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• Steps to take when technical staff leave

  - by Tom O'Connor

  How do you handle the departure process when privileged or technical staff resign / get fired? Do you have a checklist of things to do to ensure the continuing operation / security of the company's infrastructure? I'm trying to come up with a nice canonical list of things that my colleagues should do when I leave (I resigned a week ago, so I've got a month to tidy up and GTFO). So far I've got: Escort them off the premises Delete their email Inbox (set all mail to forward to a catch-all) Delete their SSH keys on server(s) Delete their mysql user account(s) ... So, what's next. What have I forgotten to mention, or might be similarly useful? (endnote: Why is this off-topic? I'm a systems administrator, and this concerns continuing business security, this is definitely on-topic.)

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• Hide Outlook envelope in system tray

  - by thorseye

  When I get a new email in Outlook 2003 I get two notifications; one is the envelope in the system tray, and one is the fading noticiation message in the lower right corner. If I click the notification message, the envelope will never disappear, even if all emails are read. If Outlook is restarted the envelope disappears. If I right click the envelope and choose "Hide envelope" I have to go into the settings and set the Show envelope option to true again to see the envelope. I want the envelope, but only when there are any unread emails in my inbox. How do I fix this?

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• Stop YOUR emails from starting those company-wide Reply All email threads

  - by deadlydog

  You know you’ve seen it before; somebody sends out a company-wide email (or email to a large diverse audience), and a couple people or small group of people start replying-all back to the email with info/jokes that is only relative to that small group of people, yet EVERYBODY on the original email list has to suffer their inbox filling up with what is essentially spam since it doesn’t pertain to them or is something they don’t care about. A co-worker of mine made an ingenious off-hand comment to me one day of how to avoid this, and I’ve been using it ever since.  Simply place the email addresses of everybody that you are sending the email to in the BCC field (not the CC field), and in the TO field put your email address.  So everybody still gets the email, and they are easily able to reply back to you about it.  Note though, that the people you send the email to will not be able to see everyone else that you sent it to. Obviously you might not want to use this ALL the time; there are some times when you want a group discussion to occur over email.  But for those other times, such as when sending a NWR email about the car you are selling, asking everyone what a good local restaurant near by is, collecting personal info from people, or sharing a handy program or trick you learnt about (such as this one ), this trick can save everybody frustration and avoid wasting their time.  Trust me, your coworkers will thank you; mine did

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• Here Is Official GMail App For iPhones & iPads

  - by Gopinath

  Its a great day for GMail users! Few hours ago Google pushed a new GMail web user interface to all the users and now they released GMail iOS App[iTunes Link]. After delaying several years Google at last released a native GMail application of iPhone, iPad & iPod touch. In a blog post, Google says We’ve combined your favorite features from the Gmail mobile web app and iOS into one app so you can be more productive on the go.It’s designed to be fast, efficient and take full advantage of the touchscreen and notification capabilities of your device. The iOS App includes almost all the features that are found on Android version of GMail app -  users can star, label, archive, access the Priority Inbox and push notifications for new mail alerts. It also includes standard touchscreen commands like pull down to refresh and swipe to scroll emails. Go and grab the GMail App from iTunes This article titled,Here Is Official GMail App For iPhones & iPads, was originally published at Tech Dreams. Grab our rss feed or fan us on Facebook to get updates from us.

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• Non-Registry Fix for Secondary Mailboxes Sent Items

  - by Jai Kang

  There is a known issue with Outlook and Exchange where "secondary" mailboxes which are mounted in the same profile, e.g. "John Doe" + CorpMailbox1, CorpMailbox2, CorpMailbox3 will place "sent items" from the secondary mailboxes (e.g. CorpMailbox1) in the user's (e.g. "John Doe") Sent Items folder. There is a registry value (something like DelegateSentItems) to semi-fix this, but I'm looking for an Exchange-side solution. It seems like, at some point, an admin made CC rules to fix this, and for the mailboxes where I see a BCC rule: any item sent to [address] BCC to [address]. The behavior "fixes" the issue, but when I duplicate this work-around for new shared mailboxes, the email ends up in the Inbox and not the Sent Items for the shared mailbox. I don't believe there is any outlook/client-side shenanigans going on, as the intended behavior for the older mailboxes works for new PCs/Users (new imagse) without any Outlook Mailbox Rules.

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• Outlook Search starting date

  - by Khalid Rahaman

  I am having a problem with Outlook 2003 search on 2 desktops - 1 XP, 1 Windows 7. They are both connected to the same exchange 2007 server. There are several other users connected to the same server, inside the lan and outside using RPC none of whom are having this issue. When the user searches Outlook, search starts from the date Outlook OST file was created and then searches more recent items. The result is that if user is searching for some phrase, e.g. "Blade" in their inbox folder, search results from months ago are returned first then the more recent results. If i delete the OST file and restart Outlook it rebuilds a new one, and resynchronizes normally, then search works normally again, however approximately 6 weeks later the problem will start again (see second paragraph). Anyone experience this ? Any Suggestions ?

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• GMail, IMap and Outlook: Speeding it up?

  - by RD

  I finally set up Outlook to use GMail and IMAP, but unfortunately, it's extremely slow. The reason, I think for this is because I have 14300 emails in my inbox. And I have no intention to delete them. So, my questions are: Is there a way to archive old messages, in order to speed things up? Any other suggestions on how I can speed it up? Note: It's only really slow when I click on "Send and Receive". The actual synchronization is what takes forever.

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• SMTP server problem

  - by ram

  Hi, Our requirement is to send weekly newsletters to our website customers. For which we wanted to have local hosted SMTP server in our office. We are not using SMTP server provided by website hosting provider, as we wanted to reduce the network traffic and avoid IP blocking due to bulk mails. We are sending newsletters on weekly basis from our local SMTP server. But due to some reasons, some emails are going to spam and some are not reaching to customers and sometimes there are bounce messages to follow bulk email guidelines (mainly from Gmail). Can you please suggest me, how to achieve my problem. I also wanted to know what type of technology generally Linkedin or banks uses to send notifications emails to all its customers. When they send bulk emails, they will always reach inbox with out any problem. I want the same solution to implement for my website. Please suggest me. Thank you very much in advance.

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• Is it possible to install Windows Server 2012 on a Dell PowerEdge with PERC S100 card?

  - by Warren P

  According to Dell's own website, the Windows Server 2012 media driver "inbox" does not contain drivers for the Perc S100 controller that is in a Dell PowerEdge T110 II server we'd like to evaluate with Server 2012. I have found drivers only for Server 2008 R2, which is what the server is currently running. Is it possible to upgrade this server? (Booting up the Server 2012 DVD image leads to the expected result that it can not locate the system's hard drives or its hard drive controller card, as the drivers for the PERC S100 are not on the installation DVD image.)

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• Thunderbird Transition from POP3 to IMAP Keeping Directory Structure

  - by Gus

  For the past 6 years I have been using Thunderbird as a POP3 client to gmail (I do not delete the messages from the server after downloading). I organize all of my mail locally and occasionally use gmail for web access. Obviously, any local changes aren't reflected on the server so I have one inbox with 10s of 1000s of unread messages (since I usually read them on Thunderbird and they do not get marked as read in gmail) I'd like to start using IMAP but the main deterrent is that I'd lose the organization of my email. Is there any utility that I could use to reconstruct the structure? I am not sure if it is possible to correlate messages I've downloaded from the server with messages still on the server. A solution which requires minor scripting/databasing is acceptable!

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• How do you manage Labeled and All-Mail unread mails in Thunderbird with a GMail IMAP accounnt?

  - by Edward Beach

  I use Thunderbird with gmail via imap and do so with multiple accounts. On the gmail side I have filters that will automatically assign labels to incoming mail and archive it moving it out of the inbox. On the Thunderbird side it will see the new mail appear in the corresponding folder and the all mail folder -- that's fine but my problem is that they're both marked as unread. Since I have many accounts I use the unread mail view in Thunderbird's folder panel and what I see is both folders highlighted as unread. When I read the message in one folder the other only get marked as read I click on it and Thunderbird does another imap transaction. Is there a configuration that will recognize the same mail in two different folders automatically?

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• Zimbra ZCS 7.2.1 MTA Deferring e-mail

  - by user139181

  Zimbra 7.1.2 and the MTA seems to be deferring e-mail when it is received. Oct 1 09:35:42 www postfix/error[16614]: 5FB8C1A803EE: to=<[email protected]>, relay=none, delay=0.15, delays=0.08/0.01/0/0.06, dsn=4.4.1, status=deferred (delivery temporarily suspended: connect to thedigiologygroup.org[75.149.56.27]:7025: Connection timed out) I can telnet to both 25 and 7025. I do get a $ telnet thedigiologygroup.org 25 Trying 75.149.56.27... Connected to thedigiologygroup.org. Escape character is '^]'. 220 thedigiologygroup.org ESMTP Postfix 500 5.5.2 Error: bad syntax 500 5.5.2 Error: bad syntax` I dont see email in the inbox obviously and I am not sure how to troubleshoot what is going on. Nothing DNS has changed. This box has been running for a year Zimbra was removed and re-installed after trying to upgrade to ZCS-8 with no luck.

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• send outgoing email via postfix from mail client

  - by Ey Jay

  I have installed postfix on my ubuntu that is hosted on digitalocean. What I want to do is. With my smtp server setup, I want to use it to send mail from my email client. I don't need to receive, I just need to send. I can telnet example.com 25 successfully, I received the email in my inbox, but when I tried using in a email client. smtp: example.com:25 user: smtp1user password: smtp1userpassword I get an error that says "Server doesn't respond. Try changing the port." I dont know how to proceed.

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• Exchange Cached Mode (Exchange 2010) with Outlook 2003 and Outlook 2010 Causing Sync Issues

  - by Jason N. Gaylord

  We have Exchange 2010 and a mix of Outlook 2003 and Outlook 2010 clients. When Exchange Cached Mode is enabled, clients are receiving sync issues. In Outlook 2010, the sync issues are mainly with the Deleted Items. In Outlook 2003, they are mainly around the Offline Address Book. When Exchange Cached Mode is disabled, the clients notice a 3 second delay in deleting email in list view within the Inbox. Anyway that these two issues can be resolved? It's a big pain especially to the frustrated end users. TIA!!!!

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• Mail.app Bug -- Keeps Showing Messages

  - by yodie

  Hi, I'm running Mail.app on my Mac (Snow Leopard). Two GMail accounts are linked to it using POP. There is an annoying bug which causes certain messages from one of the account to show up in my Inbox. They are always messages I sent to a certain account, and are 6-7 messages from one thread. If I delete them, they just show up again if I restart Mail.app or switch to a different mailbox and back, although the number of messages goes down, until it reaches one, and goes back to six-seven. The only solution I have found is to delete the offending thread from within GMail, except that then another thread takes its place and starts annoying me. Any solution?

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• Missing X-Spam-Status header

  - by Walt Stoneburner

  I recently upgraded to Ubuntu 14.04.1 LTS (trusty) and have followed the directions in https://help.ubuntu.com/14.04/serverguide/mail-filtering.html and am sending and receiving mail just fine. While I do see X-Virus-Scanned headers in my messages, which suggests mail is indeed being processed, I do not see any X-Spam-Level or X-Spam-Score headers being added to messages. This makes downstream procmailrc and client-side filtering ...more difficult. While having $final_spam_destiny = D_DISCARD in /etc/amavis/conf.d/20-debian_defaults does greatly reduce spam to my inbox, I had concerns of false-positives prior to tuning and didn't know were there going, so have set it to D_PASS for the time being. This exposed the problem. I'm not sure where to look to start diagnosing the problem (otherwise I'd post a suspect configuration file). /etc/amavis/conf.d/15-content_filter_mode has the lines uncommented to enable virus and spam checks, and virus checking appears to be working according to the headers. Spam Assassin certainly seems to be starting just fine, too. SpamAssassin debug facilities: info SA info: zoom: able to use 360/360 'body_0' compiled rules (100%) SpamAssassin loaded plugins: AskDNS, AutoLearnThreshold, Bayes, BodyEval, Check, DKIM, DNSEval, FreeMail, HTMLEval, HTTPSMismatch, Hashcash, HeaderEval, ImageInfo, MIMEEval, MIMEHeader, Pyzor, Razor2, RelayEval, ReplaceTags, Rule2XSBody, SPF, SpamCop, URIDNSBL, URIDetail, URIEval, VBounce, WLBLEval, WhiteListSubject SpamControl: init_pre_fork on SpamAssassin done I've also set $log_level = 2; in /etc/amavis/conf.d/50-user and don't see any obvious errors rolling by in the logs. Q: Any recommendations of what to try next? UPDATE (it appears that I have the right setting already): /etc/amavis/conf.d$ grep sa_tag_level_deflt * 20-debian_defaults:# $sa_tag_level_deflt = 2.0; # add spam info headers if at, or above that level 20-debian_defaults:$sa_tag_level_deflt = -999; # add spam info headers if at, or above that level

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• WebCenter News, Best Practices & Resources: Check Out the Latest Oracle WebCenter Newsletter

  - by Christie Flanagan

  Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin-bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} Check out the latest edition of the Oracle Information InDepth Newsletter featuring the latest Oracle WebCenter news, best practices and resources. In this issue, you’ll find: Five best practices for application integration from Oracle expert, John Brunswick A video demonstrating how to employ the advanced segmentation and targeting features in Oracle WebCenter Sites The latest webcasts and events on how to engage your customers and empower your business with Oracle WebCenter Want to get the newsletter delivered directly to your inbox? Subscribe here.

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• Why won't Mail sync To Do/Tasks with Exchange?

  - by cebjyre

  I'm using Apple Mail (Snow Leopard, everything is fully up-to-date), and am happily using an Exchange 2007 server for email needs, but I can't get it to synchronise the To Do notes from Mail with the Tasks from Exchange. I've tried creating a task in each and neither of them went to the other side. Bizarrely I have a single task from before I actually upgraded to Snow Leopard that did get into Mail from Exchange. Right-clicking on the Inbox and hitting 'Get Account Info' in Mail reports the correct number of entries in the 'To Do' folder for 'Messages on Server'.

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• How do I get Outlook (via Exchange) to accept Thunderbird/Lightning meeting requests?

  - by user39646

  Lightning/1.0b1 addon to Thunderbird/3.0.4 has no problem accepting Meeting Requests sent from my network Outlook session. However, Meeting Requests sent to an email address hosted on a POP server and to be delivered to my Outlook mailbox never seem to arrive in any fashion. Nothing in my Outlook Inbox or Messages and nothing on my calendar or anything. I was expecting at least a std email, perhaps with an *ics attachment file, to arrive just like regular Thunderbird-originated email does, but no dice. Any ideas on what I'm doing wrong?

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• Shared mailbox - users cannot create or view subfolders

  - by carlpett

  I've setup a shared mailbox on our Exchange 2010/SBS2011 server. I've added some users as Full permission-users on this mailbox, and when they open Outlook/login to OWA the mailbox is automatically opened. Great stuff. However, only the Inbox folder is visible, and the alternative to create a folder is grayed out. If they open the mailbox explicitly (for instance in OWA by clicking open other user's mailbox) they can see other folders, as well as create new ones. What configuration is needed to be able to view and create subfolders directly?

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• How can I preview various Google services in Firefox?

  - by Travis Christian

  With iGoogle shut down I haven't been able to replicate my homepage through other services. I'm not asking for a generic replacement for iGoogle, but how to accomplish a specific use case whether through a third-party dashboard, browser extension, or some DIY solution. I need an interactive Gmail inbox, Gmail Tasks, and Google Calendar in the same Firefox tab. If hosted by a third party, they need to authenticate safely using the Google account that I am logged in with. Other widgets would be useful but I only require those Google services. I'm using Gmail itself for now but there is hardly room for the other widgets in the sidebar. Both Google Sites and igHome won't reliably load the services, especially Tasks. Netvibes requires raw login information for third-party services.

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• How do I keep multiple copies of Outlook in sync when using RPC over HTTP?

  - by Don

  I use Outlook 2007 at work with our Exchange 2003 server. I just setup my home system with Outlook 2007 so that I could use the RPC over HTTP to access Exchange without having to use a VPN. It works fine. I can get mail, send mail, etc. What it doesn't seem to be doing is staying in sync. For example, I read a few messages at home, moved them into different folders from the Inbox, etc. That all seemed fine. When I login to my work machine and look at the copy of Outlook there, the mail is still unread and nothing has been moved. Am I missing something simple here? I would have to assume that my home machine should be telling Exchange where these messages belong and that they've been read. Both machines are running Windows 7, if that matters. Ideas?

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• Spam just keeps on coming

  - by Campo

  I administer a Windows Server 2003 with Exchange 2003 as well as GFI installed. I am watching the GFI dashboard and every third email is spam. Not only that it goes to a non existent address then the [email protected] sends out an NDR to the sender. Should I be worried about this? I know it is directory harvesting but we have directory harvesting turned on in GFI and I do see it is working but obviously doesn't work for emails that don't exist. My issue is I would turn off NDR but then people who legitimately mistype and email address to our domain will never know their email did not get to the recipient. What do others do to combat spam? Is 3 times the amount of spam to ham normal? We filter out 90% of the spam but some does get into the users inbox. Thanks for the suggestions and advice!

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• Outlook 2007 - Fwd all mail from one mailbox to another email

  - by Simon

  I have two separate mailboxes setup in Outlook. My main everyday one (call this A), and another one which is where clients questions go direct to (call this B) I have a few rules setup on my main inbox. I need to setup a new rule to fwd all incoming email to B, to another colleague. If this was for mailbox A, it would not seem to hard and I would basically follow the instructions here. However, I cant see a way of applying rules to separate MailBoxes. - Does anyone know how to do this?

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• Exchange Public Folders in Snow Leopard Mail.app

  - by W_P

  I am using Mail.app (running snow leopard) to connect to my email account on my school's Exchange 2007 server. I get my Inbox just fine, and iCal connects to my Outlook Calendar just fine, but I cannot seem to get any of the Exchange Public Folders that I can automatically see when I am using Outlook on a Windows box. The Account Type is shown as "Exchange 2007" I did not have any luck Googling this problem, in fact most of the results I saw were dealing with the opposite problem: Remove MS Exchange Public Folders I am aware that my question is a duplicate of this: http://superuser.com/questions/103115/apple-mail-app-all-exchange-folders-not-visible but since that question did not get any responses, I am reposting.

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