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  • Exchange out of office, sending an OoO reply for every email

    - by rodey
    We are running Exchange 2007 with a mix of Outlook 2003 and Outlook 2007. Is it possible to set the Out of Office Assistant so that when OoO is enabled, it sends a reply to every single email the user receives? Also, is there something I can reference that covers the options for OoO such as length of time between replies, etc.? Thanks!

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  • Exchange out of office, sending an OoO reply for every email

    - by rodey
    We are running Exchange 2007 with a mix of Outlook 2003 and Outlook 2007. Is it possible to set the Out of Office Assistant so that when OoO is enabled, it sends a reply to every single email the user receives? Also, is there something I can reference that covers the options for OoO such as length of time between replies, etc.? Thanks!

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  • Office 2007 Calendar Overlays - Combine meetings that everybody shares

    - by Macho Matt
    I want to display approximately 10 people's calendar in Outlook 2007 using overlays. The problem is that they all share the same meeting a couple of times a week. Thus, I see that show up 10 times on a single day, which compresses what is actually displayed. Since they are all at the same meeting(s), it would be nice to have them just display once. Is this built into Office 2007?

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  • Office 2007 Installer Not Logging When Run During Startup Script

    - by bshacklett
    I'm using a startup script to deploy Microsoft Office 2007 Standard. It's not working quite right and I'm trying to find logging information for it. Unfortunately, no log is being generated by setup. I've tried configuring the log at %temp%\, C:\, %systemroot%\temp and leaving it at defaults, all to no avail. Nothing is showing up in the event logs, either. Is there anywhere else I can go to look for information on what's going on with the installer?

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  • Word in office 2007 and Windows 7 ultimate cant navigate to folders

    - by Nick White
    In word 2007 I click office button top left I click open, I get the open box, in the top address bar, I if I click on the down arrow far right (previous Locations) the drop down menu is empty just a box with nothing in it. To go anywhere from here I have to navigate via the left had pane, on all other windows systems this dropdown has enabled me to go to any location on my computer. I'm wondering if because all my word documents are on my D drive that windows 7 doesn't like it.

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  • office activation error

    - by user31558
    help me activate my office 2007 home student edition. i have the product key. but cant see where to put it. since it doesnt give me option to put in key. http://img638.imageshack.us/img638/3812/23508363.jpg -telephone activation requires confirmatin code. -internet option gives activation key invalid error and brings me back to screenshot

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  • How to Customize the File Open/Save Dialog Box in Windows

    - by Lori Kaufman
    Generally, there are two kinds of Open/Save dialog boxes in Windows. One kind looks like Windows Explorer, with the tree on the left containing Favorites, Libraries, Computer, etc. The other kind contains a vertical toolbar, called the Places Bar. The Windows Explorer-style Open/Save dialog box can be customized by adding your own folders to the Favorites list. You can, then, click the arrows to the left of the main items, except the Favorites, to collapse them, leaving only the list of default and custom Favorites. The Places Bar is located along the left side of the File Open/Save dialog box and contains buttons providing access to frequently-used folders. The default buttons on the Places Bar are links to Recent Places, Desktop, Libraries, Computer, and Network. However, you change these links to be links to custom folders of your choice. We will show you how to customize the Places Bar using the registry and using a free tool in case you are not comfortable making changes in the registry. Use Your Android Phone to Comparison Shop: 4 Scanner Apps Reviewed How to Run Android Apps on Your Desktop the Easy Way HTG Explains: Do You Really Need to Defrag Your PC?

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  • How to Manage AutoArchive in Outlook 2010

    - by Mysticgeek
    If you want to keep Outlook 2010 clean and run faster, one method is to set up the AutoArchive feature. Today we show you how to configure and manage the feature in Outlook 2010. Using AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive. Enable and Configure Auto Archive In Outlook 2010 Auto Archive is not enabled by default. To turn it on, click on the File tab to access Backstage View, then click on Options. The Outlook Options window opens then click on Advanced then the AutoArchive Settings button. The AutoArchive window opens and you’ll notice everything is grayed out. Check the box next to Run AutoArchive every… Note: If you select the Permanently delete old items option, mails will not be archived. Now you can choose the settings for how you want to manage the AutoArchive feature. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. After you’ve made your selections click OK. Manually Configure Individual Folders For more control over individual folders that are archived, right-click on the folder and click on Properties. Click on the AutoArchive tab and choose the settings you want to change for that folder. For instance you might not want to archive a certain folder or move archived data to a specific folder. If you want to manually archive and backup an item, click on the File tab, Cleanup Tools, then Archive. Click the radio button next to Archive this folder and all subfolders. Select the folder you want to archive. In this example we want to archive this folder to a specific location of its own. The .pst files are saved in your documents folder and if you need to access them at a later time you can. After you’ve setup AutoArchive you can find items in the archived files. In the Navigation Pane expand the Archives folder in the list. You can then view and access your messages. You can also access them by clicking the File tab \ Open then Open Outlook Data File. Then you can browse to the archived file you want to open. Archiving old emails is a good way to help keep a nice clean mailbox, help speed up your Outlook experience, and save space on the email server. The other nice thing is you can configure your email archives and specific folders to meet your email needs. Similar Articles Productive Geek Tips Configure AutoArchive In Outlook 2007Quickly Clean Your Inbox in Outlook 2003/2007Open Different Outlook Features in Separate Windows to Improve ProductivityMake Outlook Faster by Disabling Unnecessary Add-InsCreate an Email Template in Outlook 2003 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips CloudBerry Online Backup 1.5 for Windows Home Server Snagit 10 VMware Workstation 7 Acronis Online Backup AceStock, a Tiny Desktop Quote Monitor Gmail Button Addon (Firefox) Hyperwords addon (Firefox) Backup Outlook 2010 Daily Motivator (Firefox) FetchMp3 Can Download Videos & Convert Them to Mp3

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  • [MINI HOW-TO] How To Use Bcc (Blind Carbon Copy) in Outlook 2010

    - by Mysticgeek
    If you want to send an email to a contact or several contacts, you might want to keep some of the recipient email addresses private using the Bcc (Blind Carbon Copy) Field. Here’s how to do it in Outlook 2010. It’s not enabled by default, but adding it as a field for all future emails is a simple process. Launch Outlook and under the Home tab click on the New E-mail button. When the new mail window opens click on the Options tab and in the Show Fields column select Bcc. The Bcc field will appear and you can then put the contacts in there who you want to receive the mail secretly or don’t want to show a certain email address. Now anytime you compose a message, the Bcc field is included. For more on the Bcc field check out the blog post from Mysticgeek – Keep Your Email Contacts Private. Similar Articles Productive Geek Tips How To Switch Back to Outlook 2007 After the 2010 Beta EndsOpen Different Outlook Features in Separate Windows to Improve ProductivityThursday’s Pre-Holiday Lazy Links RoundupCreate an Email Template in Outlook 2003Change Outlook Startup Folder TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Follow Finder Finds You Twitter Users To Follow Combine MP3 Files Easily QuicklyCode Provides Cheatsheets & Other Programming Stuff Download Free MP3s from Amazon Awe inspiring, inter-galactic theme (Win 7) Case Study – How to Optimize Popular Wordpress Sites

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  • Mark Messages As Read in the Outlook 2010 Reading Pane

    - by Matthew Guay
    Do you ever feel annoyed that Outlook 2010 doesn’t mark messages as Read as soon as you click and view them in the Reading Pane?  Here we show you how to make Outlook mark them as read as soon as they’re opened. Mark as Read By default, Outlook will not mark a message as read until you select another message.  This can be annoying, because if you read a message and immediately click Delete, it will show up as an unread message in our Deleted Items folder. Let’s change this to make Outlook mark messages as read as soon as we view them in the Reading Pane.  Open Outlook and click File to open Backstage View, and select Options. In Options select Mail on the left menu, and under Outlook panes click on the Reading Pane button. Check the box Mark items as read when viewed in the Reading Pane to make Outlook mark your messages as read when you view them in the Reading Pane.  By default, Outlook will only mark a message read after you’ve been reading it for 5 seconds, though you can change this.  We set it to 0 seconds so our messages would be marked as read as soon as we select them. Click OK in both dialogs, and now your messages will be marked as read as soon as you select them in the reading pane, or soon after, depending on your settings. Conclusion Outlook 2010 is a great email client, but like most programs it has its quirks.  This quick tip can help you get rid of one of Outlook’s annoying features, and make it work like you want it to. And, if you’re still using Outlook 2007, check out our article on how to Mark Messages as Read When Viewed in Outlook 2007. Similar Articles Productive Geek Tips Make Outlook 2007 Mark Items as Read When Viewed in Reading PaneMake Mail.app’s Reading Pane More Like OutlookIntegrate Twitter With Microsoft OutlookSort Your Emails by Conversation in Outlook 2010Find Emails With Attachments with Outlook 2007’s Instant Search TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips All My Movies 5.9 CloudBerry Online Backup 1.5 for Windows Home Server Snagit 10 VMware Workstation 7 OpenDNS Guide Google TV The iPod Revolution Ultimate Boot CD can help when disaster strikes Windows Firewall with Advanced Security – How To Guides Sculptris 1.0, 3D Drawing app

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  • Using VLOOKUP in Excel

    - by Mark Virtue
    VLOOKUP is one of Excel’s most useful functions, and it’s also one of the least understood.  In this article, we demystify VLOOKUP by way of a real-life example.  We’ll create a usable Invoice Template for a fictitious company. So what is VLOOKUP?  Well, of course it’s an Excel function.  This article will assume that the reader already has a passing understanding of Excel functions, and can use basic functions such as SUM, AVERAGE, and TODAY.  In its most common usage, VLOOKUP is a database function, meaning that it works with database tables – or more simply, lists of things in an Excel worksheet.  What sort of things?   Well, any sort of thing.  You may have a worksheet that contains a list of employees, or products, or customers, or CDs in your CD collection, or stars in the night sky.  It doesn’t really matter. Here’s an example of a list, or database.  In this case it’s a list of products that our fictitious company sells: Usually lists like this have some sort of unique identifier for each item in the list.  In this case, the unique identifier is in the “Item Code” column.  Note:  For the VLOOKUP function to work with a database/list, that list must have a column containing the unique identifier (or “key”, or “ID”), and that column must be the first column in the table.  Our sample database above satisfies this criterion. The hardest part of using VLOOKUP is understanding exactly what it’s for.  So let’s see if we can get that clear first: VLOOKUP retrieves information from a database/list based on a supplied instance of the unique identifier. Put another way, if you put the VLOOKUP function into a cell and pass it one of the unique identifiers from your database, it will return you one of the pieces of information associated with that unique identifier.  In the example above, you would pass VLOOKUP an item code, and it would return to you either the corresponding item’s description, its price, or its availability (its “In stock” quantity).  Which of these pieces of information will it pass you back?  Well, you get to decide this when you’re creating the formula. If all you need is one piece of information from the database, it would be a lot of trouble to go to to construct a formula with a VLOOKUP function in it.  Typically you would use this sort of functionality in a reusable spreadsheet, such as a template.  Each time someone enters a valid item code, the system would retrieve all the necessary information about the corresponding item. Let’s create an example of this:  An Invoice Template that we can reuse over and over in our fictitious company. First we start Excel… …and we create ourselves a blank invoice: This is how it’s going to work:  The person using the invoice template will fill in a series of item codes in column “A”, and the system will retrieve each item’s description and price, which will be used to calculate the line total for each item (assuming we enter a valid quantity). For the purposes of keeping this example simple, we will locate the product database on a separate sheet in the same workbook: In reality, it’s more likely that the product database would be located in a separate workbook.  It makes little difference to the VLOOKUP function, which doesn’t really care if the database is located on the same sheet, a different sheet, or a completely different workbook. In order to test the VLOOKUP formula we’re about to write, we first enter a valid item code into cell A11: Next, we move the active cell to the cell in which we want information retrieved from the database by VLOOKUP to be stored.  Interestingly, this is the step that most people get wrong.  To explain further:  We are about to create a VLOOKUP formula that will retrieve the description that corresponds to the item code in cell A11.  Where do we want this description put when we get it?  In cell B11, of course.  So that’s where we write the VLOOKUP formula – in cell B11. Select cell B11: We need to locate the list of all available functions that Excel has to offer, so that we can choose VLOOKUP and get some assistance in completing the formula.  This is found by first clicking the Formulas tab, and then clicking Insert Function:   A box appears that allows us to select any of the functions available in Excel.  To find the one we’re looking for, we could type a search term like “lookup” (because the function we’re interested in is a lookup function).  The system would return us a list of all lookup-related functions in Excel.  VLOOKUP is the second one in the list.  Select it an click OK… The Function Arguments box appears, prompting us for all the arguments (or parameters) needed in order to complete the VLOOKUP function.  You can think of this box as the function is asking us the following questions: What unique identifier are you looking up in the database? Where is the database? Which piece of information from the database, associated with the unique identifier, do you wish to have retrieved for you? The first three arguments are shown in bold, indicating that they are mandatory arguments (the VLOOKUP function is incomplete without them and will not return a valid value).  The fourth argument is not bold, meaning that it’s optional:   We will complete the arguments in order, top to bottom. The first argument we need to complete is the Lookup_value argument.  The function needs us to tell it where to find the unique identifier (the item code in this case) that it should be retuning the description of.  We must select the item code we entered earlier (in A11). Click on the selector icon to the right of the first argument: Then click once on the cell containing the item code (A11), and press Enter: The value of “A11” is inserted into the first argument. Now we need to enter a value for the Table_array argument.  In other words, we need to tell VLOOKUP where to find the database/list.  Click on the selector icon next to the second argument: Now locate the database/list and select the entire list – not including the header line.  The database is located on a separate worksheet, so we first click on that worksheet tab: Next we select the entire database, not including the header line: …and press Enter.  The range of cells that represents the database (in this case “’Product Database’!A2:D7”) is entered automatically for us into the second argument. Now we need to enter the third argument, Col_index_num.  We use this argument to specify to VLOOKUP which piece of information from the database, associate with our item code in A11, we wish to have returned to us.  In this particular example, we wish to have the item’s description returned to us.  If you look on the database worksheet, you’ll notice that the “Description” column is the second column in the database.  This means that we must enter a value of “2” into the Col_index_num box: It is important to note that that we are not entering a “2” here because the “Description” column is in the B column on that worksheet.  If the database happened to start in column K of the worksheet, we would still enter a “2” in this field. Finally, we need to decide whether to enter a value into the final VLOOKUP argument, Range_lookup.  This argument requires either a true or false value, or it should be left blank.  When using VLOOKUP with databases (as is true 90% of the time), then the way to decide what to put in this argument can be thought of as follows: If the first column of the database (the column that contains the unique identifiers) is sorted alphabetically/numerically in ascending order, then it’s possible to enter a value of true into this argument, or leave it blank. If the first column of the database is not sorted, or it’s sorted in descending order, then you must enter a value of false into this argument As the first column of our database is not sorted, we enter false into this argument: That’s it!  We’ve entered all the information required for VLOOKUP to return the value we need.  Click the OK button and notice that the description corresponding to item code “R99245” has been correctly entered into cell B11: The formula that was created for us looks like this: If we enter a different item code into cell A11, we will begin to see the power of the VLOOKUP function:  The description cell changes to match the new item code: We can perform a similar set of steps to get the item’s price returned into cell E11.  Note that the new formula must be created in cell E11.  The result will look like this: …and the formula will look like this: Note that the only difference between the two formulae is the third argument (Col_index_num) has changed from a “2” to a “3” (because we want data retrieved from the 3rd column in the database). If we decided to buy 2 of these items, we would enter a “2” into cell D11.  We would then enter a simple formula into cell F11 to get the line total: =D11*E11 …which looks like this… Completing the Invoice Template We’ve learned a lot about VLOOKUP so far.  In fact, we’ve learned all we’re going to learn in this article.  It’s important to note that VLOOKUP can be used in other circumstances besides databases.  This is less common, and may be covered in future How-To Geek articles. Our invoice template is not yet complete.  In order to complete it, we would do the following: We would remove the sample item code from cell A11 and the “2” from cell D11.  This will cause our newly created VLOOKUP formulae to display error messages: We can remedy this by judicious use of Excel’s IF() and ISBLANK() functions.  We change our formula from this…       =VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) We would copy the formulas in cells B11, E11 and F11 down to the remainder of the item rows of the invoice.  Note that if we do this, the resulting formulas will no longer correctly refer to the database table.  We could fix this by changing the cell references for the database to absolute cell references.  Alternatively – and even better – we could create a range name for the entire product database (such as “Products”), and use this range name instead of the cell references.  The formula would change from this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,’Product Database’!A2:D7,2,FALSE)) …to this…       =IF(ISBLANK(A11),”",VLOOKUP(A11,Products,2,FALSE)) …and then copy the formulas down to the rest of the invoice item rows. We would probably “lock” the cells that contain our formulae (or rather unlock the other cells), and then protect the worksheet, in order to ensure that our carefully constructed formulae are not accidentally overwritten when someone comes to fill in the invoice. We would save the file as a template, so that it could be reused by everyone in our company If we were feeling really clever, we would create a database of all our customers in another worksheet, and then use the customer ID entered in cell F5 to automatically fill in the customer’s name and address in cells B6, B7 and B8. If you would like to practice with VLOOKUP, or simply see our resulting Invoice Template, it can be downloaded from here. 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  • How to Use Breaks in Microsoft Word to Better Format Your Documents

    - by Matthew Guay
    Have you ever struggled to get the formatting of a long document looking like you want in each section?  Let’s explore the Breaks tool in Word and see how you can use breaks to get your documents formatted better. Word includes so many features, it’s easy to overlook some that can be the exact thing we’re looking for.  Most of us have used Page Breaks in Word, but Word also includes several other breaks to help your format your documents.  Let’s look at each break and see how you can use them in your documents Latest Features How-To Geek ETC The 50 Best Registry Hacks that Make Windows Better The How-To Geek Holiday Gift Guide (Geeky Stuff We Like) LCD? LED? Plasma? The How-To Geek Guide to HDTV Technology The How-To Geek Guide to Learning Photoshop, Part 8: Filters Improve Digital Photography by Calibrating Your Monitor Our Favorite Tech: What We’re Thankful For at How-To Geek Settle into Orbit with the Voyage Theme for Chrome and Iron Awesome Safari Compass Icons Set Escape from the Exploding Planet Wallpaper Move Your Tumblr Blog to WordPress Pytask is an Easy to Use To-Do List Manager for Your Ubuntu System Snowy Christmas House Personas Theme for Firefox

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  • Sort Your Emails by Conversation in Outlook 2010

    - by Matthew Guay
    Do you prefer the way Gmail sorts your emails by conversation?  Here’s how you can use this handy feature in Outlook 2010 too. One exciting new feature in Outlook 2010 is the ability to sort and link your emails by conversation.  This makes it easier to know what has been discussed in emails, and helps you keep your inbox more tidy.  Some users don’t like their emails linked into conversations, and in the final release of Outlook 2010 it is turned off by default.  Since this is a new feature, new users may overlook it and never know it’s available.  Here’s how you can enable conversation view and keep your email conversations accessible and streamlined. Activate Conversation View By default, your inbox in Outlook 2010 will look much like it always has in Outlook…a list of individual emails. To view your emails by conversation, select the View tab and check the Show as Conversations box on the top left. Alternately, click on the Arrange By tab above your emails, and select Show as Conversations. Outlook will ask if you want to activate conversation view in only this folder or all folders.  Choose All folders to view all emails in Outlook in conversations. Outlook will now resort your inbox, linking emails in the same conversation together.  Individual emails that don’t belong to a conversation will look the same as before, while conversations will have a white triangle carrot on the top left of the message title.  Select the message to read the latest email in the conversation. Or, click the triangle to see all of the messages in the conversation.  Now you can select and read any one of them. Most email programs and services include the previous email in the body of an email when you reply.  Outlook 2010 can recognize these previous messages as well.  You can navigate between older and newer messages from popup Next and Previous buttons that appear when you hover over the older email’s header.  This works both in the standard Outlook preview pane and when you open an email in its own window.   Edit Conversation View Settings Back in the Outlook View tab, you can tweak your conversation view to work the way you want.  You can choose to have Outlook Always Expand Conversations, Show Senders Above the Subject, and to Use Classic Indented View.  By default, Outlook will show messages from other folders in the conversation, which is generally helpful; however, if you don’t like this, you can uncheck it here.  All of these settings will stay the same across all of your Outlook accounts. If you choose Indented View, it will show the title on the top and then an indented message entry underneath showing the name of the sender. The Show Senders Above the Subject view makes it more obvious who the email is from and who else is active in the conversation.  This is especially useful if you usually only email certain people about certain topics, making the subject lines less relevant. Or, if you decide you don’t care for conversation view, you can turn it off by unchecking the box in the View tab as above. Conclusion Although it may take new users some time to get used to, conversation view can be very helpful in keeping your inbox organized and letting important emails stay together.  If you’re a Gmail user syncing your email account with Outlook, you may find this useful as it makes Outlook 2010 work more like Gmail, even when offline. If you’d like to sync your Gmail account with Outlook 2010, check out our articles on syncing it with POP3 and IMAP. Similar Articles Productive Geek Tips Automatically Move Daily Emails to Specific Folders in OutlookQuickly Clean Your Inbox in Outlook 2003/2007Find Emails With Attachments with Outlook 2007’s Instant SearchAdd Your Gmail Account to Outlook 2010 using POPSchedule Auto Send & Receive in Microsoft Outlook TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips CloudBerry Online Backup 1.5 for Windows Home Server Snagit 10 VMware Workstation 7 Acronis Online Backup The iPod Revolution Ultimate Boot CD can help when disaster strikes Windows Firewall with Advanced Security – How To Guides Sculptris 1.0, 3D Drawing app AceStock, a Tiny Desktop Quote Monitor Gmail Button Addon (Firefox)

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  • How to Add a Note to an Email Message in Outlook 2013

    - by Lori Kaufman
    There may be times when you want to add a note to an email message you received. Maybe you need to remember something about the sender or the contents of the email. There are several ways to add a note to an email message. NOTE: You can also create a new task containing an email message you received. This is useful if you need to do something related to the email. The new task will contain all the contents (except attachments) from the email. One method of adding a note to an email message is to flag the message. To do this, right-click on the flag icon in the flag column for the message to which you want to add a note. Select Custom from the popup menu. On the Custom dialog box, you can select a ready-made note from the Flag to drop-down list. You can also type a custom note in the Flag to edit box. Select a Start date and a Due date and setup a reminder, if desired. Click OK. The flag displays above the body of the email message when you double-click on the message to open it in the Message window. You can also put the cursor in the subject line of the message and add text to it, as shown below. When you close the message window, a confirmation dialog box displays asking if you want to save your changes. To save the note you added to the subject line, click Yes. Your note displays as part of the subject line on the message in your list of email messages. You can also add a note to the body of an email message. To do this, you must enable editing of the message. Double-click the message to open the Message window. Click Actions in the Move section of the Message tab and select Edit Message from the drop-down menu. Click in the body of the message and type your note. When you close the Message window, a confirmation dialog box displays asking if you want to save your changes. Click Yes to save you note in the body of the email. You can see the note you added if it is visible as part of the first line of the body displayed in the list of email messages. Use the Notes section of Outlook to create a separate note you can attach to an email message. To do this, click the … button on the Navigation Bar and select Notes from the popup menu. Click New Note on the Home tab of the Notes window (or press Ctrl + N) to create a note. Enter the text for your note in the small note window that displays and click the X button to close the note, saving it. To attach the note to the email message, make sure the Mail section of Outlook is active. Double-click on the message onto which you want to attach the note. Leaving the Message window open, go back to the main Outlook window and select Notes from the Navigation Bar, as mentioned above. Drag the note you created to the message window. The note is added to the message as an attachment. When you close the Message window, a confirmation dialog box displays asking if you want to save your changes. To save the message with your note added as an attachment, click Yes. A paperclip icon is added to the message in the list of email messages, indicating there is an attachment in the message. When you add a note to an email message as an attachment using the Notes section of Outlook, you don’t have to keep the original note. The note is now saved with the message, and can be deleted from the Notes section.     

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  • How to Omit the Page Number From the First Page of a Word 2013 Document Without Using Sections

    - by Lori Kaufman
    Normally, the first page, or cover page, of a document does not have a page number or other header or footer text. You can avoid putting a page number on the first page using sections, but there is an easier way to do this. If you don’t plan to use sections in any other part of your document, you may want to avoid using them completely. We will show you how to easily take the page number off the cover page and start the page numbering at one on the second page of your document by simply using a footer (or a header) and changing one setting. Click the Page Layout tab. In the Page Setup section of the Page Layout tab, click the Page Setup dialog box launcher icon in the lower, right corner of the section. On the Page Setup dialog box, click the Layout tab and select the Different first page check box in the Headers and footers section so there is a check mark in the box. Click OK. You’ll notice there is no page number on the first page of your document now. However, you might want the second page to be page one of your document, only to find it is currently page two. To change the page number on the second page to one, click the Insert tab. In the Header & Footer section of the Insert tab, click Page Number and select Format Page Numbers from the drop-down menu. On the Page Number Format dialog box, select Start at in the Page numbering section. Enter 0 in the edit box and click OK. This allows the second page of your document to be labeled as page one. You can use the drop-down menu on the Format Page Numbers button in the Header & Footer section of the Insert tab to add page numbers to your document as well. Easily insert formatted page numbers at the top or bottom of the page or in the page margins. Use the same menu to remove page numbers from your document.     

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  • How to Add the Windows Calculator to the Quick Access Toolbar in Microsoft Excel 2013

    - by Lori Kaufman
    Do you use the Windows Calculator to perform quick calculations while building spreadsheets in Excel? You can save time by adding the Calculator to the Quick Access Toolbar in Excel so you don’t have to leave the program to access the Calculator. To do this, click the down arrow on the right side of the Quick Access Toolbar and select More Commands from the drop-down menu. On the Quick Access Toolbar screen on the Excel Options dialog box, select Commands Not in the Ribbon from the Choose commands from drop-down list. Scroll down in the long list and select Calculator. Click Add to add the Calculator to the Quick Access Toolbar. Click OK to accept the change and close the Excel Options dialog box. You’ll see a Calculator icon on the Quick Access Toolbar. When you move your mouse over the icon, a hint displays saying “Custom.” Despite the label, when you click the icon, the Windows Calculator opens. The same procedure works for adding the Windows Calculator to Excel 2010, as well.     

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  • How to Export Multiple Contacts in Outlook 2013 to Multiple vCards or a Single vCard

    - by Lori Kaufman
    We’ve shown you how to export a contact to and import a contact from a vCard (.vcf) file. However, what if you want to export multiple contacts at the same time to multiple vCard files or even a single vCard file? Outlook doesn’t allow you to directly export all your contacts as vCard files or as a single vCard file, but there is a way to accomplish both tasks. Export Multiple Contacts to Multiple vCard Files Outlook allows you to forward contact information as a vCard. You can also select multiple contacts and forward them all at once. This feature allows you to indirectly export multiple contacts at once to multiple vCard files. Click the People tab to access your contacts. Select all the contacts you want to export using the Shift and Ctrl keys as needed. Select Contacts the same way you would select files in Windows Explorer. Click Forward Contact in the Share section on the Home tab and select As a Business Card from the drop-down menu. The selected contacts attached to a new email message as .vcf files. To select all the attached .vcf files, right-click in the Attached box and select Select All from the popup menu. Make sure the folder to which you want to export the contacts is open in Windows Explorer. Drag the selected attached .vcf files from the new email message to the open folder in Windows Explorer. A .vcf file is created for each contact you selected and dragged to the folder. You can close the Message window by clicking on the X in the upper, right corner of the window. NOTE: You can also close the Message window by clicking the File tab. Then, click the Close option on the left. Because you already have your .vcf files, you don’t need to save or send the message, so click No when asked if you want to save your changes. If it turns out that a draft of your message was saved, the following message displays. Click No to delete the draft. Export Multiple Contacts to a Single vCard (.vcf) File If you would rather export your contacts to a single vCard (.vcf) File, there is a way to do this using Gmail. We’ll export the contacts from Outlook as a .csv file and then use Gmail to convert the .csv file to a .vcf file. Select the contacts you want to export on the People page and click the File tab. On the Account Information screen, click Open & Export in the list on the left. On the Open screen, click Import/Export. The Import and Export Wizard displays. Select Export to a file from the Choose an action to perform list and click Next. In the Create a file of type box, select Comma Separated Values. Click Next. Contacts should be already selected in the Select folder to export from box. If not, select it. Click Next. Click Browse to the right of the Save exported file as box. Navigate to the folder to which you want to export the .csv file. Enter a name for the file in the File name edit box, keeping the .csv extension. The path you selected is entered into the Save exported file as edit box. Click Next. The final screen of the Export to a File dialog box displays listing the action to be performed. Click Finish to begin the export process. Once the export process is finished, you will see the .csv file in the folder in Windows Explorer. Now, we will import the .csv file into Gmail. Go to Gmail and sign in to your account. Click Gmal in the upper, left corner of the main page and select Contacts from the drop-down menu. On the Contacts page, click More above your list of contacts and select Import from the drop-down menu. Click Browse on the Import contacts dialog box that displays. Navigate to the folder in which you saved the .csv file and select the file. Click Open. Click Import on the Import contacts dialog box. A screen displays listing the contacts you imported, but not yet merged into your main Gmail contacts list. Select the contacts you imported. NOTE: The contacts you imported may be the only contacts in this list. If that’s the case, they all should be automatically selected. Click More and select Export from the drop-down menu. On the Export contacts dialog box, select Selected contacts to indicate which contacts you want to export. NOTE: We could have selected The group Imported 10/10/13 because that contains the same two contacts as the Selected contacts. Select vCard format for the export format. Click Export. Gmail creates a contacts.vcf file containing the selected contacts and asks you whether you want to open the file with Outlook or save the file. To save the file, select the Save File option and click OK. Navigate to the folder in which you want to save the contacts.vcf file, change the name of the file in the File name edit box, if desired, and click Save. The .vcf file is saved to the selected directory and contains all the contacts you exported from Outlook. This could be used as a way to backup your contacts in one file. You could also backup the .csv file. However, if you have a lot of contacts you will probably find that the .vcf file is smaller. We only exported two contacts, and our .csv file was 2 KB, while the .vcf file was 1 KB. We will be showing you how to import multiple contacts from a single .vcf file into Outlook soon.     

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  • How to Create and Manage Contact Groups in Outlook 2010

    - by Mysticgeek
    If you find you’re sending emails to the same people all the time during the day, it’s tedious entering in their addresses individually. Today we take a look at creating Contact Groups to make the process a lot easier. Create Contact Groups Open Outlook and click on New Items \ More Items \ Contact Group. This opens the Contract Group window. Give your group a name, click on Add Members, and select the people you want to add from your Outlook Contacts, Address Book, or Create new ones. If you select from your address book you can scroll through and add the contacts you want. If you have a large amount of contacts you might want to search for them or use Advanced Find. If you want to add a new email contact to your group, you’ll just need to enter in their display name and email address then click OK. If you want the new member added to your Contacts list then make sure Add to Contacts is checked. After you have the contacts you want in the group, click Save & Close. Now when you compose a message you should be able to type in the name of the Contact Group you created… If you want to make sure you have everyone included in the group, click on the plus icon to expand the contacts. You will get a dialog box telling you the members of the group will be shown and you cannot collapse it again. Check the box not to see the message again then click OK. Then the members of the group will appear in the To field. Of course you can enter a Contact Group into the CC or Bcc fields as well. Add or Remove Members to a Contact Group After expanding the group you might notice some contacts aren’t included, or there is an old contact you don’t want to be in the group anymore. Click on the To button… Right-click on the Contact Group and select Properties. Now you can go ahead and Add Members… Or highlight a member and remove them…when finished click Save & Close. If you need to send emails to several of the same people, creating Contact Groups is a great way to save time by not entering them individually. If you work in for a large company, creating Contact Groups by department is a must! Similar Articles Productive Geek Tips Schedule Auto Send & Receive in Microsoft OutlookCreate An Electronic Business Card In Outlook 2007Create an Email Template in Outlook 2003Clear the Auto-Complete Email Address Cache in OutlookGet Maps and Directions to Your Contacts in Outlook 2007 TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Xobni Plus for Outlook All My Movies 5.9 CloudBerry Online Backup 1.5 for Windows Home Server Snagit 10 2010 World Cup Schedule Boot Snooze – Reboot and then Standby or Hibernate Customize Everything Related to Dates, Times, Currency and Measurement in Windows 7 Google Earth replacement Icon (Icons we like) Build Great Charts in Excel with Chart Advisor tinysong gives a shortened URL for you to post on Twitter (or anywhere)

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