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• MySQL for Excel 1.1.3 has been released

  - by Javier Treviño

  The MySQL Windows Experience Team is proud to announce the release of MySQL for Excel version 1.1.3, the  latest addition to the MySQL Installer for Windows. MySQL for Excel is an application plug-in enabling data analysts to very easily access and manipulate MySQL data within Microsoft Excel. It enables you to directly work with a MySQL database from within Microsoft Excel so you can easily do tasks such as: Importing MySQL Data into Excel Exporting Excel data directly into MySQL to a new or existing table Editing MySQL data directly within Excel MySQL for Excel is installed using the MySQL Installer for Windows. The MySQL installer comes in 2 versions   Full (150 MB) which includes a complete set of MySQL products with their binaries included in the download Web (1.5 MB - a network install) which will just pull MySQL for Excel over the web and install it when run.   You can download MySQL Installer from our official Downloads page at http://dev.mysql.com/downloads/installer/. MySQL for Excel 1.1.3 introduces the following features:   Upon saving a Workbook containing Worksheets in Edit Mode, the user is asked if he wants to exit the Edit Mode on all Worksheets before their parent Workbook is saved so the Worksheets are saved unprotected, otherwise the Worksheets will remain protected and the users will be able to unprotect them later retrieving the passkeys from the application log after closing MySQL for Excel. Added background coloring to the column names header row of an Import Data operation to have the same look as the one in an Edit Data operation (i.e. gray-ish background). Connection passwords can be stored securely just like MySQL Workbench does and these secured passwords are shared with Workbench in the same way connections are. Changed the way the MySQL for Excel ribbon toggle button works, instead of just showing or hiding the add-in it actually opens and closes it. Added a connection test before any operation against the database (schema creation, data import, append, export or edition) so the operation dialog is not shown and a friendlier error message is shown.   Also this release contains the following bug fixes:   Added a check on every connection test for an expired password, if the password has been expired a dialog is now shown to the user to reset the password. Bug #17354118 - DON'T HANDLE EXPIRED PASSWORDS Added code to escape text values to be imported to an Excel worksheet that start with an equals sign so Excel does not treat those values as formulas that will fail evaluation. This is an option turned on by default that can be turned off by users if they wish to import values to be treated as Excel formulas. Bug #17354102 - ERROR IMPORTING TEXT VALUES TO EXCEL STARTING WITH AN EQUALS SIGN Added code to properly check the reason for a failing connection, if it's a failing password the user gets a dialog to retry the connection with a different password until the connection succeeds, a connection error not related to the password is thrown or the user cancels. If the failing connection is not related to a bad password an error message is shown to the users indicating the reason of the failure. Bug #16239007 - CONNECTIONS TO MYSQL SERVICES NOT RUNNING DISPLAY A WRONG PASSWORD ERROR MESSAGE Added global options dialog that can be accessed from the Schema Selection and DB Object Selection panels where the timeouts for the connection to the DB Server and for the query commands can be changed from their default values (15 seconds for the connection timeout and 30 seconds for the query timeout). MySQL Bug #68732, Bug #17191646 - QUERY TIMEOUT CANNOT BE ADJUSTED IN MYSQL FOR EXCEL Changed the Varchar(65,535) data type shown in the Export Data data type combo box to Text since the maximum row size is 65,535 bytes and any autodetected column data type with a length greater than 4,000 should be set to Text actually for the table to be created successfully. MySQL Bug #69779, Bug #17191633 - EXPORT FAILS FOR EXCEL FILES CONTAINING > 4000 CHARACTERS OF TEXT PER CELL Removed code that was replacing all spaces typed by the user in an overriden data type for a new column in an Export Data operation, also improved the data type detection code to flag as invalid data types with parenthesis but without any text inside or where the contents inside the parenthesis are not valid for the specific data type. Bug #17260260 - EXPORT DATA SET TYPE NOT WORKING WITH MEMBER VALUES CONTAINING SPACES Added support for the year data type with a length of 2 or 4 and a validation that valid values are integers between 1901-2155 (for 4-digit years) or between 0-99 (for 2-digit years). Bug #17259915 - EXPORT DATA YEAR DATA TYPE NOT RECOGNIZED IF DECLARED WITH A DISPLAY WIDTH) Fixed code for Export Data operations where users overrode the data type for columns typing Text in the data type combobox, which is a valid data type but was not recognized as such. Bug #17259490 - EXPORT DATA TEXT DATA TYPE NOT RECOGNIZED AS A VALID DATA TYPE Changed the location of the registry where the MySQL for Excel add-in is installed to HKEY_LOCAL_MACHINE instead of HKEY_CURRENT_USER so the add-in is accessible by all users and not only to the user that installed it. For this to work with Excel 2007 a hotfix may be required (see http://support.microsoft.com/kb/976477). MySQL Bug #68746, Bug #16675992 - EXCEL-ADD-IN IS ONLY INSTALLED FOR USER ACCOUNT THAT THE INSTALLATION RUNS UNDER Added support for Excel 2013 Single Document Interface, now that Excel 2013 creates 1 window per workbook also the Excel Add-In maintains an independent custom task pane in each window. MySQL Bug #68792, Bug #17272087 - MYSQL FOR EXCEL SIDEBAR DOES NOT APPEAR IN EXCEL 2013 (WITH WORKAROUND) Included the latest MySQL Utility with a code fix for the COM exception thrown when attempting to open Workbench in the Manage Connections window. Bug #17258966 - MYSQL WORKBENCH NOT OPENED BY CLICKING MANAGE CONNECTIONS HOTLABEL Fixed code for Append Data operations that was not applying a calculated automatic mapping correctly when the source and target tables had different number of columns, some columns with the same name but some of those lying on column indexes beyond the limit of the other source/target table. MySQL Bug #69220, Bug #17278349 - APPEND DOESN'T AUTOMATICALLY DETECT EXCEL COL HEADER WITH SAME NAME AS SQL FIELD Fixed some code for Edit Data operations that was escaping special characters twice (during edition in Excel and then upon sending the query to the MySQL server). MySQL Bug #68669, Bug #17271693 - A BACKSLASH IS INSERTED BEFORE AN APOSTROPHE EDITING TABLE WITH MYSQL FOR EXCEL Upgraded MySQL Utility with latest version that encapsulates dialog base classes and introduces more classes to handle Workbench connections, and removed these from the Excel project. Bug #16500331 - CAN'T DELETE CONNECTIONS CREATED WITHIN ADDIN You can access the MySQL for Excel documentation at http://dev.mysql.com/doc/refman/5.6/en/mysql-for-excel.html You can find our team’s blog at http://blogs.oracle.com/MySQLOnWindows. You can also post questions on our MySQL for Excel forum found at http://forums.mysql.com/. Enjoy and thanks for the support!

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• Prevent 'Run-time error '7' out of memory' error in Excel when using macro

  - by MasterJedi

  I keep getting this error whenever I run a macro in my excel file. Is there any way I can prevent this? My code is below. Debugging highlights the following line as the issue: ActiveSheet.Shapes.SelectAll My macro: Private Sub Save() Dim sh As Worksheet ActiveWorkbook.Sheets("Report").Copy 'Create new workbook with Sheets("Report"(2)) as only sheet. Set sh = ActiveWorkbook.Sheets(1) 'Set the new sheet to a variable. New workbook is now active workbook. sh.Name = sh.Range("B9") & "_" & Format(Date, "mmyyyy") 'Rename the new sheet to B9 value + date. With sh.UsedRange.Cells .Value = .Value 'eliminate all formulas .Validation.Delete 'remove all validation .FormatConditions.Delete 'remove all conditional formatting ActiveSheet.Buttons.Delete ActiveSheet.Shapes.SelectAll Selection.Delete lrow = Range("I" & Rows.Count).End(xlUp).Row 'select rows from bottom up to last containing data in column I Rows(lrow + 1 & ":" & Rows.Count).Delete 'delete rows with no data in column I Application.ScreenUpdating = False .Range("A410:XFD1048576").Delete Shift:=xlUp 'delete all cells outwith report range Application.ScreenUpdating = True Dim counter Dim nameCount nameCount = ActiveWorkbook.Names.Count counter = nameCount Do While counter > 0 ActiveWorkbook.Names(counter).Delete counter = counter - 1 Loop 'remove named ranges from workbook End With ActiveWorkbook.SaveAs "\\Marko\Report\" & sh.Name & ".xlsx" 'Save new workbook using same name as new sheet. ActiveWorkbook.Close False 'Close the new workbook. MsgBox ("Export complete. Choose the next ADP in cell B9 and click 'Calculate'.") 'Display message box to inform user that report has been saved. End Sub Not sure how to make this more efficient or to prevent this error.

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• Copy first row in excel workbook to a new excel workbook

  - by user1667414

  How do I get the first row in an excel workbook & save it to a new excel workbook using .net c#? I dont know the amount of columns so need to get entire row. This what I have but the new workbook is blank (no row copied) Excel.Workbook xlWorkbook = xlApp.Workbooks.Open(file); Excel._Worksheet xlWorksheet = xlWorkbook.Sheets[1]; Excel.Range xlRangeHeader = xlWorksheet.get_Range("A1", "A1").EntireRow; Excel.Workbook xlWorkbookNew = xlApp.Workbooks.Add(); Excel._Worksheet xlWorksheetNew = xlWorkbookNew.Sheets[1]; xlWorksheetNew.get_Range("A1", "A1").EntireRow.Value = xlRangeHeader; xlWorkbook.Close(false); xlWorkbookNew.SaveAs(Path.Combine(sDestination, Path.GetFileName(file)), fileFormat); xlWorkbookNew.Close(true);

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• Excel 'recently used list' not showing on start menu, but working within excel

  - by Margaret Thorpe

  In windows 7 when you pin Excel 2007 to the start menu, it usually has a small arrow which shows your recently opened documents. Mine only shows permanently pinned documents. It used to work until I tried Office 2010 and then uninstalled it. If I open Excel and click on the file menu, I can see all the recently opened documents so they are being recorded somewhere... Any idea on how to restore it so I can view them on the start menu - Which I always used before?

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• Excel: Cell Value as Excel Document Metadata Property

  - by mjlefevre

  I know you can add custom Document Properties in Excel 2007. see: http://office.microsoft.com/en-us/excel/HA100475241033.aspx#5 But I thought there was a way to pull a value from a cell as a custom metadata property without code. Maybe I'm searching for it with the wrong terminology. Maybe it has to be done as a Named Range. I know this can be done. Anyone know how?

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• How to Use Sparklines in Excel 2010

  - by DigitalGeekery

  One of the cool features of Excel 2010 is the addition of Sparklines. A Sparkline is basically a little chart displayed in a cell representing your selected data set that allows you to quickly and easily spot trends at a glance. Inserting Sparklines on your Spreadsheet You will find the Sparklines group located on the Insert tab.   Select the cell or cells where you wish to display your Sparklines. Select the type of Sparkline you’d like to add to your spreadsheet. You’ll notice there are three types of Sparklines, Line, Column, and Win/Loss. We’ll select Line for our example. A Create Sparklines pops up and will prompt you to enter a Data Range you are using to create the Sparklines. You’ll notice that the location range (the range where the Sparklines will appear) is already filled in. You can type in the data range manually, or click and drag with your mouse across to select the data range. This will auto-fill the data range for you. Click OK when you are finished.   You will see your Sparklines appear in the desired cells.   Customizing Sparklines Select the one of more of the Sparklines to reveal the Design tab. You can display certain value points like high and low points, negative points, and first and last points by selecting the corresponding options from the Show group. You can also mark all value points by selecting  Markers. Select your desired Sparklines and click one of the included styles from the Style group on the Design tab. Click the down arrow on the lower right corner of the box to display additional pre-defined styles…   or select Sparkline Color or Marker Color options to fully customize your Sparklines. The Axis options allow additional options such as Date Axis Type, Plotting Data Left to Right, and displaying an axis point to represent the zero line in your data with Show Axis. Column Sparklines Column Sparklines display your data in individual columns as opposed to the Line view we’ve been using for our examples. Win/Loss Sparklines Win/Loss shows a basic positive or negative representation of your data set.   You can easily switch between different Sparkline types by simply selecting the current cells (individually or the entire group), and then clicking the desired type on the Design tab. For those that may be more visually oriented, Sparklines can be a wonderful addition to any spreadsheet. Are you just getting started with Office 2010? Check out some of our other great Excel posts such as how to copy worksheets, print only selected areas of a spreadsheet, and how to share data with Excel in Office 2010. Similar Articles Productive Geek Tips Convert a Row to a Column in Excel the Easy WayShare Access Data with Excel in Office 2010Make Excel 2007 Print Gridlines In Workbook FileMake Excel 2007 Always Save in Excel 2003 FormatConvert Older Excel Documents to Excel 2007 Format TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Office 2010 reviewed in depth by Ed Bott FoxClocks adds World Times in your Statusbar (Firefox) Have Fun Editing Photo Editing with Citrify Outlook Connector Upgrade Error Gadfly is a cool Twitter/Silverlight app Enable DreamScene in Windows 7

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• Remove Excel data link in Visio Drawing

  - by Ddono25

  I am creating a server topology for one of our SharePoint farms and thought it would be easy to just link the Excel spreadsheet with our server information to the Visio drawing to auto-populate some things. It didn't work out that well, but the drawing is finished without it now. I cannot remove the link between the Excel spreadsheet and the Visio diagram. Whenever the drawing is opened the linked excel server list opens in a pane at the very bottom of the window. How would I eliminate the data link? Or just the spreadsheet from view when being opened?

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• Excel removing leading leading zeros when displaying CSV data

  - by Velika Kudac

  I have a CSV text file with the following content: "Col1","Col2" "01",A "2",B "10", C When I open it up with Excel, it displays as shown here: Note that Cell 2A attempts to display "01" as a number without a leading 0. When I format rows 2 through 4 as "Text", it changes the display to ...but still the leading "0" is gone. Is there a way to open up a CSV file in XLS and be able to see all of the leading zeros in the file by flipping some option? I do not want to have to retype '01 in every cell that should have a leading zero. Furthermore, using a leading apostrophe necessitates that the changes be saved to a XLS format when CSV is desired. My goal is simply to use Excel to view the actual content of the file as text without Excel trying to do me any formatting favors.

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• How to Merge Data From Multiple Excel Files into a Single Excel File or Access Database?

  - by lalabeans

  I have a few dozen excel files which are all of the same format (i.e. 4 worksheets per Excel file). I need to combine all the files into 1 master file which must have just 2 of the 4 worksheets. The corresponding worksheets from each Excel file are named exactly the same as are the column headers. While each file is structured the same, the information within sheet 1 and 2 (for example) is different. So it can’t be combined into one file with everything in one sheet! I've never used VBA before and I'm wondering where I might start this task!

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• Excel fonts: Embedding or fallback options?

  - by Brendan

  I'm working with making a form in Excel instead of Illustrator or InDesign, as I typically do. One of the benefits about working with Adobe (and the subsequent PDFs) is that I control the fonts 100%. This is not the case when I am required to work with an Excel file that'll be passed around. So, is there a way to embed fonts? I'd like to embed Calibri. If not, is there a way to specify a fallback font, such as Tahoma? My thinking is along the lines of a CSS font stack; not sure if there's anything like that in Excel.

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• Macro to copy values to new sheet and prompt user where they want to save

  - by MasterJedi

  I'm looking to create a macro in Excel 2007 which will do the following: copy the formatting and values from a sheet called 'report', insert this into a new workbook, naming the file with the value in 'B9' and appending the word 'report' to this when copying the data into a new workbook, the formatting of the original should be retained, but cell contents pasted as values rather than formulas prior to saving the file with the above name, the user will be prompted to choose their folder at the end, a message will be displayed alerting the user that the file has been saved successfully Any assistance would be much appreciated. Thanks. I have attempted to do this, but my experience with VBA is limited. Here is what I have done so far... Application.DisplayAlerts = False Worksheets("Report").Copy With ActiveSheet.UsedRange .Value = .Value End With ActiveSheet.DrawingObjects.Delete Set wbNew = ActiveWorkbook wbNew.SaveAs Application.GetSaveAsFilename wbNew.Close True Application.DisplayAlerts = True

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• Clean up domain list in Excel - regex / macros?

  - by Tim

  I have a huge spreadsheet of domains that I need to clean up as follows: Remove all http:// (simple replace all - "http://" with "") Remove any www. (simple replace all - "www." with "") Delete any sub-domains (delete the actual row completely, not just the subdomain from the url) Remove anything after the domain extension (i.e. website.com/blah/blahbah/ becomes just website.com (simple replace all - "/*" with "", then replace all "/" with "") So what I'm left with is just a spreadsheet of clean domains like "website.com". I think I've got 1, 2 and 4 sorted (as above), but I'm really struggling with 3. Any ideas? Can I do this with regexp / vba, and actually delete the row completely? Sample data: http://www.scholastic.com/kids/stacks/games/ http://imgworld.teamworkonline.com/ http://topfreegraphics.com/ http://www.workcircle.co.uk/ http://www.healthycanadians.gc.ca/index-eng.php http://gsociology.icaap.org/methods/soft.html Post 1, 2 and 4 would leave me with: scholastic.com imgworld.teamworkonline.com topfreegraphics.com workcircle.co.uk healthycanadians.gc.ca gsociology.icaap.org It's those pesky sub-domains I need to just delete completely, just delete the row. I've realised I can't just search for 2 x ".", because obviously plenty of domain extensions (i.e .co.uk) include that. Any help appreciated.

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• Generate data in Excel using Macros?

  - by RD

  I need to create a table with the following structure: Applicant | Test 1 | Test 2 | Test 3 | Test 4 | Test 5 | Test 6 | 1 | A | C | D | E | F | B | 2 | C | B | A | E | D | F | 3 | C | A | F | G | B | D | .... | | | | | | | Basically, test 1 - 6 can be any letter between A and F. I want a Macro (or some other method) by which I can generate this table, with 200 applicants, where the tests are completely randomised. Anyone know how to do this?

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• Why isn't VIM storing macros across sessions?

  - by dotancohen

  In VIM 7.3 on Ubuntu Server 12.04.1, VIM forgets macros and registers after closing. I do have set nocompatible in .vimrc and the command :set viminfo? gives this result: viminfo='100,<50,s10,h What might be preventing the macros and registers from being stored across close / open? Note that I am not interested in storing mappings for long term use in .vimrc. Rather, sometimes (such as during refactoring) I need to perform a simple operation on a few files and I find it easier to do in VIM than with Perl. I just need the macros and registers stored across open / close, which I do have working on other servers. Thanks.

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• Microsft Jet oledb connection to excel loses formulae

  - by Saubhagya

  I have a dataset and I write it's values to an excel file using Microsoft Jet 4.0 Oledb provider. I want to put hyperlinks into the excel, for this I write "=HYPERLINK("http://www.abc.org/x.pdf")" in DS and then write it to excel. But when the excel is opened it prefixes a ' (quote/apostrophe) before the formula and there it comes as a text, not link. Can you help me removing that quote so that my excel file has hyperlinks instead of that as text? I need to use Microsoft Jet 4.0 provider (not excel component) as the client machine may or may not have MS-Excel installed on his machine.

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• Using VLOOKUP in Excel

  - by Mark Virtue

  VLOOKUP is one of Excel’s most useful functions, and it’s also one of the least understood.  In this article, we demystify VLOOKUP by way of a real-life example.  We’ll create a usable Invoice Template for a fictitious company. So what is VLOOKUP?  Well, of course it’s an Excel function.  This article will assume that the reader already has a passing understanding of Excel functions, and can use basic functions such as SUM, AVERAGE, and TODAY.  In its most common usage, VLOOKUP is a database function, meaning that it works with database tables – or more simply, lists of things in an Excel worksheet.  What sort of things?   Well, any sort of thing.  You may have a worksheet that contains a list of employees, or products, or customers, or CDs in your CD collection, or stars in the night sky.  It doesn’t really matter. Here’s an example of a list, or database.  In this case it’s a list of products that our fictitious company sells: Usually lists like this have some sort of unique identifier for each item in the list.  In this case, the unique identifier is in the “Item Code” column.  Note:  For the VLOOKUP function to work with a database/list, that list must have a column containing the unique identifier (or “key”, or “ID”), and that column must be the first column in the table.  Our sample database above satisfies this criterion. The hardest part of using VLOOKUP is understanding exactly what it’s for.  So let’s see if we can get that clear first: VLOOKUP retrieves information from a database/list based on a supplied instance of the unique identifier. Put another way, if you put the VLOOKUP function into a cell and pass it one of the unique identifiers from your database, it will return you one of the pieces of information associated with that unique identifier.  In the example above, you would pass VLOOKUP an item code, and it would return to you either the corresponding item’s description, its price, or its availability (its “In stock” quantity).  Which of these pieces of information will it pass you back?  Well, you get to decide this when you’re creating the formula. If all you need is one piece of information from the database, it would be a lot of trouble to go to to construct a formula with a VLOOKUP function in it.  Typically you would use this sort of functionality in a reusable spreadsheet, such as a template.  Each time someone enters a valid item code, the system would retrieve all the necessary information about the corresponding item. Let’s create an example of this:  An Invoice Template that we can reuse over and over in our fictitious company. First we start Excel… …and we create ourselves a blank invoice: This is how it’s going to work:  The person using the invoice template will fill in a series of item codes in column “A”, and the system will retrieve each item’s description and price, which will be used to calculate the line total for each item (assuming we enter a valid quantity). For the purposes of keeping this example simple, we will locate the product database on a separate sheet in the same workbook: In reality, it’s more likely that the product database would be located in a separate workbook.  It makes little difference to the VLOOKUP function, which doesn’t really care if the database is located on the same sheet, a different sheet, or a completely different workbook. In order to test the VLOOKUP formula we’re about to write, we first enter a valid item code into cell A11: Next, we move the active cell to the cell in which we want information retrieved from the database by VLOOKUP to be stored.  Interestingly, this is the step that most people get wrong.  To explain further:  We are about to create a VLOOKUP formula that will retrieve the description that corresponds to the item code in cell A11.  Where do we want this description put when we get it?  In cell B11, of course.  So that’s where we write the VLOOKUP formula – in cell B11. Select cell B11: We need to locate the list of all available functions that Excel has to offer, so that we can choose VLOOKUP and get some assistance in completing the formula.  This is found by first clicking the Formulas tab, and then clicking Insert Function:   A box appears that allows us to select any of the functions available in Excel.  To find the one we’re looking for, we could type a search term like “lookup” (because the function we’re interested in is a lookup function).  The system would return us a list of all lookup-related functions in Excel.  VLOOKUP is the second one in the list.  Select it an click OK… The Function Arguments box appears, prompting us for all the arguments (or parameters) needed in order to complete the VLOOKUP function.  You can think of this box as the function is asking us the following questions: What unique identifier are you looking up in the database? Where is the database? Which piece of information from the database, associated with the unique identifier, do you wish to have retrieved for you? The first three arguments are shown in bold, indicating that they are mandatory arguments (the VLOOKUP function is incomplete without them and will not return a valid value).  The fourth argument is not bold, meaning that it’s optional:   We will complete the arguments in order, top to bottom. The first argument we need to complete is the Lookup_value argument.  The function needs us to tell it where to find the unique identifier (the item code in this case) that it should be retuning the description of.  We must select the item code we entered earlier (in A11). Click on the selector icon to the right of the first argument: Then click once on the cell containing the item code (A11), and press Enter: The value of “A11” is inserted into the first argument. Now we need to enter a value for the Table_array argument.  In other words, we need to tell VLOOKUP where to find the database/list.  Click on the selector icon next to the second argument: Now locate the database/list and select the entire list – not including the header line.  The database is located on a separate worksheet, so we first click on that worksheet tab: Next we select the entire database, not including the header line: …and press Enter.  The range of cells that represents the database (in this case “’Product Database’!A2:D7”) is entered automatically for us into the second argument. Now we need to enter the third argument, Col_index_num.  We use this argument to specify to VLOOKUP which piece of information from the database, associate with our item code in A11, we wish to have returned to us.  In this particular example, we wish to have the item’s description returned to us.  If you look on the database worksheet, you’ll notice that the “Description” column is the second column in the database.  This means that we must enter a value of “2” into the Col_index_num box: It is important to note that that we are not entering a “2” here because the “Description” column is in the B column on that worksheet.  If the database happened to start in column K of the worksheet, we would still enter a “2” in this field. Finally, we need to decide whether to enter a value into the final VLOOKUP argument, Range_lookup.  This argument requires either a true or false value, or it should be left blank.  When using VLOOKUP with databases (as is true 90% of the time), then the way to decide what to put in this argument can be thought of as follows: If the first column of the database (the column that contains the unique identifiers) is sorted alphabetically/numerically in ascending order, then it’s possible to enter a value of true into this argument, or leave it blank. If the first column of the database is not sorted, or it’s sorted in descending order, then you must enter a value of false into this argument As the first column of our database is not sorted, we enter false into this argument: That’s it!  We’ve entered all the information required for VLOOKUP to return the value we need.  Click the OK button and notice that the description corresponding to item code “R99245” has been correctly entered into cell B11: The formula that was created for us looks like this: If we enter a different item code into cell A11, we will begin to see the power of the VLOOKUP function:  The description cell changes to match the new item code: We can perform a similar set of steps to get the item’s price returned into cell E11.  Note that the new formula must be created in cell E11.  The result will look like this: …and the formula will look like this: Note that the only difference between the two formulae is the third argument (Col_index_num) has changed from a “2” to a “3” (because we want data retrieved from the 3rd column in the database). If we decided to buy 2 of these items, we would enter a “2” into cell D11.  We would then enter a simple formula into cell F11 to get the line total: =D11*E11 …which looks like this… Completing the Invoice Template We’ve learned a lot about VLOOKUP so far.  In fact, we’ve learned all we’re going to learn in this article.  It’s important to note that VLOOKUP can be used in other circumstances besides databases.  This is less common, and may be covered in future How-To Geek articles. Our invoice template is not yet complete.  In order to complete it, we would do the following: We would remove the sample item code from cell A11 and the “2” from cell D11.  This will cause our newly created VLOOKUP formulae to display error messages: We can remedy this by judicious use of Excel’s IF() and ISBLANK() functions.  We change our formula from this…       =VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) We would copy the formulas in cells B11, E11 and F11 down to the remainder of the item rows of the invoice.  Note that if we do this, the resulting formulas will no longer correctly refer to the database table.  We could fix this by changing the cell references for the database to absolute cell references.  Alternatively – and even better – we could create a range name for the entire product database (such as “Products”), and use this range name instead of the cell references.  The formula would change from this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,Products,2,FALSE)) …and then copy the formulas down to the rest of the invoice item rows. We would probably “lock” the cells that contain our formulae (or rather unlock the other cells), and then protect the worksheet, in order to ensure that our carefully constructed formulae are not accidentally overwritten when someone comes to fill in the invoice. We would save the file as a template, so that it could be reused by everyone in our company If we were feeling really clever, we would create a database of all our customers in another worksheet, and then use the customer ID entered in cell F5 to automatically fill in the customer’s name and address in cells B6, B7 and B8. If you would like to practice with VLOOKUP, or simply see our resulting Invoice Template, it can be downloaded from here. Similar Articles Productive Geek Tips Make Excel 2007 Print Gridlines In Workbook FileMake Excel 2007 Always Save in Excel 2003 FormatConvert Older Excel Documents to Excel 2007 FormatImport Microsoft Access Data Into ExcelChange the Default Font in Excel 2007 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Classic Cinema Online offers 100’s of OnDemand Movies OutSync will Sync Photos of your Friends on Facebook and Outlook Windows 7 Easter Theme YoWindoW, a real time weather screensaver Optimize your computer the Microsoft way Stormpulse provides slick, real time weather data

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• How to best do foreach together with count in excel

  - by user3682637

  I have been trying to do some work in excel, but i seem to be stuck on one point in colum "A" i have: a, b, c, d, e in colum "B" i have: done, started, completed in colum "C" to colum "S" i have: some "X"'s but not in all fields. So my question is how do i do the following foreach row in excel.A Where Bx is done count("X", $row) I have tried pivot, countif, sumproduct but i cant seem to get it to work, any ideas?

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• excel 2007 enter new date

  - by Lalajee

  I’m try to create a excel template which will have three fields I like to update automatically when it’s open. Fields which this template will have Current Date: 02/07/2012 Sheet Number: 25 Between Date: 02/07/2012 to 02/08/2012 When I open this template after 03/08/2012 this sheet will have new data Current Date: 03/08/2012 Sheet Number: 26 Between Date: 03/08/2012 to 02/09/2012 For current date Private Sub Workbook_Open() ThisWorkbook.Worksheets("Sheet1").Range("A1").Value = Date End Sub Can this be done using excel function or do I need to use VB and also how do I update template automatically with new values to say next time use these dates.

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• Excel 2010 -Excel cannot complete this task with available resources

  - by Jestep

  Getting this error when trying to sort a document (Excel cannot complete this task with available resources). Document isn't particularly large, about 4,000 lines. Can't seem to figure out why this would start on this. I can sort this same file fine on everything back to Excel 2000 on older crappy computers. Computer is running Win 7 x64, 16 Gb RAM, and another 16 Gb of virtual. There's no possible way that all of the memory is actually getting exhausted when I can perform this on an older XP machine with 512 Mb of RAM, unless 2010's memory usage is inconceivably poorly designed. I found a few posts on forums stating that there might be a security update related bug. Any suggestions would be appreciated.

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• EXCEL 2007 macro

  - by Binay

  I have a macro which connects to db and fetches data for me and makes it comma separated. But the problem is the comma is getting appended to the last row, which I don't want. I'm struggling here. Could you please help out? Here is the part from the code. If cn.State = adStateOpen Then Rec_set.Open "SELECT concat(trim(Columns_0.ColumnName), ' ','(', 'varchar(2000)' ,')') columnname FROM DBC.Columns Columns_0 WHERE (Columns_0.TableName= " & Chr(39) & Tablename & Chr(39) & "and Columns_0.Databasename=" & Chr(39) & db & Chr(39) & ")ORDER BY Columns_0.Columnid;", cn 'Issue SQL statement If Not Rec_set.EOF And Not Rec_set.EOF Then Do Until Rec_set.EOF For i = 0 To Rec_set.Fields.Count - 1 strString = strString & Rec_set(i) & "," Next strFile.WriteLine (strString) strString = "" Rec_set.MoveNext Loop Here is the result I am getting. EMPNO (varchar(2000)), ENAME (varchar(2000)), JOB (varchar(2000)), MGR (varchar(2000)), HIREDATE (varchar(2000)), SAL (varchar(2000)), COMM (varchar(2000)), DEPTNO (varchar(2000)), I don't want the last comma.

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• Excel macro to delete empty rows isn't stopping

  - by RocketGoal

  How do I make it stop after a certain amount of rows? I've taken a VBA course and my teacher explained how to delete empty rows. I'm now trying to put this in place but my macro isn't stopping. I thought I had limited it to 200 rows. I'm missing something important. Any pointers much appreciated. Sub RemoveRows() ' Remove rows from last blank cell Dim LastRow As Long Dim ISEmpty As Long 'Count how many records in the list. This is done so that the Do loop has a finish point. LastRow = Range("A200").End(xlUp).Row 'Start at the top of the list Range("A1").Select 'Loop until the end of the list Do While ActiveCell.Row < LastRow 'Assign number of non empty cells in the row ISEmpty = Application.CountA(ActiveCell.EntireRow) 'If ISEmpty = 0 then delete the row, if not move down a cell into the next row If ISEmpty = 0 Then ActiveCell.EntireRow.Delete Else ActiveCell.Offset(1, 0).Select End If Loop End Sub

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• SQL SERVER – Preserve Leading Zero While Coping to Excel from SSMS

  - by pinaldave

  Earlier I wrote two articles about how to efficiently copy data from SSMS to Excel. Since I wrote that post there are plenty of interest generated on this subject. There are a few questions I keep on getting over this subject. One of the question is how to get the leading zero preserved while copying the data from SSMS to Excel. Well it is almost the same way as my earlier post SQL SERVER – Excel Losing Decimal Values When Value Pasted from SSMS ResultSet. The key here is in EXCEL and not in SQL Server. The step here is to change the format of Excel Cell to Text from Numbers and that will preserve the value of the with leading or trailing Zeros in Excel. However, I assume this is done for display purpose only because once you convert column to Text you may find it difficult to do numeric operations over the column for example Aggregation, Average etc. If you need to do the same you should either convert the columns back to Numeric in Excel or do the process in Database and export the same value as along with it as well. However, I have seen in requirement in the real world where the user has to have a numeric value with leading Zero values in it for display purpose. Here is my suggestion, instead of manipulating numeric value in the database and converting it to character value the ideal thing to do is to store it as a numeric value only in the database. Whatever changes you want to do for display purpose should be handled at the time of the display using the format function of SQL or Application Language. Honestly, database is data layer and presentation is presentation layer – they are two different things and if possible they should not be mixed. If due to any reason you cannot follow above advise and you need is to have append leading zeros in the database only here are two of my previous articles I suggest you to refer them. I am open to learn new tricks as these articles are almost three years old. Please share your opinion and suggestions in the comments area. SQL SERVER – Pad Ride Side of Number with 0 – Fixed Width Number Display SQL SERVER – UDF – Pad Ride Side of Number with 0 – Fixed Width Number Display Reference: Pinal Dave (http://blog.SQLAuthority.com) Filed under: PostADay, SQL, SQL Authority, SQL Function, SQL Query, SQL Server, SQL Tips and Tricks, T SQL, Technology Tagged: Excel

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• CUBEMEMBER and CUBEVALUE stop working after #PowerPivot upgrade to #Excel 2013

  - by Marco Russo (SQLBI)

  I found an issue upgrading an Excel workbook containing PowerPivot data from Excel 2010 to Excel 2013. All CUBEMEMBER and CUBEVALUE functions point to a cube name that has been changed between the two version – you have to no longer reference the PowerPivot Data name, replacing it with ThisWorkbookDataModel instead. I wrote an article describing the change that you have to manually make to these Excel formulas in this article on SQLBI web site.

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• Cell Transitions in Excel 2013 Preview–Fixed

  - by simonsabin

  If you’ve downloaded Excel 2013 and been working with it you may have noticed the new cell transition feature. Not sure why they put it in, it feels a bit like the aero interface which I understand has been dropped in windows 8. What you may have found is that the transition is buggy, Excel hangs, of the transition is jumpy. Well I found the fix on http://answers.microsoft.com/en-us/office/forum/office_home-excel/hardware-acceleration-problem-with-excel-2013/894da202-48c0-4442-a371-955587c1b7c0 For...(read more)

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• Globalize/Localize Excel Reports Using Spreadsheet

  - by mga911

  My company has new customers in Brazil and we realized that our excel reports are not working when our Brazilian customers tried to open the reports in their Brazilian versions of excel. For excel output we use spreadsheet gear in our vb.net web application. Our excel worksheets are fairly simple. Mostly outputted text/numbers/dates, a couple of formulas (sum, if) and formatting on the currency and dates. I've tried several methods to get my excel reports to work: First I left the excel workbook in the "en-US" culture and tried simply chaging the number format for Brazil to: _-[$R$-416] * #.##0,00_-;-[$R$-416] * #.##0,00_-;_-[$R$-416] * "-"??_-;_-@_- And this formatted the regular cells but the formulas still failed to show a value. Instead they showed a 0 value. Next I tried changing the workbook to the "pt-BR" culture and that also forced me to translate the formula names (Sum - Soma, If - Se) but they still wouldn't should a value and instead showed a #Name/#Nome error. Interestingly enough the formulas would work if I edited the cell and hit enter. The formula wouldn't change but it would some how fix that cell. I need to be able to out excel reports that can format dates/currencies and apply simple formulas (IF, Sum) for other excel cultures. Anyone have any advice?

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