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  • Google Analytics Goal tracking external referrals

    - by user1561108
    I have goal tracking setup on my site for a target url. It works insofar as it tracks all pageviews on my site leading up the goal. But it doesn't appear to be tracking the external referrer that the user came from initially, marking it as (entrance) and the step before that (not set). Is this standard behaviour for goals not to record external referrer and how can I add referrer tracking to my goal?

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  • Will using two different tracking codes affect my SERP

    - by Danny Hefer
    Hello everyone and thanks for your time! I am now facing a problem after a site migration. New site is basically an improved version of old site, with the same content and some extras. After pointing the domain name to the new site, the old site was still online for a while but didn't get any traffic. The new site has its own tracking code. So, old tracking code has age (something like 7 years) but no visitors for a month, but new tracking code is a month old with an acceptable traffic. How to you think google will react if I add old tracking code to new site? Thanks by advance!

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  • Postfix with relayhost - relay access denied for bounces

    - by Alex
    I have set up a Postfix Mailserver, outgoing mail is being sent through a smarthost/relayhost which requires authentification. That works great, internal clients can send to foreign recipients though this relayhost. However, when an external mail for a local, non-existent user arrives at the server, postfix tries to send a non-delivery notification to the sender. This mail is also sent through the relayhost obviously, but it fails with error 554 5.7.1 : Relay access denied This gets logged to the mail.log: Nov 9 10:26:42 mail postfix/local[5051]: 6568CC1383: to=<[email protected]>, relay=local, delay=0.13, delays=0.02/0.02/0/0.09, dsn=5.1.1, status=bounced (unknown user: "test") Nov 9 10:26:42 mail postfix/cleanup[5045]: 85DF9BFECD: message-id=<[email protected]> Nov 9 10:26:42 mail postfix/qmgr[4912]: 85DF9BFECD: from=<>, size=3066, nrcpt=1 (queue active) Nov 9 10:26:42 mail postfix/bounce[5052]: 6568CC1383: sender non-delivery notification: 85DF9BFECD Nov 9 10:26:42 mail postfix/qmgr[4912]: 6568CC1383: removed Nov 9 10:26:43 mail postfix/smtp[5053]: 85DF9BFECD: to=<[email protected]>, relay=mail.provider.com[168.84.25.111]:587, delay=0.48, delays=0.02/0.01/0.26/0.18, dsn=5.7.1, status=bounced (host mail.provider.com[168.84.25.111] said: 554 5.7.1 <[email protected]>: Relay access denied (in reply to RCPT TO command)) Nov 9 10:26:43 mail postfix/qmgr[4912]: 85DF9BFECD: removed According to this error, I suppose that postfix does not login at the relayhost when sending those bounces. Why? Normal outgoing mail works just fine. This is how my main.cf looks like: http://pastebin.com/Uu1Dryxy And of course /etc/postfix/sasl_password contains the correct credentials for the relayhost. Thanks in advance!

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  • How should bug tracking and help tickets integrate?

    - by Max Schmeling
    I have a little experience with bug tracking systems such as FogBugz where help tickets are issues are (or can be) bugs, and I have some experience using a bug tracking system internally completely separate from a help center system. My question is, in a company with an existing (home-grown) help center system where replacing it is not an option, how should a bug tracking system (probably Mantis) be integrated into the process? Right now help tickets get put in for issues, questions, etc and they get assigned to the appropriate person (PC Tech, Help Desk staff, or if it's an application issue they can't solve in the help desk it gets assigned to a developer). A user can put a request for small modifications or fixes to an application in a help ticket and the developer it gets assigned to will make the change at some point, apply their time to that ticket, and then close the ticket when it goes to production. We don't currently have a bug tracking system, so I'm looking into the best way to integrate one. Should we just take the help tickets and put it into the bug tracking system if it's a bug (or issue or feature request) and then close the ticket if it's not an emergency fix? We probably don't want to expose the bug tracking system to anyone else as they wouldn't know what to put in the help center system and what to put in the bug tracker... right? Any thoughts? Suggestions? Tips? Advice? To-dos? Not to-dos? etc...

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  • Indirect Postfix bounces create new user directories

    - by hheimbuerger
    I'm running Postfix on my personal server in a data centre. I am not a professional mail hoster and not a Postfix expert, it is just used for a few domains served from that server. IIRC, I mostly followed this howto when setting up Postfix. Mails addressed to one of the domains the server manages are delivered locally (/srv/mail) to be fetched with Dovecot. Mails to other domains require usage of SMTPS. The mailbox configuration is stored in MySQL. The problem I have is that I suddenly found new mailboxes being created on the disk. Let's say I have the domain 'example.com'. Then I would have lots of new directories, e.g. /srv/mail/example.com/abenaackart /srv/mail/example.com/abenaacton etc. There are no entries for these addresses in my database, neither as a mailbox nor as an alias. It's clearly spam from auto-generated names. Most of them start with 'a', a few with 'b' and a couple of random ones with other letters. At first I was afraid of an attack, but all security restrictions seem to work. If I try to send mail to these addresses, I get an "Recipient address rejected: User unknown in virtual mailbox table" during the 'RCPT TO' stage. So I looked into the mails stored in these mailboxes. Turns out that all of them are bounces. It seems like all of them were sent from a randomly generated name to an alias that really exists on my system, but pointed to an invalid destination address on another host. So Postfix accepted it, then tried to redirect it to another mail server, which rejected it. This bounced back to my Postfix server, which now took the bounce and stored it locally -- because it seemed to be originating from one of the addresses it manages. Example: My Postfix server handles the example.com domain. [email protected] is configured to redirect to [email protected]. [email protected] has since been deleted from the Hotmail servers. Spammer sends mail with FROM:[email protected] and TO:[email protected]. My Postfix server accepts the mail and tries to hand it off to hotmail.com. hotmail.com sends a bounce back. My Postfix server accepts the bounce and delivers it to /srv/mail/example.com/bob. The last step is what I don't want. I'm not quite sure what it should do instead, but creating hundreds of new mailboxes on my disk is not what I want... Any ideas how to get rid of this behaviour? I'll happily post parts of my configuration, but I'm not really sure where to start debugging the problem at this point.

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  • Tracking download of non-html (like pdf) downloads with jQuery and Google Analytics

    - by developerit
    Hi folks, it’s been quite calm at Developer IT’s this summer since we were all involved in other projects, but we are slowly comming back. In this post, we will present a simple way of tracking files download with Google Analytics with the help of jQuery. We work for a client that offers a lot of pdf files to download on their web site and wanted to know which one are the most popular. They use Google Analytics for a long time now and we did not want to have a second interface in order to present those stats to our client. So usign IIS logs was not a idea to consider. Since Google already offers us a splendid web interface and a powerful API, we deceided to hook up simple javascript code into the jQuery click event to notify Analytics that a pdf has been requested. (function ($) { function trackLink(e) { var url = $(this).attr('href'); //alert(url); // for debug purpose // old page tracker code pageTracker._trackPageview(url); // you can use the new one too _gaq.push(["_trackPageview",url]); //always return true, in order for the browser to continue its job return true; } // When DOM ready $(function () { // hook up the click event $('.pdf-links a').click(trackLink); }); })(jQuery); You can be more presice or even be sure not to miss one click by changing the selector which hooks up the click event. I have been usign this code to track AJAX requests and it works flawlessly.

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  • In agile environment, how is bug tracking and iteration tracking consolidated.

    - by DXM
    This topic stemmed from my other question about management-imposed waterfall-like schedule. From the responses in the other thread, I gathered this much about what is generally advised: Each story should be completed with no bugs. Story is not closed until all bugs have been addressed. No news there and I think we can all agree with this. If at a later date QA (or worse yet a customer) finds a bug, the report goes into a bug tracking database and also becomes a story which should be prioritized just like all other work. Does this sum up general handling of bugs in agile environment? If yes, the part I'm curious about is how do teams handle tracking in two different systems? (unless most teams don't have different systems). I've read a lot of advice (including Joel's blog) on software development in general and specifically on importance of a good bug tracking tool. At the same time when you read books on agile methodology, none of them seem to cover this topic because in "pure" agile, you finish iteration with no bugs. Feels like there's a hole there somewhere. So how do real teams operate? To track iterations you'd use (whiteboard, Rally...), to track bugs you'd use something from another set of products (if you are lucky enough, you might even get stuck with HP Quality Center). Should there be 2 separate systems? If they are separate, do teams spend time creating import/sync functionality between them? What have you done in your company? Is bug tracking software even used? Or do you just go straight to creating a story?

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  • Hard-copy approaches to time tracking

    - by STW
    I have a problem: I suck at tracking time-on-task for specific feature/defects/etc while coding them. I tend to jump between tasks a fair bit (partly due to the inherit juggling required by professional software development, partly due to my personal tendancy to focus on the code itself and not the business process around code). My personal preference is for a hard-copy system. Even with gabillions of pixels of real-estate on-screen I find it terribly distracting to keep a tracking window convienient; either I forget about it or it gets in my ways. So, looking for suggestions on time-tracking. My only requirement is a simple system to track start/stop times per task. I've considered going as far as buying a time-clock and giving each ticket a dedicated time-card. When I start working on it, punch-in; when done working, punch-out.

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  • Architecture- Tracking lead origin when data is submitted by a server

    - by Kevin
    I'm looking for some assistance in determining the least complex strategy for tracking leads on an affiliate's website. The idea is to make the affiliate's integration with my application as easy as possible. I've run into theoretical barriers, so i'm here to explore other options. Application Overview: This is a lead aggregation / distribution platform. We will be focusing on the affiliate portion of this website. Essentially affiliates sign up, enter in marketing campaigns and sell us their conversions. Problem to be solved: We want to track a lead's origin and other events on the affiliate site. We want to know what pages, ads, and forms they viewed before they converted. This can easily be solved with pixel tracking. Very straightforward. Theoretical Issues: I thought I would ask affiliates to place the pixel where I could log impressions and set a third party cookie when the pixel is first called. Then I could associate future impressions with this cookie. The problem is that when the visitor converts on the affiliate's site and I receive their information via HTTP POST from the Affiliate's server I wouldn't be able to access the cookie and associate it with the lead record unless the lead lands on my processor via a redirect and is then redirected back to the affiliate's landing page. I don't want to force the affiliates to submit their forms directly to my tracking site, so allowing them to make an HTTP POST from their server side form processor would be ideal. I've considered writing JavaScript to set a First Party cookie but this seems to make things more complicated for the affiliate. I also considered having the affiliate submit the lead's data via a conversion pixel. This seems to be the most ideal scenario so far as almost all pixels are as easy as copy/paste. The only complication comes from the conversion pixel- which would submit all of the lead information and the request would come from the visitor's machine so I could access my third party cookie.

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  • Hosted bug tracking system with mercurial repositories (Summary of options & request for opinions)

    - by Mark Booth
    The Question What hosted mercurial repository/bug tracking system or systems have you used? Would you recommend it to others? Are there serious flaws, either in the repository hosting or the bug tracking features that would make it difficult to recommend it? Do you have any other experiences with it or opinions of it that you would like to share? If you have used other non mercurial hosted repository/bug tracking systems, how does it compare? (If I understand correctly, the best format for this type of community-wiki style question is one answer per option, if you have experienced if several) Background I have been looking into options for setting up a bug/issue tracking database and found some valuable advice in this thread and this. But then I got to thinking that a hosted solution might not only solve the problem of tracking bugs, but might also solve the problem we have accessing our mercurial source code repositories while at customer sites around the world. Since we currently have no way to serve mercurial repositories over ssl, when I am at a customer site I have to connect my laptop via VPN to my work network and access the mercurial repositories over a samba share (even if it is just to synce twice a day). This is excruciatingly slow on high latency networks and can be impossible with some customers' firewalls. Even if we could run a TRAC or Redmine server here (thanks turnkey), I'm not sure it would be much quicker as our internet connection is over-stretched as it is. What I would like is for developers to be able to be able to push/pull to/from a remote repository, servicing engineers to be able to pull from a remote repository and for customers (both internal and external) to be able to submit bug/issue reports. Initial options The two options I found were Assembla and Jira. Looking at Assembla I thought the 'group' price looked reasonable, but after enquiring, found that each workspace could only contain a single repository. Since each of our products might have up to a dozen repositories (mostly for libraries) which need to be managed seperately for each product, I could see it getting expensive really quickly. On the plus side, it appears that 'users' are just workspace members, so you can have as many client users (people who can only submit support tickets and track their own tickets) without using up your user allocation. Jira only charges based on the number of users, unfortunately client users also count towards this, if you want them to be able to track their tickets. If you only want clients to be able to submit untracked issues, you can let them submit anonymously, but that doesn't feel very professional to me. More options Looking through MercurialHosting page that @Paidhi suggested, I've added the options which appear to offer private repositories, along with another that I found with a web search. Prices are as per their website today (29th March 2010). Corrections welcome in the future. Anyway, here is my summary, according to the information given on their websites: Assembla, http://www.assembla.com/, looks to be a reasonable price, but suffers only one repository per workspace, so three projects with 6 repos each would use up most of the spaces associated with a $99/month professional account (20 spaces). Bug tracking is based on Trac. Mercurial+Trac support was announced in a blog entry in 2007, but they only list SVN and Git on their Features web page. Cost: $24, $49, $99 & $249/month for 40, 40, unlimited, unlimited users and 1, 10, 20, 100 workspaces. SSL based push/pull? Website https login. BitBucket, http://bitbucket.org/plans/, is primarily a mercurial hosting site for open source projects, with SSL support, but they have an integrated bug tracker and they are cheap for private repositories. It has it’s own issues tracker, but also integrates with Lighthouse & FogBugz. Cost: $0, $5, $12, $50 & $100/month for 1, 5, 15, 25 & 150 private repositories. SSL based push/pull. No https on website login, but supports OpenID, so you can chose an OpenID provider with https login. Codebase HQ, http://www.codebasehq.com/, supports Hg and is almost as cheap as BitBucket. Cost: £5, £13, £21 & £40/month for 3, 15, 30 & 60 active projects, unlimited repositories, unlimited users (except 10 users at £5/month) and 0.5, 2, 4 & 10GB. SSL based push/pull? Website https login? Firefly, http://www.activestate.com/firefly/, by ActiveState looks interesting, but the website is a little light on details, such as whether you can only have one repository per project or not. Cost: $9, $19, & £39/month for 1, 5 & 30 private projects, with a 0.5, 1.5 & 3 GB storage limit. SSL based push/pull? Website https login. Jira, http://www.atlassian.com/software/jira/, isn’t limited by the number of repositories you can have, but by ‘user’. It could work out quite expensive if we want client users to be able to track their issues, since they would need a full user account to be created for them. Also, while there is a Mercurial extension to support jira, there is no ‘Advanced integration’ for Mercurial from Atlassian Fisheye. Cost: $150, $300, $400, $500, $700/month for 10, 25, 50, 100, 100+ users. SSL based push/pull? Website https login. Kiln & FogBugz On Demand, http://fogcreek.com/Kiln/IntrotoOnDemand.html, integrates Kilns mercurial DVCS features with FogBugz, where the combined package is much cheaper than the component parts. Also, the Fogbugz integration is supposedly excellent. *8’) Cost: £30/developer/month ($5/d/m more than either on their own). SSL based push/pull? SourceRepo, http://sourcerepo.com/, also supports HG and is even cheaper than BitBucket & Codebase. Cost: $4, $7 & $13/month for 1, unlimited & unlimited repositories/trac/redmine instances and 500MB, 1GB & 3GB storage. SSL based push/pull. Website https login. Edit: 29th March 2010 & Bounty I split this question into sections, made the questions themselves more explicit, added other options from the research I have done since my first posting and made this community wiki, since I now understand what CW is for. *8') Also, I've added a bounty to encourage people to offer their opinions. At the end of the bounty period, I will award the bounty to whoever writes the best review (good or bad), irrespective of the number of up/down votes it gets. Given that it's probably more important to avoid bad providers than find the absolute best one, 'bad reviews' could be considered more important than good ones.

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  • What is your bug/task tracking tool?

    - by Ilya
    This is a placeholder for overviews of bug/task tracking systems. What i want to do here is: List all tools used in the industry (please provide a link to the tool discussed) Gather opinions on each tool (please back up your opinion with facts i.e provide advantages and disadvantages) Please put each tool in separate answer and please make it community owned wiki to give an option to add/edit to as many people as possible. Related posts: What is your tool for version control (FAQ) Free/Cheap Task/Bug Management software What bug tracking software do you use?

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  • Can an issue tracking system be distributed?

    - by Klaim
    I was thinking about issue tracking software like Redmine, Trac or even the one that is in Fossil and something hit me: Is there a reason why Redmine and Trac are not possible to be distributed? Or maybe it's possible and I just don't know how it's possible? If it's not possible, why? By distributed I mean like Facebook or Google or other applications that effectively runs on multiple hardware a the same time but share data.

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  • What are the strategies behind closing unresolved issues in different issue tracking process definitions

    - by wonko realtime
    Recently, i found out that it seems to me like a good part of the "administratives" tend to close "issues" in their bug- and issue-tracking systems with the reason that they don't fit in "their next release". One example for that can be found here: https://connect.microsoft.com/VisualStudio/feedback/details/640440/c-projects-add-option-to-remove-unused-references Because i fear that i've got a fundamental lack of understanding for this approach, i'm wondering if someone can point me to informations which could give some insight in the rationales behind such processes.

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  • Processing SMTP bounces with .net

    - by justSteve
    Am looking for examples specific to .net/mvc and servers native WinServer08 where problem being addressed is processing a bounced smtp msg so as to bind to an estore transaction and updating account/profile properties. Reading the related questions i find an interesting reference to [VERP]2. Under the heading 'Software that supports VERP i find that IIS is not on the list. Does that mean i need to find a library to integrate into my store's assembly? What resources do I have to pull together to make sure that the webapp is informed when mail bounces? fwiw - i'm working with a very low volume site.

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  • scorecardresearch dot com: weird tracking pixel

    - by Bobby Jack
    I'm seeing very weird behaviour in relation to this domain and a tracking image. On a specific page on our site, I'm seeing a script that's being added dynamically, apparently via flash (I wasn't even aware that flash could alter the DOM ...) That script is located at: http://scorecardresearch.com/beacon.js When I request that URL, I see a 1x1 gif. Another weird point is that this domain appears to break all the web-based whois tools; entering that domain results in a 1x1 gif. This is even to the extent where, if I enter scorecardresearch.com into the Title as part of this question, GIF code appears just below it! Hence, the "dot" in the title. The only 'unusual' thing on the page is a slideshare 'widget', which is flash-based - that's why I'm concluding that flash is altering the DOM. Anyone know what is going on here? How concerned should I be?

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  • Bug Tracking Etiquette - Necromancy or Duplicate?

    - by Shauna
    I came across a really old (2+ years) feature request issue in a bug tracker for an open source project that was marked as "resolved (won't fix)" due to the lack of tools required to make the requested enhancement. In the time elapsed since that determination was made, new tools have been developed that would allow it to be resolved, and I'd like to bring that to the attention of the community for that application. However, I'm not sure as to what the generally accepted etiquette is for bug tracking in cases like this. Obviously, if the system explicitly states to not duplicate and will actively mark new items as duplicates (much in the way the SE sites do), then the answer would be to follow what the system says. But what about when the system doesn't explicitly say that, or a new user can't easily find a place that says with the system's preference is? Is it generally considered better to err on the side of duplication or necromancy? Does this differ depending on whether it's a bug or a feature request?

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  • Tracking URL Goals to an external site from a landing page

    - by Arel
    I have a landing page promoting an iOS app. The page is at vitogo.com. I've set up a goal for When a user clicks on the link to go to iTunes to download the app. I set up a URL destination goal in the property for the site, and can see the goal set up in the reports section. The problem is it isn't tracking any clicks. I've had the goal set up for a while now, and it hasn't tracked anything. Thanks for the help!

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  • how to check that Google Analytics Tracking Code is firing on an iPad

    - by crmpicco
    I am used to using the Firebug extension "Omnibug" with Firefox to check that Google Analytics Tracking Code is firing on my website. This application works very well and has minimal overhead. I am now testing the website on an iPad and would like to know if there is a way to check that the GATC is firing on the iPad natively? I have spoofed the iPad UA string on Firefox on the desktop and it appears to fire correctly, however i'd like to see it happening on the device itself (if at all possible). I know that Firebug can be installed on an iPhone by means of a bookmarklet, however it is 1) quite buggy and not very user-friendly and 2) it doesn't support Omnibug. How can I check that my GATC is firing on my iPad?

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  • Bug Tracking Etiquete - Necromany or Duplicate?

    - by Shauna
    I came across a really old (2+ years) feature request issue in a bug tracker for an open source project that was marked as "resolved (won't fix)" due to the lack of tools required to make the requested enhancement, but since the determination was made, new tools have been developed that would allow it to be resolved, and I'd like to bring that to the attention of the community for that application. However, I'm not sure as to what the generally accepted etiquette is for bug tracking in cases like this. Obviously, if the system explicitly states to not duplicate and will actively mark new items as duplicates (much in the way the SE sites do), then the answer would be to follow what the system says. But what about when the system doesn't explicitly say that, or a new user can't easily find a place that says with the system's preference is? Is it generally considered better to err on the side of duplication or necromancy? Does this differ depending on whether it's a bug or a feature request?

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  • When tracking which elements were clicked e.target.id is sometimes empty [migrated]

    - by Ivan
    I am trying to test the following JavaScript code, which is meant to keep track of the timing of user responses on a multiple choice survey: document.onclick = function(e) { var event = e || window.event; var target = e.target || e.srcElement; //time tracking var ClickTrackDate = new Date; var ClickData = ""; ClickData = target.id + "=" + ClickTrackDate.getUTCHours() + ":" + ClickTrackDate.getUTCMinutes() + ":" + ClickTrackDate.getUTCSeconds() +";"; document.getElementById("txtTest").value += ClickData; alert(target.id); // for testing } Usually target.id equals to the the id of the clicked element, as you would expect, but sometimes target.id is empty, seemingly at random, any ideas?

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  • Goal Tracking data seems to be inaccurate?

    - by Khuram Malik
    I setup some Goal Tracking about one week ago. I had multiple goals in one set. The goal itself was the "send" button being pressed on the callback form (i did that by pushing a pageview to Google Analytics everytime the send button is pressed) For each goal, i listed the first step as a required step. So for example, the ILR Page was step 1 and set as required and the goal was "/CallbackFormFilled" Looking at the stats a week later i'm getting some very inflated numbers especially when comparing them to my manually filled excel spreadsheet and i'm struggling to understand the cause of this behaviour. I'm unable to attach screenshots unfortunately since my StackExchange account for this site is brand new My own thoughts My own thoughts were that maybe its because i have setup multiple goals with the same end goal URL, but i thought that was a valid setup since i want to track multiple routes so to speak(?) I've disabled all other goals for now to confirm this, but im waiting for stats to come in as i write this. I also wonder if the contact form im using in Wordpress is causing a problem, but i've simply added one javascript line on the send button that pushes a pageview so not sure if that should cause an issue. Here is a link to setting up analytics on this contact form plugin in wordpress for reference: (see javascript action hook section) - http://ideasilo.wordpress.com/2009/05/31/contact-form-7-1-10/

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  • Issue tracking multiple domains with Google Analytics

    - by user359650
    I have 2 domains mydomain.com and mydomain.net which I'm trying to track with the same GA code. Here are the options I turned on: Subdomains of mydomain ON Examples: www.mydomain.com -and- apps.mydomain.com -and- store.mydomain.com Multiple top-level domains of mydomain ON Examples: mydomain.uk -and- mydomain.cn -and- mydomain.fr Which gave me the following code: _gaq.push(['_setAccount', 'UA-123456789-1']); _gaq.push(['_setDomainName', 'mydomain.com']); _gaq.push(['_setAllowLinker', true]); _gaq.push(['_trackPageview']); In this help page I read that _setDomainName must be changed for each domain which I did: -if you go to mydomain.net you get _gaq.push(['_setDomainName', 'mydomain.net']); -if you go to mydomain.com you get _gaq.push(['_setDomainName', 'mydomain.com']); When I generate traffic on both mydomain.dom and mydomain.net and watches GA push requests made with firebug I can see requests generated for both domains and the parameter called utmhn has the proper domain value (which matches that of _setDomainName and the browser address bar). However when I monitor the realtime statistics under Home->Real-Time->Overview I see pageviews for mydomain.net BUT NOT for mydomain.dom :( What am I missing to properly track both domains? PS: in the help page I mentioned they talk about setting up cross links which I didn't do for now as my understanding is that it shouldn't be needed to get what I'm trying to do to work. Also I want to mention that I do not have any tracking code for any of these 2 domains other than the one I mentioned.

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  • Time Tracking on an Agile Team

    - by Stephen.Walther
    What’s the best way to handle time-tracking on an Agile team? Your gut reaction to this question might be to resist any type of time-tracking at all. After all, one of the principles of the Agile Manifesto is “Individuals and interactions over processes and tools”.  Forcing the developers on your team to track the amount of time that they devote to completing stories or tasks might seem like useless bureaucratic red tape: an impediment to getting real work done. I completely understand this reaction. I’ve been required to use time-tracking software in the past to account for each hour of my workday. It made me feel like Fred Flintstone punching in at the quarry mine and not like a professional. Why You Really Do Need Time-Tracking There are, however, legitimate reasons to track time spent on stories even when you are a member of an Agile team.  First, if you are working with an outside client, you might need to track the number of hours spent on different stories for the purposes of billing. There might be no way to avoid time-tracking if you want to get paid. Second, the Product Owner needs to know when the work on a story has gone over the original time estimated for the story. The Product Owner is concerned with Return On Investment. If the team has gone massively overtime on a story, then the Product Owner has a legitimate reason to halt work on the story and reconsider the story’s business value. Finally, you might want to track how much time your team spends on different types of stories or tasks. For example, if your team is spending 75% of their time doing testing then you might need to bring in more testers. Or, if 10% of your team’s time is expended performing a software build at the end of each iteration then it is time to consider better ways of automating the build process. Time-Tracking in SonicAgile For these reasons, we added time-tracking as a feature to SonicAgile which is our free Agile Project Management tool. We were heavily influenced by Jeff Sutherland (one of the founders of Scrum) in the way that we implemented time-tracking (see his article http://scrum.jeffsutherland.com/2007/03/time-tracking-is-anti-scrum-what-do-you.html). In SonicAgile, time-tracking is disabled by default. If you want to use this feature then the project owner must enable time-tracking in Project Settings. You can choose to estimate using either days or hours. If you are estimating at the level of stories then it makes more sense to choose days. Otherwise, if you are estimating at the level of tasks then it makes more sense to use hours. After you enable time-tracking then you can assign three estimates to a story: Original Estimate – This is the estimate that you enter when you first create a story. You don’t change this estimate. Time Spent – This is the amount of time that you have already devoted to the story. You update the time spent on each story during your daily standup meeting. Time Left – This is the amount of time remaining to complete the story. Again, you update the time left during your daily standup meeting. So when you first create a story, you enter an original estimate that becomes the time left. During each daily standup meeting, you update the time spent and time left for each story on the Kanban. If you had perfect predicative power, then the original estimate would always be the same as the sum of the time spent and the time left. For example, if you predict that a story will take 5 days to complete then on day 3, the story should have 3 days spent and 2 days left. Unfortunately, never in the history of mankind has anyone accurately predicted the exact amount of time that it takes to complete a story. For this reason, SonicAgile does not update the time spent and time left automatically. Each day, during the daily standup, your team should update the time spent and time left for each story. For example, the following table shows the history of the time estimates for a story that was originally estimated to take 3 days but, eventually, takes 5 days to complete: Day Original Estimate Time Spent Time Left Day 1 3 days 0 days 3 days Day 2 3 days 1 day 2 days Day 3 3 days 2 days 2 days Day 4 3 days 3 days 2 days Day 5 3 days 4 days 0 days In the table above, everything goes as predicted until you reach day 3. On day 3, the team realizes that the work will require an additional two days. The situation does not improve on day 4. All of the sudden, on day 5, all of the remaining work gets done. Real work often follows this pattern. There are long periods when nothing gets done punctuated by occasional and unpredictable bursts of progress. We designed SonicAgile to make it as easy as possible to track the time spent and time left on a story. Detecting when a Story Goes Over the Original Estimate Sometimes, stories take much longer than originally estimated. There’s a surprise. For example, you discover that a new software component is incompatible with existing software components. Or, you discover that you have to go through a month-long certification process to finish a story. In those cases, the Product Owner has a legitimate reason to halt work on a story and re-evaluate the business value of the story. For example, the Product Owner discovers that a story will require weeks to implement instead of days, then the story might not be worth the expense. SonicAgile displays a warning on both the Backlog and the Kanban when the time spent on a story goes over the original estimate. An icon of a clock is displayed. Time-Tracking and Tasks Another optional feature of SonicAgile is tasks. If you enable Tasks in Project Settings then you can break stories into one or more tasks. You can perform time-tracking at the level of a story or at the level of a task. If you don’t break a story into tasks then you can enter the time left and time spent for the story. As soon as you break a story into tasks, then you can no longer enter the time left and time spent at the level of the story. Instead, the time left and time spent for a story is rolled up from its tasks. On the Kanban, you can see how the time left and time spent for each task gets rolled up into each story. The progress bar for the story is rolled up from the progress bars for each task. The original estimate is never rolled up – even when you break a story into tasks. A story’s original estimate is entered separately from the original estimates of each of the story’s tasks. Summary Not every Agile team can avoid time-tracking. You might be forced to track time to get paid, to detect when you are spending too much time on a particular story, or to track the amount of time that you are devoting to different types of tasks. We designed time-tracking in SonicAgile to require the least amount of work to track the information that you need. Time-tracking is an optional feature. If you enable time-tracking then you can track the original estimate, time left, and time spent for each story and task. You can use time-tracking with SonicAgile for free. Register at http://SonicAgile.com.

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