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• How to retrieve all occurences of a particular value within a string?

  - by Everyone

  I'm looking at an excel work-book with potential definitions for a column(upto 135) referenced from an adjacent sheet. E.g. Sheet 1: Col C (values 0-134 defined in Sheet 2 ) Each row in Col C Sheet 1 may have any combination of the values separated by commas. E.g. 0,1,8 Sheet 2 must maintain statistics of the occurence of each value. This is done using COUNTIF. The issue here is that COUNTIF doesn't handle an embedded value too well. When so done, the reference to '1' in the above example won't appear. How can this be done without resorting to a sub-routine?

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• Return cell reference as result of if statement with vlookups.

  - by EMJ

  I have two sets of data in excel. One contains a set of data which represents the initial step of a process. The other set of data represents the additional steps which take place after the first step is completed. Each of the data records in the "additional step data" has an id in a column. I need to find the identifying codes of the "additional step data" which correspond with the initial step data records. The problem is that I have to match the data in 4 columns between the two data sets and return the id of the "additional step data". I started by doing a combination of an if and vlookup functions, but I got stuck when I tried to figure out how to get the if statement to reference the id of the matching "additional step data". Basically I am trying to avoid having to search by manually filtering between two sets of data and finding corresponding records. Does anyone have any idea about how to do this?

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• How to select part of a text that exists already in an above cell

  - by pragadheesh

  Hi, In MS Excel, consider i have the word 'Microsoft' in a cell. And in the cell below I want to type the word 'Microhard'. When I start typing Microhard, the word Microsoft appears shaded in black. Now how can I select the part 'Micro' alone from Microsoft and type 'hard' alone. Hope my question is clear. Same question I thought the question should belong to SuperUser so posting it here. Ignore if duplicate.

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• How to Label / Tag Items in a Spreadsheet

  - by nusantara

  I'm a novice at spreadsheets, so I hope you'll forgive me if I'm asking a super obvious question. Is it possible to use tags in Excel/Google Spreadsheet? I'm creating a spreadsheet to log all the articles and books I'm reading. Say I'm reading "I, Claudius". I want to give it these tags: history, fiction, biography, disability, politics, drama. Then, if I want to display all the articles/books tagged with "politics", I can maybe search/display/pivot with that tag. Maybe preferably, the tags should all be in one cell with each word separated by a comma. If each word were in a cell of its own, it would make the table really messy, I think. I am open to other labelling solutions too. Thanks!

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• Macro to manage sport ranking and calendar?

  - by Ale

  I need to write a macro to manage ranking and calendar for curling turnament. The event will follow the Shenkel system first match determined by general draw after that every team has played one match is possible to determine the first ranking second match determined by the rule: 1st vs. 2nd - 3rd vs. 4th - 5th vs. 6th and so on after that every team has played two matches is possible to determine the second ranking and so on until the end (3 to 5 matches normally). Another rule is that from the second match is not possible to play against a team that I played before! I was thinking to use MS-excel but also Calc (both LibreOffice/OpenOffice) should be fine. Thanks in advanced

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• How can I calculate the sum of all positive integers less than n?

  - by Adrian Godong

  I have the following function: f(n) = f(n - 1) + (n - 1) f(0) = 0 n >= 0 I have n declared on column A, and need the result of f(n) on column B. I'm trying to find the Excel formula equivalent for this function. Sample Result: A | B --+-- 0 | 0 or: A | B --+-- 1 | 0 or: A | B --+-- 4 | 6 but never: A | B --+-- 0 | 0 1 | 0 2 | 1 ... The biggest problem is, I can't simulate the value of f(n - 1). So referencing the previous row like the above example is invalid. I'm almost sure the answer is trivial, I just can't find it.

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• How to sum cells depending on the content of a neighbor cell

  - by dannymcc

  I have an Excel document with the following columns; Date | Reference | Amount 23/01/11 | 111111111 | £20.00 25/09/11 | 222222222 | £30.00 11/11/11 | 111111111 | £40.00 01/04/11 | 333333333 | £10.00 31/03/11 | 333333333 | £33.00 20/03/11 | 111111111 | £667.00 21/11/11 | 222222222 | £564.00 I am trying to find a way of summarising the content in the following way; Reference : 111111111 Total: £727 So far the only way I have been able to achieve this is to filter the list by each reference number (manually) and then add a simple SUM formula to the bottom of the list of amounts. Are there any tricks that anyone knows that may speed this up? What I am trying to achieve is a spreadsheet that highlights each reference number that collectively exceeds over £2,000.

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• Colour table cells in Microsoft Word after mail merge

  - by James

  I have an Excel spreadsheet of student data. For each of 30 topics, students are traffic lighted R, A or G (for red, amber, green) in the spreadsheet. I am mail merging individual result print-outs in Word 2010. However, rather than printing the letter R/A/G next to each topic, I would rather change the background colour of the cell to that colour. How can I do this? Is there an option with merge fields or can it be done with a macro (please provide sample code if so - I don't have experience with macros!)

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• Annotating Graphs From Textual Data

  - by steven

  I've got a graph that was generated from a data set that contains: (date, value, annotation) The annotation is a constant value [its either there or is blank] and I would like to add in the third bit of data into the graph I have. An example of this is in the image. The blue line is a graph of the (date, value) graph, and I would like to add in the red dots as graphing (date, annotation@value). Is there an easy way to do this in excel, without having to modify the appearance of the data?

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• How do I force excel (and other office products) to stop opening files in the same application?

  - by KronoS

  Whenever I "double click" on an Excel file and another Excel file is open, the newly opened file automatically opens in the same application window as the previously opened Excel file. This isn't limited to just Excel, as I've seen Word do this as well. This poses a problem when wanting to compare documents side by side. The current solution I have for this is to actually open another Excel or Word instance, and then open the file from within that application window itself. Is there a way to force Office to open a new instance of the application when double clicking on the file icons? I'm currently using Office 2007 and Windows XP but I've seen this on Office 2010 and Windows Vista and 7. I'm looking for an overall solution if possible.

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• Pull row of data from one place in spreadsheet to another

  - by bookcasey

  I have a list of names and their assorted properties. I am trying to find a way to quickly move an entire row's worth of data into a different sheet so I can manipulate it. Currently I can accomplish this by copy and pasting the entire row, but this is not elegant nor dynamic (the number in blue does not update with this method): My ideal solution: A name is typed into the "Name" column. The spreadsheet program pulls the associated row from the "main" sheet into the new sheet. I am currently using Numbers.app, but am curious if this is possible in Excel, OpenOffice Calc, Google Docs, or any other spreadsheet program. Thank you.

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• Check a list of passwords strength

  - by user144705

  Is there any way to check a list of passwords whether they strong or not? I have a list of passwords, around 2000, and want to check them against this policy Password must contain a minimum of eight (8) characters Password must contain at least one letter Password must contain at least one number Password must contain at least one punctuation character And count how many compliant with that policy before we save them. Is there any tool, script or maybe rules in excel to do this instead of doing it manually? Could you please help me?

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• Can I reactivate the cursor keys for modifying a cell reference in a formula?

  - by Jonas Heidelberg

  When I enter an Excel formula by hand avoiding the mouse, I can conveniently reference cells by using the arrow keys (-,<- etc.). For example, I can enter the formula =A2&B2 in cell C2 by entering =<-&<-<- The result looks like this: If I want to change from B2 to B3, I can just press the downward arrow on the keyboard at this time. How do I do the same thing later, after having left this cell (e.g. by pressing Enter)? In other words, how do I get the flashing dashed line back when re-entering a cell with F2?

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• Data Validation of a Comma Delimited List

  - by Brad

  I need a simple way of taking a comma seperated list in a cell, and providing a drop down box to select one of them. For Example, the cell could contain: 24, 32, 40, 48, 56, 64 And in a further cell, using Data Validation, I want to provide a drop-down list to select ONE of those values I need to do this without VBA or Macros please. Apolgies, I want this to work with Excel 2010 and later. I have been playing around with counting the number of commas in the list and then trying to split this into a number of rows of single numbers etc with no joy yet.

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• MS Word 2007 Mail Merge fails on ZIP codes with leading Zeros (eg. 01234)

  - by Pretzel

  I have an Excel Spreadsheet with a ZIP code column. For some dumb reason the original spreadsheet I got had all the zip codes stored as numbers, so a ZIP code like 01234 was stored as 1234. Easy to fix with "Format Column" as "Special = ZIP Code". All values like 1234, show up as 01234. Great! When I import it into Word via Mail Merge (to print address labels), the ZIP codes on all the addresses starting with a leading zero (like 01234) revert to their old form (1234). How do I fix this?

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• COUNTIFS over multiple worksheets

  - by Alison

  I am trying to make COUNTIFS go across two worksheets in the same excel file (Final Driver Forecast Model), just on different tabs. I need it to count if a driver returns between a certain time, then to put a 1 in that time slot. For example if a driver returns at 2:30 p.m. on the 27th, then the formula will put in a 1 in the July 27th slot from 2:00 p.m.-4:00 p.m. I have tried two different formulas the first is =COUNTIF3D(Bid Sheet '[1]Bid Sheet 1'!O4:O110,">="&B76,O4:O110,"<="&C76) This is looking at the worksheet called Bid Sheet 1 and the column O4 through O110 and deciding if the time fits in the time slot of B76 00:00 (12 a.m.) and C 76 2:00 a.m. The second formula I tried to do the exact same thing =COUNTIF3D(O4:O110,">="B76,O4:O110,"<="&C76,"FinalDriverForecastModel',Bid Sheet 1") Neither is working and they both give me #NAME? when I hit enter......What am I doing wrong?

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• How can I print legible text in a font size <1.5?

  - by user330372

  For biological research, I need to print characters so tiny that 2 of them fit in less than 0.5 mm, which I will read under a microscope. I am currently printing from Excel at font size of 1.5, using a HP LaserJet 400M. The result is slightly larger than what I need it to be, but printing at size 1 produces unreadable results. How can I print a smaller font size but still get readable results? Are there specialized printers for that? Where could I find one?

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• Are there any Spreadsheet apps that are as easy and powerful to use as Vim?

  - by ovatsug25

  I'd like to use a spreadsheet that lets me move around cells like I do in Vim. As well, the more commands that are attributed to keyboard shortcuts, the better. Particularly stuff like making Text-to-Columns which is one of my more frequently used features in Excel. I don't mind learning the shortcuts if they allow me to just look at the spreadsheet page and forget about everything else. edit: The way I am thinking about the Spreadsheet right now is as if every cell is its own unique file. There should be a command where I choose to open that file and edit it right on the spot within the view of the spreadsheet. So I guess I want different modes like in vim which have commands and there should be one mode that is hooked up just to do operations or formatting which would be similar to command mode in Vim.

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• Formula in table header cells

  - by Cylindric

  I have a table in Excel 2007 that I want to summarise, in a similar fashion to a Pivot Table, but for various reasons I can't use a pivot table. I like the "Format as table" features of sort and filter buttons, automatic formatting etc, so have used that to create a simple table: A B C N +-----------+------------+------------+-------+------------+ 1 | | 01/01/2010 | 01/02/2010 | ... | 01/12/2010 | +-----------+------------+------------+-------+------------+ 2 | CategoryA | 15 | 545 | | 634 | 3 | CategoryB | 32 | 332 | | 231 | 4 | CategoryC | 5 | 234 | | 644 | | ... | | | | | 27 | CategoryZ | 2 | 123 | | 64 | +-----------+------------+------------+-------+------------+ The numbers are retrieved from a "back-end" pivot table using GETPIVOTDATA(). All that works fine. Now, the problem is that I can't seem to use formulas for my column headings in these new "smart" tables - they are converted to text or just broken. For example if in B1 I put NOW(), I don't get the date, I get 00/01/1900. Is there any way of getting a formula to work in the auto tables? Or do I have to use standard tables and manually alternate-colour my rows etc?

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• Incrementing ticket numbers each time I print

  - by Danny

  I have an excel sheet where I have a set 4 identical tickets to print per page which we use for stock takes. Rather then creating a huge document with 1000 pages for 4000 tickets each with their own unique ticket number (starting from 1) I would like to find a Macro or function which will print a page with 4 tickets on (1,2,3,4) then continue to print another with (5,6,7,8) and so on. I have found some code that people have already written but it has only applied to one number changing per page rather than 4 simultaneously and being a complete visual basic novice, I was unable to change the code to suit my preferences. If someone could explain simply how I could achieve this I would be very very grateful :)

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• How to manipulate this string of text to make it readable?

  - by Kenny

  I have this string in an excel file: 4603,2504603#;4616,2504616#;4617,2504617#;4519,2504519#;4620,2504620 (It's actually a lot longer than that, but the pattern is the same). I need to be able to some how sort this into something that can be read easier. I want the end result to look like this: 4603,2504603 4616,2504616 4617,2504617 I guess I need a program or command that can replace #; with a line break. I need something that will work in Windows 7. I remember doing something similar to this in a Linux class using shell scripting but I can't remember how it was done. Note: This is NOT homework. It is something my boss has asked me to do at work.

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• Include new rows in autofilter range

  - by user9645

  I am working with an excel 2007 worksheet that has the "filter" applied so that each column heading has a pull-down menu for sorting. When I add new rows to the end of the table by cut-n-paste from the last row, these new rows are not included in the sorting. I can't seem to get the newly added rows to be included in the filter range. I tried un-selecting and re-selecting the "filter" button and also tried the "reapply" button. The "clear" button is always greyed out. I can't seem to find any relevant help for this online anywhere. Not sure if it matters, but the heading row and the first column are set to be "sticky" (they don't scroll with the rest of the table.)

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• Distribute values within a date range

  - by JOT

  I really need some help with Excel. I have a specific data that contains tasks, amount per tasks with start and end dates respectively. Would like to distribute the data within a range data to quantify how much per month: I have been using the Sumproduct function =SUMPRODUCT(I$3:I$60,--(J$3:J$60>=$A2),--(K$3:K$60<=$B2)) where, I$3:I$60 is the Load or value to add; J$3:J$60 is the specific start date; K$3:K$60 is the specific end date; And the range to distribute the data is between A2(as the start date range) and B2(as the end date range). I am unable to get the distribution for specific end dates that exceed the range distribution (or K>B) returning 0 as result.

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• Where are my date ranges in Analytics coming from?

  - by Jeffrey McDaniel

  In the P6 Reporting Database there are two main tables to consider when viewing time - W_DAY_D and W_Calendar_FS.  W_DAY_D is populated internally during the ETL process and will provide a row for every day in the given time range. Each row will contain aspects of that day such as calendar year, month, week, quarter, etc. to allow it to be used in the time element when creating requests in Analytics to group data into these time granularities. W_Calendar_FS is used for calculations such as spreads, but is also based on the same set date range. The min and max day_dt (W_DAY_D) and daydate (W_Calendar_FS) will be related to the date range defined, which is a start date and a rolling interval plus a certain range. Generally start date plus 3 years.  In P6 Reporting Database 2.0 this date range was defined in the Configuration utility.  As of P6 Reporting Database 3.0, with the introduction of the Extended Schema this date range is set in the P6 web application. The Extended Schema uses this date range to calculate the data for near real time reporting in P6.  This same date range is validated and used for the P6 Reporting Database.  The rolling date range means if today is April 1, 2010 and the rolling interval is set to three years, the min date will be 1/1/2010 and the max date will be 4/1/2013.  1/1/2010 will be the min date because we always back fill to the beginning of the year. On April 2nd, the Extended schema services are run and the date range is adjusted there to move the max date forward to 4/2/2013.  When the ETL process is run the Reporting Database will pick up this change and also adjust the max date on the W_DAY_D and W_Calendar_FS. There are scenarios where date ranges affecting areas like resource limit may not be adjusted until a change occurs to cause a recalculation, but based on general system usage these dates in these tables will progress forward with the rolling intervals. Choosing a large date range can have an effect on the ETL process for the P6 Reporting Database. The extract portion of the process will pull spread data over into the STAR. The date range defines how long activity and resource assignment spread data is spread out in these tables. If an activity lasts 5 days it will have 5 days of spread data. If a project lasts 5 years, and the date range is 3 years the spread data after that 3 year date range will be bucketed into the last day in the date range. For the overall project and even the activity level you will still see the correct total values.  You just would not be able to see the daily spread 5 years from now. This is an important question when choosing your date range, do you really need to see spread data down to the day 5 years in the future?  Generally this amount of granularity years in the future is not needed. Remember all those values 5, 10, 15, 20 years in the future are still available to report on they would be in more of a summary format on the activity or project.  The data is always there, the level of granularity is the decision.

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• IF Statement in VBA

  - by Edmond

  Private Sub sendemail(esubj) Sheets("Actual").Select myfridate = Cells(1, 3).Value myfridate = DateAdd("d", -2, myfdate) myfridate = Format(myfridate, "mm-dd-yy") Sheets("Actual").Select mysatdate = Cells(1, 3).Value mysatdate = DateAdd("d", -1, myfdate) mysatdate = Format(mysatdate, "mm-dd-yy") If Weekday(Now()) = vbMonday Then Set omail = CreateItem(olMailItem) ROW_BEGIN = 1 ROW_END = 72 Sheet1.Activate Range("I7").Select fileSat = "\\FINANCE\Daily Report\" fileSat = fileSat & Left(Range("I7"), 3) & Right(Year(Date), 2) fileSat = fileSat & "\Key Report - " & mysatdate & ".xls" Sheet1.Activate Range("I7").Select fileSun = "\\FINANCE\Daily Report\" fileSun = fileSun & Left(Range("I7"), 3) & Right(Year(Date), 2) fileSun = fileSun & "\Key Report - " & mysundate & ".xls" Sheet1.Activate Range("I7").Select fileFri = "\\FINANCE\Daily Report\" fileFri = fileFri & Left(Range("I7"), 3) & Right(Year(Date), 2) fileFri = fileFri & "\Key Report - " & myfridate & ".xls" With omail .Subject = "M Daily Report" .BodyFormat = olFormatHTML .HTMLBody = "<a href ='" & fileFri & "'>Key Report - " & myfridate & "</a><br><a href ='" & fileSat & "'>Key Indicator Daily Report - " & mysatdate & "</a><br><a href ='" & fileSun & "'>Key Indicator Daily Report - " & mysundate & "</a>" .To = "Me" .Display End With Set omail1 = CreateItem(olMailItem) With omail1 .Subject = "R Daily Report" .BodyFormat = olFormatHTML .To = "You" .Attachments.Add fileFri .Attachments.Add fileSat .Attachments.Add fileSun .Display End With Set omail2 = CreateItem(olMailItem) With omail2 .Subject = "Mc Daily Report" .BodyFormat = olFormatHTML .To = "them" .Attachments.Add fileFri .Attachments.Add fileSat .Attachments.Add fileSun .Display End With Else ROW_BEGIN = 1 ROW_END = 72 Sheet1.Activate Range("I7").Select fileSun = "\\FINANCE\Key Indicator\" fileSun = fileSun & Left(Range("I7"), 3) & Right(Year(Date), 2) fileSun = fileSun & "\Key Report - " & mysundate & ".xls" Set omail = CreateItem(olMailItem) With omail .Subject = "M Daily Report" .BodyFormat = olFormatHTML .HTMLBody = "<a href ='" & fileSun & "'>Key Report - " & mysundate & "</a>" .To = "Me" .Display End With Set omail1 = CreateItem(olMailItem) With omail1 .Subject = "R Daily Report" .BodyFormat = olFormatHTML .To = "You" .Attachments.Add fileSun .Display End With Set omail2 = CreateItem(olMailItem) With omail2 .Subject = "Mc Daily Report" .BodyFormat = olFormatHTML .To = "them" .Attachments.Add fileSun .Display End With End If 'ActiveWorkbook.Close Set omail = Nothing End Sub I have code in vba, where if the weekday is monday, excel will generate 3 emails with 3 attachements/links. But if it is not Monday, excel will generate 3 emails with only 1 attachment/link. My issue is that In my excel spreadsheet there is a tab called Actual and it is populated with a date. If this date within my excel spreadsheet is changed on a monday, to any other day of the week, my vba code will still treat the program as if it is Monday. I need an IF statement that will allow the 3 emails with the 3 attachements/links to generate given the date typed in on the Actual tab within my spreadsheet. I hope this isnt confusing.

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