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  • Exchange 2003 - Keep user's mailbox but disable account and prevent new emails

    - by molecule
    Hi all, Just wanted to know what's your take on this... A user has left the company but may return in future. I would like to disable his AD account, archive all his emails, keep his mailbox and prevent new emails from being sent to him. What's the "best practice" method of doing this? Please enlighten and thanks in advance. What I would do: Reset AD password Change SMTP address - leading to NDRs if new emails are sent to his/her previous address Logon as him/her and archive emails Disable AD account Hide address from GAL

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  • Outlook 2007 login prompt repeat prompt and exchange 2010

    - by Dan
    It seems when I first setup a new user in Outlook 2007, a login prompt comes up and asks for credentials. After the account is setup, the login prompt will repeatedly prompt throughout the day and is a little annoying. This happened recently as all other machines are not doing this - just a few machines on the network (HP 8200 Elite small form factor machines to be exact) Any help would be much appreciated.

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  • Tracking down source of duplicate email messages in Outlook / Exchange environment

    - by Ken Pespisa
    I have a few users, who are also Blackberry users, that occasionally have duplicate emails generated from their "mailbox". I put mailbox in quotes because I'm not exactly sure where the duplicates are created. One of these users is in non-cached mode, and the other is in cached mode, and both experience the problem. In fact, the non-cached mode user was originally experiencing the problem while in cached mode, and I made the switch a few weeks ago to attempt to solve the problem. Today I discovered the issue still exists. I'm not sure if the fact that they are blackberry users could be causing the problem at all. I don't see how, but felt I should mention it anyway. Does anyone have ideas on how I might begin to troubleshoot this? I can see in the non-cached user's mailbox "Sent Items" that the message was sent only once. I confirmed the message does not state that there was a conflict and in fact that makes sense because they are in non-cached mode. On the server, we have a mail journaling feature turned on for our third-party mail archiving system, and I can see that that system sees two sent messages. And likewise, the recipient does in fact have two messages in their inbox with consecutive message IDs ([email protected]) and ([email protected]). It would seem to me that the duplicates are generated on the client, but is there a way to tell for sure?

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  • Outlook.com custom domain, Exchange ActiveSync too many connected devices

    - by Mike C.
    I just setup Outlook.com to run on a custom domain. The web interface works well but when I connect it to Outlook 2013 I get the following error: There are too many devices syncing with this account. To sync using Outlook, try removing another device that is connected with this account such as a phone or another computer. File: outlook\pstprx\storeas\utils\airsyncstatuscodes.h Line: 88 HTTP/1.1 200 OK FolderStatus: 177 To re-try press F9... Error Code: 0x80004005 I've done my home work, using Google, and found that it is often due to having 3 or 4 devices connected to an account with 50+ folders. My account is empty, no email or folder, and is not synced with any devices, I confirmed that on http://devices.live.com. I'm out of option, any help would be greatly appreciated! Thank you

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  • Exchange backup verification shows no files

    - by Olaf
    [SBS2003SP2] If i read the exhange log it shows the backup contains no files just folders and the total size seems to be Ok. I i try to restore the folders are empty... But the 14 files that where backupped dissapeared in the verification log?! Other backups on the same medium turned out to be fine. Any idea what's wrong here? This is my log: Backup Status Operation: Backup Active backup destination: File Media name: "testbackup.bkf created 2-6-2010 at 11:25" Volume shadow copy creation: Attempt 1. Backup of "SERVER1\Microsoft Information Store\First Storage Group" Backup set #1 on media #1 Backup description: "Set created 2-6-2010 at 11:25" Media name: "testbackup.bkf created 2-6-2010 at 11:25" Backup Type: Normal Backup started on 2-6-2010 at 11:26. Backup completed on 2-6-2010 at 12:21. Directories: 4 Files: 14 Bytes: 26.842.932.104 Time: 55 minutes and 38 seconds Verify Status Operation: Verify After Backup Active backup destination: File Active backup destination: \backup\Server1\Backup Files\testbackup.bkf Verify of "SERVER1\Microsoft Information Store\First Storage Group" Backup set #1 on media #1 Backup description: "Set created 2-6-2010 at 11:25" Verify started on 2-6-2010 at 12:21. Verify completed on 2-6-2010 at 12:47. Directories: 4 Files: 0 Different: 0 Bytes: 26.842.932.104 Time: 25 minutes and 46 seconds

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  • Exchange 2010 email spoofing prevention

    - by holian
    Masters, Unfortunately we got some spam mail which seems to be coming from our own domain. I found some article which all says to remove Anonymous login from internet receive connector (http://exchangepedia.com/2008/09/how-to-prevent-annoying-spam-from-your-own-domain.html) I think i something misunderstood about those articles, because if i remove the Anonymous connection e-mails did not receive from external address (like gmail - Diagnostic-Code: SMTP; 530 5.7.1 Client was not authenticated) Some pictures about our configuration:

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  • Outbound mail issue during Exchange 2003 migration

    - by user27574
    Dear all, I am having an outbound email issue during the Exch 03 migration. Basically, we are migrating Exch03 to new hardware, both servers are Server 03 based. Everything runs smooth while setting up and installing Exch 03 on the new box. Public folders are all replicated. My issues are shown below.... 1) After starting to move users' mailboxes to new Exch 03, they receive some undeliverable mail and bounced back mail from some vendors, then I move few users back to test around, they have no problem at all after moving back to old Exch 03. 2) Another issue is our company has Blackberry users, we don't have BES. Under each user's mailboxes, we have forward rule setup, so that both user inbox and BB can receive email. User who is moved to the new Exch 03 server, they can only send email to the BB user's inbox, mail cannot be forwarded to BB at all, smtp queue stacks up and keep trying until the time is expired. Since not all emails that the users send out from the new Exch have problem, I am not able to narrow down what is the issue here. Can anyone give me some ideas? Could this be MX record / Reversed DNS relate? Or firewall NAT rule setting? Thanks.

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  • Exchange Server 2007 message tracking log tuning ?

    - by Albert Widjaja
    Hi All, what is the best practice if I want to have a retention of let say 6 months ? I'm confused which parameter that is should/can be changes. Get-ExchangeServer | where {$_.isHubTransportServer -eq $true} | Get-TransportServer | select Name, *MessageTracking* | ft -AutoSize Name MessageTrackingLogEnabled MessageTrackingLogMaxAge MessageTrackingLogMaxDirectorySize MessageTrackingLogMaxFileSize MessageTrackingLogPat h ---- ------------------------- ------------------------ ---------------------------------- ----------------------------- --------------------- ExHTServer1 True 20.00:00:00 250MB 10MB D:\Program Files\M... ExHTServer2 True 20.00:00:00 250MB 10MB D:\Program Files\M... ExHTServer3 True 20.00:00:00 250MB 10MB D:\Program Files\M... Thanks, Albert

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  • Exchange 2003 automated mailbox size report

    - by Morris
    I have a question if I may. I have been looking for a while for something that can report user mailbox sizes and percentage used against their quota or something that can warn me when a mailbox is getting close to the quota. I know the user receives a warning but how can I send that same warning a centralized mailbox so we can be pro-active in our support. Either a script or an application that can do this will be helpful. Unfortunately my scripting skills are useless for something this complex. Any ideas of what can be used will be appreciated.

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  • Switching over an email address from a distribution group to a user account in Exchange 2003

    - by Sevdarkseed
    I'm currently in a transition mode. We currently have a Distribution Group called Quotes and Orders that send out emails to several users. I'm told that a better method would be to create a user and then give access to that fictitious user's email account so that everyone would be able to see everything that goes out and is responded to in a single account. However, I'm not sure what the best method would be for creating an account and shutting down the distribution group. I'm thinking more along the lines of the steps that considered best practice to remove the email account from the distribution group and attach it to the user account. Any thoughts?

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  • Exchange 2010 Multiple accounts in one mailbox

    - by durilai
    I am looking for best practice or recommended ways of doing the following: I have a user that has 2 email addresses, he accesses them via POP 3 and OWA. He need to be able to send as each of the addresses. I do not want to create multiple AD accounts or mailboxes, but would like to be able to provide that visual separation. Is this possible, I know using Outlook I am able to add multiple POP3 accounts and he can send from whichever he choose, but how to enable this is OWA, as well as on a mobile using POP3. Thanks

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  • Setting up and moving a distribution group to a public folder in Exchange 2003

    - by Sevdarkseed
    I'm looking for some advice with something that seems simple but I haven't done before. Currently we use a distribution group called Orders that has an email address that is that forwarded to four people in the company, the same goes for another one, Quotes. The problem is, of course, no one knows what was answered, and all the email gets worked in to the individual user's emails, so I'm thinking that a public folder, only accessible by one department would be the answer. I'm not sure what the best way to set this up would be or how to move/convert the current distribution list over to a public folder. This is a very critical email address in the company, so I'm trying to be sure that there is zero down time at all for it. What would be the best way to go about creating a public folder and converting/forwarding/moving/(whatever) over the current email address to that folder?

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  • Need info on scripts and Autoforward through Exchange Server in Outlook 2010

    - by user103037
    I am using the below information to auto-forward my work emails to my BB via a gmail account. The script works fine. But my work email ask's for every email to send either classifield or unclassified. What and where would I add into the below script to autoforward unclassified? I have written some VBA script to do this bypass the server's disabling of auto-forward. Basically it mimics the user forwarding the email rather than the server doing an auto-forward. It's pretty simple: Sub AutoForwardAllSentItems(Item As Outlook.MailItem) Dim strMsg As String Dim myFwd As Outlook.MailItem Set myFwd = Item.Forward myFwd.Recipients.Add "[email protected]" myFwd.Send Set myFwd = Nothing End Sub It's beyond the scope of this post to give detailed instructions, but here's a summary: Add the above code in the Visual Basic editor of Outlook (Alt-F11 should get your started). Be sure to change [email protected] to the address where you want the mail to go Tell Outlook to run this code for each inbound message (Tools - Rules and Alerts - New Rule - Check Messages when they arrive - Next - YES - Checkbox "Run a Script" - Then select the script you just created. Now Outlook should automatically forward each email you receive, but it won't be blocked by the Admin as an "Auto-forward".

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  • Mail Stuck in Backend Exchange Queue

    - by Kyle Brandt
    I have a message that has and is stuck in a queue on my backend mail server. The queue is: Internet Mail SMTP Connector (MY_FRONT_END_SERVER_NAME)-524350ff... It is in state retry with 183 failures. It is only one message and all other mail is flowing. The message is not particularly large. My limited understanding, a guess really, is that this message should get handed off to the front end mail server and sent to the remote hosts for which it is destined, so it should even matter if the remote host is up. However, I can telnet to the smtp provider of that host. How can I find out why it is stuck in this queue, and can I force it out somehow (unfreeze doesn't help me)?

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  • Exchange 2010 Autodiscover/OAB update issue

    - by bulldog5046
    Mid way through migration from 2003 to 2010 and with a few test users on 2010 i've noticed that the OAB is not being downloaded to outlook clients. I've checked the URL's are configured, addded both our CAS servers to the web based distribution list for the OAB and assigned the OAB to 2 mailbox databases we use but when i use outlook 'Test E-Mail AutoConfiguration' test i still see that the autodiscover says "OAB URL: Public Folder" even though i've now deselected the option. I've ran Test-OutlookWebServices to which i was getting an OAB error about no URL in the autodiscovery but having just re-ran it now appears fine, yey the autoconfigure test still does not. Does anyone have any idea why i'm getting this discrepency?

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  • Exchange 2007 dropping attachments

    - by Martin
    We have a strange situation that I am trying to resolve. One of our users is reporting that some emails that contain attachments are not coming through to them. After some investigation it appears that they do infact recieve the emails but the attachment is missing. I check the message tracking logs and what appears to be happening is that the server recieves an email, which is then forwarded to the correct mailbox. A couple of minutes later another email, from the same sender is recieved - but this is much larger so I'm assuming contains the attachment. This email has the same messageId as the previous email and as a result appears not to be delivered to the users mailbox, instead being marked with an EventID of DUPLICATEDELIVER. An example of the message tracking results: http://img8.imageshack.us/img8/1025/clipboard01cq.jpg Can anyone shed any light on the situation?

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  • How to back up OWA exchange emails without Outlook

    - by fpghost
    My university uses Microsoft Outlook Web Access (OWA) e-mail. Soon they will close my e-mail account as my course has ended, but I really do not want to lose the archive of emails and attachments. I've read a backup to something called a .pst can be made if one has access to Microsoft Outlook but I do not. Is there any other way I could back these up? (preferably on Ubuntu 12.04 but I also have access to Win 7 if need be). One idea I played with is using davmail to allow access via Thunderbird and performing some kind of backup with that. However, I cannot seem to get past Authentication failed: invalid user or password, retry with domain\user.

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  • Single email Stuck in Backend Exchange Queue

    - by Kyle Brandt
    I have an outgoing message that has and is stuck in a queue on my backend mail server. The queue is: Internet Mail SMTP Connector (MY_FRONT_END_SERVER_NAME)-524350ff... It is in state retry with 183 failures. It is only one message and all other mail is flowing. The message is not particularly large. My limited understanding, a guess really, is that this message should get handed off to the front end mail server and sent to the remote hosts for which it is destined, so it should even matter if the remote host is up. However, I can telnet to the smtp provider of that host. How can I find out why it is stuck in this queue, and can I force it out somehow (unfreeze doesn't help me)?

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  • Exchange 2010 mail routing with Hub Transport in multiple sites

    - by jmreicha
    I have two separate physical sites, Site A and Site B. In site A, I have following: 2 CAS servers 2 Hub Transport servers 2 Mailbox servers 2 Edge servers In site B, I have the following: 1 CAS 1 Hub 1 Mailbox 1 Edge Currently everything is working out of site A. That is, all users are housed on mailboxes that are in site A and all inbound mail flow is pointing to site A. I would eventually like to be able to move some of the mailboxes to site B without causing a disruption for resliency and redundancy purposes but I am not quite sure how to go about setting this up or if it is even possible. So far I have created an Edge subscription in site B and am able to send emails out from test accounts set up with mailboxes on the site B Mailbox server. However, I am unable to receive incoming mail messages and am confused. So I'm thinking incoming mail messages are still being directed to site A and then they are getting stuck because there is no way to route the mail to the site B mailboxes. Is this assumption correct? I am unfamiliar with mail flow and routing so I am not really sure what I need to be looking at? Would I add the site B hub transport to the Edge subscription in site A? Or I guess more specifically, how would I go about enabling communication and mail flow between mailboxes split up on site A and B?

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  • Exchange on SBS2003 not receiving mail, but sending via telnet works

    - by YDdraigLas
    Last week we had a problem on our SBS2003 server where our external connection dropped out and I was only able to restore it by running netsh winsock reset catalog and netsh int ip reset. Thinking all was well, I went home for the weekend and came in today to find that we haven't received any external emails since before the original problems occurred. There are plenty of examples of this on the internet, usually to do with a firewall issue, but the odd thing here is that when I connect using telnet I can send an email and it goes straight through and into my inbox. When I send an email from Gmail or Hotmail nothing comes through at all. Internal emails are also unaffected, as are outgoing emails. There have also been a couple of emails that have come through for other users, both out-of-office replies, if that's relevant. I've run the CEICW several times, checked all the NIC settings, but no joy. Before I give up trying to fix this and reinstall the whole server, has anyone come across this problem before? I have only found fleeting references to this in previous searches and no real answers. Any advice gratefully received.

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  • Exchange 2010: Import a PST when Local Move Request fails

    - by gravyface
    So the trail of tears continues with my SBS 2003 to 2011 migration: all the mailboxes have moved mailbox store from OLDSERVER to NEWSERVER, with the Local Move Requests completing successfully, except for one. I've logged into their machine and have exported their mailbox as a PST. I'm about to import it, but it seems to me that because the mailbox is still on OLDSERVER, even with a new Outlook profile pointing to NEWSERVER in Outlook, it'll push the mail into the current mailbox store on the old server. Please tell me I don't have to blow away her existing mailbox, logon, etc. on the old SBSERVER: is there a way to change the state from "Legacy" to "User Mailbox" without actually moving the mailbox store? Create a new mailbox for her user in NEWSERVER?

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