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• Auto-responder rule in Outlook 2010 produces double signature (but only to certain emails)

  - by Austin ''Danger'' Powers

  I have set up an auto-responder in Outlook 2010 using a custom template, as a staff member will be on vacation for 6 weeks. It works perfectly, apart from the fact certain people receive two signatures at the bottom of the message instead of one. When reviewing the "sent" folder, there is no sign of double signatures. In the custom template, there is only 1 copy of the signature. Signatures are set to be applied automatically to new messages or replies- however, if I remove the signature from the template, then it seems no one receives a response with the signature. People sending from Hotmail accounts do not receive a duplicate signature. Gmail users do see a duplicate signature. Does anyone have any idea what could be causing this?

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• Outlook Search Folder - Unread Mail in shared mailbox

  - by Garrett

  I have a user who is trying to configure the Unread Mail search folder for a shared mailbox in Outlook 2007. I believe last time we accomplished this by doing an advanced find, and saving the search. However, on this computer I can't search more than one folder of the shared mailbox at a time. Everything I have read online says this isn't possible, but we have one user who has it set up and working perfectly. There's no additional software or indexing, not even Windows Desktop Search 4.0 updates installed.

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• Cannot connect Office 365 email with Outlook 2010

  - by Dimitris

  I have an email address of the form [email protected] that I am accessing through this site. I had connected my email to Outlook 2010 and it was working fine. Recently, it started requesting credentials every time I logged in, without connecting to the email server even after entering the correct password. I had already decided to reinstall Windows 7, so I thought that would also fix this problem. Unfortunately it did not. I tried the troubleshoot function embedded in the Office 365 capabilities, but it did not find anything wrong. I suspect that one possible source of this problem could be the fact that in the control panel it states Mail (32-bit) while Windows is 64-bit (office is 32 as well). In addition when trying to remove an email account from the list it remains there unaffected. Does anybody know what should I do in order to fix this problem?

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• How to switch off Outlook Synchronization Manager

  - by mr.nothing

  I have one strange thing which is happening to my outlook. It tries to synchronize something (seems it do this every time send/recieve triggers). Does anybody know how to switch this manager off? Here is the icon of the sync manager in the task bar (left one) https://www.sugarsync.com/pf/D9085558_69411843_95701 Thanks in advance! p.s. it's also annoying me that something gone wrong and sync failed. Also every time it tries to sync something internet explorer says me that there are too many temporary internet files and asking me to expand space for its storing. https://www.sugarsync.com/pf/D9085558_69411843_95781 Please, help! This makes me crazy.

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• Can't import contacts into Outlook from Excel

  - by Michael

  I run MS Office 2010. I have all contacts from a previous Outlook 2010 saved in an Excel sheet. I have tried dozens of time to import, but when Outlooks is supposed to do the mapping of the columns I only have one column in my CSV-file: firstname;middlename;surname, etc. It means I cannot map the data correctly. I have tried saving in MS-DOS and Tab and it does not get better. I have tried saving on another computer and it does help either. ALso tried importing to Gmail with same result. Can anyone help?

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• Exchange 2003 and Outlook rule: Send auto reply message not working

  - by Mestika

  Hi, I have created a distributed group which have to send a auto reply when receiving a mail. I know that it is impossible to send a auto reply within a distributed group, but following a guide I have created a mail account called “noreply”. In outlook I have created a rule in the “noreply” account where I chose following conditions: Send to a person or distributed list (where I selected my distributed group) Then to specify what to do with that message I selected Have server reply using a specific message I’ve created my message and saved it. But when I try to write an e-mail to the distributed group it doesn’t send back the reply message. Does anyone knows what I’m doing wrong? Sincerely Mestika

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• Links won't open in Outlook

  - by Scott Mitchell

  About a week ago Chrome (my default browser) stopped working and I ended up reinstalling. After that, however, links in Outlook 2007, when clicked, no longer open. Instead, I get a warning that reads: General failure. The URL was: URL. Application not found. I presume that there is some MIME or file type association that needs to be configured at the OS level, but I've not had any luck so far. My operating system is Windows 7. Any ideas? EDIT #1 Wayne Johnston suggested I set Chrome as my default browser, but when I go to the Set Default Programs screen in Windows 7 (via Control Panel) I do not see Chrome in the list of programs. How do I get it to show up there?

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• Making Lync option visible in Outlook/GAL/AD

  - by Kjensen

  In a big organization, people are slowly moving towards using Lync and away from using landlines. A handful of times per month, I get a meeting invitation that includes a conference call number and a remark about "not sure if everybody is on Lync". Often everybody is, and we start in a conference call and switch to Lync. Is there a good way to make it visible if a user has access to Lync? Like I can hit the "Online meeting" button in Outlook - and it would be great to see, if everybody invited support Lync. Does something like that exist?

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• Standardize Outlook Contacts Format

  - by Nathan DeWitt

  I have Outlook syncing with my cell phone (WinMo 6.1) and vice versa. Everything works fine, but my numbers are all in different formats. I have some contacts with numbers of 5555551234, some are 555.555.1234, some are (555) 555-1234, some are 555-555-1234, etc. I don't really care how it's displayed, because they all dial fine on my phone. But I want to clean them up so they all look the same. Any easy ways to do this?

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• GMail, IMap and Outlook: Speeding it up?

  - by RD

  I finally set up Outlook to use GMail and IMAP, but unfortunately, it's extremely slow. The reason, I think for this is because I have 14300 emails in my inbox. And I have no intention to delete them. So, my questions are: Is there a way to archive old messages, in order to speed things up? Any other suggestions on how I can speed it up? Note: It's only really slow when I click on "Send and Receive". The actual synchronization is what takes forever.

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• "OR" clause in Outlook 2007 Search Folders - Folder Composition

  - by Thomas L Holaday

  Is it possible to specify a Search Folder in Outlook 2007 that will use an OR rule ("any") instead of an AND rule ("and")? In particular, I have a search folder named A and another named B; I want a search folder named AB that will have all the messages that are in either A or B, or both. When I specify AB with the rules "In Folder is A exactly" and "In Folder is B exactly", I get an empty folder, possibly because at the moment no messages are in both. Is the workaround to rename "A" to "A workaround" and "B" to "B workaround" and then specify "AB" with the rule "In Folder contains workaround"? Urggh.

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• Reduce visual redundancies in Outlook 2013?

  - by GaTechThomas

  Outlook 2013 has taken a direction of "how much space can I fill with noise and redundancies". Is it possible to reduce this noise in order to maximize use of screen real estate? For example, in the preview pane, can I shrink the header so that it doesn't include so much info. I don't need any info for the sender and I don't need the subject, as they are both included in the email list pane. Additionally, the ability to turn off the detail bar at the bottom of the preview windows would be helpful. Having Reply/ReplyAll/Forward are also redundant and can go. Is it possible to turn this noise off?

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• Outlook rules not working together

  - by JBurace

  I have multiple Outlook (2010) rules and these 2 are having issues together: Rule 1: Apply this rule after the message arrives with blahname in the sender's address and move it to the BlahBox folder. Rule 2: Apply this rule after the message arrives from [email protected] move it to the NoReply folder. If I have rule 1 above rule 2, only rule 1 works (noreply emails stay in the Inbox folder). If I swap and have rule 2 above rule 1, only rule 2 works (blahname emails stay in the Inbox folder). What am I doing wrong; how can I fix this so it applies both rules on incoming email? I'm fairly certain the two rules should never intersect (blahname != domain.com). Also I do not have "this computer only" checked on any rules, I avoid client-only rules.

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• Outlook new message size nearly 1mb

  - by Yossi Dahan

  I've been using Outlook 2010 for several weeks with no issues. Suddently, a few days ago, the size of my outgoing messages got huge. Looking at thsi it appeas that a huge CSS style is beign created with around 14,000 definition for list items, making the message almost 1mb before I even typed in one word. Emails before that point were very small. Needless to say I can't remember changing anything, nor can anyone around here provide any possible explanation... Any ideas?

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• Exchange 2003 and Outlook rule: Send auto reply message not working

  - by Mestika

  I have created a distributed group which have to send a auto reply when receiving a mail. I know that it is impossible to send a auto reply within a distributed group, but following a guide I have created a mail account called “noreply”. In outlook I have created a rule in the “noreply” account where I chose following conditions: Send to a person or distributed list (where I selected my distributed group) Then to specify what to do with that message I selected Have server reply using a specific message I’ve created my message and saved it. But when I try to write an e-mail to the distributed group it doesn’t send back the reply message. Does anyone knows what I’m doing wrong? Sincerely Mestika

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• Power User - archive Outlook mail items into SQL Server

  - by marc_s

  I am looking (and so far not finding any) for a solution to archive e-mail items from my Outlook into SQL Server. My PST is beginning to get really really big, and I'd love to extract my older e-mail into SQL Server in a way so I can still easily find mails if needed. I would prefer SQL Server as the storage medium since I'm familiar with it, and it's rock solid - I don't want to have a collection of PST files or CHM files or anything like that. Does anyone know of such a solution? I'm a power/home user - I can't afford $5'000 enterprise licenses - I need a sub-$100 solution for private use.

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• AD account locks out when using Outlook 2007?

  - by Down Town

  Hi, I/we have a problem with our Windows Server 2008 forest and Exchange. We are buying Exchange hosting from another firm and Exchange Server is in their Windows Server 2008 forest. So, we have two forests and there isn't any trusts between these two forests. Our own forest logon name is [email protected] and we also use the same email address to logon to the Exchange mailbox. Everything works fine if both our AD account and Exchange mailbox account have the same password, but if the passwords don't match, our AD account gets locked out. I have tried to figure out why Outlook sends false logon attemps to our AD. If someone can help, please do.

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• Outlook - Sychronise contacts from exchange

  - by THEMike

  Hi, At work the exchange server has details of all employees in the system. Then there is the Contacts folder in Outlook. I can populate this with all staff, but, I want to synchronise it against all staff (occasionally) removing people who in are in my local contacts, but not in the Exchange server (leavers) and importing changes/updates/new staff from the exchange server. However, I also have some personal contacts (family members etc) locally that I want to exclude from that. This is to enable synching to my smartphone better. Any suggestions? Regards, Michael

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• Outlook 2007 - Fwd all mail from one mailbox to another email

  - by Simon

  I have two separate mailboxes setup in Outlook. My main everyday one (call this A), and another one which is where clients questions go direct to (call this B) I have a few rules setup on my main inbox. I need to setup a new rule to fwd all incoming email to B, to another colleague. If this was for mailbox A, it would not seem to hard and I would basically follow the instructions here. However, I cant see a way of applying rules to separate MailBoxes. - Does anyone know how to do this?

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• Microsoft Outlook: show multi-day appointments as boxes in calendar day and week view

  - by Bernd

  I would like to show appointments spanning several days the same way as appintments within a single day. Single day appointments are shown with a white or colored box, covering the day horizontally. Multi-day appointments are shown in the day/week header and are indicated blue or purple on the left side of a day. This happens even if a multi-day appointment is not an all-day appointment (i.e. checkbox is off) and I have a start and end time. I frequently have a hard time seeing appointment overlaps wenn acceping single day appointments. Therefore I am looking for multi-day appointments shown the same way as single day appointments. I am on Outlook 2003.

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• Archive Outlook mail items into SQL Server

  - by marc_s

  I am looking (and so far not finding any) for a solution to archive e-mail items from my Outlook into SQL Server. My PST is beginning to get really really big, and I'd love to extract my older e-mail into SQL Server in a way so I can still easily find mails if needed. I would prefer SQL Server as the storage medium since I'm familiar with it, and it's rock solid - I don't want to have a collection of PST files or CHM files or anything like that. Does anyone know of such a solution? I'm a power/home user - I can't afford $5'000 enterprise licenses - I need a sub-$100 solution for private use.

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• Outlook 2007 Clients attachments not opening correctly

  - by Az

  Hello, Thanks for taking the time to read this. We are having an issue on our Terminal Server clients that has me perplexed. We are running Server2003 x64 and Exchange 2007 environment. When we attempt to open an attachment for example .jpeg and the user selects to open the file, it prompts them to select a program to open the file with. The file associations apear to be fine, if I save the document to the desktop and open it, it opens with the correct program automatically. If i select "always open using this program" it will then open automatically, but I don't want to have to do this for all file types we open regularly on each client. Is this some sort of Exchange server security setting that is forcing them to associate the file? Does outlook or exchange maintain its own file association database? Thanks for reading!

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• Outlook - Sychronise contacts from exchange

  - by THEMike

  At work the exchange server has details of all employees in the system. Then there is the Contacts folder in Outlook. I can populate this with all staff, but, I want to synchronise it against all staff (occasionally) removing people who in are in my local contacts, but not in the Exchange server (leavers) and importing changes/updates/new staff from the exchange server. However, I also have some personal contacts (family members etc) locally that I want to exclude from that. This is to enable synching to my smartphone better. Any suggestions? Regards, Michael

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• Where do Outlook folders go when moved?

  - by balexandre

  I have an account with external user mailboxes opened and accidentally I have moved a folder and now I can't find it anywhere. Action: I clicked on a folder and dragged it into another one. Result: Can't find the moved folder anywhere The above picture is the folders I currently have from my Outlook 2010 (via Exchange 2010), under an AD Network. Where can I (me, having admin rights over the network) retrieve that missing folder again? Attempts: The original and the one folder I need was accidentally moved, but I have created a poi folder and tried the same way, and I got the same result... the folder went missing. I also tried to reboot the client machine and access the same mailbox from OWA ... no luck on both attempts :( Any ideas on how I can retrieve the missing folder and its emails again?

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• Remove Outlook 2007 Calendar from Calendars List

  - by nmuntz

  In our company, we use personal folders with Outlook 2007 and make it the default method of downloading messages to keep our mailbox size on the server side small. Under calendar view, i see both calendars, my personal folder one and my server one. How can I remove from the list of calendars my server one since I do not use that one and it only creates confusion and problems such as adding entries onto that one instead of the other or disabling one and not getting alarms? I tried googling on it and read there is a utility to do that but couldn't find the name of it. Thanks in advance for your help.

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