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• How to mail merge a hyperlink in Microsoft Word or Publisher 2010

  - by hjoelr

  I am trying to do an e-mail merge in Microsoft Publisher 2010 (which appears to do mail merging like Microsoft Word) and I'm wanting a merged email address to automatically be hyperlinked in the resulting email. For example, one of the merge fields could be "EmailAddress" with an example address being [email protected]. In the document, I would want the merge field "EmailAddress" to display as the default text in an hyperlink and also set the target of the hyperlink to "mailto:EmailAddress" (eg. mailto:[email protected]). I can't figure out how to get Publisher 2010 to do that. I would think that it's possible, though. Any help or pointers would be greatly appreciated!

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• Word Macro: Move Cursor Down a Row

  - by Bryan

  I have a macro which I've been using to merge two cells together in a word table, but what I want to do is to get the cursor to move down by one cell, so that I can repeatedly press the shortcut key to repeat the command over and over. The macro code that I have (shamelessy copied and pasted from a web page), is as follows: Sub MergeWithCellToRight() ' ' MergeWithCellToRight Macro ' ' Dim oRng As Range Dim oCell As Cell Set oCell = Selection.Cells(1) If oCell.ColumnIndex = Selection.Rows(1).Cells.Count Then MsgBox "There is no cell to the right?", vbCritical, "Error" Exit Sub End If Set oRng = oCell.Range oRng.MoveEnd wdCell, 1 oRng.Cells.Merge Selection.Collapse wdCollapseStart End Sub I've attempted to add the following line just before the 'End Sub' statement Selection.MoveDown wdCell, 1 but this generates the error, Run-time error '4120' Bad Parameter whenever I execute the macro. Can anyone tell me how to correct this or what I'm doing wrong?

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• Can't edit a specific document in Word 2007

  - by Benjotron

  I have a document in Word 2007 that seems to be read only. There are forms in the document that I can type in, but I can't edit or reformat the rest of the document. There is probably a setting somewhere I can flip to make it editable again but I can't find it for the life of me. FOLLOW UP: The "Protect Document" button only had "Unrestricted Access" checked, this was one of the first things I checked. However, when I tried checking "Restrict Formatting and Editing" it brought up the Restrict Formatting and Editing sidebar, which stated: This document is protected from unintentional editing. You may only fill in forms in this region. With a stop protection button on the bottom, which of course solved the problem. I think that menu item just has a bad name, it should be "Restrict Formatting and Editing Options or Settings"

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• Vertical alignment problem in textbox in Microsoft Word 2007

  - by Surjya Narayana Padhi

  I pardon as its not a programming question at all. But if anybody can answer this it will be usefull for me. In MS word 2007 I drew a textbox and entered some text. Then I right clicked on textbox and went to format shape Then went to TextBox tab and reduced the top internal margin to 0.1 cm. But still it seems there is too much space at the top inside the textbox. I am not able to position the text exactly at the vertical middle of textbox. If I choose the auto-rezide option in format Shape, the textBox size is increases automatically but the text remains exactly at vertical and horizontal middle of textbox. but anyhow I need the textbox to be small. This is very minor but annoying problem. Can anybody help?

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• How can I include guidance text in Word?

  - by gf131072

  We use several Word documents as templates and currently include 'guidance' text for the reader - in the form of grey, italic text - to provide guidance to the person completing the document. Note how the grey+italic text is used to provide both guidance and example content Problems with this approach include: People forgetting to delete all of this template/boilerplate text People using the italic+grey formatting when inputting real information because they don't change the style We've considered including Reviewing comments as an alternative but this can be a pain and suffers from the first problem above. I'm not sure a simple, elegant solution exists here but if there's something obvious I'm missing I'd love to hear about it.

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• Mail Merge in Microsoft Word with images from Sharepoint

  - by Ian Turner

  Is there any way of doing a Mail Merge in Microsoft Word 2007 taking data, including images from a Sharepoint site? It's a bit crude, but I've managed to merge text by taking the data off the sharepoint site as an Excel sheet and then merging that. My problem is what to do with the images. I can set references to the images up in the Sharepoint site, however all I can find is a way of Mail Merging when images are in the same folder as the document you are trying to Merge and I can't find a sensible automated way to pulls these images together into one single folder.

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• Colour table cells in Microsoft Word after mail merge

  - by James

  I have an Excel spreadsheet of student data. For each of 30 topics, students are traffic lighted R, A or G (for red, amber, green) in the spreadsheet. I am mail merging individual result print-outs in Word 2010. However, rather than printing the letter R/A/G next to each topic, I would rather change the background colour of the cell to that colour. How can I do this? Is there an option with merge fields or can it be done with a macro (please provide sample code if so - I don't have experience with macros!)

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• Set Microsoft Word template to always save documents based on it to a certain location

  - by nhinkle

  Some of my professors demand very specific formats for papers typed up for their courses. I've created word templates (.dotx files) for these, so I don't have to set up the formatting each time I go to write something. I already have a template for each of my classes, and have my files organized such that each class has its own directory. I would like to be able to specify a default save location for each template. I know how to set the general default save location for all documents, but I want to change it just for a specific template. Even if there were a way to have it save files generated by the template into the folder the template file resides in, that would be nice. Anybody have any ideas?

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• MS Word 2007 Randomly Saves a blank doc

  - by Malnizzle

  Got a user that everyone once in awhile (maybe once every 2 weeks or so) will do a "save as" in their Word 2007 and the created, saved document will be blank. But most of the time, "save as" works fine. Already re-installed the whole Office Suite. It's fine when he does email attachments. This is not related to email. Sequence of events (from client): I create a new document and select SAVE AS I select a file to SAVE AS I create a name ie. ExampleFileA I select SAVE A blank document is what is saved I can sometimes recover the content of the document by selecting RECENT DOCUMENTS Yesterday, the file for ExampleFileA in RECENT DOCUMENTS was blank The situation has occurred with both pre-existing and newly created documents Any thoughts?

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• Word document to PDF: open hyperlinks in new window

  - by baens

  I have a Mircosoft Word document with hyperlinks in it. When I save the PDF document, those hyperlinks no longer open that link in a new window. I have tried all the settings under the "Target Frame..." option, but those don't seem to persist. Is there any settings that help with this to make all hyperlinks in the document open in a new window? I am currently using the Acrobat plugin, but could move to a different plugin if it offers this feature.

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• Multiple Selections from Dropdown in Word 2011 Form

  - by BR Hudgens

  Anyone know if there is a way to setup a Word form to allow the user to select multiple items from a dropdown list that are then displayed? For example, I need to setup a form to identify applicability of specific procedures to various levels of our organization. Since the listing of all departments under all divisions can be pretty lengthy, I was hoping for the ability to check off a division and then have a dropdown list on the same line to select the applicable departments (so the selections are specific to that division and not all listed on the form if that division is not applicable). First, I'm not seeing how to create a dropdown that would allow multiple selections. Beyond that, I don't know if that form element alone would then display all selected items or if that would require another element of some type. Anyone have any suggestions on this? Thanks in advance!

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• Word 2010 - Styled paragraph separating into separate numbered lines

  - by chez

  USING WORD 2010 I have a style "Heading 4 Par" which is a style based on Heading 4. It is a numbered style. My problem is when I apply the "Heading 4 Par" to say a 3 lined paragraph it separates each of the lines in the paragraph and numbers it. I always show the formatting characters and as far as I can see there is only ONE paragraph mark situated at the end of what is supposed to be a paragraph. eg. Original: 7.4 Text.... text con't..... Text... After Applying Format: 7.4 Text... 7.4 text con't... 7.4 text con't. After I've applied the format it behaves as though each line should be the start of a new paragraph but there is no paragraph mark to show this. This is driving me crazy! Help!

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• Retaining expanded/contracted nodes in Word 2010's navigation pane

  - by msorens

  I have a lengthy document in Word 2010 which makes copious use of standard header styles. These display hierarchically (and very usefully!) in the navigation pane. But the list of these sections and subsections in the navigation pane is somewhat lengthy, with all nodes being expanded by default. I am now working near the end of the document so every time I open the document I contract the first so many header 1 nodes to compress the list to fit on one screen. I then have direct access to the later sections while still letting me access the earlier sections if needed. The problem is that as soon as I close the document all the customization I did in the navigation pane is lost. Is there any option or setting somewhere that will retain the expanded or contracted state of nodes in the navigation pane?

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• Selection Issues with a PDF from a Word document

  - by syrion

  I have a long Word document that has a running footer. When I try to copy and paste across pages in the PDF generated from this document, the behavior of this footer is unpredictable--sometimes it is unselected, sometimes it is selected, sometimes the footer on the next page is selected. I would prefer to make this portion of the document unselectable, so that it still shows up but doesn't interfere with copying and pasting. Does anyone have an idea of how to do this? No, changing it to an image isn't possible, because it includes a page number.

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• Can't type text into table cell when form is protected in Word 2002

  - by Gus

  I created several tables in an Word 2002 document to act as a form for users to fill out. In some cells I added check boxes and dropdown lists for people to select options from. When I click on the Protect form button the check boxes and dropdowns become active; however, I can't type anything in the other cells. If I click in an empty cell it automatically moves to the next checkbox. When I unprotect the form then I can type in the empty cells but then checkboxes and dropdowns become useless. I know that the user can double click on the checkbox and then manually select to have it checked, but they can't do this with the dropdowns. What do I have to do to allow the user to type in responses to the tables cells and also select answers from checkboxes and dropdowns? Thanks!

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• I want to remove all images from my word document without losing the data formatting

  - by Chella

  Can any body help me, in this regard. I just want to remove all the images in my word document. I have about 365 pages document, in which there are images in almost all pages. I can not delete one by one. I can save it in .txt format but I will lose the formatting of the data. Is there any other way to get this. any help would be greatly appreciated. Thanks in advance. Let me know if you people need more clarification on this.

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• Split a table in Word without losing row title

  - by Shane Hsu

  Word has the feature to repeat title row of a table when a table is so long that it spans a bunch of pages. I need to categorize my data into several pages, and I did that by splitting the table and insert page split to put them all in a page of itself. So now I got several page of data, but only the first page has title row. Is there anyway else to do this beside manually adding the title row to all the other pages? Original data: _________________ | Cat. Data | | 1 * | | 1 * | | 1 * | | 1 * | | 1 * | | 1 * | | 2 * | | 2 * | | 2 * | | 2 * | | 3 * | |___3______*______| And then turn it into: _________________ | Cat. Data | | 1 * | | 1 * | | 1 * | | 1 * | | 1 * | |___1______*______| Next page _________________ | Cat. Data | | 2 * | | 2 * | | 2 * | |___2______*______| Next Page _________________ | Cat. Data | | 3 * | |___3______*______|

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• Word table copy/drag formulae like Excel

  - by tumchaaditya

  I am inserting formulae into a word table to get subtotals for rows and columns and a grand total. My problem is, I have got large number of rows and I don't want to enter the formulae manually in each cell. I cannot use =SUM(LEFT) because the subtotal does not have all the columns. So, is there any way to drag the formulae like we do in excel(bottom right corner of selected cell)? I cannot send the table to excel and copy it back because it would ruin the formatting which took a lot of my time.

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• Batch convert of Word docs with images to HTML

  - by dylpickle

  OK, here is my situation: I made a knowledge base for a company, they have about 500 word documents with screenshots in them explaining procedures and such. I can easily paste the text into the cms wysiwyg editor on the knowledge base but the images need to be uploaded one at a time, then sized and placed in the article. Question: Is there any suggestions for an automatic method to to convert the documents to html with the appropriate image tags and links to the images in them, and export/package the images for ftp upload? I can already convert them to HTML automatically using a batch file and a program, but converting the images to the correct tags with href link, then exporting them for ftp is where i need some help. Might not even be possible, but if anyone has tried to do something like this I would like to here how you approached this.

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• Hyperlinks on images in PDF from Word 2010

  - by Bristol

  I've got a Word 2010 document that I'm trying to convert to a PDF with "Save As...", preserving hyperlinks. Something odd is going on: Hyperlinks on inline text, or images that are inline, work fine. Hyperlinks on images with layout "in front of" text don't work in the PDF, same for hyperlinked drawing shapes. What I'm trying to do is make a "clickmap" image by putting an image on the page and overlaying parts of it with transparent shapes that hyperlink to different URLs. This isn't working, and the transparency has nothing to do with it - hyperlinks in the PDF seem only to work on "in line with text" elements. Am I missing something, or is there a better way to do this?

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• Word 2007 cell formatting

  - by Michelle Grant

  I have created a form template in Word 2007 which include various fields. Some of the fields are to show time (i.e. 15:47:32). I've set the text field properties as "Date" HH:mm:ss. The trouble arises when the form is them completed. If I input 15.47.32 it correctly reverts to 15:47:32 but if I input 12.12.31 it reverts to 00:00:00. This also happens if I input 12:12:32. Please help as I've looked at this all afternoon now and it's driving me insane

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• Word 2010 doc skips pages

  - by Sarah

  A Word document with 9 pages, 3 section brakes next page (no odd and even breaks used) and inserted page numbers shows the correct sequence of pages when moving thru the document. When I change the page numbers in section 2 to start from 1 (Section 1 is only one page numbered with a roman numeral.) Then two strange things happen: The sequence in the status bar goes from 1 to 3. Page 2 disappeared (no text is missing) and my total number of pages reads 10 when i actually only have 9. The first page has a table of contents. Page 2 is listed, but when I press ctrl + click the shortcut it goes to page 4?

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• Table Formatting in Word

  - by user359217

  I have a table in Word which is 5 columns wide and multiple rows. In Row 3, cells 1, 2, 3 & 5 have simple text. Cell 4 contains a large quantity of text and therefore needs to wrap over several pages. Therefore, I mark "Allow row to break across pages". Problem: on next page where row has wrapped, cells 1, 2, 3 & 5 are blank with cell 4 displaying the wrapped text. Is there any way that I can get the simple text from Row 3, cells 1, 2 and 3 to repeat on the pages which contain the wrapped text of cell 4? I do not want the data to be in the table heading, as I have multiple rows which have a similar volume of text.

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• Run word on server for COM to work??

  - by chupinette

  I got this from php.net website. This is related to the problem I am having with tho code below. Can anyone explain me what the following does. I am using Vista. What does running Word on server implies? In order to get the Word example running, do the following on the server side. Worked for me... 1. Click START--RUN and enter "dcomcnfg" 2. In the "Applications" tab, go down to "Microsoft Word Document" 3. Click PROPERTIES button 4. Go to the "Security" Tab 5. Click "Use custom access permissions", and then click EDIT 6. Click ADD and then click SHOW USERS 7. Highlight the IIS anonymous user account (usually IUSR_), click ADD 8. Go back to the "Security" tab by hitting OK 9. Click "Use custom launch permissions", and the click EDIT 10. Click ADD and then click SHOW USERS 11. Highlight the IIS anonymous user account (usually IUSR_), click ADD 12. Hit OK, and then hit APPLY. Also, you should look at the "Identity" tab in the Microsoft Word Document PROPERTIES and see that it is set to "Interactive User" ALSO, log into the machine AS the IUSR_ account, start word, and make sure to click through the dialog boxes that Word shows the first time it is run for a certain user. In other words, make sure Word opens cleanly for the IUSR_ user. <?php // starting word $word = new COM("word.application") or die("Unable to instantiate Word"); echo "Loaded Word, version {$word->Version}\n"; //bring it to front $word->Visible = 1; //open an empty document $word->Documents->Add(); //do some weird stuff $word->Selection->TypeText("This is a test..."); $word->Documents[1]->SaveAs("Useless test.doc"); //closing word $word->Quit(); //free the object $word = null; ?>

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• How to improve performance of opening Microsoft Word when automated from c#?

  - by Abdullah BaMusa

  I have Microsoft Word template that I automated filling it’s fields from my application, and when the user request print I open this template. but creating word application every time user request print after filling fields is very expensive and lead to some delay while opening the template, so I choose to cache the reference to Word then just open the new filled template. that solve the performance issue as opening file is less expensive than recreating Word each time, but this work while the user just close the document not the entire Word application which when happened my reference to Word become invalid and return with exception says: “The RPC server is unavailable” next time request opening template . I tried to subscribe to BeforClosing event but his trigger for Quitting Word as well as Closing documents. My question is how to know if the word is closing document or quit the entire application so I take the proper action, or any hint for another direction of thinking about improve performance of opening word template.

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