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• What is your best solution for task management?

  - by oo

  I have Outlook at work, Gmail at home and a BlackBerry (only syncs with work Outlook). I see that there are a number of online websites that support webbased task lists such as "remember the milk", etc. My biggest issue with Outlook is that I flag a number of emails as tasks and they show up as tasks in Outlook but NOT on my BlackBerry. I still haven't found a workaround to this. I see there is some BlackBerry sync tools but I am not sure if this will work with my corporate network. Any suggestions for getting this to work or another optimal task management solution that works at home, work and on the road?

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• Hierarchized task list?

  - by overtherainbow

  Hello The venerable EccoPro offered a great in-place outliner to organize tasks into sub-tasks, and add a Due Date to any item so that they would be also displayed in the Calendar (and in a Palm pilot if the used had one). It seems like Outlook only supports a single-level task list: Is there an add-on to Outlook to do this, or another application than Outlook provided it's also capable of syncing with a BlackBerry? Thank you.

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• Excel - "send to Mail recipient" creates 2nd copy of EMail in Inbox

  - by ssollinger

  When sending Excel sheets using the menu item "File" - "Sent To" - "Mail recipient (as attachment)" I get additional copies of the email in the Inbox. When I press "send" then I get 2 copies of the email in Outlook - as expected one in the Outbox (which moves into the Sent folder as soon it is sent off) and an additional one in the Inbox. How do I stop the copy message appearing in the Inbox? System: Excel 2000, Outlook 2000, Windows XP. Antivirus is AVG Free 2011. I know this is a very old system, but it is not my PC and there isn't any chance to get it replaced in the near future yet. SOme further details: The copy in the inbox appears at the same time as the normal copy goes into the Outbox (i.e. as soon I press send). It doesn't contain anything in the From field (i.e. there is no sender, just the recipient of the mail). It has a different icon in Outlook to the other emails - the icon is the one for "saved or unsent message". I tried it with a few different spreadsheets and it happens with all of them. It happens with every recipient, and it only happens if sending from within Excel (i.e. using the Send to menu item). I can delete the attachment before sending and it will still create a copy. If I create a new message in Outlook and then add the Excel document as attachment then I don't get the copy of the message in the inbox, it only happens when using the send to item in Excel. It only started doing this recently. Around that time the Antivirus (AVG Free) was upgraded to the latest version (from the previous version - 2010? - to version 2011), but this might not be related. I thought I know Excel really well but have never seen this happening before, and I can't find any setting in Excel or Outlook that is causing this. Any ideas?

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• Reconnecting OST with Exchange

  - by syrenity

  Hi. I have a quite big problem with customer's MS Exchange. The server got it's disk filled about 2 weeks ago, so it's currently offline. They plan to upgrade it, but not in hurry, as they use it mainly for OWA and back-up - the mails exchange is done via SMTP and POP3. Trying to diagnose some problem today, one of the users has (following the ISP instructions), removed the Exchange account from Outlook, which essentially left the OST orphaned. The user naturally didn't move the emails or any other data to the Archive / PST before, so these emails located on the OST only. So currently I'm trying to figure out how to restore them. There are 2 options: 1) Make the user buy some tool to convert them to PST, and import as archive / main Outlok file? 2) Reconnect the Outlook to Exchange (once it up), let it sync the old server content, then shutdown Outlook and replace the new OST with the old one, start Outlook again in offline mode and move these files to archive. 3) Any other method? Can someone advice what would be the best approach here? The used versions are Outlook 2007 and Exchange 2003. Thanks!

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• "This file can't be previewed because of an error in the Microsoft Word previewer."

  - by danielson

  The issue is: Outlook 2013 simply will not give a preview of Word (nor Excel) docs in attachments. Never had the issue with Outlook 2010. Using Outlook 2013 on Windows 7 64bit SSD with Word 2010. I did notice that "Microsoft Word" is not listed specifically in Trust Center attachment handling, could that be part of the problem? Excel, Visio, RTF and many more are there. Update: strange, search can be performed in Word attachments... but can't preview Word file. So, Outlook can 'see' Word docs but won't let us have that preview. For reference, here is a similar question I posted in the Microsoft Answers forum.

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• Recovering mail from hardrive (broken os).

  - by Maciek Sawicki

  Hi, Friend of mine broke his Windows (doesn't boot). I will probably have to reinstall OS. I want to mount his hard drive in my OS to beck up some important files. He sad he uses Outlook express, but he Use Vista so I'm not sure it's Vistas Mail Client or Outlook. What files I have to copy to backup mail and adders book from Outlook, Outlook Express and Windows Mail? Is it any good program for doing it automatically (for Linux or Windows)? If there are tools or special procedures for other mail clients (for example Thunderbird) you can also name them to make this question more generic.

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• Google Calender sync in Window 7 64bit

  - by user11951

  Hi, Has anyone got the google calender sync (http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=89955) to work on Windows 7 64 bit with Outlook 2007? I have set up 2 way sync but it only seems to sync from my gmail calender to outlook calender. If I make an appointment in my outlook calender, it doesn't show up in gmail calender. I tried running it as admin, but no joy. I also tried running it in compatablity mode (XP service pack 3). But it still gives me an error when i do a manual Sync that says "Could not connect to microsoft outlook. error -2146959355" Thanks in advance.

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• NK2 files doesn't keep the email addresses in memory

  - by r0ca

  When I send an email to someone outside the firm, when I only type the first letters of its name (Contact), I get the auto-suggest of the "Already-sent" users. So now, since a few days, the emails are not kept in memory by Outlook (NK2 file). I see that that file is only 2kb and on my old machine, it's almost 200kb (So a lot more email addresses kept in memory) Should I just rebuilt the Outlook profile or the whole Windows Profile? A simple Outlook reinstall or to build a new PC?

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• Application or plugin for turning screenshots into searchable text?

  - by Software dood

  It's a common practice in our company that people take screenshots of any software error situation they get into, and then they paste the screenshots in mail messages and/or Word documents that get sent and forwarded back and forth. I have lots of stuff like this in my Outlook mail archives, and the problem with it is, the screenshots aren't searchable, because they're just dumb images as far as Outlook or Windows Search are concerned. Sometimes I edit the original mail messages and type the text (typically an error message) from the screenshot into the message, but quite rarely, because it's slow and prone to typing errors. Is there a program or Outlook or Windows plugin that would OCR and index images in the Outlook mail archives, so the image contents would become indexable?

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• Import PST into Gmail

  - by John

  I'm in the process of moving my email to Gmail. I used to use Outlook and I have a massive amount of email stored in various PST files (about 7GB worth). Ultimately I'd like to store this all in Gmail so I have my entire email archive available. I imported my first PST file using Outlook's IMAP feature - dragging the folders in one by one. This worked, but was quite slow and laborious (since I had to check on it every few minutes and set the next folder going). Is there any way I can do the import - either without using Outlook, or by somehow just setting it to go and leaving it overnight without any intervention? I did look at using Google Sync for Outlook, but it looks like this will also pull down all of the email I've already uploaded, which ideally I'd like to avoid (although if this is the only option I'll do that!)

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• Is 40+ Logons on Exchange 2003 per user normal?

  - by cbsch

  Hello! We've had a problem at work where users sometimes randomly can't connect to exchange. I've found out that it's because they reached the limit of 32 concurrent logons. I increased the maximum allowed connections by adding the key "Maximum Allowed Sessions Per User" in HKLM\SYSTEM\CurrentControlSet\Services\MSExchangeIS\ParametersSystem. But I'm not sure if this is a real good fix. Looking at the logons some users has as many as 15 logons with the exact same logon time. I know for sure that Outlook 2007 does this, as I was watching them while a user connected with Outlook after a restart on the Exchange service. Every user also has an iPhone connected to exchange, I don't know if these cause the same thing. Is this normal? Could there be a bug in the software? (The Outlook 2007 has nothing configured, except added the user, pure vanilla installs). The users are mobile, and when Outlook generates up to 15 connection every time it connects, and I've read (no sources, sorry) that Outlook doesn't time out connections before 2 hours. I might have to set this number real high to prevent it from being a problem.

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• Outlook macro runs through 250 iterations before failing with error [migrated]

  - by Senoculus

  Description: I have an Outlook macro that loops through selected emails in a folder and writes down some info to a .csv file. It works perfectly up until 250 before failing. Here is some of the code: Open strSaveAsFilename For Append As #1 CountVar = 0 For Each objItem In Application.ActiveExplorer.Selection DoEvents If objItem.VotingResponse <> "" Then CountVar = CountVar + 1 Debug.Print " " & CountVar & ". " & objItem.SenderName Print #1, & objItem.SenderName & "," & objItem.VotingResponse Else CountVar = CountVar + 1 Debug.Print " " & CountVar & ". " & "Moving email from: " & Chr(34) & objItem.SenderName & Chr(34) & " to: Special Cases sub-folder" objItem.Move CurrentFolderVar.Folders("Special Cases") End If Next Close #1 Problem After this code runs through 250 emails, the following screenshot pops up: http://i.stack.imgur.com/yt9P8.jpg I've tried adding a "wait" function to give the server a rest so that I'm not querying it so quickly, but I get the same error at the same point.

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• Emails not sending from outlook / OWA - Not even hitting the mail queue in exchange

  - by webnoob

  We are having an issue this morning where we can receive external emails but cannot send internal or external ones from Outlook or OWA. If I use: Send-MailMessage –From <[email protected]> –To <[email protected]> –Subject “Test #01”-Body “Just a test message.” –SMTPServer <Server-Name> –Credential <domain\user> the email is sent correctly which makes me think there is a connection issue with OWA and Outlook. However, outlook is reporting as Connected with exchange. I have checked the message tracking in exchange tools and emails sent via outlook and OWA do not appear. Nothing has changed on the server on the weekend so I don't really know where to start debugging this issue. We are using Windows SBS 2011. We only have one send connector which isn't using Smart Hosts and is set to use DNS MX records. Use external DNS is not checked and I can ping google.com etc so doesn't appear to be a DNS issue (plus the email sends from the console anyway). EDIT It appears that users using IMAP can send emails correctly, its only ones that rely on the normal exchange connection type that don't work. EDIT Emails from IMAP are hitting the email queue's where as emails from the normal exchange accounts aren't. EDIT It seems that some of the emails we tried to send yesterday sent at about 1am but now it won't work again..

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• Exporting emails from outlook programtically with vba

  - by David

  I'm using this script to export email from outlook. My question is how do I export the body of the email without the html formatting ? Sub SaveItemsToExcel() On Error GoTo ErrorHandlerExit Dim oNameSpace As Outlook.NameSpace Dim oFolder As Outlook.MAPIFolder Dim objFS As Scripting.FileSystemObject Dim objOutputFile As Scripting.TextStream Set objFS = New Scripting.FileSystemObject Set objOutputFile = objFS.OpenTextFile("C:\Temp\Export.csv", ForWriting, True) Set oNameSpace = Application.GetNamespace("MAPI") Set oFolder = oNameSpace.PickFolder If oFolder Is Nothing Then GoTo ErrorHandlerExit End If If oFolder.DefaultItemType <> olMailItem Then MsgBox "Folder does not contain mail messages" GoTo ErrorHandlerExit End If objOutputFile.WriteLine "From,Subject,Recived, Body" ProcessFolderItems oFolder, objOutputFile objOutputFile.Close Set oFolder = Nothing Set oNameSpace = Nothing Set objOutputFile = Nothing Set objFS = Nothing ErrorHandlerExit: Exit Sub End Sub Sub ProcessFolderItems(oParentFolder As Outlook.MAPIFolder, ByRef objOutputFile As Scripting.TextStream) Dim oCount As Integer Dim oMail As Outlook.MailItem Dim oFolder As Outlook.MAPIFolder oCount = oParentFolder.Items.Count For Each oMail In oParentFolder.Items If oMail.Class = olMail Then objOutputFile.WriteLine oMail.SenderEmailAddress & "," & Replace(oMail.Subject, ",", "") & "," & oMail.ReceivedTime End If Next oMail Set oMail = Nothing If (oParentFolder.Folders.Count > 0) Then For Each oFolder In oParentFolder.Folders ProcessFolderItems oFolder, objOutputFile Next End If End Sub

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• Outlook is unable to accept french-accented characters in my mailto string?

  - by 4501

  Outlook is causing some problems when being passed a mailto string with accented characters in it. Changing the codepage for my entire webpage that has this string on it solves this problem, but that causes other problems in the system, so I would not like to do that. A string like such returns a lot of garbage characters: "mailto:[email protected]?subject=Mon bâtiment / Départementé / Bureau n'est pas répertorié" Meanwhile, this cuts off the character after the "D" "mailto:[email protected]?subject=Mon bâtiment / D&eacute;partement&#233; / Bureau n'est pas r&#233;pertori&#233;" What gives? Is there no way to make this work? I am in Canada, so some regional issues might be taking effect here?

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• Workaround for Outlook 2007 for wrapping text around image with margin?

  - by DavidW

  As we all know, Outlook 2007 uses the Word 2007 rendering engine, causing endless grief when designing HTML email message. [Insert rant here] In particular, float, margin, and padding are - shall we say? - poorly supported. To simulate float so that text wraps around an image, apparently we can simply use: <img src="foo.png" align="right"> The issue is padding/margin. Without padding/margin, the wrapped text butts up against the image which looks goofy. One workaround is to edit the image and add transparent framing that simulates margin. Does anyone know any other workarounds?

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• What's the best way to capture output from SQL Management Studio and paste it into an Outlook email?

  - by Decker

  I'm constantly executing ad-hoc queries in SQL Management Studio and need to send the results to people via email. This happens several times a day so I'm looking for the best way to copy the results of the query from the results window into an Outlook email body so that it can be formatted in a reader friendly manner. I haven't come up with anything that works well for me. When it really matters, I end up going into Excel, executing the query from within there and then attaching the resulting spreadsheet. I'm looking for something that I can do without involving Excel if possible. Any ideas?

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• Outlook 2007 Autodiscover Out Of Office Assistant

  - by Adam

  Hi We are having an issue trying to set the Out Of Office Assistant through Outlook 2007. It works fine through OWA but all of the users cannot set it through Outlook. They get: your out of office settings cannot be displayed because the server is unavailable We have run through: https://www.testexchangeconnectivity.com/ and we get this error: Certificate name validation error More info: Host name xxxxxxxxxxxx.com does not match any name found on the server certificate CN=*.securedwebspace.com, OU=Domain Control Validated - RapidSSL(R), OU=See www.rapidssl.com/resources/cps (c)09, OU=GT93715821, O=*.securedwebspace.com, C=GB Any ideas on how we can fix this? (Everything else seems to work fine - Its just the Out of Office through Outlook) Server is SBS 2008 with Exchange 2007 installed. Thanks

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• Personal Archive not Visible in Outlook

  - by Krypton2k

  I just added a second user to my Exchange 2010 box, it is in coexistence with exc2003. My account is already set up and working with a personal archive folder. The user I just set up however is unable to see the archive in Outlook. It is visible in OWA but not outlook. I have created a test profile on my PC with the users account and still no archive, if I jump back to my profile on the same box the archive is there so I know it is not an office versions issue. UPDATE: I have deleted all profiles from Outlook (one of which worked with the archive) now any new profiles including my own no longer show up. I think I have broken something In exchange. I get an auto discover certificate error which I am in the process of fixing. Perhaps the 2 problems are related. Also OWA on this server runs on a custom SSL port.

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• The Best How-To Geek Articles About Microsoft Office

  - by Lori Kaufman

  We’ve published a lot of articles about Microsoft Office 2007 and 2010 and the programs in the suite. This article compiles many useful tips for Office, Word, Excel, Outlook, PowerPoint, OneNote, and a few links to articles about the latest version, Office 2013. HTG Explains: Does Your Android Phone Need an Antivirus? How To Use USB Drives With the Nexus 7 and Other Android Devices Why Does 64-Bit Windows Need a Separate “Program Files (x86)” Folder?

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• Unable to install ExchangeCdo with Outlook 2010

  - by MrStatic

  We recently got the Blackberry Express Server for our small home business and linked it in with our Exchange 2010 server. All is well except for calendar syncing. From what I can tell I require the ExchangeCdo patch. Except when I go to install it, it errors saying I require Outlook 2007. I have Outlook 2010 on the server and have no real way of getting 2007 on instead. Any suggestions?

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• Outlook hangs during startup by step &ldquo;loading profile&rdquo;

  - by Marko Apfel

  Problem Starting Outlook shows only the splash screen with comment “loading profile”. I could cancel the startup but restarting shows the same. I verified with Task Manager that no hidden outlook process is bother me. Solution Scanpst Normally with Outlook the tool “Microsoft Outlook Inbox Repair Tool” (scanpst.exe) is additionally installed. Some people could access it via Startmenu, but not me. My lovely Launchy found it under "C:\Program Files (x86)\Microsoft Office\Office14\SCANPST.EXE" Scanpst first ask you for the pst file which you would like to scan. I started with the first default offer: C:\Users\…\AppData\Local\Microsoft\Outlook\….ost And this brings up the information, that another application uses this file. Handle To investigate the causer Handle from Sysinternals is your friend in such cases. Start it from an administrative console and pipe the output to a file. handle > c:\temp\handle.txt Now you could open this file with the editor of your choose and search for the blocked file (your pst file). On top of the section you see the application which has a handle to this file opened (SfdcMsO1.exe). Task Manager Kill this application and start Outlook again. And voila – everything starts up fine … by me

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• Automated processing of an Email in C#

  - by Christian Payne

  Hi All, Similar question as this one but for a Microsoft Environment. Email -- Exchange Server --[something] For the [something] I was using Outlook 2003 & C# but it feels messy (A program is trying to access outlook, this could be a virus etc) Microsoft.Office.Interop.Outlook.Application objOutlook = new Microsoft.Office.Interop.Outlook.Application(); Microsoft.Office.Interop.Outlook.NameSpace objNS = objOutlook.GetNamespace("MAPI"); objNS.Logon("MAPIProfile", "MAPIPassword", false, true); Is this the best way to do it? Is there a better way of retrieving and processing emails in a Microsoft environment???

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• How To Switch Webmail Providers Without Losing All Your Email

  - by Chris Hoffman

  Do you use a webmail service you’re unhappy with because it’s where all your email is? There’s good news – you can easily switch, without losing your old email and contacts and without missing email sent to your old address. This guide will help you switch to a shiny new webmail service. The exact ways to switch between email services will differ depending on which webmail provider you’re using. We’ll be focusing on three of the most popular services here: Gmail, Outlook.com (Hotmail), and Yahoo! Mail. How To Switch Webmail Providers Without Losing All Your Email How To Force Windows Applications to Use a Specific CPU HTG Explains: Is UPnP a Security Risk?

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• Office 2007 constantly crashes, logged as Event ID 1000

  - by Nori

  I have a user, who despite my best efforts, is having constant Office 2007 crashes. I've tried deleting their profile and setting it up again, repairing office, uninstalling completely and then reinstalling, and swapping out memory sticks. One event log error I keep getting is the following: (note all the Office errors are event id 1000) Faulting application name: OUTLOOK.EXE, version: 12.0.6539.5000, time stamp: 0x4c12486d Faulting module name: EMSMDB32.DLL, version: 12.0.6539.5000, time stamp: 0x4c1246f8 Exception code: 0xc0000005 Fault offset: 0x0005d8e2 Faulting process id: 0xf6c Faulting application start time: 0x01cb6633f33384f3 Faulting application path: C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE Faulting module path: c:\progra~2\micros~1\office12\EMSMDB32.DLL Report Id: 0d4a2eab-d231-11df-80a0-4061868f5d10 I also get this: Faulting application name: OUTLOOK.EXE, version: 12.0.6539.5000, time stamp: 0x4c12486d Faulting module name: olmapi32.dll, version: 12.0.6538.5000, time stamp: 0x4bfc6ad9 Exception code: 0xc0000005 Fault offset: 0x002357a9 Faulting process id: 0x5e4 Faulting application start time: 0x01cb661f4546aa77 Faulting application path: C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE Faulting module path: c:\progra~2\micros~1\office12\olmapi32.dll Report Id: a4a90658-d224-11df-80a0-4061868f5d10 The Excel error is this: Faulting application name: EXCEL.EXE, version: 12.0.6535.5002, time stamp: 0x4bd2a7f1 Faulting module name: KERNELBASE.dll, version: 6.1.7600.16385, time stamp: 0x4a5bdbdf Exception code: 0xe06d7363 Fault offset: 0x0000b727 Faulting process id: 0x14a8 Faulting application start time: 0x01cb61ab7bc0abab Faulting application path: C:\Program Files (x86)\Microsoft Office\Office12\EXCEL.EXE Faulting module path: C:\Windows\syswow64\KERNELBASE.dll Report Id: ba0c454b-cd9e-11df-80a0-4061868f5d10 Also have gotten this for PowerPoint: Faulting application name: POWERPNT.EXE, version: 12.0.6500.5000, time stamp: 0x49a68f9d Faulting module name: COMShim.dll, version: 2010.3.325.110, time stamp: 0x4c51e0b1 Exception code: 0x40000015 Fault offset: 0x0001e388 Faulting process id: 0x1480 Faulting application start time: 0x01cb5fe9a0660e81 Faulting application path: C:\Program Files (x86)\Microsoft Office\Office12\POWERPNT.EXE Faulting module path: C:\Program Files (x86)\FactSet\COMShim.dll Report Id: e03d2a21-cbdc-11df-9bc8-4061868f5d10 (Some of the above lines edited to keep you from scroll horizontally.) Lastly, I get this error several times a day, I don't think it is related but maybe it is: Failed extract of third-party root list from auto update cab at: http://www.download.windowsupdate.com/msdownload/update/v3/static/trustedr/en/authrootstl.cab with error: A required certificate is not within its validity period when verifying against the current system clock or the timestamp in the signed file. Any ideas? This is driving me nuts.

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