If you’re upgrading from Outlook 2003
to 2010, you might want
to use IMAP with your Gmail account
to synchronize mail across multiple machines. Using our guide, you will be able
to start using it in no time.
Enable IMAP in Gmail
First log into your Gmail account and open the Settings panel. Click on the Forwarding and POP/IMAP tab and verify IMAP is enabled and save changes.
Next open Outlook 2010, click on the File tab
to access the Backstage view. Click on Account Settings and Add and remove accounts or change existing connection settings.
In the Account Settings window click on the New button.
Enter in your name, email address, and password twice then click Next.
Outlook will configure the email server settings, the amount of time it takes will vary.
Provided everything goes correctly, the configuration will be successful and you can begin using your account.
Manually Configure IMAP Settings
If the above instructions don’t work, then we’ll need
to manually configure the settings. Again, go into Auto Account Setup and select Manually configure server settings or additional server types and click Next.
Select Internet E-mail – Connect
to POP or IMAP server
to send and receive e-mail messages.
Now we need
to manually enter in our settings similar
to the following. Under the Server Information section verify the following.
Account Type: IMAP
Incoming mail server: imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
Note: If you have a Google Apps account make sure
to put the full email address (
[email protected]) in the Your Name and User Name fields.
Note: If you live outside of the US you might need
to use imap.googlemail.com and smtp.googlemail.com
Next, we need
to click on the More Settings button…
In the Internet E-mail Settings screen that pops up, click on the Outgoing Server tab, and check the box next
to My outgoing server (SMTP) requires authentication. Also select the radio button next
to Use same settings as my incoming mail server.
In the same window click on the Advanced tab and verify the following.
Incoming server: 993
Incoming server encrypted connection: SSL
Outgoing server encrypted connection TLS
Outgoing server: 587
Note: You will need
to change the Outgoing server encrypted connection first, otherwise it will default back
to port 25. Also, if TLS doesn’t work, we were able
to successfully use Auto. Click OK when finished.
Now we want
to test the settings, before continuing on…it’s just easier that way incase something was entered incorrectly.
To make sure the settings are tested, check the box Test Account Settings by clicking the Next button.
If you’ve entered everything in correctly, both tasks will be completed successfully and you can close out of the window. and begin using your account via Outlook 2010.
You’ll get a final congratulations message you can close out of…
And begin using your account via Outlook 2010.
Conclusion
Using IMAP allows you
to synchronize email across multiple machines and devices. The IMAP feature in Gmail is free
to use, and this should get you started using it with Outlook 2010. If you’re still using 2007 or just upgraded
to it, check out our guide on
how to use Gmail IMAP in Outlook 2007.
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