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  • Outlook Notes replacement or alternatives?

    - by Tony_Henrich
    I save my notes in Outlook notes. However it's just a list of notes without any kind of categorization. I am looking for a replacement software where I can define my categories and I can place a note in one the categories. Plus the ability to search text across all the notes. I prefer an Outlook plugin but a small quick launch app will do.

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  • Preventing folders from being moved in Outlook folder list

    - by ipaulo
    In the Outlook "folder list", it is quite easy to accidentally pickup a folder and move that into another folder. There is no undo for this, and I have not found a way to prevent this. I thought it was just me, but I recently saw a coworker do the same thing while filing mail via drag and drop. We are using Exchange 2003 and Outlook 2007.

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  • Save open emails when exiting Outlook 2007?

    - by BigChief
    I use open emails as my todo list in Outlook 2007. For instance, when I look at my Inbox in the morning, I open all emails which I need to respond to, and throughout the day read, respond to and close each one. It's an odd system but it's how I manage my emails. Are there any addons available which will save open emails and reopen them if Outlook is restarted? I'm looking for behavior like Firefox's tabs, which will reopen each one if the process gets killed.

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  • How to redirect permanently the "Undelivered Mail Returned to Sender" in outlook 2007

    - by belaz
    Hello, I want to know how to redirect permanently the "Undelivered Mail Returned to Sender" in outlook 2007. I have already tested to make different rules and spam redirect but, the undelivered mails continues to come in my inbox. Do outlook have a special configuration, does someone knows why i cant redirect my undelivered mails ? Please test it YOURSELF and you will know it is not simple as making a rule with the message or the sender name...

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  • Why does Outlook Express download old (POP3) mail?

    - by CityNeonRain
    We are using Outlook Express to access mail through a POP3 server. The problem is that every now and then, Outlook Express starts downloading all old emails, which amounts to tens of thousands of emails. This happens on every single computer (three) at the office. Is this caused by our OE configuration? Or by our hosting?

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  • retreive spam from webmail in outlook 2007

    - by Tom
    Hi there, I am using outlook 2007, and I have configured the bugger to retrieve emails from a 1&1 web mail address. It gets all emails from the remote in-box folder but, if one happen to have fallen into the remote spam folder, I never receive it, in outlook! Is there an easy way out for this one ? Thanks!

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  • Moving multiple folders all at once in Outlook

    - by Luke
    Constantly at my shop, we are moving Outlook (or other email program) files between computers or Windows Installations, and sometimes, people have HUNDREDS of folders. Is there a quick way to move ALL the folders from multiple data files (*.PST) into one single file, without dragging each and every folder? No, I don't want to move the Inbox folder into the other Inbox folder for the quick move, I want something simple like selecting all folders and moving that way. Does such a method exist in any version of Outlook?

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  • Single click to accept meeting invite in Outlook 2010

    - by EMP
    In Outlook 2003 when I received a meeting invite I could click the Accept button once to accept it. In Outlook 2010 I have to click Accept, then click "Send the response now", which is completely useless - what else do I need to say other than "yes, I'll be there"? How do I restore the old behaviour so that a I can accept with a single click? (Declining is different, of course - I might want to edit the message then.)

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  • Alternative to Outlook 2007 to sync with BlackBerry?

    - by OverTheRainbow
    Hello I installed Outlook (2007) since it's the most used PIM that can sync with a BlackBerry, but I find its UI ugly, and the different dialogs contain way too much items for my use. Does someone know of a good alternative? Ideally, it should be able to sync with BlackBerry directly, but I can live with one that goes through Outlook for synchronization. FWIW, I prefer desktop applications to eg. Google apps. Thank you.

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  • Not to forward certain email Outlook

    - by kitokid
    I have set up a rule to forward incoming emails from Outlook to my Gmail account. The problem is that certain mails in which I'm a CC (about 1000/day monitoring system running status) are also forwarded to my Gmail and fill up my account very quickly. I have set up rules in Outlook to move those emails to a certain folder (called Monitored_Emails), but I don't know how to filter those emails so they don't forward to Gmail. How can I set this rule to forward all emails except those in a certain folder name?

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  • Outlook 2010 calendar entries categorized but not colored in Exchange environment

    - by isaacgrover
    In a small three-user environment running Outlook 2007 on Exchange 2010, all users previously just used one user's calendar as their main calendar. New employee #4 has been set up with his own calendar per the owner's request, they use colored categories for their calendar events, and his categorized activities are not showing up as colored on the other users' Outlook calendars - only his own. What settings should I look at to enable the correct color coding again?

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  • how to forward outlook server to use thunderbird

    - by elieobeid7
    my university created an outlook email for me [email protected] i can't see if the email uses pop3 or imap, i have only access to the mailbox, i sign it to it from hotmail.com, i don't want to check my email, i prefer to: 1) use thunderbird to check the email (i'm a linux guy, i don't have outlook software) 2)forward emails from the university email to my gmail any of these options is fine for me, can i do that?

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  • Interop.Outlook.UserProperties.Add causing problem during connection time

    - by Akie
    Hi All, I have created a plug-in for outlook. Plug-in has only below code. private void OnNewOutlookInspector(Outlook.Inspector OutlookInsptr) { Outlook.MailItem MlItem = (Outlook.MailItem)OutlookInsptr.CurrentItem; //if I remove below line. Everything is working fine. MlItem.UserProperties.Add("INSPINIT", Outlook.OlUserPropertyType.olText , true , true ).Value = "1"; } public void OnConnection(object application, Extensibility.ext_ConnectMode connectMode, object addInInst, ref System.Array custom) { applicationObject = application; addInInstance = addInInst; MessageBox.Show("in connection new 2"); OutlkApp = (Outlook.Application)application; OutlkInsptrs = OutlkApp.Inspectors; OutlkInsptrs.NewInspector += new Outlook.InspectorsEvents_NewInspectorEventHandler(OnNewOutlookInspector); } Problem I am facing is, When I send HTML mail while plug-in is enabled, receiving end it is being received as a plain text. Below is the mail content along with the header and body at recieving end. x-sender: [email protected] x-receiver: [email protected] Received: from blr-s-07.pointcrossblr.com ([192.168.1.107]) by blr-ws-134.pointcrossblr.com with Microsoft SMTPSVC(6.0.2600.5949); Wed, 22 Dec 2010 17:11:02 +0530 Received: from blrws134 ([192.168.1.175]) by blr-s-07.pointcrossblr.com with Microsoft SMTPSVC(6.0.3790.4675); Wed, 22 Dec 2010 17:11:02 +0530 From: "Ashif Nataliya" <[email protected]> To: <[email protected]> Cc: <[email protected]> Subject: RTF FRM blr to pc.com cc blr-ws-134 Date: Wed, 22 Dec 2010 17:11:02 +0530 Message-ID: <[email protected]> MIME-Version: 1.0 Content-Type: multipart/mixed; boundary="----=_NextPart_000_00F7_01CBA1FB.36115580" X-Mailer: Microsoft Outlook 14.0 Content-Language: en-us X-MS-TNEF-Correlator: 00000000DCB2344DE8F50F4FBC91085BB5C06D55A4172000 thread-index: AcuhzRuTOBkvHPUnS1aLi9+cHNAWhA== Return-Path: [email protected] X-OriginalArrivalTime: 22 Dec 2010 11:41:02.0822 (UTC) FILETIME=[1C788860:01CBA1CD] This is a multipart message in MIME format. ------=_NextPart_000_00F7_01CBA1FB.36115580 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: 7bit HTML Test Test Mail ------=_NextPart_000_00F7_01CBA1FB.36115580 Content-Type: application/ms-tnef; name="winmail.dat" Content-Transfer-Encoding: base64 Content-Disposition: attachment; filename="winmail.dat" // and some other code..... Any help is appreciated. Thanks.

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  • Outlook Contact Export to CSV format differences

    - by Jeffsline
    Outlook 2003 and Outlook 2007 allow you to export your contacts to CSV format. Is there a difference between the two or is this in fact the same format; in other words, are they backward compatible or did Outlook 2007 create some new fields that Outlook 2003 would have trouble importing?

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  • How to Add a Business Card, or vCard (.vcf) File, to a Signature in Outlook 2013 Without Displaying an Image

    - by Lori Kaufman
    Whenever you add a Business Card to your signature in Outlook 2013, the Signature Editor automatically generates a picture of it and includes that in the signature as well as attaching the .vcf file. However, there is a way to leave out the image. To remove the business card image from your signature but maintain the attached .vcf file, you must make a change to the registry. NOTE: Before making changes to the registry, be sure you back it up. We also recommend creating a restore point you can use to restore your system if something goes wrong. Before changing the registry, we must add the Business Card to the signature and save it so a .vcf file of the contact is created in the Signatures folder. To do this, click the File tab. Click Options in the menu list on the left side of the Account Information screen. On the Outlook Options dialog box, click Mail in the list of options on the left side of the dialog box. On the Mail screen, click Signatures in the Compose messages section. For this example, we will create a new signature to include the .vcf file for your business card without the image. Click New below the Select signature to edit box. Enter a name for the new signature, such as Business Card, and click OK. Enter text in the signature editor and format it the way you want or insert a different image or logo. Click Business Card above the signature editor. Select the contact you want to include in the signature on the Insert Business Card dialog box and click OK. Click Save below the Select signature to edit box. This creates a .vcf file for the business card in the Signatures folder. Click on the business card image in the signature and delete it. You should only see your formatted text or other image or logo in the signature editor. Click OK to save your new signature and close the signature editor. Close Outlook as well. Now, we will open the Registry Editor to add a key and value to indicate where to find the .vcf to include in the signature we just created. If you’re running Windows 8, press the Windows Key + X to open the command menu and select Run. You can also press the Windows Key + R to directly access the Run dialog box. NOTE: In Windows 7, select Run from the Start menu. In the Open edit box on the Run dialog box, enter “regedit” (without the quotes) and click OK. If the User Account Control dialog box displays, click Yes to continue. NOTE: You may not see this dialog box, depending on your User Account Control settings. Navigate to the following registry key: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Signatures Make sure the Signatures key is selected. Select New | String Value from the Edit menu. NOTE: You can also right-click in the empty space in the right pane and select New | String Value from the popup menu. Rename the new value to the name of the Signature you created. For this example, we named the value Business Card. Double-click on the new value. In the Value data edit box on the Edit String dialog box, enter the value indicating the location of the .vcf file to include in the signature. The format is: <signature name>_files\<name of .vcf file> For our example, the Value data should be as follows: Business Card_files\Lori Kaufman The name of the .vcf file is generally the contact name. If you’re not sure of what to enter for the Value data for the new key value, you can check the location and name of the .vcf file. To do this, open the Outlook Options dialog box and access the Mail screen as instructed earlier in this article. However, press and hold the Ctrl key while clicking the Signatures button. The Signatures folder opens in Windows Explorer. There should be a folder in the Signatures folder named after the signature you created with “_files” added to the end. For our example, the folder is named Business Card_files. Open this folder. In this folder, you should see a .vcf file with the name of your contact as the name of the file. For our contact, the file is named Lori Kaufman.vcf. The path to the .vcf file should be the name of the folder for the signature (Business Card_files), followed by a “\”, and the name of the .vcf file without the extension (Lori Kaufman). Putting these names together, you get the path that should be entered as the Value data in the new key you created in the Registry Editor. Business Card_files\Lori Kaufman Once you’ve entered the Value data for the new key, select Exit from the File menu to close the Registry Editor. Open Outlook and click New Email on the Home tab. Click Signature in the Include section of the New Mail Message tab and select your new signature from the drop-down menu. NOTE: If you made the new signature the default signature, it will be automatically inserted into the new mail message. The .vcf file is attached to the email message, but the business card image is not included. All you will see in the body of the email message is the text or other image you included in the signature. You can also choose to include an image of your business card in a signature with no .vcf file attached.     

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  • How to manage multiple email addresses on multiple domains in Exchange

    - by CAD bloke
    Using Hosted Exchange Server, mostly because I use an iPhone, webmail & Outlook on 2 laptops. I want to keep everything consistent and unfragmented. Also, I want push notifications. I have 2 domains, a professional one & a personal one. Each domain has about 5 (give or take) email addresses I use for various purposes. Each domain also has a few parked domains (.net, .org, .info) aliased to the .com domain. I would like to keep emails from the 2 domains separated. Do I need an extra mail box, meaning extra expense or can I create another Exchange user on the same mailbox and create an extra account in Outlook? In either case I will have to wait for iOS4 on the iPhone to manage 2 Exchange accounts. Or am I better off just using a set of rules and folders? The aliased domains are another joy to behold entirely. It looks like I will have to add each email address variant individually. Alternatively, I reckon I may just leave the aliased domains at the pop3 host and let Outlook gather those as edge-cases. Surely I can't be the only one making my life this difficult. Anyone out there done this? From the left field - is this (much) easier in gMail? I'm not committed to Exchange (yet). Previously I used Outlook as a pop3 client with a set of filters to direct incoming traffic to folders. This worked with the aliased domains because my host directed all the aliased TLDs to the same mailbox.

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  • How decide whether a e-mail was newly sent, replied or forwarded?

    - by user572783
    I use Visual Studio 2010 to create an Outlook 2007 Addin. Now i want to know whether a e-mail was newly sent, replied or forwarded. Is there any property for this? using Outlook = Microsoft.Office.Interop.Outlook; namespace _Outlook2k7_Add_In { public partial class ThisAddIn { private void ThisAddIn_Startup(object sender, System.EventArgs e) { } private void ThisAddIn_Shutdown(object sender, System.EventArgs e) { } void Application_ItemSend(object Item, ref bool Cancel) { Outlook.MailItem mail = Item as Outlook.MailItem; if (mail == null) return; // Magic? } #region VSTO generated code /// <summary> /// Required method for Designer support - do not modify /// the contents of this method with the code editor. /// </summary> private void InternalStartup() { this.Startup += new System.EventHandler(ThisAddIn_Startup); this.Shutdown += new System.EventHandler(ThisAddIn_Shutdown); this.Application.ItemSend += new Outlook.ApplicationEvents_11_ItemSendEventHandler(Application_ItemSend); } #endregion } }

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  • Outlook 2010 Reminders - Can't dismiss or snooze.

    - by TomatoSandwich
    I seem to have encountered a zombie reminder that doesn't want to die. A few weeks ago I had an issue where I had a reminder from weeks gone by pop up in my Reminder window in Outlook 2010. Due in: 2 weeks overdue. Weird, I thought. So I did the usual 'Dismiss'. 2 seconds later: "1 Reminder, Due in 2 weeks overdue". Weird, I thought. So I tried snoozing it. Not 2 seconds later: "1 Reminder, Due in 2 weeks overdue". Ok, this is getting weird. Let's try 'Dismiss All'. "1 Reminder, Due in 2 weeks overdue". Fine, fine, you win Outlook. Let's open the item and delete it. "1 Reminder, Due in **3** weeks overdue". Ah, now the previous reminder in the series is popping up. Let's delete that one too. "1 Reminder, Due in **4** weeks overdue". FUUUUU-- I ended up having to delete all past occurances of a weekly reminder before the reminder removed itself. It's now a few weeks later, and what do I see? "1 Reminder, Due in 2 weeks overdue". Does anyone know if this is a known bug in Outlook 2010 Beta, where recurring events with reminders start zombifying themselves, and won't stop reminding me they exist til I decapitate (delete) them entirely?

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  • Exporting Client Data from Groupwise 6.5 to Outlook 2010 without Crashing

    - by Adam Doherty
    My employer has recently moved from Novell GroupWise 6.5 to Exchange 2010. We've imposed mailbox limits on staff but we still need to move their old messages, contacts, calendars, etc. over to Outlook 2010. Our problem however is this, utilizing the Novell MAPI client is slow within Outlook 2010 and upon exporting messages to a PST file (for later re-attachment, and offline backup purposes) crashes the GroupWise server. Connecting to the server in Outlook via IMAP to export messages to PST is faster and apparently more stable but also crashes the server. We'll be keeping our GroupWise server online internally until then end of the year but I have staff with mailboxes approaching 12 gigabytes, which is fine if we're going to move the data to offline storage (DVD set) but if I keep crashing the server every time I try to get the data I'll just be spinning my wheels. In my first attempts, I tried to move mail for a staff member with 3GB of data. The transfer lasted roughly 8 hours before crashing. I'm wondering if there is an open source solution to my problem. Paid solutions exist but we're a not-for-profit organization and have too many staff to justify the costs of per seat licenses just to migrate mail.

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  • Outlook Shared Address book and contact not displaying

    - by user224061
    We have a shared Exchange addressbook with distribution email groups. When someone connects to the shared addressbook, composes an email to a group, the email distribution list is empty, then the distribution list is expanded. In troubleshooting, I noticed that when we expand the distribution list to view the recipients, most of the recipients are missing and only semicolons appear. CLICK HERE FOR IMAGE Further troubleshooting, I notice that when I open the distribution list with my Outlook client and click on the Update Now icon, and then go to create the email then when I expand the group the email addresses now appear. CLICK HERE FOR IMAGE Now, my Outlook profile is a cached profile. The shared contact list that I pulled the distribution list from is an online/non-cached shared contact list. What I also found is that if I switched my Outlook client to be online only(not cached) the share address book lists appear properly when expanded. Is there any way to make this list appear correctly without having to click on update now for each and every distribution list in the shared contacts list we have on the server? I would really prefer that every time one wants to use this shared contact list, they do not have o click the update not button or switch from cached mode to make this work. T.I.A

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