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• Outlook 2010 keeps losing the search index for emails

  - by Igor K

  Hoping someone can help here, this is driving me insane. Outlook 2010 keeps losing the search index so when I search for an email it has the yellow bar saying: search results may be incomplete because items are still being indexed Clicking on the bar says eg: 49200 items remaining to be indexed If it makes any difference, this is an IMAP account. If I leave Outlook open all day it will eventually index everything. But then say a week/month later it happens all again.

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• Recovering Outlook .pst password?

  - by user1413

  I am trying to recover an Outlook .pst file password. Is there some way to do this? I am using Outlook 2007 and Windows 7.

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• How can I get rid of "Outlook Today"?

  - by matthews

  Every time I start Outlook it loads this slow and ridiculously ugly page called "Outlook Today." I'd like it to just default to my Inbox -- is there a way to do this?

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• Sent items folder in a shared mailbox - Outlook 2003/2007

  - by Talking Shoes

  I have permission to attached a mailbox to my profile. This is a mailbox I share and manage with other people. When we send from this address, we would like to have the message show up in this mailbox's sent items folder. The current behavior is that the message goes to our primary account's sent items. I'm using Outlook 2007 but others are using Outlook 2003. This is in an Exchange 2007 environment.

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• How do you define your own shortcuts in Outlook 2007

  - by justintime

  In previous versions of Outlook it was possbile to write some VBA and assign a shortcut to do this. I can't see how to do this in 2007, if indeed it is possbile. Note - the following thread is relevant but only for earlier versions http://superuser.com/questions/92688/outlook-keyboard-shortcut-to-move-message-to-a-different-folder

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• is there an alternative to outlook rules

  - by oo

  i have asked a number of questions around outlook rules and no matter how small i make the names and how efficient i make the rules, i ultimately still hit the 32 limit at about 40 rules. Is there any alternative to do this job since outlook rules just doesn't seem scalable to to keep up with the way people are emailing over the past 10 yearsoutlo.

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• Sent items folder in a shared mailbox - Outlook 2003/2007

  - by Talking Shoes

  I have permission to attached a mailbox to my profile. This is a mailbox I share and manage with other people. When we send from this address, we would like to have the message show up in this mailbox's sent items folder. The current behavior is that the message goes to our primary account's sent items. I'm using Outlook 2007 but others are using Outlook 2003. This is in an Exchange 2007 environment.

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• Outlook unable to print email

  - by Jason Taylor

  I have an installation of Outlook 2003 that won't print emails as of this morning. It can print calendars, and every other program can print fine. Outlook won't print the emails to any printer, not even a PDF creator. As soon as you hit "Print" nothing happens, there's no notification that the print job was sent or anything. The print server never receives a request to print from the computer.

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• Outlook 2007 download all GMail messagges from the server

  - by Robbie

  I recently added a GMail account to Outlook but only half of the mail was downloaded from the server. I assumed it timed out. Is there a way to restart Outlook to continue downloading all messages?

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• How can I create a link to a custom form in Outlook 2003

  - by Mulmoth

  If I created a custom form (including Script) in Outlook 2003, published it to the personal forms library, the only way I know to create a item out of this form is "File - New - Choose Form... - Personal Forms Library - Select my Form - Ok". Is there a faster way? For example, a link from the desktop or from the Outlook favorites folder?

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• Outlook 2007 does not have a ribbon

  - by vaccano

  I have outlook 2007 installed (12.0.6514.5000) on my work computer. I just installed Bowie to allow integration with outlook and TFS. Most of the features for that plugin are based on the Ribbon. But I don't have the ribbon. I have the old menu and toolbar structure. How do I switch to the ribbon view?

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• Custom Rule Action in Outlook

  - by Zee99

  How to create my own custom action in Microsoft Outlook Rules? In Outlook, when creating a rule in the Rules wizard, we set first the conditions and then set the actions that we choose from a list of predefined actions. Is there a way to add my own action to the existing actions programmatically? I also see an action called custom action, when i click it it opens up a small window with an empty combobox, can i add my custom action there, and how?

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• How can I find the Windows domain logon name of a user from within Outlook 2010?

  - by Chris Farmer

  I need to figure out someone's login name for our domain, and I'd like to be able to do this from within Outlook 2010. I used to be able to do this from Outlook 2007 by right-clicking the user's name in an email message that they'd sent me, and clicking "Outlook Properties..." in the context menu. That would bring up this dialog, which contained what I need in the "alias" field: Now I've installed Outlook 2010. I want to do the same thing, but I can't seem to find a corresponding field. First, I don't see an explicit "Outlook Properties" menu option anymore, and what I think is the corresponding dialog looks completely different: It seems weird that, although I'm looking at the properties of my own name in the same email message in 2007 and 2010 in these screenshots, my name is shown differently in each -- Chris versus Christopher. That makes me think that Outlook isn't really looking in the same place to get this info in each case. So, can I get that "alias" field from within Outlook 2010?

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• Large mailbox in Outlook 2007 takes ages to index

  - by Reado

  In our company each user has a single mailbox and all email they have ever sent/received is in that mailbox. We don't do archiving to PST and we thought that was the way forward. The problem we now have is if someone switches to another PC for the day and opens Outlook, it has to download all emails first to that PC (cached mode) but even then when they try to search for something, Outlook says items are still being indexed. One user has over 100,000 items to be indexed and it's been saying that for about a week! As a temporary workaround I have turned off instant searching which allows them to search for anything, but it takes time to filter through, and Outlook doesn't exactly indicate if it's still searching for something, so in most cases the user thinks the search isn't working when really it is and it's just taking time to populate the results. I need a solution that allows the mailbox to be indexed really quickly if the user has to login to another PC. Are we best using Online Mode instead of Cached Mode or is there another way around this? Thanks in advance.

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• Outlook certificate error and separate send/receive error

  - by Richard

  I run a laptop with Vista 32bit and MS Office 2010. Outlook has two profiles, both configured as POP3/SMTP and neither go through an exchange server. Recently, one of the mail servers (hosted with easily) was getting full, so I changed the profile setting to delete from the server if mails are older than 60 days. Suddenly, I am now experiencing a couple of glitches. The first is that I get a certificate error when outlook tries it's first send/receive under the relevant profile - "The server you are connected to is using a security certificate that cannot be verified" This continues despite apparently successfully re-importing the certificate. The second glitch is that I get a "Sending reported error (0x8004010F): 'Outlook data file cannot be accessed'" error on send receive. Strangely, it seems to be trying to send/receive twice - once to 'mail@domain', which works, and the second to 'domain' which doesn't. I've tried deleting the profile and re-creating it, pointing to the original .pst file, but still get both errors. Does anybody know how I can resolve these errors? (As a by note, and not that important, more for curiosity, does anybody know why simply changing the delete from server setting against that profile would cause these issues?)

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• Outlook Web Access and Rules

  - by Chris_K

  One of my clients would prefer that I have an email address in their domain. They run SBS 2k8 so I just monitor my email from them (and their clients) via Outlook Web Access. No POP or IMAP access, only OWA. No VPN access either, so no "real" Outlook. Just OWA. I figured I'd build an outlook rule to forward mail from that account to an account that I monitor -- that way I won't need to keep IE open all the time to monitor email. However, I just can't seem to get the dang rule to work and am hoping someone here can give me a nudge or pointer. From OWA, I click on Options - Rules and edit my current rule that kinda works. The rule is supposed to forward the email sent to me and then move it to a folder. It does move it to a folder... just never seems to forward it. The rule looks like this: Apply this rule after the message arrives where my name is in the To box redirect it to [email protected] and move it to the Forwarded to MyEmail folder except with "ALERT" in the subject As I mentioned, mail does get moved, just never redirected. I've tried "Forward" and "redirect" actions with the same results. Any suggestions?

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• Outlook 2010 IMAP account - send on behalf

  - by Master of Celebration

  So I was looking for a possibility to manage the mail distribution of online shops, newsfeeds, etc. and have a nice solution via distribution groups aka. alias addresses. In example, I register an account on eBay using "[email protected]" (where org.com is my company obviously). That address is an alias and can be managed on my on-premise mail server setting destination to somebody's mailbox independent from logging on to eBay - in case somebody else shall do the eBay-stuff, I can quick change the destination of that alias :-) So far, so good - and now to the problem: Using Microsoft Outlook 2010 and an IMAP account on our mail server, I cannot figure out how to remove that "on behalf of"-string visible in the from-field when sending a message under that [email protected] address. That's quite a pity, because especially eBay doesn't accept/forward mails not coming from the registered address.. Using other mail clients (e.g. Mozilla Thunderbird), the problem does not occur so I guess it's Outlook specific. I cannot "grant" permission to "send as", because that address is not a mailbox, but rather an alias only. Furthermore, the mail accounts are not Exchange, but IMAP! Does anybody have any other ideas to "remove" that annoying string? Consideration: We have to use Microsoft Outlook for some reason! :-)

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• [MINI HOW-TO] How To Use Bcc (Blind Carbon Copy) in Outlook 2010

  - by Mysticgeek

  If you want to send an email to a contact or several contacts, you might want to keep some of the recipient email addresses private using the Bcc (Blind Carbon Copy) Field. Here’s how to do it in Outlook 2010. It’s not enabled by default, but adding it as a field for all future emails is a simple process. Launch Outlook and under the Home tab click on the New E-mail button. When the new mail window opens click on the Options tab and in the Show Fields column select Bcc. The Bcc field will appear and you can then put the contacts in there who you want to receive the mail secretly or don’t want to show a certain email address. Now anytime you compose a message, the Bcc field is included. For more on the Bcc field check out the blog post from Mysticgeek – Keep Your Email Contacts Private. Similar Articles Productive Geek Tips How To Switch Back to Outlook 2007 After the 2010 Beta EndsOpen Different Outlook Features in Separate Windows to Improve ProductivityThursday’s Pre-Holiday Lazy Links RoundupCreate an Email Template in Outlook 2003Change Outlook Startup Folder TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Follow Finder Finds You Twitter Users To Follow Combine MP3 Files Easily QuicklyCode Provides Cheatsheets & Other Programming Stuff Download Free MP3s from Amazon Awe inspiring, inter-galactic theme (Win 7) Case Study – How to Optimize Popular Wordpress Sites

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• How to install SpeedFiler on Outlook 2010 (aka Outlook 14)

  - by Marco Russo (SQLBI)

  This is off-topic here on SQLBlog, I know, but I think there will be many users like me wanting to find the solution for this problem. If you have SpeedFiler there is a problem installing it on Outlook 2010. The setup of SpeedFiler stop showing this message: SpeedFiler 2.0.0.0 works with the following products Microsoft Office Outlook 2003 Microsoft Office Outlook 2007 None of these products seems to be installed on your system. SpeedFiler will not be installed. Well, in reality SpeedFiler works...(read more)

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• Error in Outlook: "A program has attachment...open" when replying to email

  - by Billious

  Whenever I reply to an email in Outlook 2007, dialogue box pops up saying: "A program has the attachment <email subject> open. Changes to this file will be lost unless you save your changes to another file by clicking the Microsoft Office Button in the other program, and then clicking Save As." This happens whether the original email has an attachment or not. It's just an annoyance really - Outlook works fine in every other respect. It only started happening about a week ago. As far as I can remember I haven't installed any new software that is likely to have affected it.

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• Outlook 2003 (with Exchange 2007) error: You cannot respond to a meeting without an Organizer

  - by Hissohathair

  The company recently upgraded to Exchange 2007. Since the upgrade users who are still on Outlook 2003 (SP3) get the following error for some meeting requests: You cannot respond to a meeting without an organizer. You must add an Organizer field to the item. The item has an organizer field filled in. Exchange is 2007 with SP1 MS Office (incl Outlook) is 2003 with SP3 Some users are using iPhones to accept / reject meetings. The iPhones never get an error like this. There are no delegates for the user attempting to accept or reject the meeting. Sometimes the meeting was previously accepted, sometimes not. We have not detected a pattern in the meeting requests that trigger the issue. I've found a few people asking the same question on other websites but no answers. Experts Exchange claims to have an answer but from looking at the discussion at the bottom of the page I'm pretty sure they don't.

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• Mark as read on delete in Outlook?

  - by x3ja

  I'd like Outlook to mark any messages I delete to be marked as read. For bonus points, I'd like it to only do this on messages that I have opened/previewed before pressing delete since this means I've looked at the content and chosen to delete it. I know I can set it to mark as read after x seconds when I'm looking at it, that's not what I want. I also know that I can move off the message & back on to it or right click to mark as read - still not what I want. I'm using Outlook 2007 in case that matters. [Edit: I just found I can at least mark as read with a keyboard shortcut: Ctrl-Q, but again, it'd be nice to not have to do this. More shortcuts here.]

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• Hide Outlook envelope in system tray

  - by thorseye

  When I get a new email in Outlook 2003 I get two notifications; one is the envelope in the system tray, and one is the fading noticiation message in the lower right corner. If I click the notification message, the envelope will never disappear, even if all emails are read. If Outlook is restarted the envelope disappears. If I right click the envelope and choose "Hide envelope" I have to go into the settings and set the Show envelope option to true again to see the envelope. I want the envelope, but only when there are any unread emails in my inbox. How do I fix this?

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• Outlook collapses IMAP folders by default

  - by Aron Rotteveel

  I recently switched my mail account from POP3 to IMAP and created server-side rules to help me manage my mail better. I use Outlook 2007 as a mail client. For some reason, it seems then ever since I switched to IMAP, all my folders are collapsed by default. Since my folder tree goes down 4 levels, this is pretty annoying. I don't know any better than Outlook remembering my folder preferences, but it seems to forget them as soon as I close the program now. Is there any cause for this, and more importantly, is there a known fix for this problem?

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• Including sender email address when forwarding emails with Outlook 2007

  - by Roee Adler

  When forwarding an email in Outlook (I have 2007), the header of the previous email shows. Sometimes it may show as follows: From: Joe Shmoe Sent: Saturday, June 12, 2010 10:01 PM To: Roee Adler Subject: Following our previous conversation Other times it will include the actual email address of the sender of the previous mail: From: Sponge Bob [mailto:[email protected]] Sent: Saturday, June 12, 2010 2:26 PM To: Roee Adler Subject: Sponges and other stuff How do I force every forwarded email to include the mail address? When forwarding from my iPhone it constantly keeps the address just the way I want it, but from Outlook it seems to depend on whether the sender is a contact of mine or not. The reason I need this is for 37signals' Highrise CRM system.

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