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• Choosing the right e-mail client

  - by CFP

  Hi all, I'm currently using Outlook 2007 (under windows 7), but I much prefer free software (open source being the best of course), so I thought I'd ask for expert advice here. I thought it might be easier if I included a small "wanted list": I receive about 15 to 30 e-mails every day, but I have large archives (10'000 emails), which I frequently need to access. I usually open and close my mail program many times, so I'd like it to start pretty fast I cannot use an online mailbox, because I have too many email addresses (about 5: 1 for work, 1 for home, 1 semi-private, 1 for specific emails, and 1 for newletters By order of importance, the things I'd like my mail client to be able to: Efficiently categorize e-mails. Until now, I've mostly been using Outlook folders, because filtering by tags was not easy, but I'd rather one large list of mails, neatly tagged so I can easily filter. I'd love being able to select mails by tags (eg in a click or too (could be a tab) show all mails tagged with "software") Create "tagging rules", such as "if the mail was sent to this address, add this tag", or "if the body contains ..., add that tag" Sync contacts with Gmail, handle tasks (syncing with toodledo would be awesome), possibly provide a calendar Create e-mail templates, signatures... Other ideas: A timeline, scripting support, being able to import MS Outlook emails, provide a nice backup format... Thanks for sharing ideas and suggestions!

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• Replacement for public folder workflow, I'm confused as to how sharepoint does it.

  - by RodH257

  For years Microsoft has been slowly phasing out public folders, perhaps exchange 2010 really is the LAST TIME they'll be shipped... I've heard sharepoint is the replacement, but I don't understand full, can someone give me an idea of how to replace this workflow? In our office, we have projects, they have a project number, ie 10353. Each job folder has a public folder, organized in a hierachy like Projects Year Folder Subfolders The main subfolder we use is for genera correspondence. When an email is received that relates to a project, it is dragged and dropped (or right click move to) a public folder. Adding public folder favourites for each user helps this. When an email is sent, we have a custom email form, which is the default email form, but with a project number field next to the subject line. When you enter the job number in there, it carbon copies our filing system in, which reads the job number and puts the email in the public folder for you. if you need to refer to emails, you go to public folder and find them there. This isn't the best with large jobs, but it works ok. Now, I have limited experience with sharepoint (well, WSS), we've used it to do some neat discussion boards/polls etc as an intranet site, but I haven't seen much of its integration with outlook. The great thing about our solution is how tightly it integrates with outlook which is exactly where the emails are. If you want to forward an old email, you go to public folder and forward it, simple. Any solution that replaces it should be at least as easy as this. Improvements we would like would be to have better searching of emails, better support in exchange (ie future version) and also, custom forms in outlook are being phased out (the VBA kind), so avoiding these would be good. Does sharepoint do this? or what solutions do this kind of thing?

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• Office 365 - Outlook shows Global Address List clicking "Rooms" during a meeting request

  - by TheCleaner

  This appears to be a "known" issue, but apparently no fix for it. However, I've been impressed before at the tenacity of the experts here to figure out an answer/fix. ISSUE When booking a New Meeting in Outlook (2013 or 2010) and choosing the Rooms button: The default list that opens is the Offline Global Address List: Which means a user has to change from the Offline Global Address List to the All Rooms list as shown here in order to easily pick from the list of actual rooms/resources: This isn't the default however for On-Premise Exchange servers. They default "correctly" to the All Rooms list when you click the Rooms button in the meeting request. While the option of using the Room Finder is there and does work, users have to know to click the Room Finder choice and it doesn't fix the actual root issue here. MY RESEARCH A few links I've found: http://community.office365.com/en-us/forums/158/t/41013.aspx http://community.office365.com/en-us/forums/148/p/24139/113954.aspx http://community.office365.com/en-us/forums/172/t/58824.aspx It was suggested that it might be that the "msExchResourceAddressLists attribute has incorrect value set". I checked my config by running: Get-OrganizationConfig | Select-Object ResourceAddressLists and the output was what it should be: ResourceAddressLists -------------------- {\All Rooms} QUESTION Does anyone have a fix that will make the All Rooms list be the default list when clicking the Rooms button in Outlook when using Office 365 / Exchange Online?

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• Error setting up Blackberry Internet Service with Outlook Web Access

  - by Travis

  I'm trying to set up Blackberry Internet Service to connect to our Windows SBS2003 outlook web access. I've tried every possible combination of credentials by I always get the same error: An error occured during email account validation. Please check your information and try again. If the error persists please contact your System Administrator. The fields are the following: Outlook Web Access URL: http://mail.domain.com/exchange (I've also tried just using the IP address http://000.000.000.000/exchange with no effect). User Name: JohnDoe (same as OWA login / domain username - I've also tried DOMAIN\JohnDoe) Email Address: [email protected] Mailbox Name: This one confused me a little bit, but it seems it should be the same as the domain username (eg. JohnDoe). I've also tried DOMAIN\JohnDoe, and a number of other things. No matter what I do, I get the same error message. At this point, I'm basically just trying things, because I don't really know how this service is supposed to work. Does anyone know what causes this particularly vague error message, and what I can change either in my email settings or on our exchange server to resolve this?

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• Create MAPI profile for exchange 2007 without MAPI client

  - by despart

  Hi, I have a windows server 2003 where I have to create a MAPI profile to read incoming emails of exchange 2007, using a custom utility. I googled a lot and seems that there was a way to do it with newprof.exe utility but it is no longer available. I don't have an outlook license so I need a free way to create MAPI profiles in this server. Thanks. David.

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• Finding BCC in Internet mail headers

  - by dangowans

  I am running Outlook 2010 connected to an Exchange 2003 server. Often times, the spam that I received is sent to "undisclosed-recipients". I'm guessing that's because my email address (or an email address for a group I am part of) is in the BCC field. Is there a way to find out what BCC address was used to reach me? I looked at the Internet Headers for the message, but am not seeing "Envelope-to", described in a similar question.

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• Why is the Active Directory security setting for "Write Personal Information" automatically reset?

  - by Holistic Developer

  In my Small Business Server 2003 environment, I would like to be able to have users manage their own delegate permissions for their Exchange mailboxes. By default, the Outlook delegate feature will not work unless I go to the user object in Active Directory and grant Allow on "Write Personal Information" to SELF. This will work temporarily, but something seems to reset this value shortly afterword. What would cause this automatic reset?

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• Office365 SPF record has too many lookups

  - by Sammitch

  For some utterly ridiculous administrative reasons we've got a split domain with one mailbox on Office365 which requires us to add include:outlook.com to our SPF record. The problem with this is that that rule alone requires nine DNS lookups of the maximum of 10. Seriously, it's horrible. Just look at it: v=spf1 include:spf-a.outlook.com include:spf-b.outlook.com ip4:157.55.9.128/25 include:spfa.bigfish.com include:spfb.bigfish.com include:spfc.bigfish.com include:spf-a.hotmail.com include:_spf-ssg-b.microsoft.com include:_spf-ssg-c.microsoft.com ~all Given that we have our own large-ish mail system we need to have rules for a, mx, include:_spf1.mydomain.com, and include:_spf2.mydomain.com which puts us at 13 DNS lookups which causes PERMERRORs with strict SPF validators, and completely unreliable/unpredictable validation with non-strict/badly implemented validators. Is it possible to somehow eliminate 3 of those include: rules from the bloated outlook.com record, but still cover the servers used by O365? Edit: Commentors have mentioned that we should simply use the shorter spf.protection.outlook.com record. While that is news to me, and it is shorter, it's only one record shorter: spf.protection.outlook.com include:spf-a.outlook.com include:spf-b.outlook.com include:spf-c.outlook.com include:spf.messaging.microsoft.com include:spfa.frontbridge.com include:spfb.frontbridge.com include:spfc.frontbridge.com Edit² I suppose we can technically pare this down to: v=spf1 a mx include:_spf1.mydomain.com include:_spf2.mydomain.com include:spf-a.outlook.com include:spf-b.outlook.com include:spf-c.outlook.com include:spfa.frontbridge.com include:spfb.frontbridge.com include:spfc.frontbridge.com ~all but the potential issues I see with this are: We need to keep abreast of any changes to the parent spf.protection.outlook.com and spf.messaging.microsoft.com records. If anything is changed or [god forbid] added we would have to manually update ours to reflect that. With our actual domain name the record's length is 260 chars, which would require 2 strings for the TXT record, and I honestly don't trust that all of the DNS clients and SPF resolvers out there will properly accept a TXT record longer than 255 bytes.

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• How do I connect a 2008 server to a 2003 server active directory?

  - by Matt

  Our DC is running Windows Server 2003. I've just set up Windows Server 2008 and have terminal server running on it. When setting the terminal server permissions, it was able to allow a group name that was read from the domain. In the DC the new terminal server shows up as a computer in the domain. I can also log in as a user within the domain even though that user doesn't exist locally on the new server. However, when I go to set sharing permissions on the new machine it doesn't show my domain as a location. Instead it is only looking at location "machinename" and not allowing domain to be seen or added. Is there something I'm missing? Ok, lots of errors in the event log. We have this: The winlogon notification subscriber is taking long time to handle the notification event (Logon). Followed by this: The winlogon notification subscriber took 121 second(s) to handle the notification event (Logon). Followed by: The processing of Group Policy failed because of lack of network connectivity to a domain controller. This may be a transient condition. A success message would be generated once the machine gets connected to the domain controller and Group Policy has succesfully processed. If you do not see a success message for several hours, then contact your administrator. I think this might be the same problem I'm having http://serverfault.com/questions/24420/primary-domain-controller-slow Solved. The issue was that I had changed from DHCP to static and put the wrong DNS server IP in. i.e. firewall instead of DC/DNS server.

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• Windows Small Business System 2003. SQL timeout in Server Performance Report

  - by tetranz

  I'm the volunteer IT admin at a small school. We have SBS 2003 with about ten desktops. The server performance report is emailed to me daily. It is setup with a wizard in the Monitoring and Performance part of the "Server Management" console. It often fails with a "The page cannot be displayed" error. The event log shows Event Type: Error Event Source: ServerStatusReports Event Category: None Event ID: 1 Date: 1/16/2011 Time: 6:03:14 AM User: N/A Computer: ALPHA Description: Server Status Report: URL: http://localhost/monitoring/perf.aspx?reportMode=1&allHours=1 Error Message: Timeout expired. The timeout period elapsed prior to completion of the operation or the server is not responding. Stack Trace: at System.Data.SqlClient.SqlConnection.OnError(SqlException exception, TdsParserState state) at System.Data.SqlClient.SqlInternalConnection.OnError(SqlException exception, TdsParserState state) at System.Data.SqlClient.TdsParser.ThrowExceptionAndWarning() at System.Data.SqlClient.TdsParser.ReadNetlib(Int32 bytesExpected) [plus lots more stack trace] This has been happening for years :) I've never really solved it. It seems to be related to WSUS. When it happens, I run the Update Services "Server Cleanup Wizard". That takes a long time to run. If I haven't run it for a while it can take 10 hours. I also run the WsusDBMaintenance.sql script (from TechNet I think) which reindexes the database etc. Those two things seem to get it working again for a while. Recently the "while" has become a couple of weeks. My searching online has revealed lots of people having this problem but no real solution. Does anyone have any good ideas about this? I have to wonder if something in the WSUS SQL schema is not indexed properly. The time that the server cleanup wizard takes seems ridiculous. Thanks

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• HTG Explains: What’s the Difference Between CC and BCC When Sending an Email?

  - by Chris Hoffman

  The CC and BCC fields when sending email work similarly. CC stands for “carbon copy,” while BCC stands for “blind carbon copy.” While these terms may have been immediately obvious when email was invented, they’re antiquated today. CC and BCC are both ways of sending copies of an email to additional people. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. How To Play DVDs on Windows 8 6 Start Menu Replacements for Windows 8 What Is the Purpose of the “Do Not Cover This Hole” Hole on Hard Drives?

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• Import outlook emails into thunderbird.

  - by Jeff

  Hi, I have stored my email from outlook as single messages, i.e., xxx.msg format. I am wondering if there is any way to import those email into thunderbird? Do I just need to copy them into a specific folder? A bit clueless right now. Many thanks, Jeff

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• Make Thunderbird show message list like Outlook?

  - by wag2639

  Does anyone know how to change the layout (either option or extension) for Thunderbird 3 to make it look like the default layout in Outlook? Basically, in Vertical View, I can get my Folders on the left, next to a 2 line listing of each message (Sender and Time line 1, Subject on line 2), and Message Pane on right? If not, I'll also take as Notes links to guides on how to make my own extension.

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• Is it possible to use Google translation services in Outlook and Office 2010

  - by JL

  I like the fact that MS Office 2010 and Outlook 2010 have translation options, what I would prefer though is to use Googles translation services which are a lot better than Microsoft Translation, is this possible?

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• Connect Google Apps Email from Outlook via Linux ipTables

  - by Jean

  Hello, I have set up my google apps email on my outlook and I want it to connect to the google server and fetch my mails using SSL POP3 Ports 995, 465 both TCP and UDP are open. But it still not working. The server has 2 NIC, one for LAN and the other for External. Please provide assistance on solving this issue. Thanks Jean

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• How to suppress an unwanted external Autodiscover lookup?

  - by chris

  In a small network with Exchange 2007, when starting Outlook 2010 (and once in a while afterwards), users get a prompt to confirm that it's safe to get account configuration information from cpanelemaildiscovery.cpanel.net/autodiscover/autodiscover.xml (I could read in a couple of forums that there is a bug in cpanel, but that's beside the point.) I'm puzzled because I can't find any autodiscover DNS entries anywhere, neither internally nor externally. The only hint is that we use an external hosting company for our website and for one single email address, which runs on cpanel. So I guess that Outlook makes an external DNS query to test all entries? It reates a lot of confusion for the users and frankly I'm not too happy that the external hosting company gets contacted by all our users. How can I suppress this behavior? Thanks

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• Postfix/SMTPD Relay Access Denied when sending outside the network

  - by David

  I asked a very similar question some 4 or 5 months ago, but haven't tracked down a suitable answer. I decided to post a new question so that I can ... a) Post updated info b) post my most current postconf -n output When a user sends mail from inside the network (via webmail) to email addresses both inside and outside the network, the email is delivered. When a user with an email account on the system sends mail from outside the network, using the server as the relay, to addresses inside the network, the email is delivered. But [sometimes] when a user connects via SMTPD to send email to an external address, a Relay Access Denied error is returned: Feb 25 19:33:49 myers postfix/smtpd[8044]: NOQUEUE: reject: RCPT from host-68-169-158-182.WISOLT2.epbfi.com[68.169.158.182]: 554 5.7.1 <host-68-169-158-182.WISOLT2.epbfi.com[68.169.158.182]>: Client host rejected: Access denied; from=<[email protected]> to=<[email protected]> proto=ESMTP helo=<my-computer-name> Feb 25 19:33:52 myers postfix/smtpd[8044]: disconnect from host-68-169-158-182.WISOLT2.epbfi.com[68.169.158.182] Sending this through Microsoft Outlook 2003 generates the above log. However, sending through my iPhone, with the exact same settings, goes through fine: Feb 25 19:37:18 myers postfix/qmgr[3619]: A2D861302C9: from=<[email protected]>, size=1382, nrcpt=1 (queue active) Feb 25 19:37:18 myers amavis[2799]: (02799-09) FWD via SMTP: <[email protected]> -> <[email protected]>,BODY=7BIT 250 2.0.0 Ok, id=02799-09, from MTA([127.0.0.1]:10025): 250 2.0.0 Ok: queued as A2D861302C9 Feb 25 19:37:18 myers amavis[2799]: (02799-09) Passed CLEAN, [68.169.158.182] [68.169.158.182] <[email protected]> -> <[email protected]>, Message-ID: <[email protected]>, mail_id: yMLvzVQJloFV, Hits: -9.607, size: 897, queued_as: A2D861302C9, 6283 ms Feb 25 19:37:18 myers postfix/lmtp[8752]: 2ED3A1302C8: to=<[email protected]>, relay=127.0.0.1[127.0.0.1]:10024, delay=6.6, delays=0.25/0.01/0.19/6.1, dsn=2.0.0, status=sent (250 2.0.0 Ok, id=02799-09, from MTA([127.0.0.1]:10025): 250 2.0.0 Ok: queued as A2D861302C9) Feb 25 19:37:18 myers postfix/qmgr[3619]: 2ED3A1302C8: removed Outgoing Settings on Outlook 2003 match the settings on my iPhone: SMTP server: mail.my-domain.com Username: My full email address Uses SSL Server Port 587 Now, here's postconf -n. I realize the "My Networks" Parameter is a bit nasty. I have these IP addresses in here for just this reason, as others have been complaining of this problem too: alias_database = hash:/etc/postfix/aliases alias_maps = $alias_database append_dot_mydomain = no biff = no broken_sasl_auth_clients = yes command_directory = /usr/sbin config_directory = /etc/postfix content_filter = amavisfeed:[127.0.0.1]:10024 daemon_directory = /usr/libexec/postfix debug_peer_level = 2 disable_vrfy_command = yes html_directory = no inet_interfaces = all mail_owner = postfix mail_spool_directory = /var/spool/mail mailbox_size_limit = 0 mailq_path = /usr/bin/mailq manpage_directory = /usr/share/man message_size_limit = 20480000 mydestination = $myhostname, localhost, localhost.$mydomain mydomain = my-domain.com myhostname = myers.my-domain.com mynetworks = 127.0.0.0/8, 74.125.113.27, 74.125.82.49, 74.125.79.27, 209.85.161.0/24, 209.85.214.0/24, 209.85.216.0/24, 209.85.212.0/24, 209.85.160.0/24 myorigin = $myhostname newaliases_path = /usr/bin/newaliases queue_directory = /var/spool/postfix readme_directory = /usr/share/doc/postfix-2.3.3/README_FILES receive_override_options = no_address_mappings recipient_delimiter = + relay_domains = $mydestination sample_directory = /usr/share/doc/postfix-2.3.3/samples sendmail_path = /usr/sbin/sendmail setgid_group = postdrop smtp_bind_address = my-primary-server's IP address smtpd_banner = mail.my-domain.com smtpd_helo_required = yes smtpd_sasl_auth_enable = yes smtpd_sasl_path = private/auth smtpd_sasl_type = dovecot smtpd_tls_auth_only = yes smtpd_tls_cert_file = /etc/ssl/mailserver/postfix.pem smtpd_tls_key_file = /etc/ssl/mailserver/private/postfix.pem smtpd_tls_loglevel = 3 smtpd_tls_received_header = no smtpd_tls_session_cache_timeout = 3600s smtpd_use_tls = yes tls_random_source = dev:/dev/urandom unknown_local_recipient_reject_code = 554 virtual_alias_maps = mysql:/etc/postfix/mysql-virtual-alias-maps.cf,mysql:/etc/postfix/mysql-email2email.cf virtual_gid_maps = static:5000 virtual_mailbox_base = /var/vmail virtual_mailbox_domains = mysql:/etc/postfix/mysql-virtual-mailbox-domains.cf virtual_mailbox_maps = mysql:/etc/postfix/mysql-virtual-mailbox-maps.cf virtual_minimum_uid = 5000 virtual_transport = dovecot virtual_uid_maps = static:5000 If anyone has any ideas and can help me finally solve this issue once and for all, I'd be eternally grateful.

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• Your server administrator has limited the number of items you can open simultaneously.

  - by Kez

  I receive the following sync error in Outlook 2007 SP2: Your server administrator has limited the number of items you can open simultaneously. Try closing messages you have opened or removing attachments and images from unsent messages you are composing. It is stopping me updating another user's calendar, which is open within my Outlook. Change are simply not syncing, either way. Is there a fix for this, e.g. increasing the number of permitted connections on the Exchange Server? We are using Exchange Server 2007 on a domain.

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• Downloading attachments from OWA?

  - by Jitendra vyas

  How can you download all attachments in an e-mail at once using Outlook Web Access?

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• How do I get my server to recognise a change in users?

  - by Gareth

  I'm new in post running a small charity. As a result I've inherited a system from the previous manager that was poorly run. In my enthusiasm to change login details etc. I appear to have killed my microsoft outlook account. When trying to access outlook it prompts me for my user name, domain name and password - which I'm obviously not filling in correctly because it's not accepting my answers. Is there a way to determine that information from the server side? I have access to the server and the staff computers.

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• Are newly installed fonts in an email going to be displayed properly on another computer?

  - by Mehper C. Palavuzlar

  I have downloaded and installed a new font family (Gentium) on my machine. I want to use this font in some of my email correspondences. When I compose an email in Outlook 2007 with these fonts and send it to someone, is he going to be able to display it properly (I mean, with the same fonts, just the same as I can see the email)? I'm assuming the addressee doesn't have this font family installed on his machine. Does it matter if the addressee uses Outlook or a web-based email?

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• Recommendations for Spam Filter

  - by dotdev

  We are currently using MxGuardDog for spam filtering. It works by pointing our MX records at their mail servers. The service seems pretty good, it keeps out the obvious spam, but I would still say it let's through mail that to me is spam, but I accept that on the surface those emails may not flag any of the universally recognised indicators for spam. If an email comes through that I believe is spam, I can login to the Web Console and blacklist the email/domain. However, 99% of the time I don't because it's inconvenient - or, should i say, it's far less convenient than a button in Outlook that allows me to report the email/domain as spam. So, what we're looking for is a similar service i.e. cloud spam filtering that has an Outlook plugin so that Administrators/Users can report spam. We are only a small company, 10 users, so cost is of course an issue for us. Many thanks dotdev

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• When send a meeting invite to a specific user, you get a undeliverable response back from another us

  - by jherlitz

  We have a user, where it doesn't matter who sends it, but if you send her a meeting invite through outlook (exchange 2007), you get a non-deliverable message back from another user. Same one all the time though. I checked her shared calendar properties and removed the user from the list. I checked and made sure she wasn't using cache mode. I checked the manage full permissions and send permissions within exchange and the user is not listed. What am I missing? Notes: Using Outlook 2007 with Exchange 2007 on a XP box and Server 2008.

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• Issue with emails with attached emails.

  - by Jake

  There is this problem with our email in my organisation that happens to some people. When a remote sender sends an email that has an attached email, the reciever gets the email but the attached email is blank. The recieving mail server is MDaemon Pro. I also notice that the email header could be corrupted. I checked the MDaemon KB and find nothing regarding this issue. but I also highly doubt that this is an MS Outlook 2007 issue. Anyone have any ideas? Putting this issue aside, I feel that we really should not attach emails to emails. There is a reason for the "Forward" button. I can't understand why is it so difficult for them to just forward that email instead of drag and drop one into the other using outlook. Furthermore, if the attached email also has its own attachments, the resulting nesting will be quite unbearable. Don't you think so?

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• Email bounce back 550 5.1.1 recipient rejected

  - by Stan

  A client recently switched to Exchange Server / Outlook for their email. Since then emails from my company to any email address at their company bounce back from the System Administrator with this error: Your message did not reach some or all of the intended recipients. Subject: Email Solution Sent: 12/12/2012 11:08 AM The following recipient(s) cannot be reached: '[email protected]' on 12/12/2012 11:08 AM 550 5.1.1 <[email protected]> recipient rejected Looking in the Message Options of the bounce back email shows no data in the Internet Header field. My client's IT guy says we're not being blocked, but I cant think of any other reason the bounce would occur. Any suggestions on what questions to ask or how to fix this would be helpful. I'm using a desktop version of Outlook 2007 and connecting through my ISP. Thanks.

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