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• If email not received then do X (outlook 2013 on Exchange 2010)

  - by Brad

  I receive notification emails daily and would like to automate an easier way to manage all of those notifications. For example: Notification 1 from [email protected] is received daily between 10pm-1am Notification 2 from [email protected] is received daily between 12am-3am Notification 3 from [email protected] is received daily between 1am-4am I am looking for a way to page myself at [email protected] on my cellphone if any of these messages are not received within the defined time frame of when the email should have arrived. I would like to basically email a page like: ATTENTION Notification 2 not received within the allowed range. This way I would be notified instead of having to check the email manually and see that I only received 2 of the three alerts. Is there a way to do this in Outlook? Our exchange server is a hosted exchange server on GoDaddy if that info is needed.

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• Exchange stops working after changing System Time

  - by L.M

  I am currently in a situation where the system time of my windows machine differs 6 hours from the actual local time. I tried chaning the system time of my windows machine 6 hours back to match the actual local time. The issue is, when the system time is changed, Exchange stops working as it wont start anymore. When i change the time back Exchange works again. Here is the error that it shows when im trying to open the management console after changing the system time. The Follwing error occured while attempting to connect to the specified server "servername". The attempt to connect to http://servername/PowerShell using "Kerberos" authentication failed: Connecting to remote server failed with the following error message: Access is denied. For more information, see the about_remote_troubleshooting Help topic. Any Solutions to this problem?

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• Exchange 2007 automatically adding IP to block list

  - by Tim Anderson

  This puzzled me. We have all mail directed to an ISP's spam filter, then delivered to SBS 2008 Exchange. One of the ISP's IP numbers suddenly appeared in the ES2007 block list, set to expire in 24 hours I think, so emails started bouncing. Quick look through the typically ponderous docs, and I can't see anything that says Exchange will auto-block an IP number, but nobody is admitting to adding it manually and I think it must have done. Anyone know about this or where it is configured? Obviously one could disable block lists completely but I'd like to know exactly why this happened.

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• Pushing new mailbox limits for Exchange 2003 accounts

  - by Dobler

  There is this problem that I have every time I set up an account for a user on Exchange 2003. After I update the Mailbox limit to unlimited in the Exchange tab in the user preferences it does not seem to update right away. I remember reading somewhere that it takes several hours for the change to update in the database. I also remember typing in some terminal command that pushed the new updates immediately. What is that command, and why is it so difficult to find the answer to this problem on Google?

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• exchange server 5.5 stops responding

  - by user57221

  From last couple of weeks I am getting connection problem with my in-house exchange server 5.5 running on windows 2003. It has been working fine from last 5 years. but from few weeks it is loosing connection with other outlook clients. I have to restart my exchange server to make it work. This happens few times in a week. It looses connection somewhere between 7PM to 8AM as when I come in office. I find this problem, while it leave office it works fine. We have not installed any updates or software since last more than 2 years. What could be the reason for stop working?

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• Shared email acct - how to move sent mail from all users to shared "sent items"

  - by grojo

  Hi, I've set up a shared email account at Exchange, which several users have access to, as a secondary mailbox (along with their personal mailbox) I would like to know if the following is possible all replies and/or mail created when "in" the shared account, is sent from the shared account all sent mail end up in the sent mail folder of the shared account, not the individual users sent mail folders users can set custom signatures when sending mail from the shared account Is this possible to accomplish with Exchange 2007/Outlook, using server and/or clientside rules? Thanks for your help.

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• Get Exchange Online Mailbox Size in GB

  - by Brian Jackett

  As mentioned in my previous post I was recently working with a customer to get started with Exchange Online PowerShell commandlets.  In this post I wanted to follow up and show one example of a difference in output from commandlets in Exchange 2010 on-premises vs. Exchange Online.   Problem    The customer was interested in getting the size of mailboxes in GB.  For Exchange on-premises this is fairly easy.  A fellow PFE Gary Siepser wrote an article explaining how to accomplish this (click here).  Note that Gary’s script will not work when remoting from a local machine that doesn’t have the Exchange object model installed.  A similar type of scenario exists if you are executing PowerShell against Exchange Online.  The data type for TotalItemSize  being returned (ByteQuantifiedSize) exists in the Exchange namespace.  If the PowerShell session doesn’t have access to that namespace (or hasn’t loaded it) PowerShell works with an approximation of that data type.    The customer found a sample script on this TechNet article that they attempted to use (minor edits by me to fit on page and remove references to deleted item size.)   Get-Mailbox -ResultSize Unlimited | Get-MailboxStatistics | Select DisplayName,StorageLimitStatus, ` @{name="TotalItemSize (MB)"; expression={[math]::Round( ` ($_.TotalItemSize.Split("(")[1].Split(" ")[0].Replace(",","")/1MB),2)}}, ` ItemCount | Sort "TotalItemSize (MB)" -Descending | Export-CSV "C:\My Documents\All Mailboxes.csv" -NoTypeInformation     The script is targeted to Exchange 2010 but fails for Exchange Online.  In Exchange Online when referencing the TotalItemSize property though it does not have a Split method which ultimately causes the script to fail.   Solution    A simple solution would be to add a call to the ToString method off of the TotalItemSize property (in bold on line 5 below).   Get-Mailbox -ResultSize Unlimited | Get-MailboxStatistics | Select DisplayName,StorageLimitStatus, ` @{name="TotalItemSize (MB)"; expression={[math]::Round( ` ($_.TotalItemSize.ToString().Split("(")[1].Split(" ")[0].Replace(",","")/1MB),2)}}, ` ItemCount | Sort "TotalItemSize (MB)" -Descending | Export-CSV "C:\My Documents\All Mailboxes.csv" -NoTypeInformation      This fixes the script to run but the numerous string replacements and splits are an eye sore to me.  I attempted to simplify the string manipulation with a regular expression (more info on regular expressions in PowerShell click here).  The result is a workable script that does one nice feature of adding a new member to the mailbox statistics called TotalItemSizeInBytes.  With this member you can then convert into any byte level (KB, MB, GB, etc.) that suits your needs.  You can download the full version of this script below (includes commands to connect to Exchange Online session). $UserMailboxStats = Get-Mailbox -RecipientTypeDetails UserMailbox ` -ResultSize Unlimited | Get-MailboxStatistics $UserMailboxStats | Add-Member -MemberType ScriptProperty -Name TotalItemSizeInBytes ` -Value {$this.TotalItemSize -replace "(.*\()|,| [a-z]*\)", ""} $UserMailboxStats | Select-Object DisplayName,@{Name="TotalItemSize (GB)"; ` Expression={[math]::Round($_.TotalItemSizeInBytes/1GB,2)}}   Conclusion    Moving from on-premises to the cloud with PowerShell (and PowerShell remoting in general) can sometimes present some new challenges due to what you have access to.  This means that you must always test your code / scripts.  I still believe that not having to physically RDP to a server is a huge gain over some of the small hurdles you may encounter during the transition.  Scripting is the future of administration and makes you more valuable.  Hopefully this script and the concepts presented help you be a better admin / developer.         -Frog Out     Links The Get-MailboxStatistics Cmdlet, the TotalitemSize Property, and that pesky little “b” http://blogs.technet.com/b/gary/archive/2010/02/20/the-get-mailboxstatistics-cmdlet-the-totalitemsize-property-and-that-pesky-little-b.aspx   View Mailbox Sizes and Mailbox Quotas Using Windows PowerShell http://technet.microsoft.com/en-us/exchangelabshelp/gg576861#ViewAllMailboxes   Regular Expressions with Windows PowerShell http://www.regular-expressions.info/powershell.html   “I don’t always test my code…” image http://blogs.pinkelephant.com/images/uploads/conferences/I-dont-always-test-my-code-But-when-I-do-I-do-it-in-production.jpg   The One Thing: Brian Jackett and SharePoint 2010 http://www.youtube.com/watch?v=Sg_h66HMP9o

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• If an old Exchange server is not part of a domain, does that imply that it can be safely removed without affecting mailflow?

  - by Bigbio2002

  We are doing some cleanup, and there is an old Exchange VM hanging around that we want to get rid of. We do not have the local admin credentials, but we can ascertain that it is not part of the current domain. Seeing as the new production Exchange server is working fine, is it safe to power off and remove the old server? *I should probably note that this is not an Edge Transport server. There was an upgrade to Exchange 2013 at some point in the past, and there is only one functioning Exchange server now.

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• Exchange 2010 OWA - a few questions about using multiple mailboxes

  - by Alexey Smolik

  We have an Exchange 2010 SP2 deployment and we need that our users could access multiple mailboxes in OWA. The problem is that a user (eg John Smith) needs to access not just somebody else's (eg Tom Anderson) mailboxes, but his OWN mailboxes, e.g. in different domains: [email protected], [email protected], [email protected], etc. Of course it is preferable for the user to work with all of his mailboxes from a single window. Such mailboxes can be added as multiple Exchange accounts in Outlook, that works almost fine. But in OWA, there are problems: 1) In the left pane - as I've learned - we can open only Inbox folders from other mailboxes. No way to view all folders like in Outlook? 2) With Send-As permissions set, when trying to send a message from another address, that message is saved in the Sent Items folder of the mailbox that is opened in OWA, and not in the mailbox the message is sent from. The same thing with the trash can. Is there a way to fix that? Also, this problem exists in desktop Outlook when mailboxes are added automatically via the Auto Mapping feature, so that we need to turn it off and add the accounts manually. Is there a simpler workaround? 3) Okay, suppose we only open Inbox folders in the left pane. The problem is that the mailbox names shown there are formed from Display Name attributes. But those names are all identical! All the mailboxes are owned by John Smith, so they should be all named John Smith - so that letter recepient sees "John Smith" in the "from" field, no matter what mailbox it is sent from. Also, the user knows what's his name - no need to tell him. He wants to know what mailbox he works with. So we need a way to either: a) customize OWA to show mailbox email address instead of user Display Name, or b) make Exchange use another attribute to put in the "from" field when sending letters 4) Okay, we can switch between mailboxes using "Open Other Mailbox" in the upper-right corner menu. But: a) To select a mailbox we need to enter its name (or first letters). It there a way to show a list of links to mailboxes the user has full access to? Eg in the page header... b) If we start entering the first letters, we see a popup list with possible mailboxes to be opened. But there are all mailboxes (apparently from GAL), not only mailboxes the user has permission to open! How to filter that popup list? c) The same problem as in (3) with mailbox naming. We can see the opened mailbox email address ONLY in the page URL, which is insufficient for many users. In the left pane we see "John Smith" which is useless. 5) Each mailbox is tied with a separate user in AD. If one has several mailboxes, we need to have additional dummy AD accounts, create additional OUs to store them, etc. That's not very nice, is there any standartized, optimal way to build such a structure? We would really appreciate any answers or additional info for any of these questions. Thank you in advance.

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• Exchange Server 2007 Setup

  - by AlamedaDad

  Hi, I'm working on a upgrade to Exchange 2007 and I wanted to get some advise on hardware choices. We currently have an Exchange 2003 STD server with 400 users split between 6 AD Sites, that is housed on a single server. We need to move to a redundant, fault tolerant system to support our users. I'm planning on installing 2 Dell 1950 servers with W2k8-std to act as CAS and Hub servers, with NLB to allow abstraction of the actual server name to the users. There won't be an edge system since we have a Barracuda box already that will handle in/out spam/virus filtering. Backend I'm planning on 2 mailbox servers which will be Dell 2950s with 16GB RAM, 2 either dual-core or quad-core CPUs and 6 300GB SAS drives in some RAID config. These systems will be clustered using W2k8 Ent clustering and running CCR in Exchange. My questions are as follows: Is 16GB enough RAM for serving that many mailboxes along with the windows clustering and ccr? I'm trying to figure out disk layouts and I'm unsure of whether to use all local disk or some local and some SAN, via an OpenFiler iSCSI server. The SAN would be a Dell 2850 with 6 - 300GB SCSI drives and a PERC controller to slice as I want, with 8GB RAM. Option 1: 2 drives, RAID 1 - OS 2 drives, RAID 1 - Logs 2 drives, RAID 1 - Mail stores Option 2: 2 drives, RAID 1 - OS and logs 4 drives, RAID 5 - Mail Stores and scratch space for eseutil. Option 3: 2 drives, RAID 1 - OS 2 drives, RAID 1 - Logs 2 drives, RAID 0 - scratch space ~300GB iSCSI volume for mail stores Option 4: 2 drives, RAID 1 - OS 4 drives, RAID 5 - scratch space ~300GB iSCSI volume for mail stores ~300GB iSCSI volume for logs I have 2 sockets for CPUs and need to chose between dual and quad cores. The dual core have faster clocks but less cache and I'm thinking older architecture. Am I better off with more cores and cache while sacraficing clock speed? I am planning on adding the new E2K7 cluster to the E2K3 server and then move each mailbox over, all at once, then remove the old server. This seems more complicated than simply getting rid of the 2003 server and then adding the 2007 cluster and restoring the mailboxes using PowerControls or exmerge. The migration option lets me do this on my time, where a cutover means it all needs to work at once. If I go with the cutover method, how can I prebuild the servers and add them to the domain right after removing the 2003 server, or can't I? I think the answer is no and the migration is my only real option if I want to prebuild. I need to also migrate about 30GB of Public Folders. Is there anything special about this, other than specifying in the E2K7 install that I want older Outlook clients and PF's setup? I guess I could even keep the E2K3 server to host just the PFs? Lastly, if I have a mix of Outlook 200, 2003 and 2007 what do I need to do to make sure they all have access to the GAL and OAB? At time of cutover, we'll be at like 90% 2007, but we will have some older stuff around. My plan is to use Outlook Anywhere on laptops that are used outside the physical network. Are there any gotchas involved in that? I'm even thinking about using is for all Outlook clients, does anyone do that? The reason I'm considering it is that our WAN is really VPN tunnels over internet connections, so not a fully messhed, stable WAN. Thank you all very much for the assistance in advance and I look forward to discussion of these points! Regards...Michael

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• One email user keeps disconnecting from our exchange server

  - by Funky Si

  I have one user who keeps reporting that Outlook keeps disconnecting from our email server. All other users are fine. Our email server is running Exchange 2010 and the client is running Outlook 2003. The disconnection only lasts a moment. I have checked for logs on the client and Exchange server and can not see any reason for the disconnect, On the Client I get EventId 26 telling me Outlook has disconnected and reconnected but no reason why. Can anyone give me some suggestions of things to try and track down where the problem could be? --Update-- I have found the following log file C:\Program Files\Microsoft\Exchange Server\V14\Logging\RPC Client Access which suggests that it is a problem with RPC sessions. Excerpt is below 2013-01-31T15:21:24.015Z,6413,15,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,0,00:00:00,"BS=Conn:24,HangingConn:0,AD:$null/$null/0%,CAS:$null/$null/2%,AB:$null/$null/0%,RPC:$null/$null/1%,FC:$null/0,Policy:ClientThrottlingPolicy2,Norm[Resources:(Mdb)Mailbox Database 0765959540(Health:-1%,HistLoad:0),(Mdb)Public Folder Database 1945427388(Health:-1%,HistLoad:0),];GC:6/1/0;", 2013-01-31T15:21:24.015Z,6413,16,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,PublicLogoff,0,00:00:00,LogonId: 1, 2013-01-31T15:21:24.015Z,6413,16,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,,00:00:00,"BS=Conn:24,HangingConn:0,AD:$null/$null/0%,CAS:$null/$null/2%,AB:$null/$null/0%,RPC:$null/$null/1%,FC:$null/0,Policy:ClientThrottlingPolicy2,Norm[Resources:(Mdb)Mailbox Database 0765959540(Health:-1%,HistLoad:0),(Mdb)Public Folder Database 1945427388(Health:-1%,HistLoad:0),];GC:6/1/0;", 2013-01-31T15:21:24.015Z,6417,5,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,OwnerLogoff,0,00:00:00,LogonId: 0, 2013-01-31T15:21:24.015Z,6417,5,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,0x6BA (rpc::Exception),00:02:54.7668000,Budget Highs [AD = 0][CAS = 3][RPC = 1] Session Throttled Count = 0; SessionDropped,"RpcEndPoint: [ServerUnavailableException] Connection must be re-established - [SessionDeadException] Connection doesn't have any open logons, but has client activity. This may be masking synchronization stalls. Dropping a connection." 2013-01-31T15:21:24.015Z,6420,7,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,DelegateLogoff,0,00:00:00,LogonId: 0, 2013-01-31T15:21:24.031Z,6420,7,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,,00:00:00.0156000,Budget Highs [AD = 0][CAS = 3][RPC = 1] Session Throttled Count = 0, 2013-01-31T15:21:24.031Z,6420,7,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,Disconnect,0,00:02:54.2364000,, 2013-01-31T15:21:24.031Z,6419,5,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,OwnerLogoff,0,00:00:00,LogonId: 0, 2013-01-31T15:21:24.031Z,6419,5,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,,00:00:00,Budget Highs [AD = 0][CAS = 3][RPC = 1] Session Throttled Count = 0, 2013-01-31T15:21:24.031Z,6419,5,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,Disconnect,0,00:02:54.4392000,, 2013-01-31T15:21:24.031Z,6416,7,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,DelegateLogoff,0,00:00:00,LogonId: 0, 2013-01-31T15:21:24.031Z,6416,7,/o=EUROSAFEUK/ou=first administrative group/cn=Recipients/cn=andy,,OUTLOOK.EXE,11.0.8303.0,Classic,,,ncacn_ip_tcp,,,,00:00:00,Budget Highs [AD = 0][CAS = 3][RPC = 1] Session Throttled Count = 0, Can anyone help point me in the right direction for a solution?

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• Autodiscover service seems to reply with User Principal Name instead of email address

  - by Jeff McJunkin

  After this latest round of Windows updates (on 1/11/11, in fact) my Exchange 2007 server of course rebooted. This may have had the side effect of making any changes I'd inadvertently made take effect. Since then, the Autodiscover service in Exchange 2007 from Outlook 2007 seems to reply with the User Principal Name ([email protected] instead of [email protected]). I'm specifically seeing this from within the "Test Email AutoConfiguration" tool in Outlook (the UPN appears in the first text box labeled "E-mail") and when creating a new profile in Outlook. If I disregard the UPN and instead fill in my email address, Autodiscover works as expected and I can connect without issue. I've confirmed using ADSI Edit that the SMTP email address is properly set for my users. I even went a bit crazy and set the UPN to the email address using ADSI Edit. I've re-installed the Client Access role on the server in question. Exchange server is Server 2008, 64-bit of course. Clients are mostly XP 32-bit, though the issue happens from a Windows 7 machine as well.

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• Convert Public Folder to Shared Mailbox

  - by Lilienthal

  Due to a change in company policy, all existing Public Folders (PF) have to be phased out in favour of shared mailboxes. Unfortunately, they don't seem to have any procedures or guidelines for this migration and I can't find much online either. I've already migrated one of our public folders so far as a sort of test case. Because we still use Exchange 2003, we can't create real shared mailboxes as we would in 2007 or 2010 (With New-Mailbox -Shared ... in the Exchange Shell). Instead, I simply created a new account on the AD and assigned it a mailbox. I then set the PF's permissions to read-only to keep it in a consistent state and copied the entire folder to a local PST in Outlook 2010, from which the folder was in turn copied to the new mailbox. Permissions and Folder Visible were set for all users and the migration was successful. While this works, the whole procedure feels very hackish to me and not at all efficient. I'd welcome some input on automating or at least streamlining the process. Additionally, we are unsure of what to do with our mail-enabled Public Folders. Several of these are nested under other PFs, some of which are also mail-enabled. Preserving folder structure is a key requirement and this seems impossible at first glance. I've considered creating dummy accounts for all the email addresses from our mail-enabled PFs and then setting up automated rules to forward messages to a subfolder of the new shared mailboxes, but I am not familiar enough with Exchange to know if this is even possible. Further points of concern are the Calendars and Contact lists in our public folders. I suppose I'll be forced to create new mailboxes for every one of these we have as well, then set up share permissions for their Calendar and Contact items, but would be happy to be proven wrong.

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• Outlook 2007 unable to connect to exchange server

  - by mattwarren

  I came into the office a week ago and outlook has refused to connect ever since, it just says "Disconnected" in the bottom right-hand corner. I've tried restarting it, rebooting Windows etc. I'm the only one if our office who is having this problem, so it's not a general problem with the server. Things I've tried Pinging the server via IP address and host name, both work fine Connecting via OWA, this works using the same machine name Connecting to Exchange via HTTP ("Outlook Anywhere") doesn't work None of the suggestions in this question helped, http://serverfault.com/questions/21755/can-ping-exchange-server-cant-connect-outlook-to-it Disabling Windows firewall on my laptop also has no effect. There are no items in the event viewer that indicate that anything it up. Also no permissions have changed on the server since when it worked. Update: I've just tried logging onto a completely different PC, using my domain controller user-name/password. When I setup outlook on there it also fails, so the problem isn't specific to 1 pc/outlook it's something about my particular user name, but not when using OWA? What else can I do to diagnose this, any suggestions?

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• Monitor Exchange Email Address and run scripts

  - by WernerCD

  Okay... Not sure how "out there" this thought is... Right now to send a pager message (aka text message), a user logs into our AS400... logs into the program... enters user name and message and hit's F10 to send. With a little looking, it seems that you can run remote commands to the AS400 via FTP. So I'm working on building a script (batch or otherwise) that, given two parameters (user, message), will FTP into the AS400 and run a remote command: c:\>ftp server user: admin password: ***** ftp> quote rcmd SNDPGRMSG TOPGR(JDOE) MSG('This is a Test') ftp> quit So... what I want to do is setup an email account on our Exchange server Monitor the account for incoming mail upon receipt of incoming mail, parse it... say for example subject is defined as "Recipient" and email text is defined as "Pager message" run a batch that uses the above mentioned TOPGR and MSG as parameters... via FTP to the AS400 mark email as "read" The main thing I'm not sure about is monitoring an exchange account and running a script on incoming emails. I'm sure what I want to do is possible... but where would I start? EDIT: Clarification The main reasons for using this four part system are logging (messages sent via this are logged and reported by the AS400 program) and the existing scheduler for redirecting pages (For example, the weekly on-call person = TOPGR(oncall) gets updated by the AS400 program). I'm also trying to remove duplicate work. If I can get this setup working, I can redirect pages from OTHER systems into this one. I then don't have to update 2, soon to be 3, systems with current phone numbers, carriers, on-call schedules, etc. System #2 and #3 can just "email" [email protected].

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• Outlook users connected to exchange can email from other email accounts

  - by Sherriffwoody

  We have found an issue on our systems whereby an outlook user (both 2007 and 2010) connected to our Exchange server (2007) can send emails as other users using the following steps Within Outlook Click <New Email> Select the <From> button to show a list of accounts outlook contains, but it also shows the option Select<Other Email Address>. This brings up a small dialog box with another button which when selected allows the user to select an email from their contacts or the Active Directory. The user in most cases can select any email within the Active Directory and send an email as if it were coming from that selected email. It seems not everyone has this ability and I'm guessing it is something to do with settings in exchange or AD(version 6) or is there a group policy that can be implemented to stop users being able to do this. We have no idea what allows this and I have failed to find anything using Dr Google. No one has setup delegates within outlook but it does seem to be something similar? Does anyone know how to lock this down? Thanks in advance

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• Body of email breaks distribution list in exchange?

  - by widgisoft

  Hi, I have a very odd problem that I'm not sure is a programming issue or a server issue :-p. Basically I'm sending an email to an exchange distribution list that includes a PHP stack trace; during certain faults the trace includes really high level information such as the machine's environment variables (during file reads, etc.). I went through a copy of the email line by line until the email sent and it appears the line: [SUDO_COMMAND] => /etc/init.d/httpd restart is the culprit. Adding a string replacement in before the email is sent allows a successful send. What I don't understand is WHY these stream of characters are causing the issue ONLY on the distribution email. If I send the email to myself as well, i.e. "[email protected]; [email protected]", then I get the email fine. Re-ordering the list doesn't make a difference the group never gets the email. Because the individual gets the email and not the group I'm assuming the fault is with exchange and some rogue filtering - I've gone through it with the sysadmins and there's no filtering of any sort on that group... so maybe it's a bug? I can't find anyone else having recorded this specific fault so I figured I'd open it here. For now I'm just not using the distribution list but it'd be nice to eventually find the solution. Many thanks, Chris

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• Brick-level backup and restore with exchange 2007

  - by V. Romanov

  In the company I'm working for, we use exchange 2007 and backup it using netbackup. The backup is a daily complete backup of the information store and the direct corollary of this is that restores are hell. We need to restore the entire information store (over 80 gb), somehow merge it back with the original store, which causes problems. Alternatively, we tried using QUEST software to emulate exchange and restore mails from the emulation. However, this proved unreliable. The main problem with this entire situation is that we have to restore the whole information store and walk it through the restore process manually, and its quite absurd to be forced spend more than a day restoring even one erased email. (we have erased mail retention, but sometimes we need to restore older mail). in comparison, back in the day of XCH2003 and backupexec 12, we had complete brick level backup and restore at the push of a button. I've spoken to one of our chief sysadmins who claimed that the official response from microsoft to this issue was - "sorry guys, no brick level backup in XCH2007" which sounds ridiculous to me. Can someone shed some light on the situation? How do you backup your exchange2007 stores? Can you restore a single email quickly? A mailbox, perhaps?

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• Exchange 2010: Find Move Request Log after move request completes

  - by gravyface

  EDIT: significantly changed my question here to streamline it a bit. I've gone ahead and used 100 as my corrupted item count and ran it from the Exchange Shell. So the trail of tears continues with my SBS 2003 to 2011 migration: all the mailboxes have moved mailbox store from OLDSERVER to NEWSERVER, with the Local Move Requests completing successfully, except for one. What I'd like to do now is review the previous move request log files: when they were in progress, I could right-click Properties Log View Log File, but now that they're completed, that's not available. Nor can I use: Get-MoveRequestStatistics <user> -includereport | fl MoveReport ...as the move request has now completed and it errors out with "couldn't find a move request that corresponds...". Basically what I'd like to do is present the list of baditems to the user so that they're aware of what items didn't come across and if anything important was lost, be able to check their current OST, an archive.pst, etc. to recover it if possible. If this all needs to be wrapped up in a batch Exchange power shell command to pipe the output to log files on disk somewhere, I'm all ears, and would appreciate it for the next migration we do.

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• Sync Two Exchange accounts or Ready Only access to subfolders

  - by cpgascho

  This is two questions kind of. The situation is as follows. I am running SBS 2008 with Exchange 2007. There is a shared account which has subfolders to keep track of the process of jobs that are coming into the company (ie: sales) I need to give other people in the company read access to this mailbox not full control. When I give ready only access to the root other users can only see the Inbox and not subfolders. Permissions have to be applied to each folder. One solution I have considered is creating a secondary mailbox that everyone could have full access too which would have a one way sync from the sales mailbox to the secondary mailbox. Then people could see what was happening without messing up the main mailbox by accident (at worst they would mess up the secondary mailbox) Ideally I could find a way to propgate the READ ONLY Permissiosn to all the subfolders. I have tried using PFDavAdmin to do this but have not been able to get it to connect successfully from Windows 7 To Exchange 2007 Any idea on how to 1. Propogate permissions (get PFDavAdmin to work??!) 2. Sync mailboxes 3. Other solution? Thanks Chris

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• Secretary cannot add appointments to boss's calendar after exchange restore from backup

  - by therulebookman

  The calendar is the Boss's calendar on Exchange. I have set permissions for it through his Outlook to give the secretary and a few other people "Editor" access to his calendar. All the editors can view the calendar, but only he can add new appointments. Anyone else who tries to add an appointment gets "The item cannot be saved in this folder. The folder was deleted or moved or you do not have permission." The permissions are correct, editor. The item hasn't been deleted or moved. It's in his mailbox on exchange. The message says something about the mailbox size, but he is well under the size limit anyway. He is using Outlook 2003, and I have tried accessing it from 2003 and 2007, but I don't think that is related I tried clearing the forms cache and enabling disabled items: no disabled items and clearing cache didn't help. I also tried "Allow all forms" but this apparently doesn't apply in this scenario as we are not using any custom forms. Is there any way to delete just his calendar and then I can exmerge it back in (after exporting to PST of course)? I really can't exmerge out his mailbox, delete it, and exmerge it back in because he works all sorts of hours, but if this is the only way, then I'll have to do it. Is there any other possible solution?

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• Syncing Exchange Inbox subfolders to Blackberry

  - by Andrew W.

  Hello - I have a Blackberry user that has organized his Outlook such that he manually sorts mail messages into specific subfolders. Example - |--> Inbox |---->Mail from 2004 ( Subfolder of Inbox ) |--------> Business ( Subfolder of Mail from 2004 ) |--> Personal |--> Travel |--> Mail from 2003 When using the Blackberry this user is able to view the folder, however the folder is empty, despite knowing the folder has mail messages in it on the Exchange server. The handheld appears to sync without issue. The user receives new mail messages. I have Folder Redirection enabled and all folders checked marked. I am using BES 4.0. So, I guess my questions is this - How are the Outlook subfolders sync'd with the Hnadheld? Additionally, if a mail message is on the handheld is moved into a subfolder from the handheld, will it be sync'd on the Exchange server? Thanks in advance!

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• Exchange SBS 2003 server stopped receiving mail over the weekend, senders getting "Relay access deni

  - by Charlie W.

  Firstly, I should say that I know my way around Windows very well, I don't really know the first thing about Exchange. I am trying to support a user that is running an SBS2003 Server with Exchange. Over the weekend, everyone sending something to any of his addresses gets an error message like the following: Delivery to the following recipient failed permanently: [email protected] Technical details of permanent failure: Google tried to deliver your message, but it was rejected by the recipient domain. We recommend contacting the other email provider for further information about the cause of this error. The error that the other server returned was: 554 554 5.7.1 <[email protected]>: Relay access denied (state 14). ----- Original message ----- Received: by 10.114.18.7 with SMTP id 7mr5572745war.127.1275423472120; Tue, 01 Jun 2010 13:17:52 -0700 (PDT) MIME-Version: 1.0 Sender: [email protected] Received: by 10.143.10.15 with HTTP; Tue, 1 Jun 2010 13:17:32 -0700 (PDT) From: My Name <[email protected]> Date: Tue, 1 Jun 2010 15:17:32 -0500 X-Google-Sender-Auth: XiPrP8Em_6Eb94EH9m84nJVGvCY Message-ID: <[email protected]> Subject: TEST To: Client <[email protected]> Content-Type: multipart/alternative; boundary=001636b1484ffe72470487fdaa5b There are a host of errors in the Application log, but nothing that leaps out at me as being obvious. But then again, I don't really know what I'm looking for. Any help would be greatly appreciated.

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• Share Exchange Calendar Outside Organization

  - by CalCurious

  I'm trying to figure out the best way to meet a user's (Corp-A-User) request to share their calendar with someone at another company (Corp-B-User). We're running Microsoft SBS 2008 with Exchange 2007 and SharePoint. The remote user is running Exchange, version unknown. Corp-A-User wants to give the Corp-B-User the ability to create appointments on Corp-A-User's calendar. This will naturally require sharing of Free/Busy information. Corp-A-User naturally lacks the vision to seen ANY problem with giving Corp-B-User full access to their calendar. But, I see the problems with that and would prefer that Corp-B-User have only the ability to see Free/Busy and create appointments. Most of the external publishing options that I have thought of, such as WebDav, allow displaying a user's calendar, but there are problems with security and the ability to create appointments. Right now, I'm thinking the cleanest solution would be to use a Google calendar along with Google Calendar Sync for the two user's Outlook clients. But, I'm not sure if there isn't a better way and I hate teh idea of pushing a corporate calendar up to Google. Not to mention the issues likely to pop up from the multiple sync paths. Does any one have a good solution for this scenario that would be willing to share what they use?

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• Best Practices for adding Exchange Archive to current 3 server setup

  - by ADquestion

  I'm looking to add an Archive Database (which I know is just a Mailbox Database) to our current Exchange 2010 environment. I have done this in the past at a previous job, but we had a simpler setup than at this current job. I've been trying to find some best practices to make sure it's setup in an ideal way, but so far not finding the details I would prefer. Hoping someone on here can give me a few pointers. Currently we have a 3 server setup, Server1, Server2 and Server3. Three databases of course, DB1, DB2 and DB3. We have a DAG setup between them. Server1 has DB1 and DB3 on it, DB1 is not active, DB3 is active. Server2 has DB1 and DB2 on it, both are active. Server3 has DB2 and DB3 on it, both are not active. All three servers are virtual (VMware). Each one is setup identical to the other as follows: C:\ 60GB - OS E:\ 600GB - DB (currently only 90GB used, pointing to Datastore just for Server2) F:\ 200GB - Log (2GB used, pointing to same Datastore as above) G:\ 200GB - Restore (0 used, pointing to same Datastore as above) The drives are all set to Thin Provisioning, and it looks as though I have 600GB of available space. They have not been on Exchange that long and only have about 70GB worth of PSTs to import back in that will be going to the Archive Database, plus anything older than 2 years from their current inbox that will be moved into there. I was considering placing the Archive DB on the E:\ drive of Server3 (only) like the current DB, but wasn't sure if that was acceptable. I don't plan on setting the Archive DB up with the DAG, just plan on having it as a single repository for older emails and manually back it up every now and then. If anyone has any suggestions on this I would appreciate it the input. I've done it on a slightly smaller scale before and it worked well, but like to think it through before pulling the trigger, especially at a new job. :) Thanks again!

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