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  • Using VBA / Macro to highlight changes in excel

    - by Zaj
    I have a spread sheet that I send out to various locations to have information on it updated and then sent back to me. However, I had to put validation and lock the cells to force users to input accurate information. Then I can to use VBA to disable the work around of cut copy and paste functions. And additionally I inserted a VBA function to force users to open the excel file in Macros. Now I'm trying to track the changes so that I know what was updated when I recieve the sheet back. However everytime i do this I get an error when someone savesthe document and randomly it will lock me out of the document completely. I have my code pasted below, can some one help me create code in the VBA forum to highlight changes instead of through excel's share/track changes option? ThisWorkbook (Code): Option Explicit Const WelcomePage = "Macros" Private Sub Workbook_BeforeClose(Cancel As Boolean) Call ToggleCutCopyAndPaste(True) 'Turn off events to prevent unwanted loops Application.EnableEvents = False 'Evaluate if workbook is saved and emulate default propmts With ThisWorkbook If Not .Saved Then Select Case MsgBox("Do you want to save the changes you made to '" & .Name & "'?", _ vbYesNoCancel + vbExclamation) Case Is = vbYes 'Call customized save routine Call CustomSave Case Is = vbNo 'Do not save Case Is = vbCancel 'Set up procedure to cancel close Cancel = True End Select End If 'If Cancel was clicked, turn events back on and cancel close, 'otherwise close the workbook without saving further changes If Not Cancel = True Then .Saved = True Application.EnableEvents = True .Close savechanges:=False Else Application.EnableEvents = True End If End With End Sub Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean) 'Turn off events to prevent unwanted loops Application.EnableEvents = False 'Call customized save routine and set workbook's saved property to true '(To cancel regular saving) Call CustomSave(SaveAsUI) Cancel = True 'Turn events back on an set saved property to true Application.EnableEvents = True ThisWorkbook.Saved = True End Sub Private Sub Workbook_Open() Call ToggleCutCopyAndPaste(False) 'Unhide all worksheets Application.ScreenUpdating = False Call ShowAllSheets Application.ScreenUpdating = True End Sub Private Sub CustomSave(Optional SaveAs As Boolean) Dim ws As Worksheet, aWs As Worksheet, newFname As String 'Turn off screen flashing Application.ScreenUpdating = False 'Record active worksheet Set aWs = ActiveSheet 'Hide all sheets Call HideAllSheets 'Save workbook directly or prompt for saveas filename If SaveAs = True Then newFname = Application.GetSaveAsFilename( _ fileFilter:="Excel Files (*.xls), *.xls") If Not newFname = "False" Then ThisWorkbook.SaveAs newFname Else ThisWorkbook.Save End If 'Restore file to where user was Call ShowAllSheets aWs.Activate 'Restore screen updates Application.ScreenUpdating = True End Sub Private Sub HideAllSheets() 'Hide all worksheets except the macro welcome page Dim ws As Worksheet Worksheets(WelcomePage).Visible = xlSheetVisible For Each ws In ThisWorkbook.Worksheets If Not ws.Name = WelcomePage Then ws.Visible = xlSheetVeryHidden Next ws Worksheets(WelcomePage).Activate End Sub Private Sub ShowAllSheets() 'Show all worksheets except the macro welcome page Dim ws As Worksheet For Each ws In ThisWorkbook.Worksheets If Not ws.Name = WelcomePage Then ws.Visible = xlSheetVisible Next ws Worksheets(WelcomePage).Visible = xlSheetVeryHidden End Sub Private Sub Workbook_Activate() Call ToggleCutCopyAndPaste(False) End Sub Private Sub Workbook_Deactivate() Call ToggleCutCopyAndPaste(True) End Sub This is in my ModuleCode: Option Explicit Sub ToggleCutCopyAndPaste(Allow As Boolean) 'Activate/deactivate cut, copy, paste and pastespecial menu items Call EnableMenuItem(21, Allow) ' cut Call EnableMenuItem(19, Allow) ' copy Call EnableMenuItem(22, Allow) ' paste Call EnableMenuItem(755, Allow) ' pastespecial 'Activate/deactivate drag and drop ability Application.CellDragAndDrop = Allow 'Activate/deactivate cut, copy, paste and pastespecial shortcut keys With Application Select Case Allow Case Is = False .OnKey "^c", "CutCopyPasteDisabled" .OnKey "^v", "CutCopyPasteDisabled" .OnKey "^x", "CutCopyPasteDisabled" .OnKey "+{DEL}", "CutCopyPasteDisabled" .OnKey "^{INSERT}", "CutCopyPasteDisabled" Case Is = True .OnKey "^c" .OnKey "^v" .OnKey "^x" .OnKey "+{DEL}" .OnKey "^{INSERT}" End Select End With End Sub Sub EnableMenuItem(ctlId As Integer, Enabled As Boolean) 'Activate/Deactivate specific menu item Dim cBar As CommandBar Dim cBarCtrl As CommandBarControl For Each cBar In Application.CommandBars If cBar.Name <> "Clipboard" Then Set cBarCtrl = cBar.FindControl(ID:=ctlId, recursive:=True) If Not cBarCtrl Is Nothing Then cBarCtrl.Enabled = Enabled End If Next End Sub Sub CutCopyPasteDisabled() 'Inform user that the functions have been disabled MsgBox " Cutting, copying and pasting have been disabled in this workbook. Please hard key in data. " End Sub

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