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Restricting permissions to individual documents on SharePoint

- by wahle509

Here's what I'm trying to do: I would like to create a list of documents on a site in my company's SharePoint site. Each document should have specific user's permissions to view and edit it. For example: The list is for performance reports. John has his out there called "John_PR_09.docx". Only him and his supervisor should have permissions to view, edit, or do anything to it. And then another employee has hers out there with permissions for only her and her supervisor, and so on... I have tested this out with a document that I removed the groups and users from (since they inherit permissions from it's parent) and only gave my user account permissions to. I then asked someone else to try and open and she could, she even wrote "TEST" on the document and saved it. What am I doing wrong? I thought I stopped it from inheriting permissions from it's parent and only gave myself rights to edit it.

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Sharepoint 2010 can't find domain users when granting permissions

- by quani

I'm trying to grant permissions to other people to view a SharePoint site but when granting permissions it uses "Check Names" and claims any user or group that is part of a domain does not exist. It does this if I try granting permissions to the team site or in central admin BUT if I try to add someone to Farm Administrators in Central admin then all of the sudden it can find all domain users. Why is it finding domain users in that one context but not others? It is supposed to be using NTLM authentication and has Windows configured as the authentication provider (And IIS is configured to use NTLM). What's even more strange is I enabled Anonymous Access for the team site which I thought would allow anyone to view it but others say they can't access it.

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Sharepoint Error: [COMException (0x80004005): Cannot complete this action.

- by ifunky

Hi, I've created a site basic definition that uses different master and default pages. Everything works quite well except for whenever I create a new site based on the definition I receive the following error when browsing to the new site: [COMException (0x80004005): Cannot complete this action. Please try again.] Please try again.] Microsoft.SharePoint.Library.SPRequestInternalClass.GetFileAndMetaInfo(String bstrUrl, Byte bPageView, Byte bPageMode, Byte bGetBuildDependencySet, String bstrCurrentFolderUrl, Boolean& pbCanCustomizePages, Boolean& pbCanPersonalizeWebParts, Boolean& pbCanAddDeleteWebParts, Boolean& pbGhostedDocument, Boolean& pbDefaultToPersonal, String& pbstrSiteRoot, Guid& pgSiteId, UInt32& pdwVersion, String& pbstrTimeLastModified, String& pbstrContent, Byte& pVerGhostedSetupPath, UInt32& pdwPartCount, Object& pvarMetaData, Object& pvarMultipleMeetingDoclibRootFolders, String& pbstrRedirectUrl, Boolean& pbObjectIsList, Guid& pgListId, UInt32& pdwItemId, Int64& pllListFlags, Boolean& pbAccessDenied, Guid& pgDocId, Byte& piLevel, UInt64& ppermMask, Object& pvarBuildDependencySet, UInt32& pdwNumBuildDependencies, Object& pvarBuildDependencies, String& pbstrFolderUrl, String& pbstrContentTypeOrder) +0 Microsoft.SharePoint.Library.SPRequest.GetFileAndMetaInfo(String bstrUrl, Byte bPageView, Byte bPageMode, Byte bGetBuildDependencySet, String bstrCurrentFolderUrl, Boolean& pbCanCustomizePages, Boolean& pbCanPersonalizeWebParts, Boolean& pbCanAddDeleteWebParts, Boolean& pbGhostedDocument, Boolean& pbDefaultToPersonal, String& pbstrSiteRoot, Guid& pgSiteId, UInt32& pdwVersion, String& pbstrTimeLastModified, String& pbstrContent, Byte& pVerGhostedSetupPath, UInt32& pdwPartCount, Object& pvarMetaData, Object& pvarMultipleMeetingDoclibRootFolders, String& pbstrRedirectUrl, Boolean& pbObjectIsList, Guid& pgListId, UInt32& pdwItemId, Int64& pllListFlags, Boolean& pbAccessDenied, Guid& pgDocId, Byte& piLevel, UInt64& ppermMask, Object& pvarBuildDependencySet, UInt32& pdwNumBuildDependencies, Object& pvarBuildDependencies, String& pbstrFolderUrl, String& pbstrContentTypeOrder) +219 [SPException: Cannot complete this action. Please try again.] I'm able to work around this by checking out the new master page and checking it back in again and after doing so there are no further issues at all. Any ideas to what could cause this? Thanks Dan ONET.XML module section: <Modules> <Module Name="CustomMasterPage" List="116" Url="_catalogs/masterpage" RootWebOnly="FALSE"> <File Url="Shoes.master" Type="GhostableInLibrary" IgnoreIfAlreadyExists="TRUE" /> </Module> <Module Name="Default" List="116" Url=""> <File Url="default.aspx" Name="default.aspx" NavBarHome="True" IgnoreIfAlreadyExists="FALSE"> <AllUsersWebPart WebPartZoneID="Left" WebPartOrder="1"> <webParts><webPart xmlns="http://schemas.microsoft.com/WebPart/v3"><metaData><type name="BCM.SharePoint.Shoes.ShoesComponents.FooterLinks, BCM.SharePoint.Shoes.ShoesComponents, Version=1.0.0.0, Culture=neutral, PublicKeyToken=2881713f39360b71" /><importErrorMessage>Cannot import this Web Part.</importErrorMessage></metaData><data><properties><property name="AllowClose" type="bool">True</property><property name="Width" type="string" /><property name="MyProperty" type="string">Hello SharePoint</property><property name="AllowMinimize" type="bool">True</property><property name="AllowConnect" type="bool">True</property><property name="ChromeType" type="chrometype">None</property><property name="TitleIconImageUrl" type="string">/_layouts/images/BCM_SharePoint_Shoes/wp_FooterLinks.gif</property><property name="Description" type="string">FooterLinks Description</property><property name="Hidden" type="bool">False</property><property name="TitleUrl" type="string" /><property name="AllowEdit" type="bool">True</property><property name="Height" type="string" /><property name="MissingAssembly" type="string">Cannot import this Web Part.</property><property name="HelpUrl" type="string" /><property name="Title" type="string" /><property name="CatalogIconImageUrl" type="string">/_layouts/images/BCM_SharePoint_Shoes/wp_FooterLinks.gif</property><property name="Direction" type="direction">NotSet</property><property name="ChromeState" type="chromestate">Normal</property><property name="AllowZoneChange" type="bool">True</property><property name="AllowHide" type="bool">True</property><property name="HelpMode" type="helpmode">Modeless</property><property name="ExportMode" type="exportmode">All</property></properties></data></webPart></webParts> </AllUsersWebPart> <AllUsersWebPart WebPartZoneID="Left" WebPartOrder="0"> <webParts><webPart xmlns="http://schemas.microsoft.com/WebPart/v3"><metaData><type name="BCM.SharePoint.Shoes.ShoesComponents.SubFooterLinks, BCM.SharePoint.Shoes.ShoesComponents, Version=1.0.0.0, Culture=neutral, PublicKeyToken=2881713f39360b71" /><importErrorMessage>Cannot import this Web Part.</importErrorMessage></metaData><data><properties><property name="AllowClose" type="bool">True</property><property name="Width" type="string" /><property name="MyProperty" type="string">Hello SharePoint</property><property name="AllowMinimize" type="bool">True</property><property name="AllowConnect" type="bool">True</property><property name="ChromeType" type="chrometype">None</property><property name="TitleIconImageUrl" type="string">/_layouts/images/BCM_SharePoint_Shoes/wp_SubFooterLinks.gif</property><property name="Description" type="string">Shoes home page links (under the hero image)</property><property name="Hidden" type="bool">False</property><property name="TitleUrl" type="string" /><property name="AllowEdit" type="bool">True</property><property name="Height" type="string" /><property name="MissingAssembly" type="string">Cannot import this Web Part.</property><property name="HelpUrl" type="string" /><property name="Title" type="string" /><property name="CatalogIconImageUrl" type="string">/_layouts/images/BCM_SharePoint_Shoes/wp_SubFooterLinks.gif</property><property name="Direction" type="direction">NotSet</property><property name="ChromeState" type="chromestate">Normal</property><property name="AllowZoneChange" type="bool">True</property><property name="AllowHide" type="bool">True</property><property name="HelpMode" type="helpmode">Modeless</property><property name="ExportMode" type="exportmode">All</property></properties></data></webPart></webParts> </AllUsersWebPart> <NavBarPage Name="$Resources:core,nav_Home;" ID="1002" Position="Start" /> <NavBarPage Name="$Resources:core,nav_Home;" ID="0" Position="Start" /> </File> </Module> </Modules> LOG OUTPUT: 05/21/2010 12:22:55.11 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72nz Medium Videntityinfo::isFreshToken reported failure. 05/21/2010 12:22:55.19 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yv Medium Creating default lists 05/21/2010 12:22:55.19 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72lp Medium Creating directory Lists 05/21/2010 12:22:55.26 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yf Medium Creating list "Master Page Gallery" in web "http://mmm-dev-ll/sites/Shoes/test" at URL "_catalogs/masterpage", (setuppath: "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\Template\global\lists\mplib") 05/21/2010 12:22:55.28 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88y1 Medium No document templates uploaded for list "Master Page Gallery" -- none found for list template "100". 05/21/2010 12:22:55.28 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72kc Medium Failed to find generic XML file at "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\Template\xml\onet.xml", falling back to global site definition. 05/21/2010 12:22:56.22 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yz Medium Creating default modules at URL "http://mmm-dev-ll/sites/Shoes/test" 05/21/2010 12:22:56.22 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8e27 Medium Ensuring module folder _catalogs/masterpage 05/21/2010 12:22:56.89 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72h7 Medium Applying template "SubSite#1" to web at URL "http://mmm-dev-ll/sites/Shoes/test". 05/21/2010 12:22:57.09 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yy Medium Activating web-scoped features for template "SubSite#1" at URL "http://mmm-dev-ll/sites/Shoes/test" 05/21/2010 12:22:57.12 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8l1c Medium Preparing 20 features for activation 05/21/2010 12:22:57.14 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8l1d Medium Feature Activation: Batch Activating Features at URL http://mmm-dev-ll/sites/Shoes/test 'AnnouncementsList' (ID: '00bfea71-d1ce-42de-9c63-a44004ce0104'), 'ContactsList' (ID: '00bfea71-7e6d-4186-9ba8-c047ac750105'), 'CustomList' (ID: '00bfea71-de22-43b2-a848-c05709900100'), 'DataSourceLibrary' (ID: '00bfea71-f381-423d-b9d1-da7a54c50110'), 'DiscussionsList' (ID: '00bfea71-6a49-43fa-b535-d15c05500108'), 'DocumentLibrary' (ID: '00bfea71-e717-4e80-aa17-d0c71b360101'), 'EventsList' (ID: '00bfea71-ec85-4903-972d-ebe475780106'), 'GanttTasksList' (ID: '00bfea71-513d-4ca0-96c2-6a47775c0119'), 'GridList' (ID: '00bfea71-3a1d-41d3-a0ee-651d11570120'), 'IssuesList' (ID: '00bfea71-5932-4f9c-ad71-1557e5751100'), 'LinksList' (ID: '00bfea71-2062-426c-90bf-714c59600103'), 'NoCodeWorkflowLibrary' (ID: '00bfe... 05/21/2010 12:22:57.14* w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8l1d Medium ...a71-f600-43f6-a895-40c0de7b0117'), 'PictureLibrary' (ID: '00bfea71-52d4-45b3-b544-b1c71b620109'), 'SurveysList' (ID: '00bfea71-eb8a-40b1-80c7-506be7590102'), 'TasksList' (ID: '00bfea71-a83e-497e-9ba0-7a5c597d0107'), 'WebPageLibrary' (ID: '00bfea71-c796-4402-9f2f-0eb9a6e71b18'), 'workflowProcessList' (ID: '00bfea71-2d77-4a75-9fca-76516689e21a'), 'WorkflowHistoryList' (ID: '00bfea71-4ea5-48d4-a4ad-305cf7030140'), 'XmlFormLibrary' (ID: '00bfea71-1e1d-4562-b56a-f05371bb0115'), 'TeamCollab' (ID: '00bfea71-4ea5-48d4-a4ad-7ea5c011abe5'), . 05/21/2010 12:22:57.15 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8l1f Medium Feature Activation: Batch Activated Features at URL http://mmm-dev-ll/sites/Shoes/test 'AnnouncementsList' (ID: '00bfea71-d1ce-42de-9c63-a44004ce0104'), 'ContactsList' (ID: '00bfea71-7e6d-4186-9ba8-c047ac750105'), 'CustomList' (ID: '00bfea71-de22-43b2-a848-c05709900100'), 'DataSourceLibrary' (ID: '00bfea71-f381-423d-b9d1-da7a54c50110'), 'DiscussionsList' (ID: '00bfea71-6a49-43fa-b535-d15c05500108'), 'DocumentLibrary' (ID: '00bfea71-e717-4e80-aa17-d0c71b360101'), 'EventsList' (ID: '00bfea71-ec85-4903-972d-ebe475780106'), 'GanttTasksList' (ID: '00bfea71-513d-4ca0-96c2-6a47775c0119'), 'GridList' (ID: '00bfea71-3a1d-41d3-a0ee-651d11570120'), 'IssuesList' (ID: '00bfea71-5932-4f9c-ad71-1557e5751100'), 'LinksList' (ID: '00bfea71-2062-426c-90bf-714c59600103'), 'NoCodeWorkflowLibrary' (ID: '00bfea... 05/21/2010 12:22:57.15* w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8l1f Medium ...71-f600-43f6-a895-40c0de7b0117'), 'PictureLibrary' (ID: '00bfea71-52d4-45b3-b544-b1c71b620109'), 'SurveysList' (ID: '00bfea71-eb8a-40b1-80c7-506be7590102'), 'TasksList' (ID: '00bfea71-a83e-497e-9ba0-7a5c597d0107'), 'WebPageLibrary' (ID: '00bfea71-c796-4402-9f2f-0eb9a6e71b18'), 'workflowProcessList' (ID: '00bfea71-2d77-4a75-9fca-76516689e21a'), 'WorkflowHistoryList' (ID: '00bfea71-4ea5-48d4-a4ad-305cf7030140'), 'XmlFormLibrary' (ID: '00bfea71-1e1d-4562-b56a-f05371bb0115'), 'TeamCollab' (ID: '00bfea71-4ea5-48d4-a4ad-7ea5c011abe5'), . 05/21/2010 12:22:57.15 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 88jb Medium Feature Activation: Activating Feature 'RadEditorFeatureRichText' (ID: '747755cd-d060-4663-961c-9b0cc43724e9') at URL http://mmm-dev-ll/sites/Shoes/test. 05/21/2010 12:22:57.15 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 75fb Medium Calling 'FeatureActivated' method of SPFeatureReceiver for Feature 'RadEditorFeatureRichText' (ID: '747755cd-d060-4663-961c-9b0cc43724e9'). 05/21/2010 12:22:57.20 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 75f8 Medium Feature Activation: Feature 'RadEditorFeatureRichText' (ID: '747755cd-d060-4663-961c-9b0cc43724e9') was activated at URL http://mmm-dev-ll/sites/Shoes/test. 05/21/2010 12:22:57.51 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yv Medium Creating default lists 05/21/2010 12:22:57.51 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72lp Medium Creating directory Lists 05/21/2010 12:22:57.51 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services Fields 88yz Medium Creating default modules at URL "http://mmm-dev-ll/sites/Shoes/test" 05/21/2010 12:22:57.51 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 8e27 Medium Ensuring module folder _catalogs/masterpage 05/21/2010 12:22:57.56 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72ix Medium Not enough information to determine a list for module "Default". Assuming no list for this module. 05/21/2010 12:22:57.87 w3wp.exe (0x1E40) 0x18A4 Windows SharePoint Services General 72h8 Medium Successfully applied template "SubSite#1" to web at URL "http://mmm-dev-ll/sites/Shoes/test". 05/21/2010 12:22:59.48 w3wp.exe (0x1E40) 0x0980 Windows SharePoint Services General 8e2s Medium Unknown SPRequest error occurred. More information: 0x80070057 05/21/2010 12:23:07.06 OWSTIMER.EXE (0x0884) 0x106C Office Server Setup and Upgrade 8u3j High Registry key value {SearchThrottled} was not found under registry hive {Software\Microsoft\Office Server\12.0}. Assuming search sku is not throttled. 05/21/2010 12:23:07.08 OWSTIMER.EXE (0x0884) 0x106C Search Server Common MS Search Administration 90gf Medium SQL: dbo.proc_MSS_PropagationGetQueryServers 05/21/2010 12:23:07.09 OWSTIMER.EXE (0x0884) 0x106C Search Server Common MS Search Administration 8wni High Resuming default catalog with reason 'GPR_PROPAGATION' for application 'SharedServices1'... 05/21/2010 12:23:07.11 OWSTIMER.EXE (0x0884) 0x106C Search Server Common MS Search Administration 8wnj High Resuming anchor text catalog with reason GPR_PROPAGATION' for application 'SharedServices1'... 05/21/2010 12:23:07.14 OWSTIMER.EXE (0x0884) 0x106C Search Server Common MS Search Administration 8dvl Medium Search application '3c6751cc-37b0-470a-bfa2-bfd0b5635fe1': Provision start addresses in default content source. 05/21/2010 12:23:07.15 OWSTIMER.EXE (0x0884) 0x106C Search Server Common MS Search Administration 7hmh High exception in SearchUpgradeProvisioner Keyword Config System.InvalidOperationException: jobServerSearchServiceInstance is null at Microsoft.Office.Server.Search.Administration.SearchUpgradeProvisioner..ctor(SearchServiceInstance searchServiceInstance) at Microsoft.Office.Server.Search.Administration.OSSPrimaryGathererProject.ProvisionContentSources() 05/21/2010 12:23:29.19 OWSTIMER.EXE (0x0884) 0x0FFC SharePoint Portal Server Business Data 79bv High Initiating BDC Cache Invalidation Check in AppDomain 'DefaultDomain' 05/21/2010 12:23:29.19 OWSTIMER.EXE (0x0884) 0x0FFC SharePoint Portal Server Business Data 79bx High Completed BDC Cache Invalidation Check in AppDomain 'DefaultDomain' 05/21/2010 12:23:45.84 OWSTIMER.EXE (0x0884) 0x08A8 SharePoint Portal Server SSO 8inc Medium In SSOService::Synch(), sso database conn string: 05/21/2010 12:23:50.80 OWSTIMER.EXE (0x0884) 0x0F14 Excel Services Excel Services Administration 8tqi Medium ExcelServerSharedWebApplication.Synchronize: Starting synchronize for instance of Excel Services in SSP 'SharedServices1'. 05/21/2010 12:23:50.80 OWSTIMER.EXE (0x0884) 0x0F14 Excel Services Excel Services Administration 8tqj Medium ExcelServerSharedWebApplication.Synchronize: Successfully synchronized instance of Excel Services in SSP 'SharedServices1'. 05/21/2010 12:23:52.31 w3wp.exe (0x1E40) 0x0980 SharePoint Portal Server Runtime 8gp7 Medium Topology cache updated. (AppDomain: /LM/W3SVC/1963195510/Root-1-129188762904047141)

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SPWorkflowCollection on SPListItem is always empty

- by armannvg

Hi I'm having a problem relating to Sharepoint workflows and the associated task list. I have 2 custom workflows that we created for our product. They both use the same Task list that has a custom content type that inherits from the Task content type. Now I have a case where a running workflow has been deleted via the list has been deleted or the document, this results in orphaned tasks. I want to overwrite the Task lists OnDeleting event, so that users can cleanup their tasks so that it won't contain unneccessary orphaned tasks. So my item deleting looks like this public override void ItemDeleting(SPItemEventProperties properties) { SPListItem currentListItem = properties.ListItem; } The problem is that when I go into debug mode and check the currentListItem.Workflows.Count field then it's always 0. It doesn't matter which workflow I initiate or what task i look at, the SPWorkflowCollection returned is always empty :( I was wondering if this might be related to a bug in our custom workflow where it's not wired up properly (but it finishes correctly and tasks are deleted when a workflow is terminated) or am I looking at this the wrong way ?

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SQLAuthority News – Storage and SQL Server Capacity Planning and configuration – SharePoint Server 2

- by pinaldave

Just a day ago, I was asked how do you plan SQL Server Storage Capacity. Here is the excellent article published by Microsoft regarding SQL Server capacity planning for SharePoint 2010. This article touches all the vital areas of this subject. Here are the bullet points for the same. Gather storage and SQL Server space and I/O requirements Choose SQL Server version and edition Design storage architecture based on capacity and IO requirements Determine memory requirements Understand network topology requirements Configure SQL Server Validate storage performance and reliability Read the original article published by Microsoft here: Storage and SQL Server Capacity Planning and configuration – SharePoint Server 2010. The question to all the SharePoint developers and administrator that if they use the whitepapers and articles to decide the capacity or they just start with application and as they progress they plan the storage? Please let me know your opinion. Reference: Pinal Dave (http://blog.SQLAuthority.com) Filed under: SQL, SQL Authority, SQL Data Storage, SQL Query, SQL Server, SQL Tips and Tricks, SQL White Papers, SQLAuthority News, T SQL, Technology Tagged: SharePoint

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How to create Office365 SharePoint site using SharePoint2010 template

- by ybbest

Recently, I worked with a client that has office 365 upgraded to SharePoint 2013.But they still like to create the SharePoint site using the old SharePoint2010 template, if you like to know how , here are the steps: 1. Go to your Office 365 portal https://portal.microsoftonline.com/admin/default.aspx and then go to the SharePoint admin page. 2. Next, click settings page. 3. Change the Global experience Version Settings. 4. Finally, you will be able to create SharePoint site using 2010 template.

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iPad client for SharePoint

- by gabouy

I´m pleased to announce that at SouthLabs we´ve released a native iPad client for SharePoint , called SharePlus Office Mobile Client , already available in the app store . It consumes SharePoint's web services API, and supports offline browsing. The following is a brief presentation on it, with some screenshots. SharePlus iPad client for SharePoint View more presentations from SouthLabs ....(read more)

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Backup options in SharePoint 2007

- by sreejukg

It is very important to make sure the server farm backup is taking properly, making sure that in case of any disaster, the administrator has the latest backup that can be used to restore. This articles addresses some of the options available for backup/restore in SharePoint 2007 Backup There are two options that can be utilized to take backup of SharePoint sites. Using SharePoint Central Administration website Using SharePoint central administration website, you can do backup/restore from user interface. Using central administration website you can back up the following · Server farm · Web application · Content databases Follow these steps to take backup of the server farm using central administration 1. Open Central administration website 2. Navigate to Operations -> Backup and Restore -> Perform a backup 3. Here you will have options to choose the item to back up. Select Farm (the top most item in the list) 4. Once you select the items to backup, click on “Continue to backup options” 5. Select “Full” as type of backup. 6. In the backup file location, enter the path where you need to store the backup. The path should be according to the UNC, for e.g. for c drive you may use \\server\c$\mybackupFolder 7. Click ok 8. Now you will be redirected to Backup and Restore Status page. This page shows the progress for the backup operation. You can use the refresh button to update the status of backup(this page will automatically refresh in every 30 seconds). Once completed you can find the files in the specified folder. Using STSADM website SharePoint comes with a STSADM command line tool. STSADM provides lot of administrative operations that can be performed on SharePoint 2007 sites. You can find STSADM command from the following location C:\Program Files\Common Files\Microsoft shared\web server extensions\12\bin (You may change the drive letter according to your installation) STSADM provides a method for performing the Office SharePoint Server 2007 administration tasks at the command line or by using batch files or scripts. STSADM provides access to operations not available by using the Central Administration site The general syntax for STSADM is as follows STSADM -operation Operation Name –parameter1 value1 –parameter2 value2 ……….. Using STSADM you can back up the following · Server farm · Web application · Content databases To perform any STSADM, operation you need to be a member of administrators group. Follow these steps to take backup of SharePoint server farm using STSADM tool. Note: make sure you are logged in to the computer where central administration website is installed. 1. Open the Command prompt (You should run command prompt with administrator privileges) 2. Change the working directory to C:\Program Files\Common Files\Microsoft shared\web server extensions\12\bin 3. Enter the command, then press enter Stsadm –o backup -directory <UNC path> -backupmethod full 4. You will get success / failure message once the command finishes. How to schedule the backup There is no option to schedule a backup using central administration site. Also there is no operation provided by STSADM to automate the backup. The farm administrators need to take backup in regular intervals. To achieve this, you can write a batch file that includes STSADM command to take full backup of the server. This batch file can be scheduled using windows task scheduler to execute in certain intervals. Sample of the batch file 1. Open notepad(or any other text editor) 2. Enter the following commands @echo off echo =============================================================== echo Back up the farm to <C:\backup> echo =============================================================== cd %COMMONPROGRAMFILES%\Microsoft Shared\web server extensions\12\BIN @echo off stsadm.exe -o backup -directory "<\backup>" -backupmethod full echo completed 3. Save the file with .bat extension You can schedule this batch file as you require. Other Options Using STSADM tool, you will be able to take backup for individual site collection. The syntax for this is stsadm -o backup -url <URL name for site collection> -filename <file name> [-overwrite] The explanations for the parameters are as follows. -url The url of the site collection you need to backup -filename The name of the backup file. E.g. c:\backup.bak -overwrite optional. Indicates if the filename specified exists, whether to overwrite or not. If you are creating the batch file for scheduling the backup for a site collection, you may need to specify the backup filename automatically created. It is an option that you can generate the filename with date so that you can keep backup for each day. e.g. The following commands can be utilized create a site collection backup. @echo off echo =============================================================== echo Back up the farm to <C:\backup> echo =============================================================== echo =============================================================== echo getting todays date to a variable echo =============================================================== @For /F "tokens=1,2,3 delims=/ " %%A in (‘Date /t’) do @( Set Day=%%A Set Month=%%B Set Year=%%C Set todayDate=%%C%%B%%A ) cd %COMMONPROGRAMFILES%\Microsoft Shared\web server extensions\12\BIN @echo off stsadm -o backup -url <sitecollection url> -filename \\ServerName\ShareName\Backup_%todayDate%.bak -overwrite echo completed To read more about backup STSADM operation, read this http://technet.microsoft.com/en-us/library/cc263441.aspx

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Is Oracle WebCenter 11g a big SharePoint ?

- by Guilherme J Santos

Hi there. I have some experience with SharePoint. Now my company will use Oracle WebCenter to create a internal portal. Nobody of IT team have experience with Oracle WebCenter, and I think we could use SharePoint, as we did until now. So, what are the advantages to use Oracle WebCenter? Wich are your experiences with Oracle WebCenter 11g? And how much it is different from SharePoint. What can I do with Oracle WebCenter that I cannot do with Microsoft SharePoint?

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Azure Flavor for the Sharepoint Media Component

- by spano

Some time ago I wrote about a Media Processing Component for Sharepoint that I was working on. It is a Media Assets list for Sharepoint that lets you choose where to store the blob files. It provides also intelligence for encoding videos, generating thumbnail and poster images, obtaining media metadata, etc. On that first post the component was explained in detail, with the original 3 storage flavors: Sharepoint list, Virtual Directoy or FTP. The storage manager is extensible, so a new flavor was...(read more)

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Groups page is blank in SharePoint 2010 [migrated]

- by Murali Ramakrishnan

Sometimes it's very confusing how Sharepoint 2010 group creation works Here's a scenario we have been facing from a long time wrt groups in SharePoint 2010 We had requirement of creating a two custom groups followed by creating a custom site through programmatically, For the most case the scenario works as how it is excepted to work. but, out of 1/100 site creation process the groups creation fails, which means we were able to access the group and users associated with it through programmatically. but, when it comes to UI stand point if you try to access the specific group page from the site permissions page - SharePoint returns a BLANK WHITE Page... BLANK WHITE Page... nothing else... Ain't is this a Sharepoint 2010 issue. or anybody had this problem and fixed it. Kindly share your thoughts

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Secure Store Service Application not available in SharePoint 2010 Standard

- by Haseeb Akhtar

We have migrated from SharePoint 2010 foundation to SharePoint 2010 standard. Now, the problem is we are looking for Secure Store Service on 'Services on Server' page in Central Administration, but we didn't see it. We have another server where SharePoint 2010 standard is installed and there we can see Secure Store Service available. Please let me know what needs to be done for the same. Thanks in Advance

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Channel 9 Video:SharePoint and WCF

- by Sahil Malik

Ad:: SharePoint 2007 Training in .NET 3.5 technologies (more information). A VERY LONG TIME AGO :), Zhiming from Microsoft and I got together and talked a bit about why WCF is such a big deal in SharePoint. In this video we talk a bit about why SharePoint has been so successful. And why WCF in SharePoint can have a great positive impact on your productivity. A lot of what I say in that video is still applicable to SP2010, but that video was recorded before there was ANY information out in the general world about SP2010. Well, that video is now finally online .. enjoy! :) Comment on the article ....

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GAC and SharePoint

- by Sahil Malik

SharePoint 2010 Training: more information GAC and SharePoint have had a funny love & hate relationship. In 2007, SharePoint and GAC fell in love. GAC was about the only practical alternative to deploying custom code. Here is a dirty secret, based on completely unscientific and unfounded research, I can tell you that 99% of SharePoint code written, ended up in the GAC. Yes, I know GAC rhymes with hack, crack, smack, and even mac, but still it was the better alternative. You could write CAS policies and put your DLLs in the bin folder, but it was mighty inconvenient to both write, and maintain. Most of us never did it. There are still some SharePoint developers out there insisting on the bin approach – well, get over it; you’re not winning the fight. CAS is about as outdated as Samantha Fox anyway. It was hot at one point though. So all that code that ended up in the GAC caused lots and lots of headache. Clearly, Microsoft had to get us off the crack, uhh .. I mean the GAC. In Read full article ....

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SharePoint 2010 ECB Menu on any column

- by Sahil Malik

SharePoint 2010 Training: more information You know that ECB Menu in SharePoint 2007? Well in SharePoint 2010 you can very easily move it around on any column you wish. What you do is, open the view in SharePoint Designer, then you click on the field you wish to see the ECB menu in, then you will see a little floatie button with this on it ">", then, you click on that floatie, and it shows a little popup with 2 checkboxes in it. "Common xsl:value-of Tasks"- Show List Item Menu- Show Link To Item You check the "Show List Item Menu" checkbox, and off you go - now the ECB menu is available on the other column. Enjoy! Read full article ....

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Sharepoint Guidance Logger: usage, setup and extension

- by spano

Introduction Log records are essential to any application for troubleshooting problems. When beginning a new Sharepoint project, one of the first needs is to have a core logging component that can be used throughout the application code. In this post I will talk about the logging solution that we are using (based on the Patterns & Practices Sharepoint Logger ), how to set it up, configure and read logs. SharePoint 2010 includes enhanced functionality for logging and tracing. You can now throttle...(read more)

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Large files in SharePoint 2010

- by Sahil Malik

SharePoint 2010 Training: more information Hoooorayy! My latest code-mag article is finally online. This is an article I’ve been wanting to write for a while now – there is just so much goo in the world around large file management in SharePoint. So I thought an article that sums up the things you need to consider for large file management projects in SharePoint was in order. Anyway, here is the article, enjoy Read full article ....

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Figuring our complex REST queries for SharePoint

- by Sahil Malik

SharePoint 2010 Training: more information A little while ago, I showed the REST query for a relatively complex query. Some readers have emailed me about how to figure out further queries, and especially for complex insert/delete/update scenarios. Well it is quite easy to figure out almost any query for SharePoint REST API. Okay, this is not just about SharePoint – you can apply what you read here for any REST API interface supported by Microsoft, like WCF data services. But, sometimes when you have many columns, or complex update operations, or are working with weird providers, it is tough to figure out the specific HTTP request you need to craft, error free, using REST. Well fear not, there is hope. As an example, what I did is, I created a SharePoint site at http://sp2010.winsmarts.internal/sampledata with 3 lists in it - 1. Artists (with one Column, Title) Read full article ....

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Disable mobile page redirection for SharePoint 2013

- by Sahil Malik

SharePoint, WCF and Azure Trainings: more information SharePoint 2013 (foundation too), detects requests from mobile devices and automatically changes the uRL of the requested non mobile page to its mobile substitute. This logic is now built into SPRequestModule. The mobile view is pretty damned amazing. Even though the set of pages for mobile access is completely different, SharePoint has an entirely separate set of controls for the mobile pages. These are in the Microsoft.SharePoint.MobileControls namespace which inherit from Microsoft ASP.NET controls in the System.Web.UI.MobileControls namespace. These Mobile pages can even use mobile Web Part adapters to mimic the behavior of webparts on mobile webpart pages. Read full article ....

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Slides and Scripts from SharePoint Cincy 2014

- by Brian T. Jackett

Originally posted on: http://geekswithblogs.net/bjackett/archive/2014/06/06/slides-and-scripts-from-sharepoint-cincy-2014.aspx I was pleased to present at SharePoint Cincy again for the third year. Geoff and all the organizers do a great job. My presentation this year was “PowerShell for Your SharePoint Tool Belt”. Below are my slides and demo scripts. Thanks for all who attended, I hope you found something that will be useful for you in your work. Demo PowerShell Scripts Slidedeck -Frog Out

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Need help with workflow in Alfresco

- by Scott Gartner

Hello SO community, I haven't had any luck getting help in the Alfresco forums, and I'm hoping for more here. We are building an application based on Alfresco and jBPM and I have defined a workflow, but I have either defined it wrong or am missing something or there are bugs in Alfresco integration with jBPM and I need help figuring out which and fixing it. Here is the problem: I have an advanced workflow and I am trying to launch it from JavaScript. Here is the code I'm using to start the workflow: var nodeId = args.nodeid; var document = search.findNode("workspace://SpacesStore/" + nodeId); var workflowAction = actions.create("start-workflow"); workflowAction.parameters.workflowName = "jbpm$nmwf:MyWorkflow"; workflowAction.parameters["bpm:workflowDescription"] = "Please edit: " + document.name; workflowAction.parameters["bpm:assignees"] = [people.getPerson("admin"), people.getPerson("andyg")]; var futureDate = new Date(); futureDate.setDate(futureDate.getDate() + 7); workflowAction.parameters["bpm:workflowDueDate"] = futureDate; workflowAction.execute(document); This runs fine and e-mail sent from the start node's default transition fires just fine. However, when I go looking for the workflow in my task list it is not there, but it is in my completed task list. The default transition (the only transition) from the start node points at a task node which has four transitions. There are 8 tasks and 22 transitions in the workflow. When I use the workflow console to start the workflow and end the start task, it properly follows the default start node transition to the next task. The new task shows up in "show tasks" but does not show up in "show my tasks" (apparently because the task was marked completed for some reason, though it is not in the "end" node). The task is: task id: jbpm$111 , name: nmwf:submitInEditing , properties: 18 If I do "show transitions" it looks just as I would expect: path: jbpm$62-@ , node: In Editing , active: true task id: jbpm$111 , name: nmwf:submitInEditing, title: submitInEditing title , desc: submitInEditing description , properties: 18 transition id: Submit for Approval , title: Submit for Approval transition id: Request Copyediting Review , title: Request Copyediting Review transition id: Request Legal Review , title: Request Legal Review transition id: Request Review , title: Request Review I don't want to post the entire workflow as it's large, but here are the first two nodes: First the swimlanes: <swimlane name="initiator"></swimlane> <swimlane name="Content Providers"> <assignment actor-id="Content Providers"> <actor>#{bpm_assignees}</actor> </assignment> </swimlane> Now the nodes: <start-state name="start"> <task name="nmwf:submitTask" swimlane="initiator"/> <transition name="" to="In Editing"> <action> <runas>admin</runas> <script> /* Code to send e-mail that a new workflow was started. I get this e-mail. */ </script> </action> </transition> </start-state> <task-node name="In Editing"> <task name="nmwf:submitInEditing" swimlane="Content Providers" />  <transition to="In Approval" name="Submit for Approval"></transition> <transition to="In Copyediting" name="Request Copyediting Review"></transition> <transition to="In Legal Review" name="Request Legal Review"></transition> <transition to="In Review" name="Request Review"></transition> </task-node> Here is the model for these two nodes: <type name="nmwf:submitTask"> <parent>bpm:startTask</parent> <mandatory-aspects> <aspect>bpm:assignees</aspect> </mandatory-aspects> </type> <type name="nmwf:submitInEditing"> <parent>bpm:workflowTask</parent> <mandatory-aspects> <aspect>bpm:assignees</aspect> </mandatory-aspects> </type> Here is a pseudo-log of running the workflow in the workflow console: :: deploy alfresco/extension/workflow/processdefinition.xml deployed definition id: jbpm$69 , name: jbpm$nmwf:MyWorkflow , title: nmwf:MyWorkflow , version: 28 :: var bpm:assignees* person admin,andyg set var {http://www.alfresco.org/model/bpm/1.0}assignees = [workspace://SpacesStore/73cf1b28-21aa-40ca-9dde-1cff492d0268, workspace://SpacesStore/03297e91-0b89-4db6-b764-5ada2d167424] :: var bpm:package package 1 set var {http://www.alfresco.org/model/bpm/1.0}package = workspace://SpacesStore/6e2bbbbd-b728-4403-be37-dfce55a83641 :: start bpm:assignees bpm:package started workflow id: jbpm$63 , def: nmwf:MyWorkflow path: jbpm$63-@ , node: start , active: true task id: jbpm$112 , name: nmwf:submitTask, title: submitTask title , desc: submitTask description , properties: 16 transition id: [default] , title: Task Done :: show transitions path: jbpm$63-@ , node: start , active: true task id: jbpm$112 , name: nmwf:submitTask, title: submitTask title , desc: submitTask description , properties: 17 transition id: [default] , title: Task Done :: end task jbpm$112 signal sent - path id: jbpm$63-@ path: jbpm$63-@ , node: In Editing , active: true task id: jbpm$113 , name: nmwf:submitInEditing, title: submitInEditing title , desc: submitInEditing description , properties: 17 transition id: Submit for Approval , title: Submit for Approval transition id: Request Copyediting Review , title: Request Copyediting Review transition id: Request Legal Review , title: Request Legal Review transition id: Request Review , title: Request Review :: show tasks task id: jbpm$113 , name: nmwf:submitInEditing , properties: 18 :: show my tasks admin: [there is no output here] I have been making the assumption that the bpm:assignees that I am setting before starting the workflow initially are getting passed to the first task node "In Editing". Clearly the assignees are on the task object and not on the workflow object. I added the assignees aspect to the start-state task so that it could hold them (after I had a problem; initially they were not there) and possibly they are still sitting there, but the start-state has ended before I even get control back from the web script (not that it would help if it wasn't ended, I need it to be in "In Editing" as the start-state is only used to log that the workflow was started). It has always confused me that the properties that I need to set on each task need to be requested before the task is entered (when you choose a transition you must provide the data for the next task before you can actually move to the next task as you have to validate that you have all of the required data first and then signal the transition). However, the code to start the workflow is asynchronous and therefore does not return either the started workflow or the current task (which in my case would be "In Editing"). So, either way you cannot set variables such as bpm:assignees and bpm:dueDate. I wonder if this is the problem with the user task list. I'm setting the assignees in the property list, but maybe those assignees are going to the start-state task and are not getting passed to the "In Editing" task? Note that this is my first jBPM workflow, so please don't assume I know what I'm doing. If you see something that looks off, it probably is and I just don't know it. Thanks in advance for any advice or help,

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WF -- how do I use a custom activity without creating it in a separate Workflow Activity Library?

- by Kevin Craft

I am trying to accomplish something that seems like it should be very simple. I have a State Machine Workflow Console Application with a workflow in it. I have created a custom activity for it. This activity will NEVER be used ANYWHERE ELSE. I just want to use this activity on my workflow, but: It does not appear in the toolbox. I cannot drag it from the Solution Explorer onto the workflow designer. I absolutely do not want to create a separate State Machine Workflow Activity Library, since that will just clutter my solution. Like I said, I will never use this activity in any other project, so I would like to keep it confined to this one...but I just can't figure out how to get it onto the designer! Am I going crazy!? Here is the code for the activity: public partial class GameSearchActivity: Activity { public GameSearchActivity() { InitializeComponent(); } public static DependencyProperty QueryProperty = System.Workflow.ComponentModel.DependencyProperty.Register("Query", typeof(string), typeof(GameSearchActivity)); [Description("Query")] [Category("Dependency Properties")] [Browsable(true)] [DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)] public string Query { get { return ((string)(base.GetValue(GameSearchActivity.QueryProperty))); } set { base.SetValue(GameSearchActivity.QueryProperty, value); } } public static DependencyProperty ResultsProperty = System.Workflow.ComponentModel.DependencyProperty.Register("Results", typeof(string), typeof(GameSearchActivity)); [Description("Results")] [Category("Dependency Properties")] [Browsable(true)] [DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)] public IEnumerable<Game_GamePlatform> Results { get { return ((IEnumerable<Game_GamePlatform>)(base.GetValue(GameSearchActivity.ResultsProperty))); } set { base.SetValue(GameSearchActivity.ResultsProperty, value); } } protected override ActivityExecutionStatus Execute(ActivityExecutionContext executionContext) { IDataService ds = executionContext.GetService<IDataService>(); Results = ds.SearchGames(Query); return ActivityExecutionStatus.Closed; } } Thanks. EDIT: OK, so I've discovered that if I change the project type from Console Application to Class Library, the custom activity appears in the toolbox. However, this is not acceptable. It needs to be a Console/Windows Application. Anyone know a way around this?

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Replication keeps popping up on SharePoint databases

- by Ddono25

My typical discovery scenario: We receive an alert that the transaction log is growing quickly. We are in Simple Recovery so I go to check it out. Log is already sized to 100GB and is at 80% capacity. I run the "Whats using my log files" script from SQL Server Central and see that Replication is enabled on the database. We do not set up replication, and I don't think Replication can be done on SharePoint content db's as Replication is not supported (requires PK on all tables). This has been occurring on random servers (about 5 so far, all within the past three weeks) and it only occurs on Content Databases. sp_removedbreplication does not always work in removing the Replication either. We have found that we need to run the sp_removedbreplication, change all db owners to SA and reset Recovery Mode to Simple to completely eradicate any vestiges of this bug. How would Replication be enabling itself? We have never set up Replication on these servers. There is no evidence of any type of Replication other than the 'log_reuse_wait_desc' from the DMV query and log growth. Any help on this ghost would be appreciated!

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Sharepoint Workflow doesn't trigger after created/edited tickets

- by Brad Johnson

I have a workflow created in Sharepoint designer that works fine when manually triggered. I want it to trigger when a new ticket is created and when an existing ticket is edited. I have tried everything, but it makes no sense that it works when manually triggered, but does not appear to trigger when tickets are created/modified. Any help would be appreciated.

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Can a single workflow generate multiple list items?

- by octopod

I want a workflow that, when an entry is created in List A, will generate one entry in List B for each entry in List C. Is this possible? If so, how?

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