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• Outlook 2007 OST File Indexing and OneNote 2007 Indexing are Broken

  - by Matt

  I'm running Outlook 2007 under Windows 7 Home Premium RTM. My OST file was previously being properly indexed but eventually searches significantly slowed down so I suspected a problem. Searching and indexing appears broken in OneNote 2007 as well as search time is now significantly longer. I brought up the Outlook 2007 Search Options dialog and noticed that my mailbox (running from an Exchange 2007 server) wasn't listed in the "Index messages in these data files:" list box. Next I ran the Windows "Find and fix problem with windows search" wizard which reported no errors. Then I brought up the Windows Indexing Options dialog which shows Outlook listed (as shown here): then clicked Advanced and Rebuilt the index. No dice - the listbox in the Outlook 2007 dialog still didn't show my mailbox. When I clicked the Modify button in the Indexing Options dialog I see the following: When I hover over the "oneindex://..." entry, the alt text indicates "This location is currently unavailable". When I delete it and rebuild the index, this entry returns. UPDATE: Comparison of the last screenshot above with a working PC shows that on the broken PC, the lower half of the dialog lists Outlook but neither Outlook or OneNote are showing in the upper half. The working PC has Outlook and OneNote in both parts of the dialog.

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• Pasting formatted Excel range into Outlook message

  - by Steph

  Hi everyone, I am using Office 2007 and I would like to use VBA to paste a range of formatted Excel cells into an Outlook message and then mail the message. In the following code (that I lifted from various sources), it runs without error and then sends an empty message... the paste does not work. Can anyone see the problem and better yet, help with a solution? Thanks, -Steph Sub SendMessage(SubjectText As String, Importance As OlImportance) Dim objOutlook As Outlook.Application Dim objOutlookMsg As Outlook.MailItem Dim objOutlookRecip As Outlook.Recipient Dim objOutlookAttach As Outlook.Attachment Dim iAddr As Integer, Col As Integer, SendLink As Boolean 'Dim Doc As Word.Document, wdRn As Word.Range Dim Doc As Object, wdRn As Object ' Create the Outlook session. Set objOutlook = CreateObject("Outlook.Application") ' Create the message. Set objOutlookMsg = objOutlook.CreateItem(olMailItem) Set Doc = objOutlookMsg.GetInspector.WordEditor 'Set Doc = objOutlookMsg.ActiveInspector.WordEditor Set wdRn = Doc.Range wdRn.Paste Set objOutlookRecip = objOutlookMsg.Recipients.Add("[email protected]") objOutlookRecip.Type = 1 objOutlookMsg.Subject = SubjectText objOutlookMsg.Importance = Importance With objOutlookMsg For Each objOutlookRecip In .Recipients objOutlookRecip.Resolve ' Set the Subject, Body, and Importance of the message. '.Subject = "Coverage Requests" 'objDrafts.GetFromClipboard Next .Send End With Set objOutlookMsg = Nothing Set objOutlook = Nothing End Sub

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• Outlook locking network connection/session?

  - by HaydnWVN

  Scenario: We have an 'automatic orders' machine sat in the corner running XP with Outlook 2003. Its job is to check for new emails on a specific account, when it encounters one it checks the e-mail body for specific wording to determine which customer it is from (using a macro), then it checks the attachment for specific order codes before parsing the attachment to create a .csv file (which is then e-mailed onto one of the sales team) before importing the .csv into our bespoke ERP/Sales Order system to create an order. Problem: Periodically the machine will have symptoms of a lost network connection (unable to connect to any network source). Sometimes after several days, sometimes over a week. Volume of emails/orders processed does not seem to be linked. Additional info: The machines .pst is stored on a mapped network location. The .csv created is stored on a mapped network location. This is a workgroup, not a domain. All network drives are Samba shares from an Ubuntu fileserver. Our bespoke system runs from a database (MySQL) Ubuntu server. Our troubleshooting so far: I have switched machines (previous was Win2000) with the same symptoms. Restarting the machine FIXES the problem. Closing Outlook and then end tasking an Outlook.exe background process FIXES the problem. If you close Outlook, without end taking the background process, outlook will not reopen (saying it cannot find the pst file & it will not open any network location). Does Outlook have some kind of 'max session' linking it to network activity that is not closing after a mail request? Could Auto-archive be causing this? Is there a tool to check/display what each outlook.exe process is doing? Have not found many ways to troubleshoot this yet, as it is so infrequent...

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• Exchange 2010 - Certificate error on internal Outlook 2013 connections

  - by Lorenz Meyer

  I have an Exchange 2010 and Outlook 2003. The exchange server has a wildcard SSL certificate installed *.domain.com, (for use with autodiscover.domain.com and mail.domain.com). The local fqdn of the Exchange server is exch.domain.local. With this configuration there is no problem. Now I started upgrading all Outlook 2003 to Outlook 2013, and I start to get consistently a certificate error in Outlook : The Name on the security certificate is invalid or does not match the name of the site I understand why I get that error: Outlook 2013 is connecting to exch.domain.local while the certificate is for *.domain.com. I was ready to buy a SAN (Subject Alternate Names) Certificate, that contains the three domains exch.domain.local, mail.domain.com, autodiscover.domain.com. But there is a hindrance: the certificate provider (in my case Godaddy) requires that the domain is validated as being our property. Now it is not possible for an internal domain that is not accessible from the internet. So this turns out not to be an option. Create self-signed SAN certificate with an Enterprise CA is an other option that is barely viable: There would be certificate error with every access to webmail, and I had to install the certificate on all Outlook clients. What is a recommended viable solution ? Is it possible to disable certificate checking in Outlook ? Or how could I change the Exchange server configuration so that the public domain name is used for all connections ? Or is there another solution I'm not thinking of ? Any advice is welcome.

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• Problems when pasting Outlook 2010 signature logo into message body

  - by Austin ''Danger'' Powers

  Whenever I paste my company logo into a message in Outlook 2010, I run into a variety of complications and anomalies. The dimensions of my original logo image are 315x174 (source image is a PNG file). I am scaling this image down in Photoshop CS6 to a variety of smaller sizes for testing my Outlook signature (300x166, 250x138, 200x110,150x83 and 100x55 pixels). 300x166 = no distortion. This looks the same as in Photoshop (but far too large to use in my signature). 250x130 = distorted (gets stretched much wider by Outlook when pasting into message body). 200x110 = looks reasonable, but seems to have been scaled to a different size (smaller) by Outlook for no obvious reason. 150x83 = for some reason, this is scaled by Outlook to the exact same size that 200x110 was scaled to. In fact, a large range of similar dimensions are scaled to the exact same image size by Outlook. This is very frustrating. Why is this happening and what can be done to prevent it? 100x55 = when pasting my logo from Photoshop to Outlook with these dimensions all that happens is the cursor jumps forwards about an inch on the screen, leaving a blank space where the image was supposed to go. Any advice would be much appreciated.

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• Sync Local ICS File with Android via Exchange/Outlook

  - by sinDizzy

  At my company we have a 3rd party app which tracks off-hours duty for all of our engineers. The app is not web-enabled and we cannot make any changes to it. It does write a simple text file and I have created an app that translates that to an ICS file. My goal is to have that appear on my calendar on my Android phone. Here is the path I am working on: DutyApp -- TextFile -- ICSFile -- Outlook(exchange) -- Android (via exchange sync) My problems: If I place the ICS file on our FILE server and then in Outlook if I go to the option CalendarOpen CalendarFrom Internet it shows up in Outlook and looks pretty good. After a couple minutes it shows up on my Android phone as well. If I change the original ICS file those changes never display in Outlook and never sync to my Android phone. This seems to be a one shot deal almost like an import. Now if I place the ICS file on our WEB server and then in Outlook if I go to the option CalendarOpen CalendarFrom Internet and use webcal:\ as the address, it shows up in Outlook and also looks pretty good. Any changes I make to the original ICS file display in Outlook. However the entire calendar never shows up in Android. This calendar is a subscription and it seems, although am not sure, that Android doesn't display Exchange subscription calendars. Yes I know it works with Gmail subscription calendars but this is Exchange. So my question is what other options are there? We are behind a firewall so cant link the ICS file to a Gmail account. I can't put the ICS file anywhere else other than our file or web server.

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• Outlook 2010 Crashing Unpredictably

  - by cbkadel

  Very often when I open up Outlook 2010 and start doing actions in it, it will hang and become non responsive. I have tried letting it finish, but it never does come back (up to 20 minutes of letting it try). I generally have to restart Outlook and try again. Usually after about an hour of doing this, Outlook somehow snaps out of it and works for the rest of the day. It's generally in the morning (though I doubt that's the key variable). Generally, the emails that cause problems are HTML/formatted, but not always. What I've done so far to troubleshoot: Install Latest Outlook Hotfix (I think Dec 14, 2010) Start Outlook in Safe Mode Neither of those steps seem to make a difference. Usually - after about 10-15 restarts of Outlook on any given day, then it starts working thereafter. My next step is to uninstall/reinstall Office 2010, but I'm hoping someone has seen this and knows what to do about it - though not sure. My configuration is like this: Microsoft Online Services (using Microsoft's Sign In App) - Connecting to Exchange I have two other Exchange accounts in this profile (new feature in 2010) connected through Outlook Anywhere. Life Meeting Conferencing Add In I've disabled the People tab/add in. I've disabled the "Send to Bluetooth" add-in. Not sure what else to do. Thanks in advance.

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• Outlook 2010 Crashing Unpredictably

  - by cbkadel

  Very often when I open up Outlook 2010 and start doing actions in it, it will hang and become non responsive. I have tried letting it finish, but it never does come back (up to 20 minutes of letting it try). I generally have to restart Outlook and try again. Usually after about an hour of doing this, Outlook somehow snaps out of it and works for the rest of the day. It's generally in the morning (though I doubt that's the key variable). Generally, the emails that cause problems are HTML/formatted, but not always. What I've done so far to troubleshoot: Install Latest Outlook Hotfix (I think Dec 14, 2010) Start Outlook in Safe Mode Neither of those steps seem to make a difference. Usually - after about 10-15 restarts of Outlook on any given day, then it starts working thereafter. My next step is to uninstall/reinstall Office 2010, but I'm hoping someone has seen this and knows what to do about it - though not sure. My configuration is like this: Microsoft Online Services (using Microsoft's Sign In App) - Connecting to Exchange I have two other Exchange accounts in this profile (new feature in 2010) connected through Outlook Anywhere. Life Meeting Conferencing Add In I've disabled the People tab/add in. I've disabled the "Send to Bluetooth" add-in. Not sure what else to do?

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• Is it possible to customize the Outlook Conferencing Add in?

  - by ria

  I want to modify the labels of the outlook conferencing add in... e.g. I want to change the "Schedule a live meeting" text to say "Schedule my meeting". is it possible using VSTO? or I can create only new add ins using VSTO and not customize the existing ones ?? (I am talking abt this conferencing add in: http://aspoc.net/archives/2008/09/10/download-the-office-live-meeting-2007-client-and-conferencing-add-in-for-outlook/)

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• How to Use the Signature Editor in Outlook 2013

  - by Lori Kaufman

  The Signature Editor in Outlook 2013 allows you to create a custom signature from text, graphics, or business cards. We will show you how to use the various features of the Signature Editor to customize your signatures. To open the Signature Editor, click the File tab and select Options on the left side of the Account Information screen. Then, click Mail on the left side of the Options dialog box and click the Signatures button. For more details, refer to one of the articles mentioned above. Changing the font for your signature is pretty self-explanatory. Select the text for which you want to change the font and select the desired font from the drop-down list. You can also set the justification (left, center, right) for each line of text separately. The drop-down list that reads Automatic by default allows you to change the color of the selected text. Click OK to accept your changes and close the Signatures and Stationery dialog box. To see your signature in an email, click Mail on the Navigation Bar. Click New Email on the Home tab. The Message window displays and your default signature is inserted into the body of the email. NOTE: You shouldn’t use fonts that are not common in your signatures. In order for the recipient to see your signature as you intended, the font you choose also needs to be installed on the recipient’s computer. If the font is not installed, the recipient would see a different font, the wrong characters, or even placeholder characters, which are empty square boxes. Close the Message window using the File tab or the X button in the upper, right corner of the Message window. You can save it as a draft if you want, but it’s not necessary. If you decide to use a font that is not common, a better way to do so would be to create a signature as an image, or logo. Create your image or logo in an image editing program making it the exact size you want to use in your signature. Save the image in a file size as small as possible. The .jpg format works well for pictures, the .png format works well for detailed graphics, and the .gif format works well for simple graphics. The .gif format generally produces the smallest files. To insert an image in your signature, open the Signatures and Stationery dialog box again. Either delete the text currently in the editor, if any, or create a new signature. Then, click the image button on the editor’s toolbar. On the Insert Picture dialog box, navigate to the location of your image, select the file, and click Insert. If you want to insert an image from the web, you must enter the full URL for the image in the File name edit box (instead of the local image filename). For example, http://www.somedomain.com/images/signaturepic.gif. If you want to link to the image at the specified URL, you must also select Link to File from the Insert drop-down list to maintain the URL reference. The image is inserted into the Edit signature box. Click OK to accept your changes and close the Signatures and Stationery dialog box. Create a new email message again. You’ll notice the image you inserted into the signature displays in the body of the message. Close the Message window using the File tab or the X button in the upper, right corner of the Message window. You may want to put a link to a webpage or an email link in your signature. To do this, open the Signatures and Stationery dialog box again. Enter the text to display for the link, highlight the text, and click the Hyperlink button on the editor’s toolbar. On the Insert Hyperlink dialog box, select the type of link from the list on the left and enter the webpage, email, or other type of address in the Address edit box. You can change the text that will display in the signature for the link in the Text to display edit box. Click OK to accept your changes and close the dialog box. The link displays in the editor with the default blue, underlined text. Click OK to accept your changes and close the Signatures and Stationery dialog box. Here’s an example of an email message with a link in the signature. Close the Message window using the File tab or the X button in the upper, right corner of the Message window. You can also insert your contact information into your signature as a Business Card. To do so, click Business Card on the editor’s toolbar. On the Insert Business Card dialog box, select the contact you want to insert as a Business Card. Select a size for the Business Card image from the Size drop-down list. Click OK. The Business Card image displays in the Signature Editor. Click OK to accept your changes and close the Signatures and Stationery dialog box. When you insert a Business Card into your signature, the Business Card image displays in the body of the email message and a .vcf file containing your contact information is attached to the email. This .vcf file can be imported into programs like Outlook that support this format. Close the Message window using the File tab or the X button in the upper, right corner of the Message window. You can also insert your Business Card into your signature without the image or without the .vcf file attached. If you want to provide recipients your contact info in a .vcf file, but don’t want to attach it to every email, you can upload the .vcf file to a location on the internet and add a link to the file, such as “Get my vCard,” in your signature. NOTE: If you want to edit your business card, such as applying a different template to it, you must select a different View other than People for your Contacts folder so you can open the full contact editing window.     

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• Outlook 2003: authentication before sending doesn’t work (probably command sequence problem)

  - by Fuxi

  hi, i'm having problems with outlook 2003 + smtp authentication. although it's set in outlook, my mailserver won't relay - which means, outlook is trying to mail BEFORE authenticating. i've tried the same with thunderbird, auth + sending works without problems. so it definately must be something in outlook and it's command-sequence - what could be wrong? thx

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• Outlook refuses to connect to Exchange

  - by wfaulk

  Outlook 2007 under Windows XP connecting to Exchange 2003 SP2: when started, it flips back and forth between "Connecting to Exchange Server" and "Disconnected" three or four times, then gives up and stays disconnected. I tried deleting the ost file (which was nearly 2GB), turning Cached mode on and off, recreating the account inside the Mail control panel, changing the account to use HTTP, and probably some other things. None of it seemed to make any difference, until … After fiddling with it for a while, I got this absurd error message dialog at startup, and it exits after I click OK: Cannot start Microsoft Office Outlook. Cannot open the Outlook window. The set of folders cannot be opened. Microsoft Exchange is not available. Either there are network problems or the Exchange server is down for maintenance. (I'm not sure if I can even trust that message. It's so long, it just feels like a random offset into Outlook's stack of error messages.) Either way, the Exchange server is available to everyone else, and is available via OWA from that computer. I ran Process Explorer against Outlook and it showed 5 or so ESTABLISHED connections to our Exchange server, plus listening on two UDP ports, and two CLOSE_WAIT connections to localhost. If I managed to look at Outlook's IP connections while it was doing its Connecting/Disconnected dance, it had a huge number of connections open to the Exchange server. It more than filled ProcExp's dialog box; I'm guessing at least 20, probably more. The only other odd thing is that our network admin at some point added a wildcard DNS record to the domain name that we use for email, and now Outlook will sometimes (always?) start by complaining about autodiscover.example.com's SSL certificate. There is a web server there, but it doesn't have any sort of email autodiscover anything on it. It doesn't make any difference if I click "OK" or "Cancel" (or whatever the buttons are). I also added a bogus entry for the hostname to Windows' hosts file, pointing it at 127.0.0.2, and it stopped complaining about the certificate. (The CLOSE_WAIT sockets above were from before I made this change, and went away after.) I don't think this is related, as the same problem should exist for everyone, but it might be. This is the second time this user has had this problem. The first time, I never found a solution other than reinstalling Outlook. Now that it's a pattern, I'd like to find a permanent solution, rather than assume it's a random glitch.

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• Synchronizing Outlook 2010 Calender with Sharepoint 2010 website Calender

  - by Henry

  I just want to know how to synchronize my Outlook 2010 calender to sharepoint 2010 website. I am able to synchronize sharepoint calender into my Outlook calender but not able to do Outlook calender (meetings, Data) into sharpoint Calender. When my office people go into our intranet site, I just want them to see my calender in sharepoint which updates the data from Outlook calender and displays it but this calender data on sharepoint calender should only be read only to other users. Thanks, Ken.

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• How to reset outlook 2010 options to default settings

  - by Jake

  How can I reset the outlook 2010 default options that are accessed via the orange Ribbon File Tab Options (left navi bar)? Searching online gives many step-by-stepp instruction in creating an Outlook Profile, which lets you add email accounts, data files etc. but does not seem to reset the Outlook options. Another popluar and more acucrate search result goes along this line https://kb.wisc.edu/wiscmail/page.php?id=9357 but it does not apply to Outlook 2010.

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• Outlook data file cannot be accessed. [closed]

  - by Alex

  Possible Duplicate: Outlook data file cannot be accessed. Hello. I am using the beta 2010 Office Outlook. When I try receive or send, i get the following error "outlook data file cannot be accessed." Repair/reinstall office and try to use any different outlook data files is not take any effect.

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• Synchronizing Outlook 2010 Calendar with Sharepoint 2010 website Calendar

  - by Henry

  How do I synchronize my Outlook 2010 calendar to SharePoint 2010 website? I am able to synchronize SharePoint Calendar into my Outlook calendar but not able to do Outlook Calendar (meetings, Data) into SharePoint Calendar. When my office people go into our intranet site, I just want them to see my calendar in SharePoint which updates the data from Outlook and displays it but this calendar data on SharePoint should only be read-only to other users.

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• Where are Outlook 2010 Email Settings, not the pst data files

  - by user64908

  I've found all my Outlook data files which contain all my emails at the following paths: C:\Users\C\AppData\Local\Microsoft\Outlook C:\Users\C\AppData\Roaming\Microsoft\Outlook and C:\Users\C\My Documents\Outlook Files\ I've migrated all these and copied it to my new machine at the same directories however my configuration is not there! None of my email pop/smtp settings are there, only the pst is loaded with my emails but all other configuration is gone, where precisely is that configuration stored?

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• open self generated outlook-forms (office 2003) with office 2007 from any folder

  - by oktay okur

  a outlook form "c:\meinevorlage.oft" , created with office 2003 can not be opened directly in office 2007. Error: not familiar with the outlook form template .... how can I still open this template directly on computer with office 2007-installations? important: the outlook-form have to be opened by direct selecting and not via outlook-file-new, or as an hyperlink etc. heartfelt thanks in advance.

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• Using Outlook 2007 as PoP client with Gmail account

  - by goldenmean

  Hello, I recently started using outlook-2007 with my gmail account. I am using PoP settings in Outlook-2007 to access my gmail. In my gmail settings i have set the option as : Enable POP for mail that arrives from now on 1] How can download some messages from past already received in my gmail inbox to my outlook inbox ? 2] How can i selectively download messages from gmail to my outlook. thank you. -AD

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• Outlook fails to download any message over 3Mb

  - by Martin

  My outlook fails when trying to download any message/attachment which is larger than 3Mb and will not download any more emails until I go into my internet email account and delete that message. It is then fine until another large email tries to download to Outlook. This is happening on an XP machine with Outlook 2000 and a Windows 7 machine with Outlook 2003. I am running McAfee on both machines

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• How to setup external mail addresses without external autodiscover tries?

  - by Tarnschaf

  We have a little Exchange/Outlook installation here that fetches the mails from our provider with POP3. Now to be able to send emails outside our organisation, I added another SMTP address to the Exchange User: [email protected] (Default / Reply Address) [email protected] Sending email works using the default address. But now there is an error message each time we start Outlook. Outlook tries to autodiscover using autodiscover.ourcompany.com which doesn't exist. Our autodiscover files are placed on our local server. I think all the servers are discovers, because everything works as expected. Everything except the error message on each Outlook start. (The error message is actually because of an invalid certificate but I don't see why Outlook should contact an external host at all!) So how can I solve this? Forcing Autodiscover on every Outlook client to use the local hosts? Or ist there an even better way?

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• How to make Outlook 2010 not warn on empty subject?

  - by eidylon

  Hello all... I'm using the beta of Outlook 2010, and am wondering how I can set it to STOP warning me on empty subject lines. My family and friends (as opposed to work) I generally send with no subject, and it is REALLY annoying that it constantly asks me "Really send with no subject?" How can I turn this off?? Thanks!

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• How do I delete old calendar items in Outlook 2003?

  - by Ramesh

  Hi. I'm trying to delete old calendar items (I have a few years' worth) in Outlook and was wondering if there was a way to delete only non-recurring items as I need the recurring events for the future. I tried View Arrange by Current view Category and figured that I could manually check and delete any calendar items by hand. Is there a more efficient way to do this without having to actually script code? Thanks for your time!

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• Outlook: How do I configure multiple sources to dump incoming messages to a central Inbox?

  - by Jim G.

  Given: A Gmail account. A Hotmail account. Multiple RSS feeds. How do I configure Outlook to dump all incoming messages into the central Inbox folder?

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• How can I open Outlook Calendar to a 2-3 week view by default?

  - by Simon

  I use Outlook 2007, and I like to view my calendar 2 (or sometimes 3) weeks at a time. Its relatively easy to do, by dragging my mouse across several weeks in the mini calendar. BUT... it never stays that way. As soon as I change to Contacts and back to Calendar, the view resets to showing a whole month. Any ideas about how to change to default view?

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