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• Outlook 2010 – My Top 9 features

  - by Daniel Moth

  Office 2010 has reached RTM. Here are my favorite Outlook features. Speed. It is faster than previous versions and hangs much less… Ignore Conversation (Ctrl+Del). Not interested in a conversation? Click this button on the new ribbon and you'll never receive another message on that thread (they all go to your Deleted folder). Calendar Preview. When receiving a Meeting Request, before deciding to accept or not you get to see a preview of your calendar for that day and where the new meeting would fit in. See full description on outlook team blog post. Quick Steps. See full description on outlook team blog post. I have created my own quick steps for filing conversations to folders, various pre-populated reply templates, creating calendar invites and creating TODOs from received emails. Search Interface. Many of us knew the magic keywords for making smart searches (e.g. from:Name), but it is great to learn many more through the search tools contextual ribbon tab. Next 7 days. Out of the many enhancements to the Calendar view, my favorite is to be able with  single click to view the next 7 days – that is now my default view. MailTips. See full description on outlook team blog post. The ones I particularly like are when composing a mail to someone that has their Out Of Office reply set, you get to read it before sending the mail (and hence can decide to postpone sending). when composing a mail to a distribution list, a message informs you of the number of recipients. Hopefully, senders will use that as a clue for narrowing down the recipient list or at least verifying that their mail should indeed be sent to so many people. "You are not responding to the latest message in this conversation. Click here to open it.". When composing a reply to a conversation and you have not picked the last message to reply to (don't you hate it when people split threads like that?), this is the inline message you see (under the MailTips area) and if you click on the message it opens the last mail in the conversation so you can reply to that. Rich "Conversation Settings" and in particular "Show Messages from Other Folders". For example, you can see in your inbox not only the message you received but also the reply you sent (it gets pulled in from the Sent folder). Another example: a conversation has been taking place on a distribution list (so your rules filed it to a folder) and they add you on the TO or CC line, so it appears in a different folder; regardless of which folder you open, you are able to see the entire conversation. Note that messages from other folders than the one you are browsing, appear in grey text so you can easily spot them. Reading them in one folder, obviously marks them as read in the other folder… If you haven't yet, when are you making the move to Outlook 2010? Comments about this post welcome at the original blog.

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• Why doesn't the People Pane in Outlook 2010 show appointments for individual contacts?

  - by Curtis

  Outlook 2010 will not show appointments in the people pane. Under the activities tab if I go to All Items then eventually the appointments will show, but this takes a seriously long time. If I then click off the tab to look at another field then return to All Items, all the appointments are gone again. I need to be able to: Open a contact and see when that contact has appointments Open an appointment and see which contacts are attached to that appointment It works well from the appointment card to the contact, but has me completely frustrated going from the contact card to find the appontments. I have tried many things but cannot solve this problem. My set up is as follows: Exchange Server Windows 7 Ultimate Indexing enabled Cached exchange mode enabled Help! This is the whole reason I installed Outlook 2010.

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• Is it possible to aggregate multiple email accounts into a single Outlook 2007 Inbox/.OST file?

  - by Howiecamp

  I'm using Outlook 2007 and would like to combine multiple email accounts (some are Exchange, some IMAP) into a single Inbox/.OST mail file. An example of the functionality I'm looking for is the Blackberry, where you can configure multiple email accounts and then access that mail either by the inbox for that specific account or via a single aggregated mailbox. In the single mailbox case, when you reply to a given piece of mail the Blackberry is smart enough to switch your "From" address to be that of the account where the email came in to. I'm essentially looking for this functionality in Outlook. Are there native options and/or third party plug-ins which do this?

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• Is there an Outlook or Gmail plugin to manage multiple tasks in an email?

  - by Matthew Lock

  I often get client emails containing 10 or more tasks written as text in the email. I know Outlook and Gmail let you turn an email into a single task, but this doesn't help too much when there are 10 tasks in that email. Are there any plugins for Outlook or Gmail that let put checkboxes into the email or something so I can check off each item as they are done? Ideally I'd like the checkboxes/to do items to be inside the email itself so I can see my progress by looking at the email, rather than just letting me copy text from the email into some other task list.

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• Does Outlook continue to auto-discover account settings for already configured accounts? Can it be prevented?

  - by Oliver Salzburg

  fail2ban just locked me out of our website because something from my desktop was hammering port 443 on the server (which is not in use). I saw my IP also requesting "GET /autodiscover/autodiscover.xml HTTP/1.1", so I assume that's what's going on on port 443 as well. But I only have 1 email account configured in Outlook and it's working just fine. The account is for the address [email protected] and said server will answer for example.com, but that server is not our MX and it is also not configured as an Exchange server in my mail account. So, why is Outlook still trying to retrieve those auto-configuration settings?

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• Outlook 2007: compose, and reply error with "Not Implemented."

  - by dagit

  This is happening on a Windows Vista machine with Office 2007 Ultimate. I have run repair from the control panel and also the MS Office Diagnostic tool. No problems are reported. When I started Outlook my mail box opens and I can read my messages. If I click compose or reply then Outlook gives me a dialog that says, "Not Implemented." The rest of office seems to be working fine. Does anyone know what causes this or the correct way to repair it? Thanks!

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• How to make outlook.com/Office 365 use plain text and/or conventional quotes?

  - by user23122

  I am forced to use the web version of Outlook at Office 365. I really dislike how it formats e-mail as well as how it handles quoting when replying. In the desktop version of Outlook you can at least force it too display the messages in plain text and then you can manually bottom post/post interleaved. Plain text also changes how it handles quotes: " " is used rather than some braindead RTF version of format=flowed (I like format=flowed when it is implemented without bugs) although the attribution line is completely useless but in the online version I can't find a way to achieve even this. Any ideas? I guess a Greasemonkey script could do this?

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• Where does Outlook 2007 keep a mark of emails downloaded using POP3 protocol?

  - by stash

  Where does Outlook 2007 keep a mark of emails downloaded using POP3 protocol?

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• Cannot Send Item error in Outlook - permissions to registry?

  - by Tim Alexander

  The issue I am trying to solve is to do with users getting a Cannot Send Item error in Outlook 2007 connecting to Exchange 2007. Basically if there is an image in the email (either one they have pasted in or one from another email in the chain) they get a "Cannot Send Item" error. Initially thought it was a citrix issue but users get it when they RDP to a server as well. Changing the message to Rich Text works 80% of the time but I do not think this is a solution but more of a temporary workaround. After some troubleshooting we found that the error can be fixed by adding the user as a member of the local power users group. of course this is not really a fix. My thoughts were that the ability of a power user to add/remove software may give them more access to the registry which might allow them to get round a restriction that is in place for a normal user. I have tried going through a procmon but the wealth of information is confusing. It initially looked like it may be an Outlook 2007 email security setting but this does not change between power user and normal user (set to 1 in the registry, "Use the security setting from Outlook Security Settings Public Folders"). I am struggling to fine tune my troubleshooting to work out exactly what is blocking it. Has anyone had an experience with an error similar to this? Or are there any tips for trying to track down issues via procmon as I must admit my approach seems somewhat lacking :) EDIT: So I have trawled through the two logs we have from process monitor (one as a power user and one a normal user). annoyingly I can find no obvious difference where something is denied access. There are more access denied events in the normal user log but these are quickly followed by sucessful entries to the same path fractions of a second later. The only thing that does stand out is an access denied to HKCR.html. This does not even appear in the power user version of the log. From what I understand this helps determine the default browser which ties in nicely with the fact that 9 out of 10 times you can send the message as Rich Text. EDIT: Looks like KB2509470 was causing the issue. Not really sure why but when I can work out what it does and why it causes the problem will post here unless anyone beats me to it!

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• How can I set up a rule in outlook for an alias account?

  - by lucy

  I have 4 email aliases that all deliver to the same outlook inbox. 2 of them are stop@ addresses to be included in a mailing unubscribe link. Using the simple rules in outlook doesnt work, unless we set them to move emails titled stop, but for ease of unsubscribing, we do not want responders to have to do anything other than send a blank email to the stop@ address. Our IT guy tried to sort this out, by setting up a rule that all emails sent to stop@ got into a specified folder (stop folder created within inbox), but now, all that happens is all my emails go into the wrong boxes!!! Any help would be appreciated

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• How to embed and play swf in Outlook 2007 mail?

  - by metal gear solid

  How to embed and play .swf in Outlook 2007 mail in company environment?

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• Outlook 2007 Script that sends new form email when a message is dragged and dropped into a folder

  - by Mark

  Is it possible to write a script that will allow Outlook to automatically send out a new email to a distribution list when you drag and drop and previously opened email into a specified folder? The rules only let you apply them to received and sent messages. They do not allow you to apply it to anything that is dragged and dropped after being opened. It baffles me that Novell Groupwise had this functionality but Outlook 2007 does not. If someone can assist me in writing a script/macro to provided this functionality, it would be greatly appreciated. Thank you.

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• Microsoft Outlook 2007 - General Failure. The URL was: "<http:/something.com>". The parameter is incorrect

  - by Simon Peverett

  For the last two days, Outlook has decided it doesn't like URL's. Any email message that comes in containing an URL will show the following in an error dialogue message box when I click on the link: General Failure. The URL was: "http:/something.com/somewhere/". The parameter is incorrect If I copy the link into a browser, it works correctly. OS is Windows XP SP 3, Microsoft Office 2007 (Outlook), Internet Explorer 8 (also Chrome). I have, of course, Googled this and the two most popular solutions are: Solution 1: Add/Remove programs Set Program Access and Defaults Custom tab Make sure a default browser is selected Solution 2: Add/Remove Programs Select the MS Office 2007 item Click Change Click Repair I have tried both of these and I still get the problem. Has anyone else had this problem and solved it with a solution other than those listed above?

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• How can I open a shared sub calendar in Outlook 2010?

  - by Matt Love

  There is a team in my office that has a shared calendar (the team calendar is set up as a user in Active Directory/Exchange, so treat the team as a user). The team also has 3 sub-calendars for the different team members. Other people in the office need to be able to access this team's calendar. They can go to Open Calendar in Outlook and see the main calendar, but they cannot see the sub-calendars. The sub-calendars all have the Default user permissions set to Reviewer. If you go to File → Account Settings → Change [logged in Exchange account] → More Settings → Advanced and add the team's mailbox, it does show the calendars in Outlook, but it comes up under My Calendars instead of Shared Calendars. We need to be able to go to Open Calendar and open the calendar and open all the sub-calendars this way. How is this possible?

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• How to set Outlook 2010 to use signatures outside of the default signature folder?

  - by Gregory MOUSSAT

  With Outlook before the 2010 version, it was possible to specify any path for the signatures. With Outlook 2010, the only way is to use those stored into C:\Documents and Setting\UserName\Local Settings\Application Datas\Microsoft\Signature\ I'd like to point the signatures to a network share. Allowing us to modify the signatures into the share, instead of login on every computers each time we are asked to modify them (and this is quite often because the signatures contain logos about current events). We currently use a script to copy the signatures from the share to the local disk when users login.

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• How to set the relevance of emails in Outlook?

  - by Grastveit

  Mails in outlook have a relevance-field that can be displayed as a column in the inbox. How do one set it? Edit: More precisely, how are the values of custom e-mail-fields changed through the outlook 2007 gui? Here relevance and a custom field 'Score' is shown in my inbox, but all emails have blank values. The context-menu of emails give access to "Message Options...". I was hoping the custom fields would be available there.

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• Should I be using Windows Live Mail or Outlook?

  - by Relequestual

  I have been using Windows Live Mail now for a few years, and like the interface, ect ect. Just having a clear out of my domains emails, and think I should set up the other accounts properly. I have Outlook (using 2010 beta), so I thought maybe I should use it? Can anyone give me reasons for and against both bits of software? I did look for some comparisons between the two, but can't find much. Plus I always value up to date information. Bit more background: Using 1 Hotmail and 5 IMAP accounts (possibly more). Use a Windows Mobile. Any way I can sync the calendar and tasks OTA to my hotmail and back down to outlook? I know this is probably more a discussion question (sorry), but I would argue that it can be answered, as it is a question relating to what I myself, in my circumstances would be best. Thanks in advance. Rel

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• Why are Rules not applied to additional mailboxes when using Outlook 2007 and Exchange?

  - by Clean

  Hi, I've set up a few rules in Microsoft Outlook 2007. Outlook 2007 is configured to use my Microsoft Exchange account. In the Microsoft Exchange settings, I've set up two additional mailboxes, Inbox1 and Inbox2. Thus, using Microsoft Exchange I now have three mailboxes: Inbox, Inbox1 and Inbox2. The rules I've set up all work fine for mails arriving in the Inbox. However, they do not work at all for mails arriving in either Inbox1 or Inbox2. Do anyone perhaps know why this is, and perhaps what I could to to solve this? Thanx in advance!

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• how to trace an outlook mail not arriving to its destination when is sent to another domain?

  - by Alex. S.

  Hi, I have an domain account configured with Ipower.com. If I use an email client such as Evolution, the mails arrive as expected. However if I use Outlook 2007 (as everybody in this company) the mails only arrive if the destination belongs to the same domain. That means when the destination is a gmail address, for example, the test email falls into a sort of black hole... This is just a simple ipower setup, nothing of Exchange or something like that. What else can I do to isolate and fix this issue? This is driving me nuts because in other email client with the same exact configuration in the same machine, everything works well and I need to fix the thing in Outlook.

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• Can I mark an Email as "High Importance" for Outlook using System.Net.Mail?

  - by ccornet

  Part of the application I'm working on for my client involves sending emails for events. Sometimes these are highly important. My client, and most of my client's clients, use Outlook, which has the ability to mark a mail message as High Importance. Now, I know it is callous to assume that all end users will be using the same interface, sp I am not. But considering you can send email from Outlook as High Importance even if the target is not necessarily reading through Outlook, that means that there is basically some data stored... somehow... that lets Outlook know if a particular message was assigned as High Importance. That's my interpretation, at least. The application currently uses System.Net.Mail to send out emails, using System.Net.Mail.MailMessages for writing them and System.Net.Mail.SmtpClient to send them. Is it possible to set this "High Importance" setting with System.Net.Mail's abilities? If not, is there any assembly available which can configure this setting?

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• How do I format a String in an email so Outlook will print the line breaks?

  - by MattGrommes

  I'm trying to send an email in Java but when I read the body of the email in Outlook, it's gotten rid of all my linebreaks. I'm putting \n at the ends of the lines but is there something special I need to do other than that? The receivers are always going to be using Outlook. I found a page on microsoft.com that says there's a 'Remove line breaks' "feature" in Outlook so does this mean there's no solution to get around that other than un-checking that setting? Thanks

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• What's the equivalent in C# of this VB code on an Outlook form?

  - by wes

  Basically, how do I link an Outlook form and a C# back end? In VB you can write on the form Sub ButtonName_Click() Dim Recipients With Item.GetInspector.ModifiedFormPages("Message") Set Recipients = .Controls("To") End With End Sub which will fire whenever the button named "ButtonName" on the form is clicked and will set the variable Recipients to a string of whatever is in the To text box. Now I have a custom form, and I have a VS C# Outlook Add-in, and they're two separate things. I've got an event handler that can catch MailItem objects, but I don't know how to handle custom form button clicks or even how to access elements on the form. EDIT - Just to clarify, the custom form was created in Outlook and then its .ofs was imported into VS. Both Outlook and VS are 2010.

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• How to add a button on outlook toolbar to a custom form?

  - by eqbridges

  Hi I have an Outlook form that I'd like to provide ready access to by adding a button or link to it on the outlook toolbar. How can I customize the toolbar to do this? Essentially, a single click of the button on the toolbar should bring up the custom form. This should work in Outlook 2003 and 2007 (preferably). If it only works in 2007 that would be acceptable. Thanks!

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• How to test my outgoing emails in MS Outlook?

  - by John

  Some people are complaining my html emails are showing up as plain text with html mark ups and others are complaining about unusual characters like 0=D 3=D. They appear to be using MS Outlook. I just installed MS Outlook and configured the imap settings to work with my gmail account. All my emails appear fine. So I suspect I need my MS Outlook to work with an MS Exchange server in order to produce the results my other Outlook recipients are seeing. But I'm not sure how to get access to an MS Exchange server (assuming that is the case). Can anyone recommend how I can reproduce the same email environment as my recipients such that I can get the same bugs they get? Thanks

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• Customizing the Outlook Address Book

  It is possible to change the fields in the Outlook address book to make them a better fit for your organisation. Exchange provides templates for Users, Contacts, Groups, Public Folders, and Mailbox Agents that are downloaded to Outlook. Any changes will be visible in the address book. As usual with Exchange, careful planning before you make changes pays dividends, Ben Lye explains.

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