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  • Tip: Recording Non-Maximized Applications in UPK

    - by Marc Santosusso
    Have you ever wanted to record an application that would not maximize, or an application that would look strange maximized? Or perhaps your Windows Desktop has become cluttered with icons and you don't want to capture the clutter in your recordings. Here's a tip that will help: create a background for your recording. Create a blank HTML file with a black background in your favorite HTML editor. Or download this sample file: UPK_Recording_Background.html (right click to save). If you would prefer a different color background in the sample file, open it in Notepad and change “#000” to a different HTML color. Open UPK_Recording_Background.html in its own web browser window. Press F11 to make the web browser window full screen. This should give you a completely black screen. (This works great in modern versions of the most popular browsers. I successfully used Firefox 15, Chrome 22, and IE 9. Open or switch to the desired application so that it sits on top of the full screen browser window. If the application you are recording is also in a browser, it is important that it be in a separate browser window from the UPK_Recording_Background.html. Record your topic normally. The above steps create a recording background using an HTML file and a web browser. This is just one method, for instance you could do the same thing with an image editor and an image viewer with a full screen view. Now you can record a non-maximized application without a distracting background. I hope you find this to be a helpful tip. Let us know what you think in the comments.

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  • SQLAuthority News – Storing Data and Files in Cloud – Dropbox – Personal Technology Tip

    - by pinaldave
    I thought long and hard about doing a Personal Technology Tips series for this blog.  I have so many tips I’d like to share.  I am on my computer almost all day, every day, so I have a treasure trove of interesting tidbits I like to share if given the chance.  The only thing holding me back – which tip to share first?  The first tip obviously has the weight of seeming like the most important.  But this would mean choosing amongst my favorite tricks and shortcuts.  This is a hard task. Source: Dropbox.com My Dropbox I have finally decided, though, and have determined that the first Personal Technology Tip may not be the most secret or even trickier to master – in fact, it is probably the easiest.  My today’s Personal Technology Tip is Dropbox. I hope that all of you are nodding along in recognition right now.  If you do not use Dropbox, or have not even heard of it before, get on the internet and find their site.  You won’t be disappointed.  A quick recap for those in the dark: Dropbox is an online storage site with a lot of additional syncing and cloud-computing capabilities.  Now that we’ve covered the basics, let’s explore some of my favorite options in Dropbox. Collaborate with All The first thing I love about Dropbox is the ability it gives you to collaborate with others.  You can share files easily with other Dropbox users, and they can alter them, share them with you, all while keeping track of different versions in on easy place.  I’d like to see anyone try to accomplish that key idea – “easily” – using e-mail versions and multiple computers.  It’s even difficult to accomplish using a shared network. Afraid that this kind of ease looks too good to be true?  Afraid that maybe there isn’t enough storage space, or the user interface is confusing?  Think again.  There is plenty of space – you can get 2 GB with just a free account, and upgrades are inexpensive and go up to 100 GB of storage.  And the user interface is so easy that anyone can learn to use it. What I use Dropbox for I love Dropbox because I give a lot of presentations and often they are far from home.  I can keep my presentations on Dropbox and have easy access to them anywhere, without needing to have my whole computer with me.  This is just one small way that you can use Dropbox. You can sync your entire hard drive, or hard drives if you have multiple computers (home, work, office, shared), and you can set Dropbox to automatically sync files on a certain timeline, or whenever Dropbox notices that they’ve been changed. Why I love Dropbox Dropbox has plenty of storage, but 2 GB still has a hard time competing with the average desktop’s storage space.  So what if you want to sync most of your files, but only the ones you use the most and share between work and home, and not all your files (especially large files like pictures and videos)?  You can use selective sync to choose which files to sync. Above all, my favorite feature is LanSync.  Dropbox will search your Local Area Network (LAN) for new files and sync them to Dropbox, as well as downloading the new version to all the shared files across the network.  That means that if move around on different computers at work or at home, you will have the same version of the file every time.  Or, other users on the LAN will have access to the new version, which makes collaboration extremely easy. Ref: rzfeeser.com Dropbox has so many other features that I feel like I could create a Personal Technology Tips series devoted entirely to Dropbox.  I’m going to create a bullet list here to make things shorter, but I strongly encourage you to look further into these into options if it sounds like something you would use. Theft Recover Home Security File Hosting and Sharing Portable Dropbox Sync your iCal calendar Password Storage What is your favorite tool and why? I could go on and on, but I will end here.  In summary – I strongly encourage everyone to investigate Dropbox to see if it’s something they would find useful.  If you use Dropbox and know of a great feature I failed to mention, please share it with me, I’d love to hear how everyone uses this program. Reference: Pinal Dave (http://blog.SQLAuthority.com) Filed under: PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, SQLAuthority News, T SQL, Technology Tagged: Personal Technology

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  • SQLAuthority News – Windows Efficiency Tricks and Tips – Personal Technology Tip

    - by pinaldave
    This is the second post in my series about my favorite Technology Tips, and I wanted to focus on my favorite Microsoft product.  Choosing just one topic to cover was too hard, though.  There are so many interesting things I have to share that I am forced to turn this second installment into a five-part post.  My five favorite Windows tips and tricks. 1) You can open multiple applications using the task bar. With the new Windows 7 taskbar, you can start navigating with just one click.  For example, you can launch Word by clicking on the icon on your taskbar, and if you are using multiple different programs at the same time, you can simply click on the icon to return to Word.  However, what if you need to open another Word document, or begin a new one?  Clicking on the Word icon is just going to bring you back to your original program.  Just click on the Word icon again while holding down the shift key, and you’ll open up a new document. 2) Navigate the screen with the touch of a button – and not your mouse button. Yes, we live in a pampered age.  We have access to amazing technology, and it just gets better every year.  But have you ever found yourself wishing that right when you were in the middle of something, you didn’t have to interrupt your work flow be reaching for your mouse to navigate through the screen?  Yes, we have all been guilty of this pampered wish.  But Windows has delivered!  Now you can move your application window using your arrow keys. Lock the window to the left, right hand screen: Win+left Arrow and Win+right Arrow Maximize & minimize: Win+up arrow and Win+down arrow Minimize all items on screen: Win+M Return to your original folder, or browse through all open windows: Alt+up arrow, Alt+Left Arrow, or Alt+right arrow Close down or reopen all windows: win+home 3) Are you one of the few people who still uses Command Prompt? You know who you are, and you aren’t ashamed to still use this option that so many people have forgotten about it.  You can easily access it by holding down the shift key while RIGHT clicking on any folder. 4) Quickly select multiple files without using your mouse. We all know how to select multiple files or folders by Ctrl-clicking or Shift-clicking multiple items.  But all of us have tried this, and then accidentally released Ctrl, only to lose all our precious work.  Now there is a way to select only the files you want through a check box system.  First, go to Windows Explorer, click Organize, and then “Folder and Search Options.”  Go to the View tab, and under advanced settings, you can find a box that says “Use check boxes to select items.”  Once this has been selected, you will be able to hover your mouse over any file and a check box will appear.  This makes selecting multiple, random files quick and easy. 5) Make more out of remote access. If you work anywhere in the tech field, you are probably the go-to for computer help with friends and family, and you know the usefulness of remote access (ok, some of us use this extensively at work, as well, but we all have friends and family who rely on our skills!).  Often it is necessary to restart a computer, which is impossible in remote access as the computer will not show the shutdown menu.  To force the computer to do your wishes, we return to Command Prompt.  Open Command Prompt and type “shutdown /s” for shutdown, or “shutdown /r” for restart. I hope you will find above five tricks which I use in my daily use very important. Reference: Pinal Dave (http://blog.SQLAuthority.com) Filed under: PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, SQLAuthority News, T SQL, Technology Tagged: Personal Technology

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  • SQL SERVER – Tricks to Replace SELECT * with Column Names – SQL in Sixty Seconds #017 – Video

    - by pinaldave
    You might have heard many times that one should not use SELECT * as there are many disadvantages to the usage of the SELECT *. I also believe that there are always rare occasion when we need every single column of the query. In most of the cases, we only need a few columns of the query and we should retrieve only those columns. SELECT * has many disadvantages. Let me list a few and remaining you can add as a comment.  Retrieves unnecessary columns and increases network traffic When a new columns are added views needs to be refreshed manually Leads to usage of sub-optimal execution plan Uses clustered index in most of the cases instead of using optimal index It is difficult to debug. There are two quick tricks I have discussed in the video which explains how users can avoid using SELECT * but instead list the column names. 1) Drag the columns folder from SQL Server Management Studio to Query Editor 2) Right Click on Table Name >> Script TAble AS >> SELECT To… >> Select option It is extremely easy to list the column names in the table. In today’s sixty seconds video, you will notice that I was able to demonstrate both the methods very quickly. From now onwards there should be no excuse for not listing ColumnName. Let me ask a question back – is there ever a reason to SELECT *? If yes, would you please share that as a comment. More on SELECT *: SQL SERVER – Solution – Puzzle – SELECT * vs SELECT COUNT(*) SQL SERVER – Puzzle – SELECT * vs SELECT COUNT(*) SQL SERVER – SELECT vs. SET Performance Comparison I encourage you to submit your ideas for SQL in Sixty Seconds. We will try to accommodate as many as we can. If we like your idea we promise to share with you educational material. Reference: Pinal Dave (http://blog.sqlauthority.com) Filed under: Database, Pinal Dave, PostADay, SQL, SQL Authority, SQL in Sixty Seconds, SQL Query, SQL Scripts, SQL Server, SQL Server Management Studio, SQL Tips and Tricks, T SQL, Technology, Video

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  • Your interesting code tricks/ conventions? [closed]

    - by Paul
    What interesting conventions, rules, tricks do you use in your code? Preferably some that are not so popular so that the rest of us would find them as novelties. :) Here's some of mine... Input and output parameters This applies to C++ and other languages that have both references and pointers. This is the convention: input parameters are always passed by value or const reference; output parameters are always passed by pointer. This way I'm able to see at a glance, directly from the function call, what parameters might get modified by the function: Inspiration: Old C code int a = 6, b = 7, sum = 0; calculateSum(a, b, &sum); Ordering of headers My typical source file begins like this (see code below). The reason I put the matching header first is because, in case that header is not self-sufficient (I forgot to include some necessary library, or forgot to forward declare some type or function), a compiler error will occur. // Matching header #include "example.h" // Standard libraries #include <string> ... Setter functions Sometimes I find that I need to set multiple properties of an object all at once (like when I just constructed it and I need to initialize it). To reduce the amount of typing and, in some cases, improve readability, I decided to make my setters chainable: Inspiration: Builder pattern class Employee { public: Employee& name(const std::string& name); Employee& salary(double salary); private: std::string name_; double salary_; }; Employee bob; bob.name("William Smith").salary(500.00); Maybe in this particular case it could have been just as well done in the constructor. But for Real WorldTM applications, classes would have lots more fields that should be set to appropriate values and it becomes unmaintainable to do it in the constructor. So what about you? What personal tips and tricks would you like to share?

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  • SQLAuthority News – Android Efficiency Tips and Tricks – Personal Technology Tip #003

    - by pinaldave
    I use my phone for lots of things.  I use it mainly to replace my tablet – I can e-mail, take and edit photos, and do almost everything I can do on a laptop with this phone.  And I am sure that there are many of you out there just like me.  I personally have a Galaxy S3, which uses the Android operating system, and I have decided to feature it as the third installment of my Technology Tips and Tricks series. 1) Shortcut to your favorite contacts on home screen Access your most-called contacts easily from your home screen by holding your finger on any empty spot on the home screen.  A menu will pop up that allows you to choose Shortcuts, and Contact.  You can scroll through your contact list and then just tap on the name of the person you want to be able to dial with a single click. 2) Keep track of your data usage Yes, we all should keep a close eye on our data usage, because it is very easy to go over our limits and then end up with a giant bill at the end of the month.  Never get surprised when you open that mobile phone envelope again.  Go to Settings, then Data Usage, and you can find a quick rundown of your usage, how much data each app uses, and you can even set alarms to let you know when you are nearing the limits.   Better yet, you can set the phone to stop using data when it reaches a certain limit. 3) Bring back Good Grammar We often hear proclamations about the downfall of written language, and how texting abbreviations, misspellings, and lack of punctuation are the root of all evil.  Well, we can show all those doomsdayers that all is not lost by bringing punctuation back to texting.  Usually we leave it off when we text because it takes too long to get to the screen with all the punctuation options.  But now you can hold down the period (or “full stop”) button and a list of all the commonly-used punctuation marks will pop right up. 4) Apps, Apps, Apps and Apps And finally, I cannot end an article about smart phones without including a list of my favorite apps.  Here are a list of my Top 10 Applications on my Android (not counting social media apps). Advanced Task Killer – Keeps my phone snappy by closing un-necessary apps WhatsApp - my favorite alternate to Text SMS Flipboard - my ‘timepass’ moments Skype – keeps me close to friends and family GoogleMaps - I am never lost because of this one thing Amazon Kindle – Books my best friends DropBox - My data always safe Pluralsight Player – Learning never stops for me Samsung Kies Air – Connecting Phone to Computer Chrome – Replacing default browser I have not included any social media applications in the above list, but you can be sure that I am linked to Twitter, Facebook, Google+, LinkedIn, and YouTube. Reference: Pinal Dave (http://blog.SQLAuthority.com)   Filed under: Best Practices, PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, SQLAuthority News, T SQL, Technology Tagged: Android, Personal Technology

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  • SQLAuthority News – Android Efficiency Tips and Tricks – Personal Technology Tip

    - by pinaldave
    I use my phone for lots of things.  I use it mainly to replace my tablet – I can e-mail, take and edit photos, and do almost everything I can do on a laptop with this phone.  And I am sure that there are many of you out there just like me.  I personally have a Galaxy S3, which uses the Android operating system, and I have decided to feature it as the third installment of my Technology Tips and Tricks series. 1) Shortcut to your favorite contacts on home screen Access your most-called contacts easily from your home screen by holding your finger on any empty spot on the home screen.  A menu will pop up that allows you to choose Shortcuts, and Contact.  You can scroll through your contact list and then just tap on the name of the person you want to be able to dial with a single click. 2) Keep track of your data usage Yes, we all should keep a close eye on our data usage, because it is very easy to go over our limits and then end up with a giant bill at the end of the month.  Never get surprised when you open that mobile phone envelope again.  Go to Settings, then Data Usage, and you can find a quick rundown of your usage, how much data each app uses, and you can even set alarms to let you know when you are nearing the limits.   Better yet, you can set the phone to stop using data when it reaches a certain limit. 3) Bring back Good Grammar We often hear proclamations about the downfall of written language, and how texting abbreviations, misspellings, and lack of punctuation are the root of all evil.  Well, we can show all those doomsdayers that all is not lost by bringing punctuation back to texting.  Usually we leave it off when we text because it takes too long to get to the screen with all the punctuation options.  But now you can hold down the period (or “full stop”) button and a list of all the commonly-used punctuation marks will pop right up. 4) Apps, Apps, Apps and Apps And finally, I cannot end an article about smart phones without including a list of my favorite apps.  Here are a list of my Top 10 Applications on my Android (not counting social media apps). Advanced Task Killer – Keeps my phone snappy by closing un-necessary apps WhatsApp - my favorite alternate to Text SMS Flipboard - my ‘timepass’ moments Skype – keeps me close to friends and family GoogleMaps - I am never lost because of this one thing Amazon Kindle – Books my best friends DropBox - My data always safe Pluralsight Player – Learning never stops for me Samsung Kies Air – Connecting Phone to Computer Chrome – Replacing default browser I have not included any social media applications in the above list, but you can be sure that I am linked to Twitter, Facebook, Google+, LinkedIn, and YouTube. Reference: Pinal Dave (http://blog.SQLAuthority.com)   Filed under: Best Practices, PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, SQLAuthority News, T SQL, Technology Tagged: Android, Personal Technology

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  • SQLAuthority News – Technology and Online Learning – Personal Technology Tip

    - by pinaldave
    This is the fourth post in my series about Personal Technology Tips and Tricks, and I knew exactly what I wanted to write about.  But at first I was conflicted.   Is online learning really a personal tip?  Is it really a trick that no one knows?  However, I have decided to stick with my original idea because online learning is everywhere.  It’s a trick that we can’t – and shouldn’t – overlook.  Here are ten of my ideas about how we should be taking advantage of online learning. 1) Get ahead in the work place.  We all know that a good way to become better at your job, and to become more competitive for promotions and raises.  Many people overlook online learning as a way to get job training, though, thinking it is a path for people still seeking their high school or college diplomas.  But take a look at what companies like Pluralsight offer, and you might be pleasantly surprised. 2) Flexibility.  Some of us remember the heady days of college with nostalgia, others remember it with loathing.  A lot of bad memories come from remembering the strict scheduling and deadlines of college.  But with online learning, the classes fit into your free time – you don’t have to schedule your life around classes.  Even better, there are usually no homework or test deadlines, only one final deadline where all work must be completed.  This allows students to work at their own pace – my next point. 3) Learn at your own pace.  One thing traditional classes suffer from is that they are highly structured.  If you work more quickly than the rest of the class, or especially if you work more slowly, traditional classes do not work for you.  Online courses let you move as quickly or as slowly as you find necessary. 4) Fill gaps in your knowledge.  I’m sure I am not the only one who has thought to myself “I would love to take a course on X, Y, or Z.”  The problem is that it can be very hard to find the perfect class that teaches exactly what you’re interested in, at a time and a price that’s right.  But online courses are far easier to tailor exactly to your tastes. 5) Fits into your schedule.  Even harder to find than a class you’re interested in is one that fits into your schedule.  If you hold down a job – even a part time job – you know it’s next to impossible to find class times that work for you.  Online classes can be taken anytime, anywhere.  On your lunch break, in your car, or in your pajamas at the end of the day. 6) Student centered.  Online learning has to stay competitive.  There are hundreds, even thousands of options for students, and every provider has to find a way to lure in students and provide them with a good education.  The best kind of online classes know that they need to provide great classes, flexible scheduling, and high quality to attract students – and the student benefit from this kind of attention. 7) You can save money.  The average cost for a college diploma in the US is over $20,000.  I don’t know about you, but that is not the kind of money I just have lying around for a rainy day.  Sometimes I think I’d love to go back to school, but not for that price tag.  Online courses are much, much more affordable.  And even better, you can pick and choose what courses you’d like to take, and avoid all the “electives” in college. 8) Get access to the best minds in the business.  One of the perks of being the best in your field is that you are one person who knows the most about something.  If students are lucky, you will choose to share that knowledge with them on a college campus.  For the hundreds of other students who don’t live in your area and don’t attend your school, they are out of luck.  But luckily for them, more and more online courses is attracting the best minds in the business, and if you enroll online, you can take advantage of these minds, too. 9) Save your time.  Getting a four year degree is a great decision, and I encourage everyone to pursue their Bachelor’s – and beyond.  But if you have already tried to go to school, or already have a degree but are thinking of switching fields, four years of your life is a long time to go back and redo things.  Getting your online degree will save you time by allowing you to work at your own pace, set your own schedule, and take only the classes you’re interested in. 10) Variety of degrees and programs.  If you’re not sure what you’re interested in, or if you only need a few classes here and there to finish a program, online classes are perfect for you.  You can pick and choose what you’d like, and sample a wide variety without spending too much money. I hope I’ve outlined for everyone just a few ways that they could benefit from online learning.  If you’re still unconvinced, just check out a few of my other articles that expand more on these topics. Here are the blog posts relevent to developer trainings: Developer Training - Importance and Significance - Part 1 Developer Training – Employee Morals and Ethics – Part 2 Developer Training – Difficult Questions and Alternative Perspective - Part 3 Developer Training – Various Options for Developer Training – Part 4 Developer Training – A Conclusive Summary- Part 5 Reference: Pinal Dave (http://blog.sqlauthority.com) Filed under: Developer Training, PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, T SQL, Technology Tagged: Developer Training

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  • SQL SERVER – Tricks to Comment T-SQL in SSMS – SQL in Sixty Seconds #019 – Video

    - by pinaldave
    Code commeting is the one of the most common tasks developers perform. There are two major reasons why developer comment code. 1) During Debug 2) Documenting the code. While debugging the T-SQL code I have often seen developers struggling to comment code.  They spend (or waste) more time in commenting and uncommenting  than doing actual debugging of the procedure.  When I see developer struggling to comment the code I feel little uncomfortable as commenting should be a very easy task over. Today we will see three quick method to comment T-SQL code in Query Editor. There are three different method to comment and uncomment statements in SQL Server Management Studio Using Keyboard Shortcuts Using Tool Bar Using Menu Bar Method 1: Using Keyboard Shortcuts Commenting the statement – CTRL+K, CTRL+C Commenting the statement – CTRL+K, CTRL+U Method 2: Using Tool Bar Using Tool bar buttons. (See Video) Method 3: Using Menu Bar Commenting the statement – Menu Bar >> Edit >> Advanced >> Click on Comment Selection. Unommenting the statement – Menu Bar >> Edit >> Advanced >> Click on Uncomment Selection. More on Importing CSV Data: Two Different Ways to Comment Code – Explanation and Example I encourage you to submit your ideas for SQL in Sixty Seconds. We will try to accommodate as many as we can. If we like your idea we promise to share with you educational material. Reference: Pinal Dave (http://blog.sqlauthority.com) Filed under: Database, Pinal Dave, PostADay, SQL, SQL Authority, SQL in Sixty Seconds, SQL Query, SQL Scripts, SQL Server, SQL Server Management Studio, SQL Tips and Tricks, T SQL, Technology, Video

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  • Top 10 Tips & Tricks for Oracle SQL Developer

    - by thatjeffsmith
    Being a short week due to the holiday, and with everyone enjoying their Summer vacations (apologies Southern Hemispherians), I reckoned it was a great time to do one of those lazy recap-Top 10-Reader’s Digest type posts. I’ve been sharing 1-3 tips or ‘tricks’ a week since I started blogging about SQL Developer, and I have more than enough content to write a book. But since I’m lazy, I’m just going to compile a list of my favorite ‘must know’ tips instead. I always have to leave out a few tips when I do my presentations, so now I can refer back to this list to make sure I’m not forgetting anything. So without further ado… 1. Configure Your Preferences Yes, there are a LOT of options. But you don’t need to worry about all of them just yet. I do recommend you take a quick look at these ones in particular. Whether you’re new to the tool or have been using it for 5 years, don’t overlook these settings! 2. Disable Extensions You Aren’t Using If you’re not using Data Miner, or if you’re not working on a Migration – disable those extensions! SQL Developer will run leaner & meaner, plus the user interface will be a bit more simplified making the tool easier to navigate as well. 3. SQL Recall via Keyboard Access your history via the keyboard! Cycle through your recent SQL statements just using these magic key strokes! Ctrl+Up or Ctrl+Down. 4. Format Your Query Output Directly to CSV, XML, HTML, etc Have the query results pre-formatted in the format of your choice! Too lazy to run the Export wizard for your query result sets? Just add the SQL Developer output hints to your statement and have the output auto-magically formatted to the style of your choice! 5. Drag & Drop Multiple Tables to the Worksheet SQL Developer will auto-join the related objects. You can then toggle over to the Query Builder to toggle off the columns you don’t want to query. I guarantee this tip will save you time if you’re joining 3 or more tables! 6. Drag & Drop Multiple Tables to a Relational Model A pretty picture is worth a few dozen DDL scripts? SQL Developer does data modeling! If you ctrl-drag a table to a model, it will take that table and any related tables and reverse engineer them to a relational model! You can then print it out or export it to HTML, PDF, etc. 7. View Your PL/SQL Execution Output Automatically Function returns a refcursor? Procedure had 3 out parameters? When you run these programs via the Procedure Editor, we automatically capture the output and place them into one or more data grids for you to browse. 8. Disable Automatic Code Insight and Use It On-Demand Code Editor – Completion Insight – Enable Completion Auto-Popup (Keyword being Auto) Some folks really don’t like it when their IDEs or word-processors try to do ‘too much’ for them. Thankfully SQL Developer allows you to either increase the delay before it attempts to auto-complete your text OR to disable the automatic bit. Instead, you can invoke it on-demand. 9. Interactive Debugging – Change Your Variable Values as You Step Through Your PLSQL Watches aren’t just for watching. You can actually interact with your programs and ‘see what happens’ when X = 256 instead of 1. 10. Ditch the Tree View for the Schema Browser There’s nothing wrong with the Connection tree for browsing your database objects. But some folks just can’t seem to get comfortable with it. So, we built them a Schema Browser that uses a drop down control instead for changing up your schema and object types. Already Know This Stuff, Want More? Just check out my SQL Developer resource page, it’s one of the main links on the top of this page. Or if you can’t find something, just drop me a note in the form of a comment on this page and I’ll do my best to find it or write it for you.

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  • Personal Technology – Excel Tip: Comparing Excel Files

    - by Pinal Dave
    This guest post is by Vinod Kumar. Vinod Kumar has worked with SQL Server extensively since joining the industry over a decade ago. Working on various versionsfrom SQL Server 7.0, Oracle 7.3 and other database technologies – he now works with the Microsoft Technology Center (MTC) as a Technology Architect. Let us read the blog post in Vinod’s own voice. I have been writing about Excel Tips over my blog and thought it would be great to share one interesting tips here as a guest blog here. Assume a situation where you want to compare multiple excel files. Here is a typical scenario I have encountered as a common activity. Assume you are sending an Excel file with tons of data, formulae and multiple sheets. Now you are requesting your colleague to validate the file and if required change content for correctness. After receiving the file from your colleague, now you want to know what changes were made by this person to your document. Now here is a cool new addition to Excel 2013 that can help you achieve this task. To get to this option, click the INQUIRE Tab. Incase you don’t have the INQUIRE Tab, check Options using INQUIRE blog. In that post, we discuss all the other options of INQUIRE tab. Once you are on the INQUIRE Tab, select “Compare Files” button as shown in the figure above. This brings a dialog as below. If you are on Windows 8 or Windows 7 OS, search for an application called “Spreadsheet Compare 2013”. Ultimately both the options lead us to the same application. If you are using the stand alone app, once the App initializes, click the “Compare files” options from the toolbar. Make sure to give two different Excel files as shown in the figure above. After selecting the Excel Sheets, you can see the Compare tool has a number of other options to play from. We will talk about some of them later in this post. Just below our toolbar is a colorful side-by-side comparison of both our excel sheets. We can also see the various Tab’s from each file. There is a meaning for each of our color coding which will be discussed next. As you saw above, the color coding has a meaning. For example the bottom pane lists each of the color coding and most importantly each of the changes as compared side-by-side. The detailed information shown below can be exported using the “Export Results” options from the toolbar as a separate Excel Workbook or can be copied to clipboard to be used later. The final piece of the puzzle is to show a graphical view of these differences results based on each category. We cannot drill down per se, but this is a great way to know that the maximum changes seem to be based on “Cell Formats” and then few “Calculated Values” have changed. The INQUIRE option and Spreadsheet Compare 2013 tool is part of Excel 2013. So as you explore using the new version of Excel, there are many such hidden features that are worth exploring. Do let us know if you enjoyed learning a new feature today and I hope you will play around with this feature in your day-today challenges when working with Excel files. Reference: Pinal Dave (http://blog.sqlauthority.com) Filed under: PostADay, SQL, SQL Authority, SQL Query, SQL Server, SQL Tips and Tricks, SQLAuthority News, T SQL, Technology Tagged: Excel, Personal Technology

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  • Tip/Trick: Fix Common SEO Problems Using the URL Rewrite Extension

    - by ScottGu
    Search engine optimization (SEO) is important for any publically facing web-site.  A large % of traffic to sites now comes directly from search engines, and improving your site’s search relevancy will lead to more users visiting your site from search engine queries.  This can directly or indirectly increase the money you make through your site. This blog post covers how you can use the free Microsoft URL Rewrite Extension to fix a bunch of common SEO problems that your site might have.  It takes less than 15 minutes (and no code changes) to apply 4 simple URL Rewrite rules to your site, and in doing so cause search engines to drive more visitors and traffic to your site.  The techniques below work equally well with both ASP.NET Web Forms and ASP.NET MVC based sites.  They also works with all versions of ASP.NET (and even work with non-ASP.NET content). [In addition to blogging, I am also now using Twitter for quick updates and to share links. Follow me at: twitter.com/scottgu] Measuring the SEO of your website with the Microsoft SEO Toolkit A few months ago I blogged about the free SEO Toolkit that we’ve shipped.  This useful tool enables you to automatically crawl/scan your site for SEO correctness, and it then flags any SEO issues it finds.  I highly recommend downloading and using the tool against any public site you work on.  It makes it easy to spot SEO issues you might have in your site, and pinpoint ways to optimize it further. Below is a simple example of a report I ran against one of my sites (www.scottgu.com) prior to applying the URL Rewrite rules I’ll cover later in this blog post:   Search Relevancy and URL Splitting Two of the important things that search engines evaluate when assessing your site’s “search relevancy” are: How many other sites link to your content.  Search engines assume that if a lot of people around the web are linking to your content, then it is likely useful and so weight it higher in relevancy. The uniqueness of the content it finds on your site.  If search engines find that the content is duplicated in multiple places around the Internet (or on multiple URLs on your site) then it is likely to drop the relevancy of the content. One of the things you want to be very careful to avoid when building public facing sites is to not allow different URLs to retrieve the same content within your site.  Doing so will hurt with both of the situations above.  In particular, allowing external sites to link to the same content with multiple URLs will cause your link-count and page-ranking to be split up across those different URLs (and so give you a smaller page rank than what it would otherwise be if it was just one URL).  Not allowing external sites to link to you in different ways sounds easy in theory – but you might wonder what exactly this means in practice and how you avoid it. 4 Really Common SEO Problems Your Sites Might Have Below are 4 really common scenarios that can cause your site to inadvertently expose multiple URLs for the same content.  When this happens external sites linking to yours will end up splitting their page links across multiple URLs - and as a result cause you to have a lower page ranking with search engines than you deserve. SEO Problem #1: Default Document IIS (and other web servers) supports the concept of a “default document”.  This allows you to avoid having to explicitly specify the page you want to serve at either the root of the web-site/application, or within a sub-directory.  This is convenient – but means that by default this content is available via two different publically exposed URLs (which is bad).  For example: http://scottgu.com/ http://scottgu.com/default.aspx SEO Problem #2: Different URL Casings Web developers often don’t realize URLs are case sensitive to search engines on the web.  This means that search engines will treat the following links as two completely different URLs: http://scottgu.com/Albums.aspx http://scottgu.com/albums.aspx SEO Problem #3: Trailing Slashes Consider the below two URLs – they might look the same at first, but they are subtly different. The trailing slash creates yet another situation that causes search engines to treat the URLs as different and so split search rankings: http://scottgu.com http://scottgu.com/ SEO Problem #4: Canonical Host Names Sometimes sites support scenarios where they support a web-site with both a leading “www” hostname prefix as well as just the hostname itself.  This causes search engines to treat the URLs as different and split search rankling: http://scottgu.com/albums.aspx/ http://www.scottgu.com/albums.aspx/ How to Easily Fix these SEO Problems in 10 minutes (or less) using IIS Rewrite If you haven’t been careful when coding your sites, chances are you are suffering from one (or more) of the above SEO problems.  Addressing these issues will improve your search engine relevancy ranking and drive more traffic to your site. The “good news” is that fixing the above 4 issues is really easy using the URL Rewrite Extension.  This is a completely free Microsoft extension available for IIS 7.x (on Windows Server 2008, Windows Server 2008 R2, Windows 7 and Windows Vista).  The great thing about using the IIS Rewrite extension is that it allows you to fix the above problems *without* having to change any code within your applications.  You can easily install the URL Rewrite Extension in under 3 minutes using the Microsoft Web Platform Installer (a free tool we ship that automates setting up web servers and development machines).  Just click the green “Install Now” button on the URL Rewrite Spotlight page to install it on your Windows Server 2008, Windows 7 or Windows Vista machine: Once installed you’ll find that a new “URL Rewrite” icon is available within the IIS 7 Admin Tool: Double-clicking the icon will open up the URL Rewrite admin panel – which will display the list of URL Rewrite rules configured for a particular application or site: Notice that our rewrite rule list above is currently empty (which is the default when you first install the extension).  We can click the “Add Rule…” link button in the top-right of the panel to add and enable new URL Rewriting logic for our site.  Scenario 1: Handling Default Document Scenarios One of the SEO problems I discussed earlier in this post was the scenario where the “default document” feature of IIS causes you to inadvertently expose two URLs for the same content on your site.  For example: http://scottgu.com/ http://scottgu.com/default.aspx We can fix this by adding a new IIS Rewrite rule that automatically redirects anyone who navigates to the second URL to instead go to the first one.  We will setup the HTTP redirect to be a “permanent redirect” – which will indicate to search engines that they should follow the redirect and use the new URL they are redirected to as the identifier of the content they retrieve.  Let’s look at how we can create such a rule.  We’ll begin by clicking the “Add Rule” link in the screenshot above.  This will cause the below dialog to display: We’ll select the “Blank Rule” template within the “Inbound rules” section to create a new custom URL Rewriting rule.  This will display an empty pane like below: Don’t worry – setting up the above rule is easy.  The following 4 steps explain how to do so: Step 1: Name the Rule Our first step will be to name the rule we are creating.  Naming it with a descriptive name will make it easier to find and understand later.  Let’s name this rule our “Default Document URL Rewrite” rule: Step 2: Setup the Regular Expression that Matches this Rule Our second step will be to specify a regular expression filter that will cause this rule to execute when an incoming URL matches the regex pattern.   Don’t worry if you aren’t good with regular expressions - I suck at them too. The trick is to know someone who is good at them or copy/paste them from a web-site.  Below we are going to specify the following regular expression as our pattern rule: (.*?)/?Default\.aspx$ This pattern will match any URL string that ends with Default.aspx. The "(.*?)" matches any preceding character zero or more times. The "/?" part says to match the slash symbol zero or one times. The "$" symbol at the end will ensure that the pattern will only match strings that end with Default.aspx.  Combining all these regex elements allows this rule to work not only for the root of your web site (e.g. http://scottgu.com/default.aspx) but also for any application or subdirectory within the site (e.g. http://scottgu.com/photos/default.aspx.  Because the “ignore case” checkbox is selected it will match both “Default.aspx” as well as “default.aspx” within the URL.   One nice feature built-into the rule editor is a “Test pattern” button that you can click to bring up a dialog that allows you to test out a few URLs with the rule you are configuring: Above I've added a “products/default.aspx” URL and clicked the “Test” button.  This will give me immediate feedback on whether the rule will execute for it.  Step 3: Setup a Permanent Redirect Action We’ll then setup an action to occur when our regular expression pattern matches the incoming URL: In the dialog above I’ve changed the “Action Type” drop down to be a “Redirect” action.  The “Redirect Type” will be a HTTP 301 Permanent redirect – which means search engines will follow it. I’ve also set the “Redirect URL” property to be: {R:1}/ This indicates that we want to redirect the web client requesting the original URL to a new URL that has the originally requested URL path - minus the "Default.aspx" in it.  For example, requests for http://scottgu.com/default.aspx will be redirected to http://scottgu.com/, and requests for http://scottgu.com/photos/default.aspx will be redirected to http://scottgu.com/photos/ The "{R:N}" regex construct, where N >= 0, is called a back-reference and N is the back-reference index. In the case of our pattern "(.*?)/?Default\.aspx$", if the input URL is "products/Default.aspx" then {R:0} will contain "products/Default.aspx" and {R:1} will contain "products".  We are going to use this {R:1}/ value to be the URL we redirect users to.  Step 4: Apply and Save the Rule Our final step is to click the “Apply” button in the top right hand of the IIS admin tool – which will cause the tool to persist the URL Rewrite rule into our application’s root web.config file (under a <system.webServer/rewrite> configuration section): <configuration>     <system.webServer>         <rewrite>             <rules>                 <rule name="Default Document" stopProcessing="true">                     <match url="(.*?)/?Default\.aspx$" />                     <action type="Redirect" url="{R:1}/" />                 </rule>             </rules>         </rewrite>     </system.webServer> </configuration> Because IIS 7.x and ASP.NET share the same web.config files, you can actually just copy/paste the above code into your web.config files using Visual Studio and skip the need to run the admin tool entirely.  This also makes adding/deploying URL Rewrite rules with your ASP.NET applications really easy. Step 5: Try the Rule Out Now that we’ve saved the rule, let’s try it out on our site.  Try the following two URLs on my site: http://scottgu.com/ http://scottgu.com/default.aspx Notice that the second URL automatically redirects to the first one.  Because it is a permanent redirect, search engines will follow the URL and should update the page ranking of http://scottgu.com to include links to http://scottgu.com/default.aspx as well. Scenario 2: Different URL Casing Another common SEO problem I discussed earlier in this post is that URLs are case sensitive to search engines on the web.  This means that search engines will treat the following links as two completely different URLs: http://scottgu.com/Albums.aspx http://scottgu.com/albums.aspx We can fix this by adding a new IIS Rewrite rule that automatically redirects anyone who navigates to the first URL to instead go to the second (all lower-case) one.  Like before, we will setup the HTTP redirect to be a “permanent redirect” – which will indicate to search engines that they should follow the redirect and use the new URL they are redirected to as the identifier of the content they retrieve. To create such a rule we’ll click the “Add Rule” link in the URL Rewrite admin tool again.  This will cause the “Add Rule” dialog to appear again: Unlike the previous scenario (where we created a “Blank Rule”), with this scenario we can take advantage of a built-in “Enforce lowercase URLs” rule template.  When we click the “ok” button we’ll see the following dialog which asks us if we want to create a rule that enforces the use of lowercase letters in URLs: When we click the “Yes” button we’ll get a pre-written rule that automatically performs a permanent redirect if an incoming URL has upper-case characters in it – and automatically send users to a lower-case version of the URL: We can click the “Apply” button to use this rule “as-is” and have it apply to all incoming URLs to our site.  Because my www.scottgu.com site uses ASP.NET Web Forms, I’m going to make one small change to the rule we generated above – which is to add a condition that will ensure that URLs to ASP.NET’s built-in “WebResource.axd” handler are excluded from our case-sensitivity URL Rewrite logic.  URLs to the WebResource.axd handler will only come from server-controls emitted from my pages – and will never be linked to from external sites.  While my site will continue to function fine if we redirect these URLs to automatically be lower-case – doing so isn’t necessary and will add an extra HTTP redirect to many of my pages.  The good news is that adding a condition that prevents my URL Rewriting rule from happening with certain URLs is easy.  We simply need to expand the “Conditions” section of the form above We can then click the “Add” button to add a condition clause.  This will bring up the “Add Condition” dialog: Above I’ve entered {URL} as the Condition input – and said that this rule should only execute if the URL does not match a regex pattern which contains the string “WebResource.axd”.  This will ensure that WebResource.axd URLs to my site will be allowed to execute just fine without having the URL be re-written to be all lower-case. Note: If you have static resources (like references to .jpg, .css, and .js files) within your site that currently use upper-case characters you’ll probably want to add additional condition filter clauses so that URLs to them also don’t get redirected to be lower-case (just add rules for patterns like .jpg, .gif, .js, etc).  Your site will continue to work fine if these URLs get redirected to be lower case (meaning the site won’t break) – but it will cause an extra HTTP redirect to happen on your site for URLs that don’t need to be redirected for SEO reasons.  So setting up a condition clause makes sense to add. When I click the “ok” button above and apply our lower-case rewriting rule the admin tool will save the following additional rule to our web.config file: <configuration>     <system.webServer>         <rewrite>             <rules>                 <rule name="Default Document" stopProcessing="true">                     <match url="(.*?)/?Default\.aspx$" />                     <action type="Redirect" url="{R:1}/" />                 </rule>                 <rule name="Lower Case URLs" stopProcessing="true">                     <match url="[A-Z]" ignoreCase="false" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{URL}" pattern="WebResource.axd" negate="true" />                     </conditions>                     <action type="Redirect" url="{ToLower:{URL}}" />                 </rule>             </rules>         </rewrite>     </system.webServer> </configuration> Try the Rule Out Now that we’ve saved the rule, let’s try it out on our site.  Try the following two URLs on my site: http://scottgu.com/Albums.aspx http://scottgu.com/albums.aspx Notice that the first URL (which has a capital “A”) automatically does a redirect to a lower-case version of the URL.  Scenario 3: Trailing Slashes Another common SEO problem I discussed earlier in this post is the scenario of trailing slashes within URLs.  The trailing slash creates yet another situation that causes search engines to treat the URLs as different and so split search rankings: http://scottgu.com http://scottgu.com/ We can fix this by adding a new IIS Rewrite rule that automatically redirects anyone who navigates to the first URL (that does not have a trailing slash) to instead go to the second one that does.  Like before, we will setup the HTTP redirect to be a “permanent redirect” – which will indicate to search engines that they should follow the redirect and use the new URL they are redirected to as the identifier of the content they retrieve.  To create such a rule we’ll click the “Add Rule” link in the URL Rewrite admin tool again.  This will cause the “Add Rule” dialog to appear again: The URL Rewrite admin tool has a built-in “Append or remove the trailing slash symbol” rule template.  When we select it and click the “ok” button we’ll see the following dialog which asks us if we want to create a rule that automatically redirects users to a URL with a trailing slash if one isn’t present: Like within our previous lower-casing rewrite rule we’ll add one additional condition clause that will exclude WebResource.axd URLs from being processed by this rule.  This will avoid an unnecessary redirect for happening for those URLs. When we click the “OK” button we’ll get a pre-written rule that automatically performs a permanent redirect if the URL doesn’t have a trailing slash – and if the URL is not processed by either a directory or a file.  This will save the following additional rule to our web.config file: <configuration>     <system.webServer>         <rewrite>             <rules>                 <rule name="Default Document" stopProcessing="true">                     <match url="(.*?)/?Default\.aspx$" />                     <action type="Redirect" url="{R:1}/" />                 </rule>                 <rule name="Lower Case URLs" stopProcessing="true">                     <match url="[A-Z]" ignoreCase="false" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{URL}" pattern="WebResource.axd" negate="true" />                     </conditions>                     <action type="Redirect" url="{ToLower:{URL}}" />                 </rule>                 <rule name="Trailing Slash" stopProcessing="true">                     <match url="(.*[^/])$" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{REQUEST_FILENAME}" matchType="IsDirectory" negate="true" />                         <add input="{REQUEST_FILENAME}" matchType="IsFile" negate="true" />                         <add input="{URL}" pattern="WebResource.axd" negate="true" />                     </conditions>                     <action type="Redirect" url="{R:1}/" />                 </rule>             </rules>         </rewrite>     </system.webServer> </configuration> Try the Rule Out Now that we’ve saved the rule, let’s try it out on our site.  Try the following two URLs on my site: http://scottgu.com http://scottgu.com/ Notice that the first URL (which has no trailing slash) automatically does a redirect to a URL with the trailing slash.  Because it is a permanent redirect, search engines will follow the URL and update the page ranking. Scenario 4: Canonical Host Names The final SEO problem I discussed earlier are scenarios where a site works with both a leading “www” hostname prefix as well as just the hostname itself.  This causes search engines to treat the URLs as different and split search rankling: http://www.scottgu.com/albums.aspx http://scottgu.com/albums.aspx We can fix this by adding a new IIS Rewrite rule that automatically redirects anyone who navigates to the first URL (that has a www prefix) to instead go to the second URL.  Like before, we will setup the HTTP redirect to be a “permanent redirect” – which will indicate to search engines that they should follow the redirect and use the new URL they are redirected to as the identifier of the content they retrieve.  To create such a rule we’ll click the “Add Rule” link in the URL Rewrite admin tool again.  This will cause the “Add Rule” dialog to appear again: The URL Rewrite admin tool has a built-in “Canonical domain name” rule template.  When we select it and click the “ok” button we’ll see the following dialog which asks us if we want to create a redirect rule that automatically redirects users to a primary host name URL: Above I’m entering the primary URL address I want to expose to the web: scottgu.com.  When we click the “OK” button we’ll get a pre-written rule that automatically performs a permanent redirect if the URL has another leading domain name prefix.  This will save the following additional rule to our web.config file: <configuration>     <system.webServer>         <rewrite>             <rules>                 <rule name="Cannonical Hostname">                     <match url="(.*)" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{HTTP_HOST}" pattern="^scottgu\.com$" negate="true" />                     </conditions>                     <action type="Redirect" url="http://scottgu.com/{R:1}" />                 </rule>                 <rule name="Default Document" stopProcessing="true">                     <match url="(.*?)/?Default\.aspx$" />                     <action type="Redirect" url="{R:1}/" />                 </rule>                 <rule name="Lower Case URLs" stopProcessing="true">                     <match url="[A-Z]" ignoreCase="false" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{URL}" pattern="WebResource.axd" negate="true" />                     </conditions>                     <action type="Redirect" url="{ToLower:{URL}}" />                 </rule>                 <rule name="Trailing Slash" stopProcessing="true">                     <match url="(.*[^/])$" />                     <conditions logicalGrouping="MatchAll" trackAllCaptures="false">                         <add input="{REQUEST_FILENAME}" matchType="IsDirectory" negate="true" />                         <add input="{REQUEST_FILENAME}" matchType="IsFile" negate="true" />                         <add input="{URL}" pattern="WebResource.axd" negate="true" />                     </conditions>                     <action type="Redirect" url="{R:1}/" />                 </rule>             </rules>         </rewrite>     </system.webServer> </configuration> Try the Rule Out Now that we’ve saved the rule, let’s try it out on our site.  Try the following two URLs on my site: http://www.scottgu.com/albums.aspx http://scottgu.com/albums.aspx Notice that the first URL (which has the “www” prefix) now automatically does a redirect to the second URL which does not have the www prefix.  Because it is a permanent redirect, search engines will follow the URL and update the page ranking. 4 Simple Rules for Improved SEO The above 4 rules are pretty easy to setup and should take less than 15 minutes to configure on existing sites you already have.  The beauty of using a solution like the URL Rewrite Extension is that you can take advantage of it without having to change code within your web-site – and without having to break any existing links already pointing at your site.  Users who follow existing links will be automatically redirected to the new URLs you wish to publish.  And search engines will start to give your site a higher search relevancy ranking – which will list your site higher in search results and drive more traffic to it. Customizing your URL Rewriting rules further is easy to-do either by editing the web.config file directly, or alternatively, just double click the URL Rewrite icon within the IIS 7.x admin tool and it will list all the active rules for your web-site or application: Clicking any of the rules above will open the rules editor back up and allow you to tweak/customize/save them further. Summary Measuring and improving SEO is something every developer building a public-facing web-site needs to think about and focus on.  If you haven’t already, download and use the SEO Toolkit to analyze the SEO of your sites today. New URL Routing features in ASP.NET MVC and ASP.NET Web Forms 4 make it much easier to build applications that have more control over the URLs that are published.  Tools like the URL Rewrite Extension that I’ve talked about in this blog post make it much easier to improve the URLs that are published from sites you already have built today – without requiring you to change a lot of code. The URL Rewrite Extension provides a bunch of additional great capabilities – far beyond just SEO - as well.  I’ll be covering these additional capabilities more in future blog posts. Hope this helps, Scott

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  • SQL Developer Q&A from ODTUG Tips & Tricks Webcast

    - by thatjeffsmith
    Another great webcast yesterday – if you’re a paying member of ODTUG you can watch the show for yourself in their archives. If not, you can get my slide deck off of SlideShare. About 150 of you brave souls sat through an entire hour of me talking and then 10 more minutes of Q&A. We went through everything rapid-fire style, so I thought I would post the questions and my refined answers here for your perusal. In the order in which I received them: You showed the preference to choose between resultsets in same tab or ain a new tab. I understand that we can not have it both using different hotkeys? For example: F5 run and resultset to same tab, ctrl-f5 same but to new tab? Sometimes you want the one other times the other. The questioner is asking about this preference, Tools Preferences Database Worksheet ‘Show query results in new tabs.’ This is an all or nothing proposition. But, there’s another, perhaps better way: the document PINs. If you have a result set you don’t want to lose, ‘pin it.’ Pin multiple result sets or plans for review and comparisons. You mentioned that sometimes it’s hard to remember where a certain preference is. I agree. So enhancement request: add a search-box to the preferences window. Maybe like in, for example, UltraEdit. It shows you all preferences containing your search criteria. Actually, we do have a search mechanism type the search string, we auto-filter the preferences Is there a version of SQL Developer that will connect to an 8i database (Yes, I realize how old that database version is!) Sorry, no. We also don’t have a version that will run on Windows 3.11 for Workgroups…probably. How do we access your blog? Carefully, and with much trepidation. When you’re ready, go to http://www.thatjeffsmith.com Is there a way to get good formatting with predefined settings? I believe the questioner is referring to the script output a la SQL*Plus formatting commands. Yes, there is. You can build your formatting commands into your login.sql script, and those will be applied for your script execution sessions. Example here. Why this version 4.0 doesn’t support external plugins? It does, it just requires the plugin developer to re-factor it for OSGi. This came about when we updated the JDeveloper framework to the later 11g/12c stuff. Any change in hookup with SVN? The only change with Subversion is that internally we’re using 1.7 stuff now. You can use SQLDev to work with a 1.8 SVN server, but if you get a working copy with a 1.8 client SQLDev won’t be able to do anything with it… Command line utilities ? improvements Yes! The long answer is here. Is that a Hint or a Comment?? /*CSV*/ It’s a comment – the database won’t recognize it, but SQLDev does when it goes through our statement pre-processor. We’ll redirect the output through our CSV formatter before displaying the results in the Script Output panel. That’s why this will ONLY work in SQL Developer. Are you selecting “”Run Script”" to get that CSV or HTML output, rather than “”Run Statement”"? Yes, the formatter hints like the CSV one mentioned above only make sense in a script output panel vs a grid. How do you save relational models once they’re defined? I’ve had trouble with setting one up, “”saving”" it, then the design work I did is longer there when loading it later. File – Data Modeler – Save. If you’re running the Modeler inside of SQL Developer, the menu’ing interface can get a bit tricky. That’s why I recommend using the stand along if you’re doing anything with a model that takes more than 5 minutes. See how the Data Modeler menus are folded up under the SQL Dev menus? Can u unplug and plug into another container in a database with only sqldeveloper? Yes, you can ‘Detach’ a multitentant 12c Database ‘pluggable’ and plug it into another instance. You have the option to copy or move the files. This isn’t a trivial operation, pay attention Can you run APEX code directly on the adopter? No, at least not as I understand your question. Give me an example and I can give you a better example. Is there a way that when u click on a particular table it wouldn’t show the table with the info but just to see the columns underneath clicking on the node? Yes, another one of my tips! Disable Tools Preferences Datbase ObjectViewer ‘Open Object on Single Click.’ Is there a patch to allow a double click on a procedure on an open package body to take you to that procedure in the editor? This has been fixed for EA3 – to be released soon. Can you open the spec with the body? You can open the spec or the body, and then also open the other. But you can’t open both with a single click. So if you want you can set it to CSV but can you also see it as a regular result set in rows and then click in the results to export to excel? If you run your query as a statement with Ctrl-Enter, you can send the data to Excel via the Export dialog. Will it do intellisense like using the alias and pop up the column, object names? Yes! You can select more than one column… Can a DBA turn off items from a high level for users so the only thing they can perform would be selects? A DBA should turn things ON, not OFF. Create a user with only CONNECT and required SELECT privs and you’re good to go, regardless of which application they are using. I use PL/SQL Developer from allround automations and was SQL Developer illiterate and now I like this for myself as a DBA. Now I get to train developers on this tool since they have been asking how to use this tool. Thank you. No, THANK YOU! Can you run multi queries in the worksheet after you added it to the worksheet? Yes, highlight what you want to run, and hit Ctrl-Enter. Can you export the result sets to excel, etc. Yes. In version 4.0 and going forward, I recommend you use the XLSX option for exports. It will run faster and consume much, much less memory. Will this be available after the webinar? If you are a ODTUG member, check out the webinar recordings in the archives. That’s worth the $99 right there. Ask your boss if they have $99 in their training budget for you. If not, maybe time to look for another job? Can you run command lines from this tool? Like executes without issuing a command line prompt? Ok, I’m stumped on this one. Not sure what you’re asking. You can setup external tools under the Tools menu, and from there you could probably rig what you’re looking for, but I’m not sure what you’re looking for… This maybe?Where and when to put the program Is there any way to save a copy database command set (certain tables/views etc) in a script? Yes! Create a cart with the objects you want to be used in the Copy. Then use the new command-line interface to kick off SQL Developer to do the copy of those said objects. How can we export the preference and then import them into different or same version of SQL Developer ? Today, there’s no interface for this. But you could copy the files around manually…Kris Rice has a cool idea where you can set your preferences to be saved to your local drop box folder and then you can use SQL Developer from anywhere with the same preferences What happens to SQL*Plus commands like COL & BREAK Nothing. Those are not currently supported. Is there a place where all “”hotkey”" functionality is listed? thanks Yes. Tools – Preferences – Shortcut Keys. And you can change them! Any tips for the DBA side of things? will the SQL generated for objects have more information (e.g. user privileges) in v4? You can get this now. In Tools – Preferences – Database – Utilities – Export, check ‘Grants.’ Voila! You now have the code necessary to recreate your object privileges Is there a limit on the number of rows that could be imported / exported from/to excel ? The only hard-coded limit lies in Excel. For best performance, use v4 and XLSX formats for Exports. Is there a way to see/watch active sessions to see current SQL and the explain plan being used, etc. Kind of like that frog product. Cough, yes. Tools – Monitor Sessions. Click on session, see SQL and plan. The plan was added in v4. If you’re not in version 4, use the Reports – Active Sessions to get the plans. In the DBA section is there a way to manage say tablespaces to add data files, shrink, edit profiles, etc. Yes, we support all of that. View – DBA. Connect, go to the Storage node. Are you (Jeff) available for a live presentation at our Oracle User Group here in Indiana? Maybe. Email me and we’ll see, [email protected] Where do I go to download sql developer 4.0? The Internet of course! Can you directly edit query results? Nope. But what I think you’re asking is, can I edit the data in the tables that are reflected in my query results? You can change the query results by changing your query of course. Or this. Can you show html example? Sure. I’d embed the HTML here, but it’s a lot of code, try it for yourself! How can I quickly close many SQL worksheet windows, but not all? Window – Documents. Multi-select, hit the ‘Close Document(s)’ button. What does the vertical red line denote? That’s the margin. Tells you when you’ve typed too far and it’s time for a carriage return. Did DBA/Database Status/Instance Viewer make it officially into 4.0? It was sort-of included in the first EA. I have NO idea what you’re talking about, WINK-WINK. No, it’s not in v4.0. Is there a “”handy”" way to debug trigger code? Yes, open your trigger. Hit the debug button. Works great as long as it’s a DML trigger. Will you make your presentation file available for us ( in PPT and/or PDF format ) ? It’s on SlideShare. How do you get SqlDeveloper to escape ‘ correctly when you use the wizard to export data as insert statements? If it’s not doing that, it’s a bug. I’ll take a look at that scenario ASAP.

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  • Cross Platform Tips, Tricks & Gotchas

    - by codeelegance
    If you've worked on a cross platform development project: What did you learn from the experience? What worked? What didn't? What problems did you run into and how did you solve them? Did you aim for consistent appearance and functionality across all platforms or try to take advantage of each platform's strengths? What language and cross platform libraries did you use and did they live up to their claims? Was it a desktop application or web-based?

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  • 99 Life Hacks to Make Your Life Easier!

    - by Asian Angel
    We have featured some awesome life hacks, tips, and tricks here before on HTG ETC, but today we are back with a super compilation full of geeky ingenuity! Get ready to increase your problem solving repertoire with this terrific collection of 99 life hacks. 99 Life Hacks to make your life easier! [via BoingBoing] How Hackers Can Disguise Malicious Programs With Fake File Extensions Can Dust Actually Damage My Computer? What To Do If You Get a Virus on Your Computer

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  • Windows 7 tips and tricks

    - by Pyrolistical
    Related Question: Which windows tweaks do you use and they actually work? Tell us your favorite Windows 7 tips and tricks. Here's some I bet you never have heard of: Win + Arrow and Win + Shift + Arrow controls window location and even moves window to next monitor if you have multiple ones Win + P controls project/multiple monitors The pinned icons on the new taskbar can be launched by Win + 1, Win + 2, etc Launch a pinned icon again by using mouse 3, meaning you can open another Firefox window by just wheel clicking the icon! From The Bumper List of Windows 7 Secrets And a few more off the top of my head: Use the favorites at the top left in Windows Explorer. Drag commonly used folders to it, its super handy You can drag the task icons in and out of hidden icons The show desktop button is now that rectangle next to the clock on the task bar What tips and tricks do you have?

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  • rails: "unknown action" message when action is clearly specified

    - by john
    hi, I had hard time to figure out why I've been getting "unknown action" error message when I was do some editing: Unknown action No action responded to 11. Actions: bin, create, destroy, edit, index, new, observe_new, show, tag, update, and vote you can see that Rails did mention each action in the above list - update. And in my form, I did specify action = "update". I wonder if some friends could kindly help me with the missing links... here is the code: edit.rhtml <h1>Editing tip</h1> <% form_tag :action => 'update', :id => @tip do %> <%= render :partial => 'form' %> <p> <%= submit_tag_or_cancel 'Save Changes' %> </p> <% end %> _form.rhtml <%= error_messages_for :tip %> <p><label>Title<br/> <%= text_field :tip, :title %></label></p> <p><label>Categories<br/> <%= select_tag('categories[]', options_for_select(Category.find(:all).collect {|c| [c.name, c.id] }, @tip.category_ids), :multiple => true ) %></label></p> <p><label>Abstract:<br/> <%= text_field_with_auto_complete :tip, :abstract %></label></p> <p><label>Name: <br/> <%= text_field :tip, :name %></label></p> <p><label>Link: <br/> <%= text_field :tip, :link %></label></p> <p><label>Content<br/> <%= text_area :tip, :content, :rows => 5 %></label></p> <p><label>Tags <span>(space separated)</span><br/> <%= text_field_tag 'tags', @tip.tag_list, :size => 40 %></label></p> class TipsController < ApplicationController before_filter :authenticate, :except => %w(index show) # GET /tips # GET /tips.xml def index @tips = Tip.all respond_to do |format| format.html # index.html.erb format.xml { render :xml => @tips } end end # GET /tips/1 # GET /tips/1.xml def show @tip = Tip.find_by_permalink(params[:permalink]) respond_to do |format| format.html # show.html.erb format.xml { render :xml => @tip } end end # GET /tips/new # GET /tips/new.xml def new @tip = session[:tip_draft] || current_user.tips.build end def create #tip = current_user.tips.build(params[:tip]) #tipMail=params[:email] #if tipMail # TipMailer.deliver_email_friend(params[:email], params[:name], tip) # flash[:notice] = 'Your friend has been notified about this tip' #end @tip = current_user.tips.build(params[:tip]) @tip.categories << Category.find(params[:categories]) unless params[:categories].blank? @tip.tag_with(params[:tags]) if params[:tags] if @tip.save flash[:notice] = 'Tip was successfully created.' session[:tip_draft] = nil redirect_to :action => 'index' else render :action => 'new' end end def edit @tip = Tip.find(params[:id]) end def update @tip = Tip.find(params[:id]) respond_to do |format| if @tip.update_attributes(params[:tip]) flash[:notice] = 'Tip was successfully updated.' format.html { redirect_to(@tip) } format.xml { head :ok } else format.html { render :action => "edit" } format.xml { render :xml => @tip.errors, :status => :unprocessable_entity } end end end def destroy @tip = Tip.find(params[:id]) @tip.destroy respond_to do |format| format.html { redirect_to(tips_url) } format.xml { head :ok } end end def observe_new session[:tip_draft] = current_user.tips.build(params[:tip]) render :nothing => true end end

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  • Zen and the Art of File and Folder Organization

    - by Mark Virtue
    Is your desk a paragon of neatness, or does it look like a paper-bomb has gone off? If you’ve been putting off getting organized because the task is too huge or daunting, or you don’t know where to start, we’ve got 40 tips to get you on the path to zen mastery of your filing system. For all those readers who would like to get their files and folders organized, or, if they’re already organized, better organized—we have compiled a complete guide to getting organized and staying organized, a comprehensive article that will hopefully cover every possible tip you could want. Signs that Your Computer is Poorly Organized If your computer is a mess, you’re probably already aware of it.  But just in case you’re not, here are some tell-tale signs: Your Desktop has over 40 icons on it “My Documents” contains over 300 files and 60 folders, including MP3s and digital photos You use the Windows’ built-in search facility whenever you need to find a file You can’t find programs in the out-of-control list of programs in your Start Menu You save all your Word documents in one folder, all your spreadsheets in a second folder, etc Any given file that you’re looking for may be in any one of four different sets of folders But before we start, here are some quick notes: We’re going to assume you know what files and folders are, and how to create, save, rename, copy and delete them The organization principles described in this article apply equally to all computer systems.  However, the screenshots here will reflect how things look on Windows (usually Windows 7).  We will also mention some useful features of Windows that can help you get organized. Everyone has their own favorite methodology of organizing and filing, and it’s all too easy to get into “My Way is Better than Your Way” arguments.  The reality is that there is no perfect way of getting things organized.  When I wrote this article, I tried to keep a generalist and objective viewpoint.  I consider myself to be unusually well organized (to the point of obsession, truth be told), and I’ve had 25 years experience in collecting and organizing files on computers.  So I’ve got a lot to say on the subject.  But the tips I have described here are only one way of doing it.  Hopefully some of these tips will work for you too, but please don’t read this as any sort of “right” way to do it. At the end of the article we’ll be asking you, the reader, for your own organization tips. Why Bother Organizing At All? For some, the answer to this question is self-evident. And yet, in this era of powerful desktop search software (the search capabilities built into the Windows Vista and Windows 7 Start Menus, and third-party programs like Google Desktop Search), the question does need to be asked, and answered. I have a friend who puts every file he ever creates, receives or downloads into his My Documents folder and doesn’t bother filing them into subfolders at all.  He relies on the search functionality built into his Windows operating system to help him find whatever he’s looking for.  And he always finds it.  He’s a Search Samurai.  For him, filing is a waste of valuable time that could be spent enjoying life! It’s tempting to follow suit.  On the face of it, why would anyone bother to take the time to organize their hard disk when such excellent search software is available?  Well, if all you ever want to do with the files you own is to locate and open them individually (for listening, editing, etc), then there’s no reason to ever bother doing one scrap of organization.  But consider these common tasks that are not achievable with desktop search software: Find files manually.  Often it’s not convenient, speedy or even possible to utilize your desktop search software to find what you want.  It doesn’t work 100% of the time, or you may not even have it installed.  Sometimes its just plain faster to go straight to the file you want, if you know it’s in a particular sub-folder, rather than trawling through hundreds of search results. Find groups of similar files (e.g. all your “work” files, all the photos of your Europe holiday in 2008, all your music videos, all the MP3s from Dark Side of the Moon, all your letters you wrote to your wife, all your tax returns).  Clever naming of the files will only get you so far.  Sometimes it’s the date the file was created that’s important, other times it’s the file format, and other times it’s the purpose of the file.  How do you name a collection of files so that they’re easy to isolate based on any of the above criteria?  Short answer, you can’t. Move files to a new computer.  It’s time to upgrade your computer.  How do you quickly grab all the files that are important to you?  Or you decide to have two computers now – one for home and one for work.  How do you quickly isolate only the work-related files to move them to the work computer? Synchronize files to other computers.  If you have more than one computer, and you need to mirror some of your files onto the other computer (e.g. your music collection), then you need a way to quickly determine which files are to be synced and which are not.  Surely you don’t want to synchronize everything? Choose which files to back up.  If your backup regime calls for multiple backups, or requires speedy backups, then you’ll need to be able to specify which files are to be backed up, and which are not.  This is not possible if they’re all in the same folder. Finally, if you’re simply someone who takes pleasure in being organized, tidy and ordered (me! me!), then you don’t even need a reason.  Being disorganized is simply unthinkable. Tips on Getting Organized Here we present our 40 best tips on how to get organized.  Or, if you’re already organized, to get better organized. Tip #1.  Choose Your Organization System Carefully The reason that most people are not organized is that it takes time.  And the first thing that takes time is deciding upon a system of organization.  This is always a matter of personal preference, and is not something that a geek on a website can tell you.  You should always choose your own system, based on how your own brain is organized (which makes the assumption that your brain is, in fact, organized). We can’t instruct you, but we can make suggestions: You may want to start off with a system based on the users of the computer.  i.e. “My Files”, “My Wife’s Files”, My Son’s Files”, etc.  Inside “My Files”, you might then break it down into “Personal” and “Business”.  You may then realize that there are overlaps.  For example, everyone may want to share access to the music library, or the photos from the school play.  So you may create another folder called “Family”, for the “common” files. You may decide that the highest-level breakdown of your files is based on the “source” of each file.  In other words, who created the files.  You could have “Files created by ME (business or personal)”, “Files created by people I know (family, friends, etc)”, and finally “Files created by the rest of the world (MP3 music files, downloaded or ripped movies or TV shows, software installation files, gorgeous desktop wallpaper images you’ve collected, etc).”  This system happens to be the one I use myself.  See below:  Mark is for files created by meVC is for files created by my company (Virtual Creations)Others is for files created by my friends and familyData is the rest of the worldAlso, Settings is where I store the configuration files and other program data files for my installed software (more on this in tip #34, below). Each folder will present its own particular set of requirements for further sub-organization.  For example, you may decide to organize your music collection into sub-folders based on the artist’s name, while your digital photos might get organized based on the date they were taken.  It can be different for every sub-folder! Another strategy would be based on “currentness”.  Files you have yet to open and look at live in one folder.  Ones that have been looked at but not yet filed live in another place.  Current, active projects live in yet another place.  All other files (your “archive”, if you like) would live in a fourth folder. (And of course, within that last folder you’d need to create a further sub-system based on one of the previous bullet points). Put some thought into this – changing it when it proves incomplete can be a big hassle!  Before you go to the trouble of implementing any system you come up with, examine a wide cross-section of the files you own and see if they will all be able to find a nice logical place to sit within your system. Tip #2.  When You Decide on Your System, Stick to It! There’s nothing more pointless than going to all the trouble of creating a system and filing all your files, and then whenever you create, receive or download a new file, you simply dump it onto your Desktop.  You need to be disciplined – forever!  Every new file you get, spend those extra few seconds to file it where it belongs!  Otherwise, in just a month or two, you’ll be worse off than before – half your files will be organized and half will be disorganized – and you won’t know which is which! Tip #3.  Choose the Root Folder of Your Structure Carefully Every data file (document, photo, music file, etc) that you create, own or is important to you, no matter where it came from, should be found within one single folder, and that one single folder should be located at the root of your C: drive (as a sub-folder of C:\).  In other words, do not base your folder structure in standard folders like “My Documents”.  If you do, then you’re leaving it up to the operating system engineers to decide what folder structure is best for you.  And every operating system has a different system!  In Windows 7 your files are found in C:\Users\YourName, whilst on Windows XP it was C:\Documents and Settings\YourName\My Documents.  In UNIX systems it’s often /home/YourName. These standard default folders tend to fill up with junk files and folders that are not at all important to you.  “My Documents” is the worst offender.  Every second piece of software you install, it seems, likes to create its own folder in the “My Documents” folder.  These folders usually don’t fit within your organizational structure, so don’t use them!  In fact, don’t even use the “My Documents” folder at all.  Allow it to fill up with junk, and then simply ignore it.  It sounds heretical, but: Don’t ever visit your “My Documents” folder!  Remove your icons/links to “My Documents” and replace them with links to the folders you created and you care about! Create your own file system from scratch!  Probably the best place to put it would be on your D: drive – if you have one.  This way, all your files live on one drive, while all the operating system and software component files live on the C: drive – simply and elegantly separated.  The benefits of that are profound.  Not only are there obvious organizational benefits (see tip #10, below), but when it comes to migrate your data to a new computer, you can (sometimes) simply unplug your D: drive and plug it in as the D: drive of your new computer (this implies that the D: drive is actually a separate physical disk, and not a partition on the same disk as C:).  You also get a slight speed improvement (again, only if your C: and D: drives are on separate physical disks). Warning:  From tip #12, below, you will see that it’s actually a good idea to have exactly the same file system structure – including the drive it’s filed on – on all of the computers you own.  So if you decide to use the D: drive as the storage system for your own files, make sure you are able to use the D: drive on all the computers you own.  If you can’t ensure that, then you can still use a clever geeky trick to store your files on the D: drive, but still access them all via the C: drive (see tip #17, below). If you only have one hard disk (C:), then create a dedicated folder that will contain all your files – something like C:\Files.  The name of the folder is not important, but make it a single, brief word. There are several reasons for this: When creating a backup regime, it’s easy to decide what files should be backed up – they’re all in the one folder! If you ever decide to trade in your computer for a new one, you know exactly which files to migrate You will always know where to begin a search for any file If you synchronize files with other computers, it makes your synchronization routines very simple.   It also causes all your shortcuts to continue to work on the other machines (more about this in tip #24, below). Once you’ve decided where your files should go, then put all your files in there – Everything!  Completely disregard the standard, default folders that are created for you by the operating system (“My Music”, “My Pictures”, etc).  In fact, you can actually relocate many of those folders into your own structure (more about that below, in tip #6). The more completely you get all your data files (documents, photos, music, etc) and all your configuration settings into that one folder, then the easier it will be to perform all of the above tasks. Once this has been done, and all your files live in one folder, all the other folders in C:\ can be thought of as “operating system” folders, and therefore of little day-to-day interest for us. Here’s a screenshot of a nicely organized C: drive, where all user files are located within the \Files folder:   Tip #4.  Use Sub-Folders This would be our simplest and most obvious tip.  It almost goes without saying.  Any organizational system you decide upon (see tip #1) will require that you create sub-folders for your files.  Get used to creating folders on a regular basis. Tip #5.  Don’t be Shy About Depth Create as many levels of sub-folders as you need.  Don’t be scared to do so.  Every time you notice an opportunity to group a set of related files into a sub-folder, do so.  Examples might include:  All the MP3s from one music CD, all the photos from one holiday, or all the documents from one client. It’s perfectly okay to put files into a folder called C:\Files\Me\From Others\Services\WestCo Bank\Statements\2009.  That’s only seven levels deep.  Ten levels is not uncommon.  Of course, it’s possible to take this too far.  If you notice yourself creating a sub-folder to hold only one file, then you’ve probably become a little over-zealous.  On the other hand, if you simply create a structure with only two levels (for example C:\Files\Work) then you really haven’t achieved any level of organization at all (unless you own only six files!).  Your “Work” folder will have become a dumping ground, just like your Desktop was, with most likely hundreds of files in it. Tip #6.  Move the Standard User Folders into Your Own Folder Structure Most operating systems, including Windows, create a set of standard folders for each of its users.  These folders then become the default location for files such as documents, music files, digital photos and downloaded Internet files.  In Windows 7, the full list is shown below: Some of these folders you may never use nor care about (for example, the Favorites folder, if you’re not using Internet Explorer as your browser).  Those ones you can leave where they are.  But you may be using some of the other folders to store files that are important to you.  Even if you’re not using them, Windows will still often treat them as the default storage location for many types of files.  When you go to save a standard file type, it can become annoying to be automatically prompted to save it in a folder that’s not part of your own file structure. But there’s a simple solution:  Move the folders you care about into your own folder structure!  If you do, then the next time you go to save a file of the corresponding type, Windows will prompt you to save it in the new, moved location. Moving the folders is easy.  Simply drag-and-drop them to the new location.  Here’s a screenshot of the default My Music folder being moved to my custom personal folder (Mark): Tip #7.  Name Files and Folders Intelligently This is another one that almost goes without saying, but we’ll say it anyway:  Do not allow files to be created that have meaningless names like Document1.doc, or folders called New Folder (2).  Take that extra 20 seconds and come up with a meaningful name for the file/folder – one that accurately divulges its contents without repeating the entire contents in the name. Tip #8.  Watch Out for Long Filenames Another way to tell if you have not yet created enough depth to your folder hierarchy is that your files often require really long names.  If you need to call a file Johnson Sales Figures March 2009.xls (which might happen to live in the same folder as Abercrombie Budget Report 2008.xls), then you might want to create some sub-folders so that the first file could be simply called March.xls, and living in the Clients\Johnson\Sales Figures\2009 folder. A well-placed file needs only a brief filename! Tip #9.  Use Shortcuts!  Everywhere! This is probably the single most useful and important tip we can offer.  A shortcut allows a file to be in two places at once. Why would you want that?  Well, the file and folder structure of every popular operating system on the market today is hierarchical.  This means that all objects (files and folders) always live within exactly one parent folder.  It’s a bit like a tree.  A tree has branches (folders) and leaves (files).  Each leaf, and each branch, is supported by exactly one parent branch, all the way back to the root of the tree (which, incidentally, is exactly why C:\ is called the “root folder” of the C: drive). That hard disks are structured this way may seem obvious and even necessary, but it’s only one way of organizing data.  There are others:  Relational databases, for example, organize structured data entirely differently.  The main limitation of hierarchical filing structures is that a file can only ever be in one branch of the tree – in only one folder – at a time.  Why is this a problem?  Well, there are two main reasons why this limitation is a problem for computer users: The “correct” place for a file, according to our organizational rationale, is very often a very inconvenient place for that file to be located.  Just because it’s correctly filed doesn’t mean it’s easy to get to.  Your file may be “correctly” buried six levels deep in your sub-folder structure, but you may need regular and speedy access to this file every day.  You could always move it to a more convenient location, but that would mean that you would need to re-file back to its “correct” location it every time you’d finished working on it.  Most unsatisfactory. A file may simply “belong” in two or more different locations within your file structure.  For example, say you’re an accountant and you have just completed the 2009 tax return for John Smith.  It might make sense to you to call this file 2009 Tax Return.doc and file it under Clients\John Smith.  But it may also be important to you to have the 2009 tax returns from all your clients together in the one place.  So you might also want to call the file John Smith.doc and file it under Tax Returns\2009.  The problem is, in a purely hierarchical filing system, you can’t put it in both places.  Grrrrr! Fortunately, Windows (and most other operating systems) offers a way for you to do exactly that:  It’s called a “shortcut” (also known as an “alias” on Macs and a “symbolic link” on UNIX systems).  Shortcuts allow a file to exist in one place, and an icon that represents the file to be created and put anywhere else you please.  In fact, you can create a dozen such icons and scatter them all over your hard disk.  Double-clicking on one of these icons/shortcuts opens up the original file, just as if you had double-clicked on the original file itself. Consider the following two icons: The one on the left is the actual Word document, while the one on the right is a shortcut that represents the Word document.  Double-clicking on either icon will open the same file.  There are two main visual differences between the icons: The shortcut will have a small arrow in the lower-left-hand corner (on Windows, anyway) The shortcut is allowed to have a name that does not include the file extension (the “.docx” part, in this case) You can delete the shortcut at any time without losing any actual data.  The original is still intact.  All you lose is the ability to get to that data from wherever the shortcut was. So why are shortcuts so great?  Because they allow us to easily overcome the main limitation of hierarchical file systems, and put a file in two (or more) places at the same time.  You will always have files that don’t play nice with your organizational rationale, and can’t be filed in only one place.  They demand to exist in two places.  Shortcuts allow this!  Furthermore, they allow you to collect your most often-opened files and folders together in one spot for convenient access.  The cool part is that the original files stay where they are, safe forever in their perfectly organized location. So your collection of most often-opened files can – and should – become a collection of shortcuts! If you’re still not convinced of the utility of shortcuts, consider the following well-known areas of a typical Windows computer: The Start Menu (and all the programs that live within it) The Quick Launch bar (or the Superbar in Windows 7) The “Favorite folders” area in the top-left corner of the Windows Explorer window (in Windows Vista or Windows 7) Your Internet Explorer Favorites or Firefox Bookmarks Each item in each of these areas is a shortcut!  Each of those areas exist for one purpose only:  For convenience – to provide you with a collection of the files and folders you access most often. It should be easy to see by now that shortcuts are designed for one single purpose:  To make accessing your files more convenient.  Each time you double-click on a shortcut, you are saved the hassle of locating the file (or folder, or program, or drive, or control panel icon) that it represents. Shortcuts allow us to invent a golden rule of file and folder organization: “Only ever have one copy of a file – never have two copies of the same file.  Use a shortcut instead” (this rule doesn’t apply to copies created for backup purposes, of course!) There are also lesser rules, like “don’t move a file into your work area – create a shortcut there instead”, and “any time you find yourself frustrated with how long it takes to locate a file, create a shortcut to it and place that shortcut in a convenient location.” So how to we create these massively useful shortcuts?  There are two main ways: “Copy” the original file or folder (click on it and type Ctrl-C, or right-click on it and select Copy):  Then right-click in an empty area of the destination folder (the place where you want the shortcut to go) and select Paste shortcut: Right-drag (drag with the right mouse button) the file from the source folder to the destination folder.  When you let go of the mouse button at the destination folder, a menu pops up: Select Create shortcuts here. Note that when shortcuts are created, they are often named something like Shortcut to Budget Detail.doc (windows XP) or Budget Detail – Shortcut.doc (Windows 7).   If you don’t like those extra words, you can easily rename the shortcuts after they’re created, or you can configure Windows to never insert the extra words in the first place (see our article on how to do this). And of course, you can create shortcuts to folders too, not just to files! Bottom line: Whenever you have a file that you’d like to access from somewhere else (whether it’s convenience you’re after, or because the file simply belongs in two places), create a shortcut to the original file in the new location. Tip #10.  Separate Application Files from Data Files Any digital organization guru will drum this rule into you.  Application files are the components of the software you’ve installed (e.g. Microsoft Word, Adobe Photoshop or Internet Explorer).  Data files are the files that you’ve created for yourself using that software (e.g. Word Documents, digital photos, emails or playlists). Software gets installed, uninstalled and upgraded all the time.  Hopefully you always have the original installation media (or downloaded set-up file) kept somewhere safe, and can thus reinstall your software at any time.  This means that the software component files are of little importance.  Whereas the files you have created with that software is, by definition, important.  It’s a good rule to always separate unimportant files from important files. So when your software prompts you to save a file you’ve just created, take a moment and check out where it’s suggesting that you save the file.  If it’s suggesting that you save the file into the same folder as the software itself, then definitely don’t follow that suggestion.  File it in your own folder!  In fact, see if you can find the program’s configuration option that determines where files are saved by default (if it has one), and change it. Tip #11.  Organize Files Based on Purpose, Not on File Type If you have, for example a folder called Work\Clients\Johnson, and within that folder you have two sub-folders, Word Documents and Spreadsheets (in other words, you’re separating “.doc” files from “.xls” files), then chances are that you’re not optimally organized.  It makes little sense to organize your files based on the program that created them.  Instead, create your sub-folders based on the purpose of the file.  For example, it would make more sense to create sub-folders called Correspondence and Financials.  It may well be that all the files in a given sub-folder are of the same file-type, but this should be more of a coincidence and less of a design feature of your organization system. Tip #12.  Maintain the Same Folder Structure on All Your Computers In other words, whatever organizational system you create, apply it to every computer that you can.  There are several benefits to this: There’s less to remember.  No matter where you are, you always know where to look for your files If you copy or synchronize files from one computer to another, then setting up the synchronization job becomes very simple Shortcuts can be copied or moved from one computer to another with ease (assuming the original files are also copied/moved).  There’s no need to find the target of the shortcut all over again on the second computer Ditto for linked files (e.g Word documents that link to data in a separate Excel file), playlists, and any files that reference the exact file locations of other files. This applies even to the drive that your files are stored on.  If your files are stored on C: on one computer, make sure they’re stored on C: on all your computers.  Otherwise all your shortcuts, playlists and linked files will stop working! Tip #13.  Create an “Inbox” Folder Create yourself a folder where you store all files that you’re currently working on, or that you haven’t gotten around to filing yet.  You can think of this folder as your “to-do” list.  You can call it “Inbox” (making it the same metaphor as your email system), or “Work”, or “To-Do”, or “Scratch”, or whatever name makes sense to you.  It doesn’t matter what you call it – just make sure you have one! Once you have finished working on a file, you then move it from the “Inbox” to its correct location within your organizational structure. You may want to use your Desktop as this “Inbox” folder.  Rightly or wrongly, most people do.  It’s not a bad place to put such files, but be careful:  If you do decide that your Desktop represents your “to-do” list, then make sure that no other files find their way there.  In other words, make sure that your “Inbox”, wherever it is, Desktop or otherwise, is kept free of junk – stray files that don’t belong there. So where should you put this folder, which, almost by definition, lives outside the structure of the rest of your filing system?  Well, first and foremost, it has to be somewhere handy.  This will be one of your most-visited folders, so convenience is key.  Putting it on the Desktop is a great option – especially if you don’t have any other folders on your Desktop:  the folder then becomes supremely easy to find in Windows Explorer: You would then create shortcuts to this folder in convenient spots all over your computer (“Favorite Links”, “Quick Launch”, etc). Tip #14.  Ensure You have Only One “Inbox” Folder Once you’ve created your “Inbox” folder, don’t use any other folder location as your “to-do list”.  Throw every incoming or created file into the Inbox folder as you create/receive it.  This keeps the rest of your computer pristine and free of randomly created or downloaded junk.  The last thing you want to be doing is checking multiple folders to see all your current tasks and projects.  Gather them all together into one folder. Here are some tips to help ensure you only have one Inbox: Set the default “save” location of all your programs to this folder. Set the default “download” location for your browser to this folder. If this folder is not your desktop (recommended) then also see if you can make a point of not putting “to-do” files on your desktop.  This keeps your desktop uncluttered and Zen-like: (the Inbox folder is in the bottom-right corner) Tip #15.  Be Vigilant about Clearing Your “Inbox” Folder This is one of the keys to staying organized.  If you let your “Inbox” overflow (i.e. allow there to be more than, say, 30 files or folders in there), then you’re probably going to start feeling like you’re overwhelmed:  You’re not keeping up with your to-do list.  Once your Inbox gets beyond a certain point (around 30 files, studies have shown), then you’ll simply start to avoid it.  You may continue to put files in there, but you’ll be scared to look at it, fearing the “out of control” feeling that all overworked, chaotic or just plain disorganized people regularly feel. So, here’s what you can do: Visit your Inbox/to-do folder regularly (at least five times per day). Scan the folder regularly for files that you have completed working on and are ready for filing.  File them immediately. Make it a source of pride to keep the number of files in this folder as small as possible.  If you value peace of mind, then make the emptiness of this folder one of your highest (computer) priorities If you know that a particular file has been in the folder for more than, say, six weeks, then admit that you’re not actually going to get around to processing it, and move it to its final resting place. Tip #16.  File Everything Immediately, and Use Shortcuts for Your Active Projects As soon as you create, receive or download a new file, store it away in its “correct” folder immediately.  Then, whenever you need to work on it (possibly straight away), create a shortcut to it in your “Inbox” (“to-do”) folder or your desktop.  That way, all your files are always in their “correct” locations, yet you still have immediate, convenient access to your current, active files.  When you finish working on a file, simply delete the shortcut. Ideally, your “Inbox” folder – and your Desktop – should contain no actual files or folders.  They should simply contain shortcuts. Tip #17.  Use Directory Symbolic Links (or Junctions) to Maintain One Unified Folder Structure Using this tip, we can get around a potential hiccup that we can run into when creating our organizational structure – the issue of having more than one drive on our computer (C:, D:, etc).  We might have files we need to store on the D: drive for space reasons, and yet want to base our organized folder structure on the C: drive (or vice-versa). Your chosen organizational structure may dictate that all your files must be accessed from the C: drive (for example, the root folder of all your files may be something like C:\Files).  And yet you may still have a D: drive and wish to take advantage of the hundreds of spare Gigabytes that it offers.  Did you know that it’s actually possible to store your files on the D: drive and yet access them as if they were on the C: drive?  And no, we’re not talking about shortcuts here (although the concept is very similar). By using the shell command mklink, you can essentially take a folder that lives on one drive and create an alias for it on a different drive (you can do lots more than that with mklink – for a full rundown on this programs capabilities, see our dedicated article).  These aliases are called directory symbolic links (and used to be known as junctions).  You can think of them as “virtual” folders.  They function exactly like regular folders, except they’re physically located somewhere else. For example, you may decide that your entire D: drive contains your complete organizational file structure, but that you need to reference all those files as if they were on the C: drive, under C:\Files.  If that was the case you could create C:\Files as a directory symbolic link – a link to D:, as follows: mklink /d c:\files d:\ Or it may be that the only files you wish to store on the D: drive are your movie collection.  You could locate all your movie files in the root of your D: drive, and then link it to C:\Files\Media\Movies, as follows: mklink /d c:\files\media\movies d:\ (Needless to say, you must run these commands from a command prompt – click the Start button, type cmd and press Enter) Tip #18. Customize Your Folder Icons This is not strictly speaking an organizational tip, but having unique icons for each folder does allow you to more quickly visually identify which folder is which, and thus saves you time when you’re finding files.  An example is below (from my folder that contains all files downloaded from the Internet): To learn how to change your folder icons, please refer to our dedicated article on the subject. Tip #19.  Tidy Your Start Menu The Windows Start Menu is usually one of the messiest parts of any Windows computer.  Every program you install seems to adopt a completely different approach to placing icons in this menu.  Some simply put a single program icon.  Others create a folder based on the name of the software.  And others create a folder based on the name of the software manufacturer.  It’s chaos, and can make it hard to find the software you want to run. Thankfully we can avoid this chaos with useful operating system features like Quick Launch, the Superbar or pinned start menu items. Even so, it would make a lot of sense to get into the guts of the Start Menu itself and give it a good once-over.  All you really need to decide is how you’re going to organize your applications.  A structure based on the purpose of the application is an obvious candidate.  Below is an example of one such structure: In this structure, Utilities means software whose job it is to keep the computer itself running smoothly (configuration tools, backup software, Zip programs, etc).  Applications refers to any productivity software that doesn’t fit under the headings Multimedia, Graphics, Internet, etc. In case you’re not aware, every icon in your Start Menu is a shortcut and can be manipulated like any other shortcut (copied, moved, deleted, etc). With the Windows Start Menu (all version of Windows), Microsoft has decided that there be two parallel folder structures to store your Start Menu shortcuts.  One for you (the logged-in user of the computer) and one for all users of the computer.  Having two parallel structures can often be redundant:  If you are the only user of the computer, then having two parallel structures is totally redundant.  Even if you have several users that regularly log into the computer, most of your installed software will need to be made available to all users, and should thus be moved out of the “just you” version of the Start Menu and into the “all users” area. To take control of your Start Menu, so you can start organizing it, you’ll need to know how to access the actual folders and shortcut files that make up the Start Menu (both versions of it).  To find these folders and files, click the Start button and then right-click on the All Programs text (Windows XP users should right-click on the Start button itself): The Open option refers to the “just you” version of the Start Menu, while the Open All Users option refers to the “all users” version.  Click on the one you want to organize. A Windows Explorer window then opens with your chosen version of the Start Menu selected.  From there it’s easy.  Double-click on the Programs folder and you’ll see all your folders and shortcuts.  Now you can delete/rename/move until it’s just the way you want it. Note:  When you’re reorganizing your Start Menu, you may want to have two Explorer windows open at the same time – one showing the “just you” version and one showing the “all users” version.  You can drag-and-drop between the windows. Tip #20.  Keep Your Start Menu Tidy Once you have a perfectly organized Start Menu, try to be a little vigilant about keeping it that way.  Every time you install a new piece of software, the icons that get created will almost certainly violate your organizational structure. So to keep your Start Menu pristine and organized, make sure you do the following whenever you install a new piece of software: Check whether the software was installed into the “just you” area of the Start Menu, or the “all users” area, and then move it to the correct area. Remove all the unnecessary icons (like the “Read me” icon, the “Help” icon (you can always open the help from within the software itself when it’s running), the “Uninstall” icon, the link(s)to the manufacturer’s website, etc) Rename the main icon(s) of the software to something brief that makes sense to you.  For example, you might like to rename Microsoft Office Word 2010 to simply Word Move the icon(s) into the correct folder based on your Start Menu organizational structure And don’t forget:  when you uninstall a piece of software, the software’s uninstall routine is no longer going to be able to remove the software’s icon from the Start Menu (because you moved and/or renamed it), so you’ll need to remove that icon manually. Tip #21.  Tidy C:\ The root of your C: drive (C:\) is a common dumping ground for files and folders – both by the users of your computer and by the software that you install on your computer.  It can become a mess. There’s almost no software these days that requires itself to be installed in C:\.  99% of the time it can and should be installed into C:\Program Files.  And as for your own files, well, it’s clear that they can (and almost always should) be stored somewhere else. In an ideal world, your C:\ folder should look like this (on Windows 7): Note that there are some system files and folders in C:\ that are usually and deliberately “hidden” (such as the Windows virtual memory file pagefile.sys, the boot loader file bootmgr, and the System Volume Information folder).  Hiding these files and folders is a good idea, as they need to stay where they are and are almost never needed to be opened or even seen by you, the user.  Hiding them prevents you from accidentally messing with them, and enhances your sense of order and well-being when you look at your C: drive folder. Tip #22.  Tidy Your Desktop The Desktop is probably the most abused part of a Windows computer (from an organization point of view).  It usually serves as a dumping ground for all incoming files, as well as holding icons to oft-used applications, plus some regularly opened files and folders.  It often ends up becoming an uncontrolled mess.  See if you can avoid this.  Here’s why… Application icons (Word, Internet Explorer, etc) are often found on the Desktop, but it’s unlikely that this is the optimum place for them.  The “Quick Launch” bar (or the Superbar in Windows 7) is always visible and so represents a perfect location to put your icons.  You’ll only be able to see the icons on your Desktop when all your programs are minimized.  It might be time to get your application icons off your desktop… You may have decided that the Inbox/To-do folder on your computer (see tip #13, above) should be your Desktop.  If so, then enough said.  Simply be vigilant about clearing it and preventing it from being polluted by junk files (see tip #15, above).  On the other hand, if your Desktop is not acting as your “Inbox” folder, then there’s no reason for it to have any data files or folders on it at all, except perhaps a couple of shortcuts to often-opened files and folders (either ongoing or current projects).  Everything else should be moved to your “Inbox” folder. In an ideal world, it might look like this: Tip #23.  Move Permanent Items on Your Desktop Away from the Top-Left Corner When files/folders are dragged onto your desktop in a Windows Explorer window, or when shortcuts are created on your Desktop from Internet Explorer, those icons are always placed in the top-left corner – or as close as they can get.  If you have other files, folders or shortcuts that you keep on the Desktop permanently, then it’s a good idea to separate these permanent icons from the transient ones, so that you can quickly identify which ones the transients are.  An easy way to do this is to move all your permanent icons to the right-hand side of your Desktop.  That should keep them separated from incoming items. Tip #24.  Synchronize If you have more than one computer, you’ll almost certainly want to share files between them.  If the computers are permanently attached to the same local network, then there’s no need to store multiple copies of any one file or folder – shortcuts will suffice.  However, if the computers are not always on the same network, then you will at some point need to copy files between them.  For files that need to permanently live on both computers, the ideal way to do this is to synchronize the files, as opposed to simply copying them. We only have room here to write a brief summary of synchronization, not a full article.  In short, there are several different types of synchronization: Where the contents of one folder are accessible anywhere, such as with Dropbox Where the contents of any number of folders are accessible anywhere, such as with Windows Live Mesh Where any files or folders from anywhere on your computer are synchronized with exactly one other computer, such as with the Windows “Briefcase”, Microsoft SyncToy, or (much more powerful, yet still free) SyncBack from 2BrightSparks.  This only works when both computers are on the same local network, at least temporarily. A great advantage of synchronization solutions is that once you’ve got it configured the way you want it, then the sync process happens automatically, every time.  Click a button (or schedule it to happen automatically) and all your files are automagically put where they’re supposed to be. If you maintain the same file and folder structure on both computers, then you can also sync files depend upon the correct location of other files, like shortcuts, playlists and office documents that link to other office documents, and the synchronized files still work on the other computer! Tip #25.  Hide Files You Never Need to See If you have your files well organized, you will often be able to tell if a file is out of place just by glancing at the contents of a folder (for example, it should be pretty obvious if you look in a folder that contains all the MP3s from one music CD and see a Word document in there).  This is a good thing – it allows you to determine if there are files out of place with a quick glance.  Yet sometimes there are files in a folder that seem out of place but actually need to be there, such as the “folder art” JPEGs in music folders, and various files in the root of the C: drive.  If such files never need to be opened by you, then a good idea is to simply hide them.  Then, the next time you glance at the folder, you won’t have to remember whether that file was supposed to be there or not, because you won’t see it at all! To hide a file, simply right-click on it and choose Properties: Then simply tick the Hidden tick-box:   Tip #26.  Keep Every Setup File These days most software is downloaded from the Internet.  Whenever you download a piece of software, keep it.  You’ll never know when you need to reinstall the software. Further, keep with it an Internet shortcut that links back to the website where you originally downloaded it, in case you ever need to check for updates. See tip #33 below for a full description of the excellence of organizing your setup files. Tip #27.  Try to Minimize the Number of Folders that Contain Both Files and Sub-folders Some of the folders in your organizational structure will contain only files.  Others will contain only sub-folders.  And you will also have some folders that contain both files and sub-folders.  You will notice slight improvements in how long it takes you to locate a file if you try to avoid this third type of folder.  It’s not always possible, of course – you’ll always have some of these folders, but see if you can avoid it. One way of doing this is to take all the leftover files that didn’t end up getting stored in a sub-folder and create a special “Miscellaneous” or “Other” folder for them. Tip #28.  Starting a Filename with an Underscore Brings it to the Top of a List Further to the previous tip, if you name that “Miscellaneous” or “Other” folder in such a way that its name begins with an underscore “_”, then it will appear at the top of the list of files/folders. The screenshot below is an example of this.  Each folder in the list contains a set of digital photos.  The folder at the top of the list, _Misc, contains random photos that didn’t deserve their own dedicated folder: Tip #29.  Clean Up those CD-ROMs and (shudder!) Floppy Disks Have you got a pile of CD-ROMs stacked on a shelf of your office?  Old photos, or files you archived off onto CD-ROM (or even worse, floppy disks!) because you didn’t have enough disk space at the time?  In the meantime have you upgraded your computer and now have 500 Gigabytes of space you don’t know what to do with?  If so, isn’t it time you tidied up that stack of disks and filed them into your gorgeous new folder structure? So what are you waiting for?  Bite the bullet, copy them all back onto your computer, file them in their appropriate folders, and then back the whole lot up onto a shiny new 1000Gig external hard drive! Useful Folders to Create This next section suggests some useful folders that you might want to create within your folder structure.  I’ve personally found them to be indispensable. The first three are all about convenience – handy folders to create and then put somewhere that you can always access instantly.  For each one, it’s not so important where the actual folder is located, but it’s very important where you put the shortcut(s) to the folder.  You might want to locate the shortcuts: On your Desktop In your “Quick Launch” area (or pinned to your Windows 7 Superbar) In your Windows Explorer “Favorite Links” area Tip #30.  Create an “Inbox” (“To-Do”) Folder This has already been mentioned in depth (see tip #13), but we wanted to reiterate its importance here.  This folder contains all the recently created, received or downloaded files that you have not yet had a chance to file away properly, and it also may contain files that you have yet to process.  In effect, it becomes a sort of “to-do list”.  It doesn’t have to be called “Inbox” – you can call it whatever you want. Tip #31.  Create a Folder where Your Current Projects are Collected Rather than going hunting for them all the time, or dumping them all on your desktop, create a special folder where you put links (or work folders) for each of the projects you’re currently working on. You can locate this folder in your “Inbox” folder, on your desktop, or anywhere at all – just so long as there’s a way of getting to it quickly, such as putting a link to it in Windows Explorer’s “Favorite Links” area: Tip #32.  Create a Folder for Files and Folders that You Regularly Open You will always have a few files that you open regularly, whether it be a spreadsheet of your current accounts, or a favorite playlist.  These are not necessarily “current projects”, rather they’re simply files that you always find yourself opening.  Typically such files would be located on your desktop (or even better, shortcuts to those files).  Why not collect all such shortcuts together and put them in their own special folder? As with the “Current Projects” folder (above), you would want to locate that folder somewhere convenient.  Below is an example of a folder called “Quick links”, with about seven files (shortcuts) in it, that is accessible through the Windows Quick Launch bar: See tip #37 below for a full explanation of the power of the Quick Launch bar. Tip #33.  Create a “Set-ups” Folder A typical computer has dozens of applications installed on it.  For each piece of software, there are often many different pieces of information you need to keep track of, including: The original installation setup file(s).  This can be anything from a simple 100Kb setup.exe file you downloaded from a website, all the way up to a 4Gig ISO file that you copied from a DVD-ROM that you purchased. The home page of the software manufacturer (in case you need to look up something on their support pages, their forum or their online help) The page containing the download link for your actual file (in case you need to re-download it, or download an upgraded version) The serial number Your proof-of-purchase documentation Any other template files, plug-ins, themes, etc that also need to get installed For each piece of software, it’s a great idea to gather all of these files together and put them in a single folder.  The folder can be the name of the software (plus possibly a very brief description of what it’s for – in case you can’t remember what the software does based in its name).  Then you would gather all of these folders together into one place, and call it something like “Software” or “Setups”. If you have enough of these folders (I have several hundred, being a geek, collected over 20 years), then you may want to further categorize them.  My own categorization structure is based on “platform” (operating system): The last seven folders each represents one platform/operating system, while _Operating Systems contains set-up files for installing the operating systems themselves.  _Hardware contains ROMs for hardware I own, such as routers. Within the Windows folder (above), you can see the beginnings of the vast library of software I’ve compiled over the years: An example of a typical application folder looks like this: Tip #34.  Have a “Settings” Folder We all know that our documents are important.  So are our photos and music files.  We save all of these files into folders, and then locate them afterwards and double-click on them to open them.  But there are many files that are important to us that can’t be saved into folders, and then searched for and double-clicked later on.  These files certainly contain important information that we need, but are often created internally by an application, and saved wherever that application feels is appropriate. A good example of this is the “PST” file that Outlook creates for us and uses to store all our emails, contacts, appointments and so forth.  Another example would be the collection of Bookmarks that Firefox stores on your behalf. And yet another example would be the customized settings and configuration files of our all our software.  Granted, most Windows programs store their configuration in the Registry, but there are still many programs that use configuration files to store their settings. Imagine if you lost all of the above files!  And yet, when people are backing up their computers, they typically only back up the files they know about – those that are stored in the “My Documents” folder, etc.  If they had a hard disk failure or their computer was lost or stolen, their backup files would not include some of the most vital files they owned.  Also, when migrating to a new computer, it’s vital to ensure that these files make the journey. It can be a very useful idea to create yourself a folder to store all your “settings” – files that are important to you but which you never actually search for by name and double-click on to open them.  Otherwise, next time you go to set up a new computer just the way you want it, you’ll need to spend hours recreating the configuration of your previous computer! So how to we get our important files into this folder?  Well, we have a few options: Some programs (such as Outlook and its PST files) allow you to place these files wherever you want.  If you delve into the program’s options, you will find a setting somewhere that controls the location of the important settings files (or “personal storage” – PST – when it comes to Outlook) Some programs do not allow you to change such locations in any easy way, but if you get into the Registry, you can sometimes find a registry key that refers to the location of the file(s).  Simply move the file into your Settings folder and adjust the registry key to refer to the new location. Some programs stubbornly refuse to allow their settings files to be placed anywhere other then where they stipulate.  When faced with programs like these, you have three choices:  (1) You can ignore those files, (2) You can copy the files into your Settings folder (let’s face it – settings don’t change very often), or (3) you can use synchronization software, such as the Windows Briefcase, to make synchronized copies of all your files in your Settings folder.  All you then have to do is to remember to run your sync software periodically (perhaps just before you run your backup software!). There are some other things you may decide to locate inside this new “Settings” folder: Exports of registry keys (from the many applications that store their configurations in the Registry).  This is useful for backup purposes or for migrating to a new computer Notes you’ve made about all the specific customizations you have made to a particular piece of software (so that you’ll know how to do it all again on your next computer) Shortcuts to webpages that detail how to tweak certain aspects of your operating system or applications so they are just the way you like them (such as how to remove the words “Shortcut to” from the beginning of newly created shortcuts).  In other words, you’d want to create shortcuts to half the pages on the How-To Geek website! Here’s an example of a “Settings” folder: Windows Features that Help with Organization This section details some of the features of Microsoft Windows that are a boon to anyone hoping to stay optimally organized. Tip #35.  Use the “Favorite Links” Area to Access Oft-Used Folders Once you’ve created your great new filing system, work out which folders you access most regularly, or which serve as great starting points for locating the rest of the files in your folder structure, and then put links to those folders in your “Favorite Links” area of the left-hand side of the Windows Explorer window (simply called “Favorites” in Windows 7):   Some ideas for folders you might want to add there include: Your “Inbox” folder (or whatever you’ve called it) – most important! The base of your filing structure (e.g. C:\Files) A folder containing shortcuts to often-accessed folders on other computers around the network (shown above as Network Folders) A folder containing shortcuts to your current projects (unless that folder is in your “Inbox” folder) Getting folders into this area is very simple – just locate the folder you’re interested in and drag it there! Tip #36.  Customize the Places Bar in the File/Open and File/Save Boxes Consider the screenshot below: The highlighted icons (collectively known as the “Places Bar”) can be customized to refer to any folder location you want, allowing instant access to any part of your organizational structure. Note:  These File/Open and File/Save boxes have been superseded by new versions that use the Windows Vista/Windows 7 “Favorite Links”, but the older versions (shown above) are still used by a surprisingly large number of applications. The easiest way to customize these icons is to use the Group Policy Editor, but not everyone has access to this program.  If you do, open it up and navigate to: User Configuration > Administrative Templates > Windows Components > Windows Explorer > Common Open File Dialog If you don’t have access to the Group Policy Editor, then you’ll need to get into the Registry.  Navigate to: HKEY_CURRENT_USER \ Software \ Microsoft  \ Windows \ CurrentVersion \ Policies \ comdlg32 \ Placesbar It should then be easy to make the desired changes.  Log off and log on again to allow the changes to take effect. Tip #37.  Use the Quick Launch Bar as a Application and File Launcher That Quick Launch bar (to the right of the Start button) is a lot more useful than people give it credit for.  Most people simply have half a dozen icons in it, and use it to start just those programs.  But it can actually be used to instantly access just about anything in your filing system: For complete instructions on how to set this up, visit our dedicated article on this topic. Tip #38.  Put a Shortcut to Windows Explorer into Your Quick Launch Bar This is only necessary in Windows Vista and Windows XP.  The Microsoft boffins finally got wise and added it to the Windows 7 Superbar by default. Windows Explorer – the program used for managing your files and folders – is one of the most useful programs in Windows.  Anyone who considers themselves serious about being organized needs instant access to this program at any time.  A great place to create a shortcut to this program is in the Windows XP and Windows Vista “Quick Launch” bar: To get it there, locate it in your Start Menu (usually under “Accessories”) and then right-drag it down into your Quick Launch bar (and create a copy). Tip #39.  Customize the Starting Folder for Your Windows 7 Explorer Superbar Icon If you’re on Windows 7, your Superbar will include a Windows Explorer icon.  Clicking on the icon will launch Windows Explorer (of course), and will start you off in your “Libraries” folder.  Libraries may be fine as a starting point, but if you have created yourself an “Inbox” folder, then it would probably make more sense to start off in this folder every time you launch Windows Explorer. To change this default/starting folder location, then first right-click the Explorer icon in the Superbar, and then right-click Properties:Then, in Target field of the Windows Explorer Properties box that appears, type %windir%\explorer.exe followed by the path of the folder you wish to start in.  For example: %windir%\explorer.exe C:\Files If that folder happened to be on the Desktop (and called, say, “Inbox”), then you would use the following cleverness: %windir%\explorer.exe shell:desktop\Inbox Then click OK and test it out. Tip #40.  Ummmmm…. No, that’s it.  I can’t think of another one.  That’s all of the tips I can come up with.  I only created this one because 40 is such a nice round number… Case Study – An Organized PC To finish off the article, I have included a few screenshots of my (main) computer (running Vista).  The aim here is twofold: To give you a sense of what it looks like when the above, sometimes abstract, tips are applied to a real-life computer, and To offer some ideas about folders and structure that you may want to steal to use on your own PC. Let’s start with the C: drive itself.  Very minimal.  All my files are contained within C:\Files.  I’ll confine the rest of the case study to this folder: That folder contains the following: Mark: My personal files VC: My business (Virtual Creations, Australia) Others contains files created by friends and family Data contains files from the rest of the world (can be thought of as “public” files, usually downloaded from the Net) Settings is described above in tip #34 The Data folder contains the following sub-folders: Audio:  Radio plays, audio books, podcasts, etc Development:  Programmer and developer resources, sample source code, etc (see below) Humour:  Jokes, funnies (those emails that we all receive) Movies:  Downloaded and ripped movies (all legal, of course!), their scripts, DVD covers, etc. Music:  (see below) Setups:  Installation files for software (explained in full in tip #33) System:  (see below) TV:  Downloaded TV shows Writings:  Books, instruction manuals, etc (see below) The Music folder contains the following sub-folders: Album covers:  JPEG scans Guitar tabs:  Text files of guitar sheet music Lists:  e.g. “Top 1000 songs of all time” Lyrics:  Text files MIDI:  Electronic music files MP3 (representing 99% of the Music folder):  MP3s, either ripped from CDs or downloaded, sorted by artist/album name Music Video:  Video clips Sheet Music:  usually PDFs The Data\Writings folder contains the following sub-folders: (all pretty self-explanatory) The Data\Development folder contains the following sub-folders: Again, all pretty self-explanatory (if you’re a geek) The Data\System folder contains the following sub-folders: These are usually themes, plug-ins and other downloadable program-specific resources. The Mark folder contains the following sub-folders: From Others:  Usually letters that other people (friends, family, etc) have written to me For Others:  Letters and other things I have created for other people Green Book:  None of your business Playlists:  M3U files that I have compiled of my favorite songs (plus one M3U playlist file for every album I own) Writing:  Fiction, philosophy and other musings of mine Mark Docs:  Shortcut to C:\Users\Mark Settings:  Shortcut to C:\Files\Settings\Mark The Others folder contains the following sub-folders: The VC (Virtual Creations, my business – I develop websites) folder contains the following sub-folders: And again, all of those are pretty self-explanatory. Conclusion These tips have saved my sanity and helped keep me a productive geek, but what about you? What tips and tricks do you have to keep your files organized?  Please share them with us in the comments.  Come on, don’t be shy… Similar Articles Productive Geek Tips Fix For When Windows Explorer in Vista Stops Showing File NamesWhy Did Windows Vista’s Music Folder Icon Turn Yellow?Print or Create a Text File List of the Contents in a Directory the Easy WayCustomize the Windows 7 or Vista Send To MenuAdd Copy To / Move To on Windows 7 or Vista Right-Click Menu TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Acronis Online Backup DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows Track Daily Goals With 42Goals Video Toolbox is a Superb Online Video Editor Fun with 47 charts and graphs Tomorrow is Mother’s Day Check the Average Speed of YouTube Videos You’ve Watched OutlookStatView Scans and Displays General Usage Statistics

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  • [ASP.NET 4.0] Persisting Row Selection in Data Controls

    - by HosamKamel
    Data Control Selection Feature In ASP.NET 2.0: ASP.NET Data Controls row selection feature was based on row index (in the current page), this of course produce an issue if you try to select an item in the first page then navigate to the second page without select any record you will find the same row (with the same index) selected in the second page! In the sample application attached: Select the second row in the books GridView. Navigate to second page without doing any selection You will find the second row in the second page selected. Persisting Row Selection: Is a new feature which replace the old selection mechanism which based on row index to be based on the row data key instead. This means that if you select the third row on page 1 and move to page 2, nothing is selected on page 2. When you move back to page 1, the third row is still selected. Data Control Selection Feature In ASP.NET 3.5 SP1: The Persisting Row Selection was initially supported only in Dynamic Data projects Data Control Selection Feature In ASP.NET 4.0: Persisted selection is now supported for the GridView and ListView controls in all projects. You can enable this feature by setting the EnablePersistedSelection property, as shown below: Important thing to note, once you enable this feature you have to set the DataKeyNames property too because as discussed the full approach is based on the Row Data Key Simple feature but  is a much more natural behavior than the behavior in earlier versions of ASP.NET. Download Demo Project

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  • What is New in ASP.NET 4.0 Code Access Security

    - by HosamKamel
    ASP.NET Code Access Security (CAS) is a feature that helps protect server applications on hosting multiple Web sites, ASP.NET lets you assign a configurable trust level that corresponds to a predefined set of permissions. ASP.NET has predefined ASP.NET Trust Levels and Policy Files that you can assign to applications, you also can assign custom trust level and policy files. Most web hosting companies run ASP.NET applications in Medium Trust to prevent that one website affect or harm another site etc. As .NET Framework's Code Access Security model has evolved, ASP.NET 4.0 Code Access Security also has introduced several changes and improvements.   A Full post addresses the new changes in ASP.NET 4.0 is published at Asp.Net QA Team Here http://weblogs.asp.net/asptest/archive/2010/04/23/what-is-new-in-asp-net-4-0-code-access-security.aspx

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  • Amazing Secret Monitor (How-To Trick)

    - by Akemi Iwaya
    If you have an extra monitor sitting around and love the idea of making it a bit more unique, then this monitor hack may be the perfect ‘trick’ to use for your next DIY project. Here is extra footage compiled during the making of the video above that you can enjoy watching. Amazing Secret Monitor! (How To) [YouTube] Amazing Secret Monitor – (Extra Footage) [YouTube]     

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  • NetBeans Tips and Tricks

    - by cdmckay
    I just saw an Eclipse tips & tricks post and was wondering if anyone had any tips & tricks for my IDE of choice: NetBeans. Here's a few I know and find to be useful: Removing a package: After you remove a package in NetBeans, it sticks around as a grayed-out package in your Project view. To get rid of that, switch to Files view and delete the directory. Alt-Insert (in Windows) opens up a Generate submenu at your cursor. A nice shortcut for quickly generating getters/setters (among other things). Selecting a chunk of code, right-clicking and then clicking "Refactor Introduce Method" will have NetBeans introduce a method, complete with arguments and return value. Of course you have to make sure the chunk of code only has one return value. Sometimes when you run a build and it crashes, the Java window sticks around at the bottom. I used to just click X until Windows let me End Task, but there's a nicer way to get rid of them. Click "Run Stop Build/Run" and NetBeans will close the window for you. It'll even let you close multiple applications at once. These may seem obvious to grizzled NetBeans developers, but I thought they might be useful for NetBeans newbs like me. Anyone else have any tips/tricks to share? Here are some from the comments: NetBeans allows for code templates. You can even add yours on the Code Templates tab under the Editor settings on the Options window. Some examples: Type sout and hit the tab key as a shorcut for System.out.println("") Type psvm and hit the tab key as a shorcut for public static void main(String args[]) {} Ctrl Shift C: Comments out the selected block of code. Alt Shift F: Formats the selected block of code. Ctrl E: Deletes current line. Ctrl Shift I: Fixes your imports, handy if you've just written a piece of code that needs a lot of packages imported.

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