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  • VLOOKUP in Excel, part 2: Using VLOOKUP without a database

    - by Mark Virtue
    In a recent article, we introduced the Excel function called VLOOKUP and explained how it could be used to retrieve information from a database into a cell in a local worksheet.  In that article we mentioned that there were two uses for VLOOKUP, and only one of them dealt with querying databases.  In this article, the second and final in the VLOOKUP series, we examine this other, lesser known use for the VLOOKUP function. If you haven’t already done so, please read the first VLOOKUP article – this article will assume that many of the concepts explained in that article are already known to the reader. When working with databases, VLOOKUP is passed a “unique identifier” that serves to identify which data record we wish to find in the database (e.g. a product code or customer ID).  This unique identifier must exist in the database, otherwise VLOOKUP returns us an error.  In this article, we will examine a way of using VLOOKUP where the identifier doesn’t need to exist in the database at all.  It’s almost as if VLOOKUP can adopt a “near enough is good enough” approach to returning the data we’re looking for.  In certain circumstances, this is exactly what we need. We will illustrate this article with a real-world example – that of calculating the commissions that are generated on a set of sales figures.  We will start with a very simple scenario, and then progressively make it more complex, until the only rational solution to the problem is to use VLOOKUP.  The initial scenario in our fictitious company works like this:  If a salesperson creates more than $30,000 worth of sales in a given year, the commission they earn on those sales is 30%.  Otherwise their commission is only 20%.  So far this is a pretty simple worksheet: To use this worksheet, the salesperson enters their sales figures in cell B1, and the formula in cell B2 calculates the correct commission rate they are entitled to receive, which is used in cell B3 to calculate the total commission that the salesperson is owed (which is a simple multiplication of B1 and B2). The cell B2 contains the only interesting part of this worksheet – the formula for deciding which commission rate to use: the one below the threshold of $30,000, or the one above the threshold.  This formula makes use of the Excel function called IF.  For those readers that are not familiar with IF, it works like this: IF(condition,value if true,value if false) Where the condition is an expression that evaluates to either true or false.  In the example above, the condition is the expression B1<B5, which can be read as “Is B1 less than B5?”, or, put another way, “Are the total sales less than the threshold”.  If the answer to this question is “yes” (true), then we use the value if true parameter of the function, namely B6 in this case – the commission rate if the sales total was below the threshold.  If the answer to the question is “no” (false), then we use the value if false parameter of the function, namely B7 in this case – the commission rate if the sales total was above the threshold. As you can see, using a sales total of $20,000 gives us a commission rate of 20% in cell B2.  If we enter a value of $40,000, we get a different commission rate: So our spreadsheet is working. Let’s make it more complex.  Let’s introduce a second threshold:  If the salesperson earns more than $40,000, then their commission rate increases to 40%: Easy enough to understand in the real world, but in cell B2 our formula is getting more complex.  If you look closely at the formula, you’ll see that the third parameter of the original IF function (the value if false) is now an entire IF function in its own right.  This is called a nested function (a function within a function).  It’s perfectly valid in Excel (it even works!), but it’s harder to read and understand. We’re not going to go into the nuts and bolts of how and why this works, nor will we examine the nuances of nested functions.  This is a tutorial on VLOOKUP, not on Excel in general. Anyway, it gets worse!  What about when we decide that if they earn more than $50,000 then they’re entitled to 50% commission, and if they earn more than $60,000 then they’re entitled to 60% commission? Now the formula in cell B2, while correct, has become virtually unreadable.  No-one should have to write formulae where the functions are nested four levels deep!  Surely there must be a simpler way? There certainly is.  VLOOKUP to the rescue! Let’s redesign the worksheet a bit.  We’ll keep all the same figures, but organize it in a new way, a more tabular way: Take a moment and verify for yourself that the new Rate Table works exactly the same as the series of thresholds above. Conceptually, what we’re about to do is use VLOOKUP to look up the salesperson’s sales total (from B1) in the rate table and return to us the corresponding commission rate.  Note that the salesperson may have indeed created sales that are not one of the five values in the rate table ($0, $30,000, $40,000, $50,000 or $60,000).  They may have created sales of $34,988.  It’s important to note that $34,988 does not appear in the rate table.  Let’s see if VLOOKUP can solve our problem anyway… We select cell B2 (the location we want to put our formula), and then insert the VLOOKUP function from the Formulas tab: The Function Arguments box for VLOOKUP appears.  We fill in the arguments (parameters) one by one, starting with the Lookup_value, which is, in this case, the sales total from cell B1.  We place the cursor in the Lookup_value field and then click once on cell B1: Next we need to specify to VLOOKUP what table to lookup this data in.  In this example, it’s the rate table, of course.  We place the cursor in the Table_array field, and then highlight the entire rate table – excluding the headings: Next we must specify which column in the table contains the information we want our formula to return to us.  In this case we want the commission rate, which is found in the second column in the table, so we therefore enter a 2 into the Col_index_num field: Finally we enter a value in the Range_lookup field. Important:  It is the use of this field that differentiates the two ways of using VLOOKUP.  To use VLOOKUP with a database, this final parameter, Range_lookup, must always be set to FALSE, but with this other use of VLOOKUP, we must either leave it blank or enter a value of TRUE.  When using VLOOKUP, it is vital that you make the correct choice for this final parameter. To be explicit, we will enter a value of true in the Range_lookup field.  It would also be fine to leave it blank, as this is the default value: We have completed all the parameters.  We now click the OK button, and Excel builds our VLOOKUP formula for us: If we experiment with a few different sales total amounts, we can satisfy ourselves that the formula is working. Conclusion In the “database” version of VLOOKUP, where the Range_lookup parameter is FALSE, the value passed in the first parameter (Lookup_value) must be present in the database.  In other words, we’re looking for an exact match. But in this other use of VLOOKUP, we are not necessarily looking for an exact match.  In this case, “near enough is good enough”.  But what do we mean by “near enough”?  Let’s use an example:  When searching for a commission rate on a sales total of $34,988, our VLOOKUP formula will return us a value of 30%, which is the correct answer.  Why did it choose the row in the table containing 30% ?  What, in fact, does “near enough” mean in this case?  Let’s be precise: When Range_lookup is set to TRUE (or omitted), VLOOKUP will look in column 1 and match the highest value that is not greater than the Lookup_value parameter. It’s also important to note that for this system to work, the table must be sorted in ascending order on column 1! If you would like to practice with VLOOKUP, the sample file illustrated in this article can be downloaded from here. Similar Articles Productive Geek Tips Using VLOOKUP in ExcelImport Microsoft Access Data Into ExcelImport an Access Database into ExcelCopy a Group of Cells in Excel 2007 to the Clipboard as an ImageShare Access Data with Excel in Office 2010 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Quickly Schedule Meetings With NeedtoMeet Share Flickr Photos On Facebook Automatically Are You Blocked On Gtalk? Find out Discover Latest Android Apps On AppBrain The Ultimate Guide For YouTube Lovers Will it Blend? iPad Edition

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  • DocumentDB - Another Azure NoSQL Storage Service

    - by Shaun
    Originally posted on: http://geekswithblogs.net/shaunxu/archive/2014/08/25/documentdb---another-azure-nosql-storage-service.aspxMicrosoft just released a bunch of new features for Azure on 22nd and one of them I was interested in most is DocumentDB, a document NoSQL database service on the cloud.   Quick Look at DocumentDB We can try DocumentDB from the new azure preview portal. Just click the NEW button and select the item named DocumentDB to create a new account. Specify the name of the DocumentDB, which will be the endpoint we are going to use to connect later. Select the capacity unit, resource group and subscription. In resource group section we can select which region our DocumentDB will be located. Same as other azure services select the same location with your consumers of the DocumentDB, for example the website, web services, etc.. After several minutes the DocumentDB will be ready. Click the KEYS button we can find the URI and primary key, which will be used when connecting. Now let's open Visual Studio and try to use the DocumentDB we had just created. Create a new console application and install the DocumentDB .NET client library from NuGet with the keyword "DocumentDB". You need to select "Include Prerelase" in NuGet Package Manager window since this library was not yet released. Next we will create a new database and document collection under our DocumentDB account. The code below created an instance of DocumentClient with the URI and primary key we just copied from azure portal, and create a database and collection. And it also prints the document and collection link string which will be used later to insert and query documents. 1: static void Main(string[] args) 2: { 3: var endpoint = new Uri("https://shx.documents.azure.com:443/"); 4: var key = "LU2NoyS2fH0131TGxtBE4DW/CjHQBzAaUx/mbuJ1X77C4FWUG129wWk2oyS2odgkFO2Xdif9/ZddintQicF+lA=="; 5:  6: var client = new DocumentClient(endpoint, key); 7: Run(client).Wait(); 8:  9: Console.WriteLine("done"); 10: Console.ReadKey(); 11: } 12:  13: static async Task Run(DocumentClient client) 14: { 15:  16: var database = new Database() { Id = "testdb" }; 17: database = await client.CreateDatabaseAsync(database); 18: Console.WriteLine("database link = {0}", database.SelfLink); 19:  20: var collection = new DocumentCollection() { Id = "testcol" }; 21: collection = await client.CreateDocumentCollectionAsync(database.SelfLink, collection); 22: Console.WriteLine("collection link = {0}", collection.SelfLink); 23: } Below is the result from the console window. We need to copy the collection link string for future usage. Now if we back to the portal we will find a database was listed with the name we specified in the code. Next we will insert a document into the database and collection we had just created. In the code below we pasted the collection link which copied in previous step, create a dynamic object with several properties defined. As you can see we can add some normal properties contains string, integer, we can also add complex property for example an array, a dictionary and an object reference, unless they can be serialized to JSON. 1: static void Main(string[] args) 2: { 3: var endpoint = new Uri("https://shx.documents.azure.com:443/"); 4: var key = "LU2NoyS2fH0131TGxtBE4DW/CjHQBzAaUx/mbuJ1X77C4FWUG129wWk2oyS2odgkFO2Xdif9/ZddintQicF+lA=="; 5:  6: var client = new DocumentClient(endpoint, key); 7:  8: // collection link pasted from the result in previous demo 9: var collectionLink = "dbs/AAk3AA==/colls/AAk3AP6oFgA=/"; 10:  11: // document we are going to insert to database 12: dynamic doc = new ExpandoObject(); 13: doc.firstName = "Shaun"; 14: doc.lastName = "Xu"; 15: doc.roles = new string[] { "developer", "trainer", "presenter", "father" }; 16:  17: // insert the docuemnt 18: InsertADoc(client, collectionLink, doc).Wait(); 19:  20: Console.WriteLine("done"); 21: Console.ReadKey(); 22: } the insert code will be very simple as below, just provide the collection link and the object we are going to insert. 1: static async Task InsertADoc(DocumentClient client, string collectionLink, dynamic doc) 2: { 3: var document = await client.CreateDocumentAsync(collectionLink, doc); 4: Console.WriteLine(await JsonConvert.SerializeObjectAsync(document, Formatting.Indented)); 5: } Below is the result after the object had been inserted. Finally we will query the document from the database and collection. Similar to the insert code, we just need to specify the collection link so that the .NET SDK will help us to retrieve all documents in it. 1: static void Main(string[] args) 2: { 3: var endpoint = new Uri("https://shx.documents.azure.com:443/"); 4: var key = "LU2NoyS2fH0131TGxtBE4DW/CjHQBzAaUx/mbuJ1X77C4FWUG129wWk2oyS2odgkFO2Xdif9/ZddintQicF+lA=="; 5:  6: var client = new DocumentClient(endpoint, key); 7:  8: var collectionLink = "dbs/AAk3AA==/colls/AAk3AP6oFgA=/"; 9:  10: SelectDocs(client, collectionLink); 11:  12: Console.WriteLine("done"); 13: Console.ReadKey(); 14: } 15:  16: static void SelectDocs(DocumentClient client, string collectionLink) 17: { 18: var docs = client.CreateDocumentQuery(collectionLink + "docs/").ToList(); 19: foreach(var doc in docs) 20: { 21: Console.WriteLine(doc); 22: } 23: } Since there's only one document in my collection below is the result when I executed the code. As you can see all properties, includes the array was retrieve at the same time. DocumentDB also attached some properties we didn't specified such as "_rid", "_ts", "_self" etc., which is controlled by the service.   DocumentDB Benefit DocumentDB is a document NoSQL database service. Different from the traditional database, document database is truly schema-free. In a short nut, you can save anything in the same database and collection if it could be serialized to JSON. We you query the document database, all sub documents will be retrieved at the same time. This means you don't need to join other tables when using a traditional database. Document database is very useful when we build some high performance system with hierarchical data structure. For example, assuming we need to build a blog system, there will be many blog posts and each of them contains the content and comments. The comment can be commented as well. If we were using traditional database, let's say SQL Server, the database schema might be defined as below. When we need to display a post we need to load the post content from the Posts table, as well as the comments from the Comments table. We also need to build the comment tree based on the CommentID field. But if were using DocumentDB, what we need to do is to save the post as a document with a list contains all comments. Under a comment all sub comments will be a list in it. When we display this post we just need to to query the post document, the content and all comments will be loaded in proper structure. 1: { 2: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 3: "title": "xxxxx", 4: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 5: "postedOn": "08/25/2014 13:55", 6: "comments": 7: [ 8: { 9: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 10: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 11: "commentedOn": "08/25/2014 14:00", 12: "commentedBy": "xxx" 13: }, 14: { 15: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 16: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 17: "commentedOn": "08/25/2014 14:10", 18: "commentedBy": "xxx", 19: "comments": 20: [ 21: { 22: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 23: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 24: "commentedOn": "08/25/2014 14:18", 25: "commentedBy": "xxx", 26: "comments": 27: [ 28: { 29: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 30: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 31: "commentedOn": "08/25/2014 18:22", 32: "commentedBy": "xxx", 33: } 34: ] 35: }, 36: { 37: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 38: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 39: "commentedOn": "08/25/2014 15:02", 40: "commentedBy": "xxx", 41: } 42: ] 43: }, 44: { 45: "id": "xxxxx-xxxxx-xxxxx-xxxxx", 46: "content": "xxxxx, xxxxxxxxx. xxxxxx, xx, xxxx.", 47: "commentedOn": "08/25/2014 14:30", 48: "commentedBy": "xxx" 49: } 50: ] 51: }   DocumentDB vs. Table Storage DocumentDB and Table Storage are all NoSQL service in Microsoft Azure. One common question is "when we should use DocumentDB rather than Table Storage". Here are some ideas from me and some MVPs. First of all, they are different kind of NoSQL database. DocumentDB is a document database while table storage is a key-value database. Second, table storage is cheaper. DocumentDB supports scale out from one capacity unit to 5 in preview period and each capacity unit provides 10GB local SSD storage. The price is $0.73/day includes 50% discount. For storage service the highest price is $0.061/GB, which is almost 10% of DocumentDB. Third, table storage provides local-replication, geo-replication, read access geo-replication while DocumentDB doesn't support. Fourth, there is local emulator for table storage but none for DocumentDB. We have to connect to the DocumentDB on cloud when developing locally. But, DocumentDB supports some cool features that table storage doesn't have. It supports store procedure, trigger and user-defined-function. It supports rich indexing while table storage only supports indexing against partition key and row key. It supports transaction, table storage supports as well but restricted with Entity Group Transaction scope. And the last, table storage is GA but DocumentDB is still in preview.   Summary In this post I have a quick demonstration and introduction about the new DocumentDB service in Azure. It's very easy to interact through .NET and it also support REST API, Node.js SDK and Python SDK. Then I explained the concept and benefit of  using document database, then compared with table storage.   Hope this helps, Shaun All documents and related graphics, codes are provided "AS IS" without warranty of any kind. Copyright © Shaun Ziyan Xu. This work is licensed under the Creative Commons License.

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  • Microsoft Security Essentials howto auto download definition updates

    - by chris.nullptr
    I use Microsoft Security Essentials as my antivirus on my Win7 box. New virus definitions to Security Essentials are installed using Windows Update. However, the updates are marked as optional by default, as opposed to important which means that they don't get installed automatically. I have to select the updates from the list of optional updates and install them manually. Is there a way to change this behavior so that new definitions are marked as important and installed automatically?

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  • The device 'Microsoft DV Camera and VCR' could not be opened

    - by w35t
    I trying capture video from DV camera into computer with firewire cable. When I select "Capture Video", and then check DV, "Sony Video Capture 6.0" pop-up this error: The device 'Microsoft DV Camera and VCR' could not be opened Screenshot I use Sony Vegas Pro 8.0 and windows 7 ultimate x64. I tried many ways and they was not successful. Camera "Canon MV750i". Thanks. Sorry for my English.

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  • microsoft office has stopped working

    - by Tomasusa
    Every time I try to run MS Word,Excel, PP, OneNote (2007), it crashes. I get: microsoft office has stopped working.. Safe mode also doesn't run. I have windows server 2008 (32bits) and MS products used to work some time before. How to fix it?

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  • Microsoft exchange/outlook "tasks" in linux/evolution ??

    - by criss
    Hi all Ive tried receiving Microsoft outlook/exchange tasks (like meetings and duties) with "evolution"(evolution) without any success... Have anyone succeed with evolution or other linux program?? This is the only thing stopping me to say good by to microsft windows... Best Regards and thanks for the great Site !!

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  • Failure sending mails using Microsoft Exchange

    - by Yves
    Hi, I seem to have a problem configuring my Microsoft Exchange to send mails outisde of the domain. I have setup my smtp connectors and everything else. I can receive mails but I can't seem to send any. I keep getting #5.5.0 smtp;550 Sender verify failed Anyone has an idea how I could fix that? Regards, Yves

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  • How can I capture webcam view with Microsoft Movie Maker

    - by Edward Tanguay
    I used to use Microsoft Movie Maker to record video from my webcam. Now I have Win7 and just downloaded the latest version of movie maker (14.0.8091.0730), the one that has the Office-10-like Ribbon on the top. But in this version I find no way to capture video as in the older versions. How can I capture video from my webcam with this newest version of Movie Maker?

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  • Have a Microsoft Exchange and Google Apps Email Running on the Same Domain

    - by Joe Sampson
    A company that I work for just acquired another company that was using Google Apps for it's email. We use Microsoft Outlook Exchange. The founders of the company (who are leaving) want to maintain a few email addresses on Google Apps for them to use over the next year. Does anyone know if it's possible to have just a few Google Apps email addresses working on a domain and the rest of the domain running on Outlook Exchange?

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  • Error opening microsoft.com in Windows 7

    - by Ilnur
    I need help with my browsers. In Windows 7 Basic I have 2 browsers installed: Internet Explorer 8 and Google Chrome. When I try to open pages which are associated with Microsoft (like Live and others), my browser crashes; Internet Explorer 8 crashes too. But Opera (I've installed it later) works fine with those pages. P.S. I tried to scan my PC for trojans and viruses, but it's clean.

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  • Fields and Properties in Microsoft Word 2007

    - by O_O
    I have added some advanced properties into my Microsoft Word 2007 document. These were created by doing the following: Click the Office button - Prepare - Properties. Under the Document Properties drop-down menu, select Advanced Properties. In the Custom tab, add properties as needed. My question is how do you insert these custom properties into the Word document so that they are in text form and gets updated when you update the properties in that one spot? Thank you!

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  • How does Deep Zoom (Microsoft Seadragon) work?

    - by Norman Ramsey
    I saw an incredible on Photosynth and Seadragon, some "deep zoom" technology recently acquired by Microsoft. There's also a less responsive version on the web. I'd really like to know how the technology works. Blog entries and web pages welcome, but the ideal answer will include one or more references to published papers in the professional literature.

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  • Remove the Microsoft Security Essentials icon

    - by unam3d
    I've been using Microsoft Security Essentials on Windows 7 for sometime now and so far I don't have a bad word to say about it. I would like to permanently remove the MSE icon from the task bar and pop-up box, though I would still like to be informed when it detects a threat, etc.

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  • PDF Corruption When Sending with Microsoft Products

    - by Winner
    I have the same PDF corruption problem in two different offices that I am the tech support for. Office 1: Started in the middle of December. PDF received from outside the office and is viewable with no problems. I have no control over how it is created. If it is forwarded to anyone else, the PDF is corrupted. I have forwarded it to multiple people in the office. I have tried viewing with Reader 8, 9, Sumatra and Fox IT. I have tried forwarding to Gmail and their viewer says it is corrupted. If I save the PDF and create a new email, it will be corrupted when sent using Outlook 2003, Outlook 2007, Microsoft Live Mail and Outlook Express. If I create the email using Thunderbird 3, Gmail or the webclient Iclient for IPSwitch IMail it will not be corrupted. I have confirmed the same results when using our IMail SMTP and also Using Gmail as the SMTP server. To be clear, if I created in Thunderbird, Gmail or Iclient and received on any of the MS products, it will be viewable. This office receives PDFs daily from multiple sources. There is only a small subset that are having this problem. So far they problem PDFs are from two different companies they deal with, but not all of the PDFs are bad. Office 2: PDFs are created by a management system. I'm not sure what engine is used to create them. Same exact same issues. At both offices, I noticed that the file size is wrong. One small PDF the proper file size is 12kb for the PDF when it's viewable, when it shows up corrupted it is only 8kb. We handle the email for both offices. Both are POP servers, not Exchange. IMail was updated after these issues start. I have tried different SMTP servers and it still seems to happen only when using Microsoft products to send. Anyone else having problems with PDFs getting corrupted? Any ideas how to find out a resolution?

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  • Buying Microsoft SQL Server 2008 Web Edition

    - by Marco
    I want to buy Microsoft SQL Server 2008 Web Edition in order to remotely install it on the server. The question is: Can I buy a licence in USA and pay in US dollars? OR do I have to buy it in my country (Portugal)? Since the servers are in Germany, should I buy the licence in Germany? (And if anyone know a good reseller I would apreciate)

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  • Dump Microsoft SQL Server database to an SQL script

    - by Matt Sheppard
    Is there any way to export a Microsoft SQL Server database to an sql script? I'm looking for something which behaves similarly to mysqldump, taking a database name, and producing a single script which will recreate all the tables, stored procedures, reinsert all the data etc. I've seen http://vyaskn.tripod.com/code.htm#inserts, but I ideally want something to recreate everything (not just the data) which works in a single step to produce the final script.

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  • List installed application onto Windows clients via Microsoft SMS

    - by robob
    I'm trying to understand how and if it is possible to list the installed applications of Windows clients via Microsoft SMS (System Management Server). What I can find it's only VB script snippet code to get the installed applications onto the client machine, but I don't know how SMS could aggregate these data. Could anyone give me an indication or link?

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  • Remote access to Microsoft Dynamics NAV (C/Side) with native non-SQL database

    - by Joannes Vermorel
    I am facing a company that have a fairly recent Microsoft Dynamics NAV (C/Side) setup that comes with a non-SQL storage system called the native database server. I would need to be remotely connect to this database, and perform what would equate to SQL queries with very modest needs (no join, no complex filtering). I am rather ignorant of this technology, does someone knows to how make remote queries to this ERP?

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