherence into the Cloud

  - by Nino Guarnacci

  Authors: Nino Guarnacci & Francesco Scarano,  at this URL could be found the original article:  http://blogs.oracle.com/slc/coherence_into_the_cloud_boost. Thinking about the enterprise cloud, come to mind many possible configurations and new opportunities in enterprise environments. Various customers needs that serve as guides to this new trend are often very different, but almost always united by two main objectives: Elasticity of infrastructure both Hardware and Software Investments related to the progressive needs of the current infrastructure Characteristics of innovation and economy. A concrete use case that I worked on recently demanded the fulfillment of two basic requirements of economy and innovation.The client had the need to manage a variety of data cache, which can process complex queries and parallel computational operations, maintaining the caches in a consistent state on different server instances, on which the application was installed.In addition, the customer was looking for a solution that would allow him to manage the likely situations in load peak during certain times of the year.For this reason, the customer requires a replication site, on which convey part of the requests during periods of peak; the desire was, however, to prevent the immobilization of investments in owned hardware-software architectures; so, to respond to this need, it was requested to seek a solution based on Cloud technologies and architectures already offered by the market. Coherence can already now address the requirements of large cache between different nodes in the cluster, providing further technology to search and parallel computing, with the simultaneous use of all hardware infrastructure resources. Moreover, thanks to the functionality of "Push Replication", which can replicate and update the information contained in the cache, even to a site hosted in the cloud, it is satisfied the need to make resilient infrastructure that can be based also on nodes temporarily housed in the Cloud architectures. There are different types of configurations that can be realized using the functionality "Push-Replication" of Coherence. Configurations can be either: Active - Passive  Hub and Spoke Active - Active Multi Master Centralized Replication Whereas the architecture of this particular project consists of two sites (Site 1 and Site Cloud), between which only Site 1 is enabled to write into the cache, it was decided to adopt an Active-Passive Configuration type (Hub and Spoke). If, however, the requirement should change over time, it will be particularly easy to change this configuration in an Active-Active configuration type. Although very simple, the small sample in this post, inspired by the specific project is effective, to better understand the features and capabilities of Coherence and its configurations. Let's create two distinct coherence cluster, located at miles apart, on two different domain contexts, one of them "hosted" at home (on-premise) and the other one hosted by any cloud provider on the network (or just the same laptop to test it :)). These two clusters, which we call Site 1 and Site Cloud, will contain the necessary information, so a simple client can insert data only into the Site 1. On both sites will be subscribed a listener, who listens to the variations of specific objects within the various caches. To implement these features, you need 4 simple classes: CachedResponse.java Represents the POJO class that will be inserted into the cache, and fulfills the task of containing useful information about the hypothetical links navigation ResponseSimulatorHelper.java Represents a link simulator, which has the task of randomly creating objects of type CachedResponse that will be added into the caches CacheCommands.java Represents the model of our example, because it is responsible for receiving instructions from the controller and performing basic operations against the cache, such as insert, delete, update, listening, objects within the cache Shell.java It is our controller, which give commands to be executed within the cache of the two Sites So, summarily, we execute the java class "Shell", asking it to put into the cache 100 objects of type "CachedResponse" through the java class "CacheCommands", then the simulator "ResponseSimulatorHelper" will randomly create new instances of objects "CachedResponse ". Finally, the Shell class will listen to for events occurring within the cache on the Site Cloud, while insertions and deletions are performed on Site 1. Now, we realize the two configurations of two respective sites / cluster: Site 1 and Site Cloud.For the Site 1 we define a cache of type "distributed" with features of "read and write", using the cache class store for the "push replication", a functionality offered by the project "incubator" of Oracle Coherence.For the "Site Cloud" we expect even the definition of “distributed” cache type with tcp proxy feature enabled, so it can receive updates from Site 1.  Coherence Cache Config XML file for "storage node" on "Site 1" site1-prod-cache-config.xml Coherence Cache Config XML file for "storage node" on "Site Cloud" site2-prod-cache-config.xml For two clients "Shell" which will connect respectively to the two clusters we have provided two easy access configurations.  Coherence Cache Config XML file for Shell on "Site 1" site1-shell-prod-cache-config.xml Coherence Cache Config XML file for Shell on "Site Cloud" site2-shell-prod-cache-config.xml Now, we just have to get everything and run our tests. To start at least one "storage" node (which holds the data) for the "Cloud Site", we can run the standard class  provided OOTB by Oracle Coherence com.tangosol.net.DefaultCacheServer with the following parameters and values:-Xmx128m-Xms64m-Dcom.sun.management.jmxremote -Dtangosol.coherence.management=all -Dtangosol.coherence.management.remote=true -Dtangosol.coherence.distributed.localstorage=true -Dtangosol.coherence.cacheconfig=config/site2-prod-cache-config.xml-Dtangosol.coherence.clusterport=9002-Dtangosol.coherence.site=SiteCloud To start at least one "storage" node (which holds the data) for the "Site 1", we can perform again the standard class provided by Coherence  com.tangosol.net.DefaultCacheServer with the following parameters and values:-Xmx128m-Xms64m-Dcom.sun.management.jmxremote -Dtangosol.coherence.management=all -Dtangosol.coherence.management.remote=true -Dtangosol.coherence.distributed.localstorage=true -Dtangosol.coherence.cacheconfig=config/site1-prod-cache-config.xml-Dtangosol.coherence.clusterport=9001-Dtangosol.coherence.site=Site1 Then, we start the first client "Shell" for the "Cloud Site", launching the java class it.javac.Shell  using these parameters and values: -Xmx64m-Xms64m-Dcom.sun.management.jmxremote -Dtangosol.coherence.management=all -Dtangosol.coherence.management.remote=true -Dtangosol.coherence.distributed.localstorage=false -Dtangosol.coherence.cacheconfig=config/site2-shell-prod-cache-config.xml-Dtangosol.coherence.clusterport=9002-Dtangosol.coherence.site=SiteCloud Finally, we start the second client "Shell" for the "Site 1", re-launching a new instance of class  it.javac.Shell  using  the following parameters and values: -Xmx64m-Xms64m-Dcom.sun.management.jmxremote -Dtangosol.coherence.management=all -Dtangosol.coherence.management.remote=true -Dtangosol.coherence.distributed.localstorage=false -Dtangosol.coherence.cacheconfig=config/site1-shell-prod-cache-config.xml-Dtangosol.coherence.clusterport=9001-Dtangosol.coherence.site=Site1  And now, let’s execute some tests to validate and better understand our configuration. TEST 1The purpose of this test is to load the objects into the "Site 1" cache and seeing how many objects are cached on the "Site Cloud". Within the "Shell" launched with parameters to access the "Site 1", let’s write and run the command: load test/100 Within the "Shell" launched with parameters to access the "Site Cloud" let’s write and run the command: size passive-cache Expected result If all is OK, the first "Shell" has uploaded 100 objects into a cache named "test"; consequently the "push-replication" functionality has updated the "Site Cloud" by sending the 100 objects to the second cluster where they will have been posted into a respective cache, which we named "passive-cache". TEST 2The purpose of this test is to listen to deleting and adding events happening on the "Site 1" and that are replicated within the cache on "Cloud Site". In the "Shell" launched with parameters to access the "Site Cloud" let’s write and run the command: listen passive-cache/name like '%' or a "cohql" query, with your preferred parameters In the "Shell" launched with parameters to access the "Site 1" let’s write and run the following commands: load test/10 load test2/20 delete test/50 Expected result If all is OK, the "Shell" to Site Cloud let us to listen to all the add and delete events within the cache "cache-passive", whose objects satisfy the query condition "name like '%' " (ie, every objects in the cache; you could change the tests and create different queries).Through the Shell to "Site 1" we launched the commands to add and to delete objects on different caches (test and test2). With the "Shell" running on "Site Cloud" we got the evidence (displayed or printed, or in a log file) that its cache has been filled with events and related objects generated by commands executed from the" Shell "on" Site 1 ", thanks to "push-replication" feature.  Other tests can be performed, such as, for example, the subscription to the events on the "Site 1" too, using different "cohql" queries, changing the cache configuration,  to effectively demonstrate both the potentiality and  the versatility produced by these different configurations, even in the cloud, as in our case. More information on how to configure Coherence "Push Replication" can be found in the Oracle Coherence Incubator project documentation at the following link: http://coherence.oracle.com/display/INC10/Home More information on Oracle Coherence "In Memory Data Grid" can be found at the following link: http://www.oracle.com/technetwork/middleware/coherence/overview/index.html To download and execute the whole sources and configurations of the example explained in the above post,  click here to download them; After download the last available version of the Push-Replication Pattern library implementation from the Oracle Coherence Incubator site, and download also the related and required version of Oracle Coherence. For simplicity the required .jarS to execute the example (that can be found into the Push-Replication-Pattern  download and Coherence Distribution download) are: activemq-core-5.3.1.jar activemq-protobuf-1.0.jar aopalliance-1.0.jar coherence-commandpattern-2.8.4.32329.jar coherence-common-2.2.0.32329.jar coherence-eventdistributionpattern-1.2.0.32329.jar coherence-functorpattern-1.5.4.32329.jar coherence-messagingpattern-2.8.4.32329.jar coherence-processingpattern-1.4.4.32329.jar coherence-pushreplicationpattern-4.0.4.32329.jar coherence-rest.jar coherence.jar commons-logging-1.1.jar commons-logging-api-1.1.jar commons-net-2.0.jar geronimo-j2ee-management_1.0_spec-1.0.jar geronimo-jms_1.1_spec-1.1.1.jar http.jar jackson-all-1.8.1.jar je.jar jersey-core-1.8.jar jersey-json-1.8.jar jersey-server-1.8.jar jl1.0.jar kahadb-5.3.1.jar miglayout-3.6.3.jar org.osgi.core-4.1.0.jar spring-beans-2.5.6.jar spring-context-2.5.6.jar spring-core-2.5.6.jar spring-osgi-core-1.2.1.jar spring-osgi-io-1.2.1.jar At this URL could be found the original article: http://blogs.oracle.com/slc/coherence_into_the_cloud_boost Authors: Nino Guarnacci & Francesco Scarano

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• Portable USB drives hidden pertition - New request

  - by ZXC

  This question was made by Francesco on Jul 29 '11 at 17:14. and the replies were not satisfactory due they not point to an important problem that´s: Why could anyone want to make certain data only accesible for a program but not to the users?. For example: If I want to do a safe distribution of original music for demostration purposes I will need several requisites: 1) The music should be heard using a simple procedure like selecting the name of each song on a playlist of a mediaplayer. 2) The portable media, ussually a portable USB drive, must hide for complete and should make unaccesible the files that contain the audio data to anything but the mediaplayer, that must be in the first partition, the one that is visible. 3) Considering that´s impossible to really hide files in a non-hidden partition, a second hidden partition should be created in the USB drive and the audio data will be stored there. 4) The trick is to read the audio data files stored in the hidden partition with a mediaplayer stored in the visible partition, the media player also should be a complete standalone program and independent from any library of the operating system except of the OS audio system. 5) The hidden partition should have a copy protection scheme that could impede to do copies of the data or create working ISO images of it. I know that this description could not be technically accurate but it has a complete logic from the needs of a music producer against the problem of piracy. The philosophy that surrounds the concept is to transform a virtual object like a digital string of audio in a solid object like the analog vinyl discs are.

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• Week in Geek: US Govt E-card Scam Siphons Confidential Data Edition

  - by Asian Angel

  This week we learned how to “back up photos to Flickr, automate repetitive tasks, & normalize MP3 volume”, enable “stereo mix” in Windows 7 to record audio, create custom papercraft toys, read up on three alternatives to Apple’s flaky iOS alarm clock, decorated our desktops & app docks with Google icon packs, and more. Photo by alexschlegel. Random Geek Links It has been a busy week on the security & malware fronts and we have a roundup of the latest news to help keep you updated. Photo by TopTechWriter.US. US govt e-card scam hits confidential data A fake U.S. government Christmas e-card has managed to siphon off gigabytes of sensitive data from a number of law enforcement and military staff who work on cybersecurity matters, many of whom are involved in computer crime investigations. Security tool uncovers multiple bugs in every browser Michal Zalewski reports that he discovered the vulnerability in Internet Explorer a while ago using his cross_fuzz fuzzing tool and reported it to Microsoft in July 2010. Zalewski also used cross_fuzz to discover bugs in other browsers, which he also reported to the relevant organisations. Microsoft to fix Windows holes, but not ones in IE Microsoft said that it will release two security bulletins next week fixing three holes in Windows, but it is still investigating or working on fixing holes in Internet Explorer that have been reportedly exploited in attacks. Microsoft warns of Windows flaw affecting image rendering Microsoft has warned of a Windows vulnerability that could allow an attacker to take control of a computer if the user is logged on with administrative rights. Windows 7 Not Affected by Critical 0-Day in the Windows Graphics Rendering Engine While confirming that details on a Critical zero-day vulnerability have made their way into the wild, Microsoft noted that customers running the latest iteration of Windows client and server platforms are not exposed to any risks. Microsoft warns of Office-related malware Microsoft’s Malware Protection Center issued a warning this week that it has spotted malicious code on the Internet that can take advantage of a flaw in Word and infect computers after a user does nothing more than read an e-mail. *Refers to a flaw that was addressed in the November security patch releases. Make sure you have all of the latest security updates installed. Unpatched hole in ImgBurn disk burning application According to security specialist Secunia, a highly critical vulnerability in ImgBurn, a lightweight disk burning application, can be used to remotely compromise a user’s system. Hole in VLC Media Player Virtual Security Research (VSR) has identified a vulnerability in VLC Media Player. In versions up to and including 1.1.5 of the VLC Media Player. Flash Player sandbox can be bypassed Flash applications run locally can read local files and send them to an online server – something which the sandbox is supposed to prevent. Chinese auction site touts hacked iTunes accounts Tens of thousands of reportedly hacked iTunes accounts have been found on Chinese auction site Taobao, but the company claims it is unable to take action unless there are direct complaints. What happened in the recent Hotmail outage Mike Schackwitz explains the cause of the recent Hotmail outage. DOJ sends order to Twitter for Wikileaks-related account info The U.S. Justice Department has obtained a court order directing Twitter to turn over information about the accounts of activists with ties to Wikileaks, including an Icelandic politician, a legendary Dutch hacker, and a U.S. computer programmer. Google gets court to block Microsoft Interior Department e-mail win The U.S. Federal Claims Court has temporarily blocked Microsoft from proceeding with the $49.3 million, five-year DOI contract that it won this past November. Google Apps customers get email lockdown Companies and organisations using Google Apps are now able to restrict the email access of selected users. LibreOffice Is the Default Office Suite for Ubuntu 11.04 Matthias Klose has announced some details regarding the replacement of the old OpenOffice.org 3.2.1 packages with the new LibreOffice 3.3 ones, starting with the upcoming Ubuntu 11.04 (Natty Narwhal) Alpha 2 release. Sysadmin Geek Tips Photo by Filomena Scalise. How to Setup Software RAID for a Simple File Server on Ubuntu Do you need a file server that is cheap and easy to setup, “rock solid” reliable, and has Email Alerting? This tutorial shows you how to use Ubuntu, software RAID, and SaMBa to accomplish just that. How to Control the Order of Startup Programs in Windows While you can specify the applications you want to launch when Windows starts, the ability to control the order in which they start is not available. However, there are a couple of ways you can easily overcome this limitation and control the startup order of applications. Random TinyHacker Links Using Opera Unite to Send Large Files A tutorial on using Opera Unite to easily send huge files from your computer. WorkFlowy is a Useful To-do List Tool A cool to-do list tool that lets you integrate multiple tasks in one single list easily. Playing Flash Videos on iOS Devices Yes, you can play flash videos on jailbroken iPhones. Here’s a tutorial. Clear Safari History and Cookies On iPhone A tutorial on clearing your browser history on iPhone and other iOS devices. Monitor Your Internet Usage Here’s a cool, cross-platform tool to monitor your internet bandwidth. Super User Questions See what the community had to say on these popular questions from Super User this week. Why is my upload speed much less than my download speed? Where should I find drivers for my laptop if it didn’t come with a driver disk? OEM Office 2010 without media – how to reinstall? Is there a point to using theft tracking software like Prey on my laptop, if you have login security? Moving an “all-in-one” PC when turned on/off How-To Geek Weekly Article Recap Get caught up on your HTG reading with our hottest articles from this past week. How to Combine Rescue Disks to Create the Ultimate Windows Repair Disk How To Boot 10 Different Live CDs From 1 USB Flash Drive What is Camera Raw, and Why Would a Professional Prefer it to JPG? Did You Know Facebook Has Built-In Shortcut Keys? The How-To Geek Guide to Audio Editing: The Basics One Year Ago on How-To Geek Enjoy looking through our latest gathering of retro article goodness. Learning Windows 7: Create a Homegroup & Join a New Computer To It How To Disconnect a Machine from a Homegroup Use Remote Desktop To Access Other Computers On a Small Office or Home Network How To Share Files and Printers Between Windows 7 and Vista Allow Users To Run Only Specified Programs in Windows 7 The Geek Note That is all we have for you this week and we hope your first week back at work or school has gone very well now that the holidays are over. Know a great tip? Send it in to us at [email protected]. Photo by Pamela Machado. Latest Features How-To Geek ETC HTG Projects: How to Create Your Own Custom Papercraft Toy How to Combine Rescue Disks to Create the Ultimate Windows Repair Disk What is Camera Raw, and Why Would a Professional Prefer it to JPG? The How-To Geek Guide to Audio Editing: The Basics How To Boot 10 Different Live CDs From 1 USB Flash Drive The 20 Best How-To Geek Linux Articles of 2010 Arctic Theme for Windows 7 Gives Your Desktop an Icy Touch Install LibreOffice via PPA and Receive Auto-Updates in Ubuntu Creative Portraits Peek Inside the Guts of Modern Electronics Scenic Winter Lane Wallpaper to Create a Relaxing Mood Access Your Web Apps Directly Using the Context Menu in Chrome The Deep – Awesome Use of Metal Objects as Deep Sea Creatures [Video]

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• XNA Notes 004

  - by George Clingerman

  The XNA community has been crazy busy again. It always make me fee like such a slacker collecting all of these notes as I see the tremendous output from people all over the world and it’s incredible and humbling. There are some amazingly skilled people working with XNA. On another not, I’m going to take a minute to get on my soapbox and say, if you are developing ANYTHING and are not using some sort of source/revision control, START IMMEDIATELY. This applies to teams of one. Projects for fun. And “I back up my hard drive” or “I use dropbox!” does NOT count as using source control. You’ll be doing yourself a HUGE favor if you find one, learn to use it and integrate it into your everyday workflow. I personally use Subversion. It’s hosted offsite at xp.dev.com and I use TortoiseSVN as my front end to interface with the repository. It’s simple and easy to use and has saved me from myself so many time. Honestly, get setup with some type of source control immediately. If you don’t understand how, grab another developer that does and have them walk you through setup and the basics of using it. Ok, I’m done. On to the notes… The XNA Team Only 14 days left to Submit XNA GS 3.1 Games! http://blogs.msdn.com/b/xna/archive/2011/01/24/14-days-left-to-submit-xna-gs-3-1-games-on-app-hub.aspx Shawn Hargreaves shares some great information on Exception Handling best practices on the XNA forums http://forums.create.msdn.com/forums/p/73333/448556.aspx#448556 http://blogs.msdn.com/b/ericlippert/archive/2008/09/10/vexing-exceptions.aspx XNA MVPs @CatalinZima gives us a peek at Chicken’s Can’t Fly http://www.amusedsloth.com/games/chickens-cant-fly/ Screen-space deformations in XNA for WP7 from Catalin Zima http://twitter.com/CatalinZima/statuses/30313083767357440 http://www.amusedsloth.com/2011/01/screen-space-deformations-in-xna-for-windows-phone-7/ XNA Developers Going to GDC? Don’t miss the XNA panel hosted by a plethora of well known XNA community names! http://forums.create.msdn.com/forums/p/73576/448842.aspx#448842 MasterBlud does an interview with @Xalterax http://twitter.com/MasterBlud/statuses/28510774812999680 http://www.xboxhornet.com/wordpress/?p=7102 Luke Schneider of Radiangames posts about The Radiangames Style http://radiangames.com/?p=532 Holmade Games had a “vote for the new playable character” poll going on for Hurdle Turtle this past week http://holmadegames.blogspot.com/2011/01/new-level-pack-vote-for-your-favorite.html IGF v0.1.0.0 release post mortem http://indiefreaks.com/2011/01/24/v0-1-0-0-release-post-mortem/ James an Super Dunner post Good Morning Gato #46 and a look at the Vampire Smile box art http://www.ska-studios.com/2011/01/21/good-morning-gato-46/ http://www.ska-studios.com/2011/01/20/vampire-smiles-digital-box-art/ Alfredo Di Napoli creates Cow Pong using XNA and F#! http://alfredodinapoli.wordpress.com/2011/01/25/cow-pong-a-simple-xna-game-in-f/ Xbox LIVE Indie Games Signed In Podcast posts Episode #61 http://www.signedinpodcast.com/?p=559 Gamergeddon posts the January 23rd edition of XBLIG Round Up http://www.gamergeddon.com/2011/01/23/xbox-indie-games-round-up-january-23rd/ Indie Asylum posts Antipole Review http://www.indieasylum.com/reviews/38-xblig/112-antipole.html 1UPOrPosion Reviews OSR Unhinged http://www.1uporpoison.com/xblig/osr-unhinged/ DarkstarMatryx review Warbirds at Work http://www.darkstarmatryx.com/?p=185 Review of Aban Hawkins and the 1000 Spikes http://www.armlessoctopus.com/2011/01/24/xbox-indie-review-aban-hawkins-the-1000-spikes/ XboxHornet reviews Corrupted http://www.xboxhornet.com/wordpress/?p=7123 XBLIG 2010: The Best And The Worst http://www.gamasutra.com/blogs/JamieMann/20110121/6840/ Xbox LIVE Arcade Sales Analysis - an interesting read for XBLIG developers wondering how they’re doing compared to arcade.. http://www.gamerbytes.com/2011/01/xbla_sales_analysis_dec_2010.php Best of Indies for January 25th http://www.thisisfakediy.co.uk/articles/games/best-of-the-indies-25th-january-2011 Decimation X3 appears as an arcade machine in the wild! http://twitter.com/mdoucette/statuses/29605562484260864 XNA Game Development Guiseppe De Francesco (@PinoEire) announced Torque X 4.0 CEV is now in RC phase! http://www.garagegames.com/community/blogs/view/20779 DrMistry of mstargames shares his struggle (and mistakes) with learning to use the Content Pipeline http://www.mstargames.co.uk/mistryblogmain/35-genblog/181-pontent-cipeline-more-like-it.html New Tutorial posted XNA 2D Basic Collision Detection with Rotation from Ioannis Panagopoulos http://www.progware.org/Blog/post/XNA-2D-Basic-Collision-Detection-with-Rotation.aspx Sgt. Conker roars to life! Doing a much better (and prettier) job of collecting XNA news from around the interwebs. http://www.sgtconker.com/ http://www.sgtconker.com/2011/01/dedication-for-captain-boki/ http://www.sgtconker.com/2011/01/screen-space-deformations-in-xna-for-windows-phone-7/ http://www.sgtconker.com/2011/01/xna-4-0-light-pre-pass-2/ http://www.sgtconker.com/2011/01/indiefreaks-game-framework-0-1-0-0-released/ Offering a little free publicity for XBLIGs http://forums.create.msdn.com/forums/p/73465/448321.aspx#448321 Ben Kane writes about building loot tables from Excel using the Content Pipeline http://benkane.wordpress.com/2011/01/23/building-loot-tables-from-excel-using-the-content-pipeline/ Good tips on attracting a game artist AND an offer to create your cover art for FREE http://forums.create.msdn.com/forums/t/72998.aspx If you’re an XBLIG developer keeping your eye on places to release on the PC, might want to be watching the IndieCity blog. Seems like these guys are well on their way to constructing something worth watching. http://www.indiecity.com/blog/ DVMGames spotted a new crowd-funding site for Indies http://twitter.com/DVMGames/statuses/29947274767372289 http://www.8bitfunding.com/ Transmute continues to make progress and there’s a nice dev blog to follow along here http://forgottenstarstudios.com/blog/

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• The Art of Productivity

  - by dwahlin

  Getting things done has always been a challenge regardless of gender, age, race, skill, or job position. No matter how hard some people try, they end up procrastinating tasks until the last minute. Some people simply focus better when they know they’re out of time and can’t procrastinate any longer. How many times have you put off working on a term paper in school until the very last minute? With only a few hours left your mental energy and focus seem to kick in to high gear especially as you realize that you either get the paper done now or risk failing. It’s amazing how a little pressure can turn into a motivator and allow our minds to focus on a given task. Some people seem to specialize in procrastinating just about everything they do while others tend to be the “doers” who get a lot done and ultimately rise up the ladder at work. What’s the difference between these types of people? Is it pure laziness or are other factors at play? I think that some people are certainly more motivated than others, but I also think a lot of it is based on the process that “doers” tend to follow - whether knowingly or unknowingly. While I’ve certainly fought battles with procrastination, I’ve always had a knack for being able to get a lot done in a relatively short amount of time. I think a lot of my “get it done” attitude goes back to the the strong work ethic my parents instilled in me at a young age. I remember my dad saying, “You need to learn to work hard!” when I was around 5 years old. I remember that moment specifically because I was on a tractor with him the first time I heard it while he was trying to move some large rocks into a pile. The tractor was big but so were the rocks and my dad had to balance the tractor perfectly so that it didn’t tip forward too far. It was challenging work and somewhat tedious but my dad finished the task and taught me a few important lessons along the way including persistence, the importance of having a skill, and getting the job done right without skimping along the way. In this post I’m going to list a few of the techniques and processes I follow that I hope may be beneficial to others. I blogged about the general concept back in 2009 but thought I’d share some updated information and lessons learned since then. Most of the ideas that follow came from learning and refining my daily work process over the years. However, since most of the ideas are common sense (at least in my opinion), I suspect they can be found in other productivity processes that are out there. Let’s start off with one of the most important yet simple tips: Start Each Day with a List. Start Each Day with a List What are you planning to get done today? Do you keep track of everything in your head or rely on your calendar? While most of us think that we’re pretty good at managing “to do” lists strictly in our head you might be surprised at how affective writing out lists can be. By writing out tasks you’re forced to focus on the most important tasks to accomplish that day, commit yourself to those tasks, and have an easy way to track what was supposed to get done and what actually got done. Start every morning by making a list of specific tasks that you want to accomplish throughout the day. I’ll even go so far as to fill in times when I’d like to work on tasks if I have a lot of meetings or other events tying up my calendar on a given day. I’m not a big fan of using paper since I type a lot faster than I write (plus I write like a 3rd grader according to my wife), so I use the Sticky Notes feature available in Windows. Here’s an example of yesterday’s sticky note: What do you add to your list? That’s the subject of the next tip. Focus on Small Tasks It’s no secret that focusing on small, manageable tasks is more effective than trying to focus on large and more vague tasks. When you make your list each morning only add tasks that you can accomplish within a given time period. For example, if I only have 30 minutes blocked out to work on an article I don’t list “Write Article”. If I do that I’ll end up wasting 30 minutes stressing about how I’m going to get the article done in 30 minutes and ultimately get nothing done. Instead, I’ll list something like “Write Introductory Paragraphs for Article”. The next day I may add, “Write first section of article” or something that’s small and manageable – something I’m confident that I can get done. You’ll find that once you’ve knocked out several smaller tasks it’s easy to continue completing others since you want to keep the momentum going. In addition to keeping my tasks focused and small, I also make a conscious effort to limit my list to 4 or 5 tasks initially. I’ve found that if I list more than 5 tasks I feel a bit overwhelmed which hurts my productivity. It’s easy to add additional tasks as you complete others and you get the added benefit of that confidence boost of knowing that you’re being productive and getting things done as you remove tasks and add others. Getting Started is the Hardest (Yet Easiest) Part I’ve always found that getting started is the hardest part and one of the biggest contributors to procrastination. Getting started working on tasks is a lot like getting a large rock pushed to the bottom of a hill. It’s difficult to get the rock rolling at first, but once you manage to get it rocking some it’s really easy to get it rolling on its way to the bottom. As an example, I’ve written 100s of articles for technical magazines over the years and have really struggled with the initial introductory paragraphs. Keep in mind that these are the paragraphs that don’t really add that much value (in my opinion anyway). They introduce the reader to the subject matter and nothing more. What a waste of time for me to sit there stressing about how to start the article. On more than one occasion I’ve spent more than an hour trying to come up with 2-3 paragraphs of text.  Talk about a productivity killer! Whether you’re struggling with a writing task, some code for a project, an email, or other tasks, jumping in without thinking too much is the best way to get started I’ve found. I’m not saying that you shouldn’t have an overall plan when jumping into a task, but on some occasions you’ll find that if you simply jump into the task and stop worrying about doing everything perfectly that things will flow more smoothly. For my introductory paragraph problem I give myself 5 minutes to write out some general concepts about what I know the article will cover and then spend another 10-15 minutes going back and refining that information. That way I actually have some ideas to work with rather than a blank sheet of paper. If I still find myself struggling I’ll write the rest of the article first and then circle back to the introductory paragraphs once I’m done. To sum this tip up: Jump into a task without thinking too hard about it. It’s better to to get the rock at the top of the hill rocking some than doing nothing at all. You can always go back and refine your work.   Learn a Productivity Technique and Stick to It There are a lot of different productivity programs and seminars out there being sold by companies. I’ve always laughed at how much money people spend on some of these motivational programs/seminars because I think that being productive isn’t that hard if you create a re-useable set of steps and processes to follow. That’s not to say that some of these programs/seminars aren’t worth the money of course because I know they’ve definitely benefited some people that have a hard time getting things done and staying focused. One of the best productivity techniques I’ve ever learned is called the “Pomodoro Technique” and it’s completely free. This technique is an extremely simple way to manage your time without having to remember a bunch of steps, color coding mechanisms, or other processes. The technique was originally developed by Francesco Cirillo in the 80s and can be implemented with a simple timer. In a nutshell here’s how the technique works: Pick a task to work on Set the timer to 25 minutes and work on the task Once the timer rings record your time Take a 5 minute break Repeat the process Here’s why the technique works well for me: It forces me to focus on a single task for 25 minutes. In the past I had no time goal in mind and just worked aimlessly on a task until I got interrupted or bored. 25 minutes is a small enough chunk of time for me to stay focused. Any distractions that may come up have to wait until after the timer goes off. If the distraction is really important then I stop the timer and record my time up to that point. When the timer is running I act as if I only have 25 minutes total for the task (like you’re down to the last 25 minutes before turning in your term paper….frantically working to get it done) which helps me stay focused and turns into a “beat the clock” type of game. It’s actually kind of fun if you treat it that way and really helps me focus on a the task at hand. I automatically know how much time I’m spending on a given task (more on this later) by using this technique. I know that I have 5 minutes after each pomodoro (the 25 minute sprint) to waste on anything I’d like including visiting a website, stepping away from the computer, etc. which also helps me stay focused when the 25 minute timer is counting down. I use this technique so much that I decided to build a program for Windows 8 called Pomodoro Focus (I plan to blog about how it was built in a later post). It’s a Windows Store application that allows people to track tasks, productive time spent on tasks, interruption time experienced while working on a given task, and the number of pomodoros completed. If a time estimate is given when the task is initially created, Pomodoro Focus will also show the task completion percentage. I like it because it allows me to track my tasks, time spent on tasks (very useful in the consulting world), and even how much time I wasted on tasks (pressing the pause button while working on a task starts the interruption timer). I recently added a new feature that charts productive and interruption time for tasks since I wanted to see how productive I was from week to week and month to month. A few screenshots from the Pomodoro Focus app are shown next, I had a lot of fun building it and use it myself to as I work on tasks.   There are certainly many other productivity techniques and processes out there (and a slew of books describing them), but the Pomodoro Technique has been the simplest and most effective technique I’ve ever come across for staying focused and getting things done.   Persistence is Key Getting things done is great but one of the biggest lessons I’ve learned in life is that persistence is key especially when you’re trying to get something done that at times seems insurmountable. Small tasks ultimately lead to larger tasks getting accomplished, however, it’s not all roses along the way as some of the smaller tasks may come with their own share of bumps and bruises that lead to discouragement about the end goal and whether or not it is worth achieving at all. I’ve been on several long-term projects over my career as a software developer (I have one personal project going right now that fits well here) and found that repeating, “Persistence is the key!” over and over to myself really helps. Not every project turns out to be successful, but if you don’t show persistence through the hard times you’ll never know if you succeeded or not. Likewise, if you don’t persistently stick to the process of creating a daily list, follow a productivity process, etc. then the odds of consistently staying productive aren’t good.   Track Your Time How much time do you actually spend working on various tasks? If you don’t currently track time spent answering emails, on phone calls, and working on various tasks then you might be surprised to find out that a task that you thought was going to take you 30 minutes ultimately ended up taking 2 hours. If you don’t track the time you spend working on tasks how can you expect to learn from your mistakes, optimize your time better, and become more productive? That’s another reason why I like the Pomodoro Technique – it makes it easy to stay focused on tasks while also tracking how much time I’m working on a given task.   Eliminate Distractions I blogged about this final tip several years ago but wanted to bring it up again. If you want to be productive (and ultimately successful at whatever you’re doing) then you can’t waste a lot of time playing games or on Twitter, Facebook, or other time sucking websites. If you see an article you’re interested in that has no relation at all to the tasks you’re trying to accomplish then bookmark it and read it when you have some spare time (such as during a pomodoro break). Fighting the temptation to check your friends’ status updates on Facebook? Resist the urge and realize how much those types of activities are hurting your productivity and taking away from your focus. I’ll admit that eliminating distractions is still tough for me personally and something I have to constantly battle. But, I’ve made a conscious decision to cut back on my visits and updates to Facebook, Twitter, Google+ and other sites. Sure, my Klout score has suffered as a result lately, but does anyone actually care about those types of scores aside from your online “friends” (few of whom you’ve actually met in person)? :-) Ultimately it comes down to self-discipline and how badly you want to be productive and successful in your career, life goals, hobbies, or whatever you’re working on. Rather than having your homepage take you to a time wasting news site, game site, social site, picture site, or others, how about adding something like the following as your homepage? Every time your browser opens you’ll see a personal message which helps keep you on the right track. You can download my ubber-sophisticated homepage here if interested. Summary Is there a single set of steps that if followed can ultimately lead to productivity? I don’t think so since one size has never fit all. Every person is different, works in their own unique way, and has their own set of motivators, distractions, and more. While I certainly don’t consider myself to be an expert on the subject of productivity, I do think that if you learn what steps work best for you and gradually refine them over time that you can come up with a personal productivity process that can serve you well. Productivity is definitely an “art” that anyone can learn with a little practice and persistence. You’ve seen some of the steps that I personally like to follow and I hope you find some of them useful in boosting your productivity. If you have others you use please leave a comment. I’m always looking for ways to improve.

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