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• Can an arbitrary email adress be used in workflow send email activity

  - by Greg McGuffey

  I'm wondering if there is any way to be able to include an arbitrary email address as the To:, From:, CC: or BCC: fields of a send email activity? It appears that they must be contacts in the CRM. I ask this because I have a requirement to cc a known group email (no actual user associated with the email...something like [email protected] it's not a queue at all). I'm concerned that if I create a CRM user for this email, that when I move to production, I'll have to change all the workflows using this email to point to the CRM entity on the production box (assuming GUID is saved with activity). If an arbitrary email isn't possible, any other suggestions? Thanks!

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• How to Add a Note to an Email Message in Outlook 2013

  - by Lori Kaufman

  There may be times when you want to add a note to an email message you received. Maybe you need to remember something about the sender or the contents of the email. There are several ways to add a note to an email message. NOTE: You can also create a new task containing an email message you received. This is useful if you need to do something related to the email. The new task will contain all the contents (except attachments) from the email. One method of adding a note to an email message is to flag the message. To do this, right-click on the flag icon in the flag column for the message to which you want to add a note. Select Custom from the popup menu. On the Custom dialog box, you can select a ready-made note from the Flag to drop-down list. You can also type a custom note in the Flag to edit box. Select a Start date and a Due date and setup a reminder, if desired. Click OK. The flag displays above the body of the email message when you double-click on the message to open it in the Message window. You can also put the cursor in the subject line of the message and add text to it, as shown below. When you close the message window, a confirmation dialog box displays asking if you want to save your changes. To save the note you added to the subject line, click Yes. Your note displays as part of the subject line on the message in your list of email messages. You can also add a note to the body of an email message. To do this, you must enable editing of the message. Double-click the message to open the Message window. Click Actions in the Move section of the Message tab and select Edit Message from the drop-down menu. Click in the body of the message and type your note. When you close the Message window, a confirmation dialog box displays asking if you want to save your changes. Click Yes to save you note in the body of the email. You can see the note you added if it is visible as part of the first line of the body displayed in the list of email messages. Use the Notes section of Outlook to create a separate note you can attach to an email message. To do this, click the … button on the Navigation Bar and select Notes from the popup menu. Click New Note on the Home tab of the Notes window (or press Ctrl + N) to create a note. Enter the text for your note in the small note window that displays and click the X button to close the note, saving it. To attach the note to the email message, make sure the Mail section of Outlook is active. Double-click on the message onto which you want to attach the note. Leaving the Message window open, go back to the main Outlook window and select Notes from the Navigation Bar, as mentioned above. Drag the note you created to the message window. The note is added to the message as an attachment. When you close the Message window, a confirmation dialog box displays asking if you want to save your changes. To save the message with your note added as an attachment, click Yes. A paperclip icon is added to the message in the list of email messages, indicating there is an attachment in the message. When you add a note to an email message as an attachment using the Notes section of Outlook, you don’t have to keep the original note. The note is now saved with the message, and can be deleted from the Notes section.     

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• Problem sending email with Codeigniter - Headers sent in the message body

  - by Brian

  Having a strange issue with the email class in codeigniter. When I send email directly to my gmail account email address, it works fine. However if I send email to a different email address and use POP3 to import that email address into gmail, then for some reason all the headers are included in the message. Here's the code for sending the email: $this->email->clear(); $config['mailtype'] = "html"; $this->email->initialize($config); $this->email->set_newline("\r\n"); $this->email->from('[email protected]', 'Website'); $this->email->to('[email protected]'); $this->email->message($message); Here's what arrives in my inbox when the email is sent to an account which is imported into gmail via POP3: Date: Fri, 7 Jan 2011 15:07:04 +0000 From: "Website" <[email protected]> Reply-To: "[email protected]" <[email protected]> X-Sender: [email protected] X-Mailer: CodeIgniter X-Priority: 3 (Normal) Message-ID: <[email protected]> Mime-Version: 1.0 Content-Type: multipart/alternative; boundary="B_ALT_4d272c1835c46" This is a multi-part message in MIME format. Your email application may not support this format. --B_ALT_4d272c1835c46 Content-Type: text/plain; charset=utf-8 Content-Transfer-Encoding: 8bit this is the email message content --B_ALT_4d272c1835c46 Content-Type: text/html; charset=utf-8 Content-Transfer-Encoding: quoted-printable <html> <body> <p>this is the email message content </p> </body> </html> --B_ALT_4d272c1835c46--

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• How important are PTR records for Email Servers?

  - by Kyle Brandt

  Does anyone know of any studies done to show how much email will be rejected if there is not ptr record for the SMTP banner name of an email server? Are reverse checks always done when enabled, or is it sometimes configured so if an spam program considers an email 'iffy', the reverse check is done?

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• email dropbox between two mutually untrusted sites

  - by user52874

  I've an interesting problem that I thought was straightforward, but turns out I think I'm whistling down the wrong path. It has to do with (shudder) email. I thought I was done with needing to know about email guts ten years ago; I was wrong. Anyway. Simply put, I need to figure out how to relay outgoing email that is not targetted in our domain from our domain into a 'dropbox' in a DMZ, and the Other Guys can retrieve that email from their side of the DMZ and distribute it accordingly, even out to the public internet if need be. There will be no [un-established] traffic coming back to Our side from anywhere; any attempts to do so are dropped with malicious prejudice. Our side is postfix running on scilinux6.1. The DMZ boxes are redhat5.4. The Other Guys are M$ Exchange. The firewalls are set up such that data can go from Our Side downsec to the DMZ, but not upsec from the DMZ into Our Side. Same for the Other Guys. My first thinking was simply to set up postfix on a box in the DMZ and tell them to set up fetchmail or whatever the M$ equivalent is, but then I started remembering that postfix wants to actively relay email onwards, rather than hold it and wait for someone to 'reach in' and retrieve it. I'm not sure I've explained this well, but hopefully it's clear enough that someone can point me in the right direction. I seem to remember having done this before, but it was a looong time ago. thanks!

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• Online email tracing tool

  - by Clint

  About 2 years ago I came across an online tool that would allow you to append something to the end of a destination email address. When the email was opened, the tool would email you their geographical location. Does anyone know anything about this tool? If it still exists?

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• How to prevent Outlook from receiving multiple copies of the same email

  - by martani_net

  This question might be asked already, but it's different from this one. My boss has Outlook 2003, when he synchronize his emails while connecting through the local server (using Exchange I guess) he gets his emails normally. Once he is outside (not connection to our LAN) he gets each email duplicated 3 or 4 times. Does anyone experienced this before? and how can we fix this? Please no links to FAQ pages. For info, we are using Kaspersky anti virus and Windows 2003 server, with windows XP clients. [Update] Actually we have a bunch of 5 or 6 email accounts on Outlook, and only one of them recieve duplicated copies of the same email, all the others are cool. Further more all these email are using the sae service, Gmail for example. [Update 2] I just found out that Outlook is configured to remove emails from the server already, also, some emails exceeds 5 copies! Thank you

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• Hosting multiple email domains on single server

  - by sharjeel

  Is it practically possible to host multiple email domains on a single machine with single IP address? Considering that spam filters do RDNS and in that case one IP address may host only one domain to pass the spam filters. If not, how does the hosted email work? Do they have get a separate IP address for each domain's email they host?

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• rkhunter not using root external email on ubuntu

  - by Zen

  i have installed rkhunter on ubuntu 10.04 LTS when i try to test rkhunter report it doesn't send email to my external root email recipient. i can send email only editing /etc/default/rkhunter by replacing this row REPORT_EMAIL="root" with the desired recipient REPORT_EMAIL="[email protected]" These are my config file settings: /root/.forward [email protected] and /etc/aliases root: [email protected] But it doesn't work with root recipient. Any suggestion?

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• Help Email Account Management among multiple users

  - by CogitoErgoSum

  So I preface this with saying this may belong in IT Security, not too sure feel free to move. Currently we have an email account [email protected] - hosted via google apps (as is all our email). We had an incident where we had to terminate an employee. This employee however had the password for this account as we have 20-30 people utilizing it at any given point to manage customer emails etc. Thinking on this I feel there must be a better way to manage access. With Google you can associate upto 10 email accounts to another the problem is we have more like 20-30 people going. We were evaluating tools such as SalesForce and Assistly where people have their own login credentials and then the system contains the appropriate smtp information for the [email protected] email address to send emails from it rather than a users personal account. Aside from those options does anyone have any other thoughts? One suggestion floated was moving everyone to desktop clients and saving the PW info there so they could only login from their physical workstation but we may have situations where we'd like employees to work remotely. Does anyone have experience with this sort of system where ~20-30 people are responding from one email box and how to manage security and access?

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• Email Servers that Abstracts Mailbox Concepts [on hold]

  - by David

  Lately I've been really interested in doing some very unique things with email most of which rely on a SMTP and POP or IMAP server that gives the administrator an API to create arbitrary methods for email storage, notifications, or delivery. What I'm looking for would be analogous to mod_php and apache where apache handles the delivery protocol and php handles the content creation and storage. I've considered making my own, as those three protocols are quite simple, but I'm always nervous about putting my code public facing especially when it's at that low of a level. So are there any email servers that allow for this much arbitrary control over email delivery, fetching, and receiving.

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• Signup with email authentication, only 30% are activated?

  - by mysqllearner

  I have a website which let users to sign up. The signup process including sending "activation email", click link to activate account. The first two weeks was fine. Out of around 2000 users, 1800 users are activated. After that, the activated users drop drastically, to about 30%. Example: 1000 users signup, only 300 were activated. At first, I found the problem is because the email could not be reach to ymail, msn and gmail users. (Most of my subscribers are Ymail (yahoo), hotmail/msn(live) and gmail (gmail)). I tried signup using ymail and hotmail, but i didnt get any activation email. I contacted yahoo and msn, eventually my email can go through now. However, my signup statistic still showing, the activated users are only about 30%, which very confuse me. I contact my hosting company, ask them the whitelist my IP. And they did it. I need your advice/help on following questions: How to check where the problem lies? Is the email not delivered? User receive email but didnt click the activation link? I am using php mail funstion. and this is my headers: $headers = 'MIME-Version: 1.0' . "\r\n"; $headers .= 'Content-type: text/html; charset=UTF-8' . "\r\n"; $headers .= 'From: Admin <[email protected]>' . "\r\n"; $headers .= 'Return-Receipt-To: Bounce <[email protected]>' . "\r\n"; $headers .= 'Reply-To: Admin <[email protected]>' . "\r\n"; $return_path = "[email protected]"; Is there anything wrong with the headers? What can I do to improve my registration/signup activation process?

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• Loss of Incoming Outllok Email Messages in Copy to Folder

  - by John Beath

  Using Outlook 2003, why do incoming email messages with single quote email addresses fail to copy to folders? I use this method to back-up email before deleting it.

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• Sending email after backup (Windows Server 2008)

  - by woodsbw

  I have a client who is using Windows Server 2008 (Small Business Server), and using Windows Backup. What I need to do is configure the backup task so that, upon completion, it sends an email notifying the client of backup success or failure. I have been able to find that task in task scheduler, and even see where I can send an email...but I cannot find a way to make the content of the email different based on success or failure of the backup. How might I do this?

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• Recommendation for email setup for programatically sending lots of emails

  - by jcmoney

  To clarify I have an app that notifies users via email when certain actions take place (I am not spamming as the user has opted in to the notifications and can change that option at any time). Because of number of emails that needs to be sent, Gmail, Yahoo, etc will not work. Unless I am mistaken services like MailChimp, Lyris, etc will also not fit this need since every email is sent one at a time and is very specific to the user and action that took place. What I really want is something that would allow me to be able to call some mail function, give it a recipient, from, message and subject, and not have it be blocked by the email service. This can be a free or paid service. I have server access so I can install something if necessary as well but I don't know much about email services and fear if I do it myself, I'll get blocked by some other player like my VPS host or ISP or something.

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• Sending email from an alternative domain to protect my "core" domain from spam filters

  - by Jack7890

  I run a website (seatgeek.com) that sends a lot of transactional email to users--account updates, alerts, etc. It's important to us that our domain remains clean in the eyes of spam filters. We'd like to roll out an email marketing campaign. It's nothing particularly spammy, but this would be the first time we ever emailed to people who hadn't expressly asked to receive email from us. It's to market a new product we built to a specific niche of professionals. In order to protect our domain in the eyes of spam filters, we're considering sending the marketing email from an alternative domain. The alternative domain is an alternative landing page we sometimes use for this new product. Is there any way this could backfire on us? Does it seem like a particularly poor idea?

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• Online email tracing system

  - by Clint

  About 2 years ago I came across an online tool that would allow you to append something to the end of a destination email address. When the email was opened, the tool would email you their geographical location. Does anyone know anything about this tool? If it still exists?

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• Cannot connect Office 365 email with Outlook 2010

  - by Dimitris

  I have an email address of the form [email protected] that I am accessing through this site. I had connected my email to Outlook 2010 and it was working fine. Recently, it started requesting credentials every time I logged in, without connecting to the email server even after entering the correct password. I had already decided to reinstall Windows 7, so I thought that would also fix this problem. Unfortunately it did not. I tried the troubleshoot function embedded in the Office 365 capabilities, but it did not find anything wrong. I suspect that one possible source of this problem could be the fact that in the control panel it states Mail (32-bit) while Windows is 64-bit (office is 32 as well). In addition when trying to remove an email account from the list it remains there unaffected. Does anybody know what should I do in order to fix this problem?

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• How to send 100.000 email weekly and avoid being considered spammer

  - by xrobot

  I have a mailing list with 100.000 email and I have to send it an email weekly. What application/program/webapp/script/ecc do I have to use to send 100.000 email weekly and avoid being considered spammer ? No program for only windows or mac please. I have LINUX :) !!

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• Falsification of an email sent from lotus notes

  - by thejumper

  I needed from a person an important email with an attachment (I give the person a fictious name here: Name familyname) . The person sent me an email in the format below (I changed the content but respected the format). In the email he sent me there is two parts, first below the email he sent, and after that above the answer he received. I told the person that he didn't give me the true information because the first part of the email is falsified. Please tell me what you think. Thanks a lot. From: abc efg To: Name familyname Date: 2012-03-09 12:14 AM Subject: Lorem ipsum dolor Nam dictum feugiat neque, euismod convallis mi euismod ut. Mauris at vulputate enim. Nunc posuere tortor vitae justo volutpat luctus. Sed ut ligula id magna dictum blandit id vitae erat. Nunc dignissim eleifend vulputate. 2012/3/4 Name familyname Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce aliquam ligula in elit blandit porta. Vestibulum facilisis, elit ut aliquam euismod, erat elit tempor mi, et pulvinar velit neque ac nibh. Nullam fringilla viverra erat sed laoreet. Aenean elementum enim ac elit ultricies luctus. Name Adress. Tel. Thanks for your help.

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• Any suggestions for email delivery vendor?

  - by aXqd

  We are going to use email for registration and some other purpose of a website and we do not want to maintain our own email sending machine. That email delivery system need to respond in nealy real-time and be quite stable. Any suggestions?

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• Have a Microsoft Exchange and Google Apps Email Running on the Same Domain

  - by Joe Sampson

  A company that I work for just acquired another company that was using Google Apps for it's email. We use Microsoft Outlook Exchange. The founders of the company (who are leaving) want to maintain a few email addresses on Google Apps for them to use over the next year. Does anyone know if it's possible to have just a few Google Apps email addresses working on a domain and the rest of the domain running on Outlook Exchange?

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• Personal email server

  - by celil

  I would like to set up a personal email server. I am currently using Gmail, but I am becoming increasingly concerned at the amount of data that I share with Google. I would like to migrate all of my email to my personal server. Is there an easy to use, secure, open source alternative to Gmail that can be ran on personal servers? I do not need a web interface to my email as I usually access it via IMAP.

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• Personal email server

  - by celil

  I would like to set up a personal email server. I am currently using Gmail, but I am becoming increasingly concerned at the amount of data that I share with Google. I would like to migrate all of my email to my personal server. Is there an easy to use, secure, open source alternative to Gmail that can be ran on personal servers? I do not need a web interface to my email as I usually access it via IMAP.

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• Is there any way to retire a AT&T Yahoo Email Account

  - by KindaSortaAsking

  Here are the facts as I (pretty sure) know them. Yahoo handles AT&T's DSL email accounts. I've called AT&T tech support and customer service and they say they can't help, but there has GOT to be a way to do this. It's too simple of a thing not to be able to do. I got behind on my dsl bill and my account got suspended. When I paid my bill, they said my account had been deactivated and I had to get a new account. When I tried to register my account with my old email address it would not let me, saying it was in use. I used a new email. The old email address is tied to a dsl account that can NEVER be reactivated. There has got to be a way to retire the old email address so that I can re-create it as a subaccount on my new dsl account. I'm not interested in anything that was in the old account (emails, addresses, etc) - I just want the address back.

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