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• How do I assign a number value to a non-numerical value in Excel

  - by Keyslinger

  Greetings I have an some survey responses with values like "VU" for "Very Unlikely" and "S" for Sometimes. Each survey response occupies a cell. For each cell containing a survey response, I want to fill another cell with a corresponding number. For example, for every cell containing "VU" I want to fill a corresponding cell with the number 1. How is this done?

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• Excel 2010 filter arrow not showing text values

  - by DVP

  I have an odd problem on a tracker spreadsheet I use. All the columns have a filter, but when you click on the filter arrow it doesn't show you a breakdown of all the text values for that column. All it shows is the usual 'sort A to Z/Z to A', but the bottom half of the pop-up screen is blank, where normally you have a list of text values that you can further filter by putting a tick next to each. It only displays (Select All) which you can tick, but its pointless as the column has selected all text values and hasn't been further filtered, which is what I need to do.

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• grouping by date in excel and removing time in a pivot table

  - by Ashley DeVan

  My data looks like this: count Added Date 1 8/26/09 3:46 PM 2 8/21/09 6:50 PM 3 8/21/09 3:04 PM 4 8/21/09 3:21 PM 5 5/1/09 6:56 AM 6 5/1/09 8:12 AM 7 5/1/09 8:00 AM 8 5/1/09 8:18 AM 9 5/1/09 8:58 AM 10 5/1/09 8:58 AM 11 5/1/09 9:06 AM 12 5/1/09 9:44 AM 13 5/1/09 9:50 AM 14 5/1/09 11:17 AM 15 5/1/09 11:27 AM 16 5/1/09 11:29 AM 17 5/1/09 11:39 AM 18 5/1/09 12:10 PM 19 5/1/09 12:33 PM When I do a pivot table, I cannot get it to sum by day, it breaks it up by minute. I've even tried parsing the field, but the time always creates an issue. How to I get my pivot table to give me a count by day and ignore the time stamp?

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• Automatically keeping two excel data tables in-sync (w/out VBA)

  - by Neil

  I'm putting together a workbook for tracking a stock portfolio. The primary sheet contains a table with the list of the transactions. From this I would like to create an overview table on another sheet with only one row per unique stock symbol that includes things like cost basis, returns, etc. The problem is that nothing I've tried updates the overview table correctly when rows are added to the transaction table. The closest I've got is something like the following: http://www.get-digital-help.com/2009/04/14/create-a-unique-alphabetically-sorted-list-extracted-from-a-column/ However, this requires applying that formula to every cell in the primary column of the overview sheet. And even then the range of the table isn't extended down to include new rows as they become valid. Essentially I'm looking for a way that auto-adds rows to a table and copies the formula based on a different table changing without using VBA. Trivial example data Sheet1 Symbol Type Shares Price F Buy 100 12 MSFT Buy 100 25 MSFT Sell 50 28 F Buy 100 16 Sheet2 Symbol Quantity F 200 MSFT 50

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• Split time in arbitrary periods, EXCEL

  - by Gabriel A. Zorrilla

  I have a list with date and quantity of items used IE: 2009.03.18 -1 2009.06.05 -2 2009.06.22 -1 2009.06.29 -2 2009.07.14 -1 2009.07.14 -1 2009.07.14 -2 2009.07.20 -2 2009.07.30 -1 2009.07.30 -1 2009.08.06 -1 2009.08.26 -1 2009.09.15 -1 2009.09.16 -2 2009.09.22 -2 2009.09.23 -2 2009.09.30 -2 2009.10.07 -1 2009.10.08 -2 2009.10.22 -1 2009.11.06 -3 2009.11.17 -2 2009.11.20 -1 2009.11.23 -2 2009.11.23 -1 2009.11.25 -2 2009.11.27 -1 2009.12.02 -2 I need to know how much items i consumed in a determined period, ie, 15 days. I can do it in a monthly basis, basically using the month function to extract the month and work from there, but with an arbitrary time (which is the average lead time from my supplier) dont know how to get a function to split the date list in chunks of 15 (or whatever) days. Any tips? Thanks!

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• Excel - Filling images using a reference image

  - by tjans

  I have a spreadsheet that I use to create baseball cards for a tabletop baseball game. There are about 20 cards on my sheet, and I'd like to add a spot where I can set the logo and have it reflect that logo in each card without having to update 20 different images each time I create cards for a new team (and thus, a new logo). Is there a way to automate this process similar to setting one cell equal to the value of another (=A4, for instance)? I think the images aren't part of a cell and they float on top of the sheet, but I had hoped there was a way either with a macro or other VBA function (or maybe something built-in) that would accomplish this.

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• Excel 2007: Named ranges problems when linking workbooks

  - by Mike

  I've 30+ workbooks each with 5 specific worksheets (formated the same). Each worksheet's data needs to be linked to a master workbook, so that I end up with 5 master workbooks and all the specific data in one long table format $A$2:$I$750. (Are you still with me? ;)) I don't have access to a database, so I'm having to link the sheets to their master workbook directly. I've highlighted the data I need; named the range; and then tried referencing this from my master workbook. I get the #Value error symbol when I try to link (=[WorkbookName]!MyNamedRange) to a cell that doesn't match the top left cell of my range. Example: MyNamedrange is always =$A$2:$I43$ on one specific sheet. On my master workbook it works if it's referenced at A2 but I get #Value if it's referenced A1, or A44. Any ideas? I'm trying to link my data in one continous table so I can run a pivot on it, and other things. Can it be done like this, or should I just copy and paste? I'm trying to keep things 'linked'so I do not need to spend time C&Ping all day. Many thanks Mike.

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• Excel: copy cell formatting in equation

  - by dassouki

  If I make an equation: ' on cell A2 =A1 Is there a way to make A2 have the exact same formatting as A1 and not just the value? EDIT: i.e. I want a FORMULA that copies both the value and the format/including conditional formatting of the original/source cell

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• Converting date format in formulas in Excel

  - by Casebash

  I have a column of dates in the following format ddd mmm dd hh m:s "EST" yyyy. In another cell in another sheet, I wish to have the dates in the format dd/m/y. How can I do this? I already tried the DATEVALUE function. Seeing as the positions are fixed, I started using the RIGHT and MID functions to extract components to put into the DATE function. Unfortunately, I don't know of a way of converting the three letter string to a month without writing a huge if block. UPDATE: I managed to convert the string using MONTH(1&THREE_LETTER_DATE). I am still curious if there is a better solution though

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• Merging multiple versions of same excel spreadsheet

  - by GrinReaper

  So here's the situation: I have multiple versions of the same spreadsheet-- each one has the exact same row and column labels. The difference between any two given spreadsheets is that data in one spreadsheet shouldn't be in the other (but sometimes it might.) Is there anyway to merge all of them into a "master copy" (or just a blank version) of the spreadsheet? (basically, using the data from various versions of that worksheet to fill out the main one) Copy-pasting is extremely tedious, and doesn't allow me to copy blocks of rows IF the row numbering is non-contiguous. (For example, Rows 1, 2, 3, 6 are in a block, but row 4 and 5 just don't exist.) Ideas? Googling hasn't turned up anything that seemed directly relevant to this problem.

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• Macros Excel 2007 - extracting data

  - by Martin

  Im trying to extract certain data from a cell and trying to put it somewhere else within the same cell. Any suggestions? EDIT I have several text strings in ONE cell (a date, a part number and a color). The format looks like this 100906 PBO5 BLUE. The date is always the same number of characters but the part number could be 2, 3 or 4 characters. I want to move the date to the position after the color so it looks like this PBO5 BLUE 100906. I have over 1,000 records so I don’t want to do this manually.

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• Hot Link To A Specific Cell Comment In Excel 2007

  - by Optimal Solutions

  Is there a way to create a comment for cell D7 (for example) such that when the user hovers over it the comment has a hot link or hyperlink to cell A100? I dont know what else to call it other than a hot link or hyperlink, however its not like the hyperlink we know of in HTML. Or, maybe it could it be? The effect that is desired is that when the user sees that comment, he/she can click on the link to cell A100 if they choose to do so. I do not wish to create a macro or use VBA behind a button, etc.. It must be within the comment box itself. One of the issues I have run into is that once you move the mouse, the comment goes away. The comment might be able to be displayed all the time if it needs to be for this to work.

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• Conditional Formatting of a Cell Based on Color Value in that Cell in Excel

  - by Otaku

  Is is possible to format a cell based on one component of the RGB value inside of it. For example, let's say I have 3 cells - A1, A2, A3. In A1, I want the cell color to be the shade of red anywhere between 0 and 255 of the number in the cell (so if it is 128, it should be like half red). For that given cell, the other values will just be 0, 0 (so in this case, zero green and zero blue). Is this possible?

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• Excel 2007 Pivot Tables: Refreshing upsets my manual formatting

  - by Mike

  How can I stop a refresh on Pivot Tables from ruining my manually configured columns widths? I'd like to be able to make the columns fixed. The columns will always be the same ones, but the data obviously changes and new data goes in to those columns. Any pointers, guidance, or workarounds are much appreciated. Mike.

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• Searchable tags in Excel?

  - by Dustin Sanders

  I'm building a database of spiders, organizing them by name, country, and region within that country. The problem is that many of the spiders exist in multiple countries and regions within that country. I want to be able to sort spiders by either country, or region, without having to enter a duplicate entry for every country or region that spider exists in. For example: Say Spider A exists in the USA and Australia. In the USA it lives in the South and North West. In Australia it lives in New South Wales. Is there a way I can make one entry for this spider, but tag it so it will show up when I search for spiders in USASouth or AustraliaNew South Wales?

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• How to plot survey results on Excel?

  - by Mulone

  Hi all, I would like to plot the average of these data sample: 1. Contribution to the project 2. Affiliation with project owners 3. Level of expertise 4. Learning Curve Yes No 3 2 No No 3 2 No No 4 3 No No 5 3 No No 3 3 Yes Yes 5 4 No No 4 3 No No 3 2 No Yes 2 4 No No 5 2 No Yes 5 No answer No No 2 2 No No 3 3 ... Basically I know how to do the average of each numeric column, but I have a few questions for you: If the column contains non numeric values (e.g. "no answer") the average doesn't work. Is there a workaround for this? How can I count the yes/no results and plot only a percentage? Thanks for any hints! Mulone

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• Excel: Plot order total in map coordinates

  - by Phliplip

  I have a set of data that looks like this: -X--Y----Amount- AE 24 $178,00 Y 27 $162,00 AD 34 $680,00 AK 35 $178,00 Y 25 $29,00 U 23 $178,00 X 38 $193,00 AC 30 $226,00 AK 39 $152,00 AJ 34 $217,00 AC 35 $183,00 AA 22 $211,00 Z 19 $172,00 AJ 32 $187,00 AF 26 $272,00 AI 27 $220,00 AJ 34 $320,00 AB 32 $183,00 AB 35 $272,00 AC 32 $207,00 AB 28 $178,00 AC 30 $168,00 AC 28 $178,00 AB 32 $310,00 AD 30 $188,00 AB 35 $188,00 The sample above is only an excerpt of the total dataset of 16K rows Each row represents a single delivery order, where the 2 first columns are the map coordinate and the third the purchase amount. Would it be possible to plot the above data in a chart or coordinate system. Where the each plot should be a summary of all sales in the same map coordinate. Also a similar chart of order count would be nice to have.

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• Excel - Linking multiple source spreadsheets with variable amounts of rows to a destination spreadsh

  - by Emilio

  I have multiple source spreadsheets, each with a variable number of rows. An example might be one spreadsheet per bank account, with one row for each transaction, with a date and amount. One spreadsheet might have 30 rows, the other 50, and so on. I want to create another spreadsheet which links to the various source spreadsheets and lists an aggregate of all transactions from all sources. So if 3 source sheets with 30, 50 and 20 rows respectively, the destination sheet would have 100 rows. The number of rows (transactions) in the source sheets can grow or shrink over time. I'd like the destination sheet to show one contiguous list of transactions without gaps (spaces). How can I do this?

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• Copy/paste filtered column in Excel - error message

  - by hazymat

  Firstly I should state that I don't believe in spreadsheets; my normal mode of operation is that data should either exist in a database or a text file... However - employment requires... In short, I have filtered a worksheet by column A, and I want to copy/paste from column B to column C. Obviously I don't wish to copy/paste values from rows that were filtered-out here. The above sounds ridiculously simple, right? First I tried simply copy/pasting on the filtered worksheet. This appeared to select and copy only the filtered data, however pasting appeared to insert values into hidden/filtered rows - as you might expect. So my initial research suggests I may wish to select the filtered data and press Alt+; (that is, ALT plus semicolon), which is a shortcut key for Goto Special Select Visible. Then just copy-paste. CTRL+C correctly copies the filtered data, however when I go to paste the values into another column, it pastes into hidden rows as well. Okay, so perhaps I should also "Select Visible" on the cells I wish to paste into as well? Nope - that gives me the error That command cannot be used on multiple selections. What am I doing wrong?!

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• Excel Matching problem with logic expression

  - by abelenky

  I have a block of data that represents the steps in a process and the possible errors: ProcessStep Status FeesPaid OK FormRecvd OK RoleAssigned OK CheckedIn Not Checked In. ReadyToStart Not Ready for Start I want to find the first Status that is not "OK". I have attempted this: =Match("<>""OK""", StatusRange, 0) which is supposed to return the index of the first element in the range that is NOT-EQUAL (<) to "OK" But this doesn't work, instead returning #N/A. I expect it to return 4 (index #4, in a 1-based index, representing that CheckedIn is the first non-OK element) Any ideas how to do this?

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• Excel: making line charts so the line goes through all data points

  - by Mike

  Hi I've got data based on over 50+ years for various products. Unfortunately not all products have data for each year. I've created a line chart to show the movement (quantity sold) of these products over the years. It works well, except where the data points are too far apart i.e. 1965 and then 1975. For some reason there is no line. It's not perfect data because of the missing years, but I can live with that, I just want to see the trend, and not just sporadic dots; squares or crosses. Any help or links greatly appreciated. Mike

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• Excel Graph: How can I turn data below in to a 'time based' graph

  - by Mike

  In my spreadsheet I am collecting time periods when certain values have been changed. The user is restricted to 4 time periods. I would like to show the data based on thos time periods. I've included a mock up' of the data and the type of graph I would like to create. I've tried to create it for the last hour but am obviously missing something so thought I'd ask around. http://i48.tinypic.com/55lezr.jpg Many thanks for any help Mike P.S How do I make this image appear in the message and not as a link?

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• Excel 2010 Move data from multiple columns/rows to single row

  - by frustrated529

  So frustrating! I get data sent to me and it looks like this: a 1 a 2 2 a 3 3 b 1 b 2 2 b 3 3 b 4 4 b 5 5 b 6 6 and I need it to look like this: a 1 2 2 3 3 b 1 2 2 3 3 4 4 5 5 6 6 I have about 30 columns that need to move to the top value in their group, then removing the duplicates (to which there are about 33 rows of duplicates, trying to get it down to about 8 rows). I have been searching forums for several days and trying bits and pieces of code. I am having such a tough time with VBA!!!! Same illustration, but graphically:     →

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• How to calculate unweighted averages in Excel PivotTable?

  - by yonatron

  I often make PivotTables in which each row contains a number of per-person average measures. I then want to look at the unweighted column average for each measure, and usually make some kind of chart from these. Because my individual cells are often averaged from different numbers of data points, the Grand Total row ends up being a weighted average, which I’m not interested in. So I usually make my own average row a few rows above the table to use for my charts. That’s not too much work, but there’s another problem. I often add a few more people’s worth of data to the PivotTables’ source, then refresh the tables. This means my average row needs to be updated to encompass more rows from the PivotTable. Not a huge deal with one table, but when I have lots of them across lots of sheets, I have to do find/replace on a whole bunch of formulas. So: is there a way to automatically get unweighted column averages in a PivotTable, such that when the table is refreshed, the averages don’t change locations and encompass the newly added (or removed) data Thanks

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• Excel 2007 Pivot Tables: Overlapping issue hampers my summary sheet

  - by Mike

  I've created a Workbook that has 5 Pivot Tables (PT). I want to make a summary sheet that holds all these PT's, but when they expand the 'not allowed to overlap issue' causes me updating problems - they don't update/expand effectively. Therefore, can't be printed off easily. The sheet would basically help my users give their bosses a simple quick overview of the larger worksheet - this way they would be more inclined to fill it in (give a little too get a little philosophy). I had thought about using the Camera Tool, but I'm not sure how you could make it dynamic, or whether it can be dynamic with a PT? Any advice, links or step-by-steps are greatly appreciated. Thanks Mike.

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