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• Easiest way to send encrypted email?

  - by johnnyb10

  To comply with Massachusetts's new personal information protection law, my company needs to (among other things) ensure that anytime personal information is sent via email, it's encrypted. What is the easiest way to do this? Basically, I'm looking for something that will require the least amount of effort on the part of the recipient. If at all possible, I really want to avoid them having to download a program or go through any steps to generate a key pair, etc. So command-line GPG-type stuff is not an option. We use Exchange Server and Outlook 2007 as our email system. Is there a program that we can use to easily encrypt an email and then fax or call the recipient with a key? (Or maybe our email can include a link to our website containing our public key, that the recipient can download to decrypt the mail?) We won't have to send many of these encrypted emails, but the people who will be sending them will not be particularly technical, so I want it to be as easy as possible. Any recs for good programs would be great. Thanks.

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• Email test deferred (mail transport unavailable) with ClamAV

  - by dirt

  I'm trying to set up a simple new mail server; when I send a test email to the server the email is getting hung up during delivery (user mapping is found) and the email is never found in /home/user/Maildir/new Here is my maillog after a fresh reboot and test email, there are a few warnings I am unfamiliar with. Can you please point me in the right direction? Oct 25 14:54:57 loki dovecot: master: Dovecot v2.0.9 starting up (core dumps disabled) Oct 25 14:54:58 loki postfix/postfix-script[1369]: starting the Postfix mail system Oct 25 14:54:58 loki postfix/master[1370]: daemon started -- version 2.6.6, configuration /etc/postfix Oct 25 14:56:00 loki postfix/tlsmgr[1457]: warning: request to update table btree:/etc/postfix/smtpd_scache in non-postfix directory /etc/postfix Oct 25 14:56:00 loki postfix/tlsmgr[1457]: warning: redirecting the request to postfix-owned data_directory /var/lib/postfix Oct 25 14:56:00 loki postfix/smtpd[1455]: connect from mail-ob0-f180.google.com[209.85.214.180] Oct 25 14:56:01 loki postfix/smtpd[1455]: 1CF5E20A8B: client=mail-ob0-f180.google.com[209.85.214.180] Oct 25 14:56:01 loki postfix/cleanup[1461]: 1CF5E20A8B: message-id= Oct 25 14:56:01 loki postfix/qmgr[1379]: 1CF5E20A8B: from=, size=1788, nrcpt=1 (queue active) Oct 25 14:56:01 loki postfix/qmgr[1379]: warning: connect to transport private/scan: No such file or directory Oct 25 14:56:01 loki postfix/error[1462]: 1CF5E20A8B: to=, orig_to=, relay=none, delay=0.18, delays=0.15/0.02/0/0.01, dsn=4.3.0, status=deferred (mail transport unavailable) Oct 25 14:56:01 loki postfix/smtpd[1455]: disconnect from mail-ob0-f180.google.com[209.85.214.180] master.cf snippets: # ========================================================================== # service type private unpriv chroot wakeup maxproc command + args # (yes) (yes) (yes) (never) (100) # ========================================================================== smtp inet n - n - - smtpd submission inet n - n - - smtpd -o smtpd_tls_security_level=encrypt # -o smtpd_sasl_auth_enable=yes # -o smtpd_client_restrictions=permit_sasl_authenticated,reject # -o milter_macro_daemon_name=ORIGINATING smtps inet n - n - - smtpd -o smtpd_tls_wrappermode=yes # -o smtpd_sasl_auth_enable=yes # -o smtpd_client_restrictions=permit_sasl_authenticated,reject # -o milter_macro_daemon_name=ORIGINATING scan unix - - n - 16 smtp -o smtp_data_done_timeout=1200 -o smtp_send_xforward_command=yes -o disable_dns_lookups=yes 127.0.0.1:10026 inet n - n - 16 smtpd -o content_filter= -o local_recipient_maps= -o relay_recipient_maps= -o smtpd_restriction_classes= -o smtpd_client_restrictions= -o smtpd_helo_restrictions= -o smtpd_sender_restrictions= -o smtpd_recipient_restrictions=permit_mynetworks,reject -o mynetworks_style=host -o smtpd_authorized_xforward_hosts=127.0.0.0/8

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• Fixing Poor Email

  - by Tiffany Walker

  I'm having an issue with SenderBase. My IPs are not blocked in any BLs but people who use SenderBase/Ciscos stuff do not get my emails. Is this because my email system is setup poorly? They list the following: Your email server or a computer in your network may be infected with malware and may be used to send spam. You may have an insecure network which is allowing other parties to use your network to send spam. Your email server may be misconfigured and might relay spam. You may be utilizing a dynamic IP that is not allowed to relay email directly to the Internet. I have just my site running CPanel. As far as I know there is no spam or abuse. What should I check to ensure that the mail systems (Exim) are up to standards? I have the server pretty well configured so I just can't see the system being abused without me knowing it. What standards should I be ensuring my e-mail server aligns up to?

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• Thunderbird alerts when expected email does not arrive

  - by user871199

  I am on Ubuntu 12.04 using Thunderbird as email client. Both are up to date in terms of updates. I have bunch of nightly jobs that do the work and send a status mail. It gets tedious if you keep getting same/similar mails every day so I ended up writing a mail filter rule which causes emails to end up in their respective folders automatically. If things are going ok, I really don't need to read emails. Failure emails are sent to different alias - if the job runs. We recently discovered that one of the job had not run for few days as someone accidentally disabled it. In order to avoid such problems in future, I would like to setup thunderbird in such a way that if I don't get email from given address within given duration, it should alert me. My dream solution is to set up frequency - some jobs do run every 4 hours. Is this possible? Can I setup Thunderbird (preferred) or other email client for reminding me when expected email does not show up. Based on comments and answer I received, here are the reasons why I would like to use Thunderbird. We are already using Thunderbird. It has calender support via plugin, so I suppose someone is already watching time to remind us about the event. May be this another type of event. Additional job is one more failure point, may complicate life if it has to monitor multiple hosts. Additional tools - same thing, one more failure point. Thunderbird can be run across all the platforms we are using - Windows and Ubuntu. It sort of becomes platform independent solution.

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• Conditionally Rewrite Email Headers (From & Reply-To) Exchange 2010

  - by NorthVandea

  I have a client who maintains Company A (with email addresses %username%@companyA.com) and they own the domain companyB.com however there is no "infrastructure" (no Exchange server) set up specifically for companyB.com. My client needs to be able to have the end users within it's company (companyA.com) add a specific word or phrase to the Subject (or Body) line of the Outgoing email (they are only concerned with outgoing, incoming is a non-issue in this case) that triggers the Exchange 2010 servers to rewrite the header From and Reply-To [email protected] with [email protected] but this re-write should ONLY occur if the user places the key word/phrase in the Subject (or Body). I have attempted using Transport Rules and the New-AddressRewriteEntry cmdlet however each seems to have a limitation. From what I can tell Transport Rules cannot re-write the From/Reply-To fields and New-AddressRewriteEntry cannot be conditionally triggered based on message content. So to recap: User sends email outside the organization: From and Reply-To remain [email protected] User sends email outside the organization WITH "KeyWord" in the Subject or Body: From and Reply-To change to [email protected] automatically. Anyone know how this could be done WITHOUT coding a new Mail Agent? I don't have the programming knowledge to code a custom Agent... I can use any function of Exchange Management Shell or Console. Alternatively if anyone knows of a simple add-on program that could do this that would be good too. Any help would be greatly appreciated! Thank you!!!

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• I receive email not addressed to me - virus?

  - by Anne

  Every once in a while I receive email (on Gmail) that isn't addressed to me. Gmail puts it in the spam box, because it 'can't verify that it has been sent by [sender]'. The emails, when opened, contain confidential information about deliveries and paid bills (it does look an awful lot like 'real' mail from well-known companies, and it doesn't look like a scam, since the mail is informative - they give information instead of asking for credit card numbers ;-)), and I even got an email from "Facebook" that I requested a password change and that I have to 'click here' to change the password for [email address that isn't mine]. I am not the only addressee, there seems to be a whole list of Gmail addresses beginning with 'a'. The original addressee obviously has some sort of virus, and now I wonder if this could be a risk for me too. Is my email being sent around without my knowing too? I am not the kind of person who randomly clicks on shady links - I am very careful on the internet - but maybe there are other ways of catching viruses? Is there something I should do/check? Thank you for your help!

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• Is there a difference between plain text emails, and multipart emails with only plain text?

  - by Brian Armstrong

  I'm using Rails to send emails and I just want to send a plain text email (there is no corresponding HTML part). I've noticed that if I just have one file named email.text.plain.erb it actually generates a multipart email with one part (the plain text part) like this: Content-Type: multipart/alternative; boundary=mimepart_4c04a2d34c4bb_690a4e56b0362 --mimepart_4c04a2d34c4bb_690a4e56b0362 Content-Type: text/plain; charset=utf-8 Content-Transfer-Encoding: Quoted-printable Content-Disposition: inline text of the email here... --mimepart_4c04a2d34c4bb_690a4e56b0362-- But if I take out the text.plain part and name it email.erb ActionMailer generates a regular plain text email without multipart like this: Content-Type: text/plain; charset=utf-8 text of the email here... Both work fine most of the time (so this is kind of nitpicky), but I guess my question is whether the second one is more correct. My goal here is just to make sure deliverability is as high as possible across a wide variety of devices and email clients. I've read that plain text emails can have slightly better deliverability rates than html and was just curious if throwing in this multipart (even if it only contained a plain text part) might throw off some of the dumber email clients. Thanks for your help!

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• Linux Email Server Auto-Reply

  - by Robert Smith

  I need to setup a mail server that has the following functionality: if a user sends an email to a specific address on this server, the server must first check if the email has a PDF attachment, do some processing to that PDF file and then reply to the user's initial mail with the new PDF file attached. My question is how would it be possible to achieve this functionality, and what software / mail server do you recommend? I'm thinking that it can be solved the following way: when the server receives a new email it executes an external Python script that checks the attachment, processes the PDF file and then sends it back in the user's mailbox. What mail server would be able to do this, and what configurations does it need?

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• Postfix Not Sending Email to Some Addresses?

  - by Jake

  I'm using Jetpack on Wordpress, and it wasn't working. I was getting the following error: Diagnostic-Code: X-Postfix; unknown user: "jake" --60FD1138CAD.1354039466/example.com Content-Description: Undelivered Message (example.com substituted for our domain) We set up a test mail function, and that wasn't sending either. We changed the email to an outside email and it worked. Any thoughts why it won't send to an email that is at the same domain? Or why it sends to some emails but not others? Upon running postconf -n, I get the following: alias_database = hash:/etc/aliases alias_maps = hash:/etc/aliases append_dot_mydomain = no biff = no config_directory = /etc/postfix inet_interfaces = all inet_protocols = all mailbox_size_limit = 0 mydestination = example.com, Example, localhost.localdomain, localhost myhostname = example.com mynetworks = 127.0.0.0/8 [::ffff:127.0.0.0]/104 [::1]/128 myorigin = /etc/mailname readme_directory = no recipient_delimiter = + relayhost = smtp_tls_session_cache_database = btree:${data_directory}/smtp_scache smtpd_banner = $myhostname ESMTP $mail_name (Ubuntu) smtpd_tls_cert_file = /etc/ssl/certs/ssl-cert-snakeoil.pem smtpd_tls_key_file = /etc/ssl/private/ssl-cert-snakeoil.key smtpd_tls_session_cache_database = btree:${data_directory}/smtpd_scache smtpd_use_tls = yes

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• email handling with inbox.py and nginx

  - by Matt Ball

  I have a Flask web application running behind gunicorn and Nginx. Nginx proxies any traffic to ivrhub.org to the correct flask app. I would very much like to use inbox.py to process some incoming email. Running inbox.py's example on my server and then sending an email to [email protected] does not work as I intended. The inbox.py server does not seem to receive anything but the email also does not bounce. I'm missing something conceptually -- is there a DNS setting I need to configure or something I need to adjust with Nginx?

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• What's the likely culprit in email delay?

  - by Kiki

  If anyone can shed light or point me to a tutorial, I'd appreciate it. We are a tiny company and have experienced occasional delays in receiving email sent between staff members. We are in separate cities but all in the same state; our webhost/email ISP is across the country from us. If it matters, we're on Macs and most of use Entourage. Our email configurations are POP server: companyname.com and SMTP: smtp.companyname.com (When we used our DSL providers for SMTP we had unreliable service) Our ISP says they're not seeing delays related to their equipment and the problem is elsewhere in the network. A co-worker believes that the delays are with the ISP. Is there a good way to figure this out?

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• Is email encryption practical enough?

  - by Dimitri C.

  All emails I have ever sent were sent as plain text. Like postcards, everybody on the way to the addressee could easily read and store them. This worries me. I know privacy is something of the past, but encrypting email is possible, at least in theory. However, I wonder whether it is practical enough. Is there anybody who has experience with email security? Is it easy to set up? And can you still send and receive email from all you friends and acquaintances?

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• Is there a way to import email from the raw email files?

  - by Chris Schmitz

  I have a client who recently switched hosts. When they switched hosts they didn't backup their email and updated their configuration settings so they lost everything. However, I was able to log in to their old hosting control panel and download their mail folder. I am wondering if there is a way to extract their emails and/or contacts from the files. I'm not sure what type of files they are, there is no extension, but the folder directory is structured like this: mail/ .Drafts/ .Sent/ .Trash/ cur/ new/ theirdomain.com/ tmp/ [email protected] maildir Inside of the theirdomain.com folder, there is a folder for each account and inside of that is a folder called "cur" which has a whole bunch of files with names like 1292945327.H169813P25958.uscentral21.myserverhosts.com,S=10117/2,S and if I preview those files I can see the actual email messages inside of them but I have no idea how to get that information from those files to an email client. Anyone know of a way to work with these files? Thanks in advance for any insight you can share!

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• Is there a webproxy via email?

  - by mafutrct

  This is probably a bit weird, and I don't think it exists yet. I'm basically asking for a program that, upon receiving a request via email, downloads a html page and sends it via email, possibly changing the links inside the page into outgoing emails to this program asking for another page. This is certainly one of the most crude ways of accessing the web, and obviously fails at anything beyond the most basic stuff. But it may still be useful to those that can send email, but can't access the web due to company policy or whatever reason. In the (likely) case this does not exist, I'd be interested to write such a proxy.

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• Internal users can't receive email sent by application

  - by jdballard

  We have an application server that hosts a CRM application. It is using SMTP on it's own server to send emails. If I send an email using the application to [email protected], it shows up in my inbox. If I send an email to [email protected], it never shows up. It doesn't matter what address I put in for @MyCompanyDomain.com, they never get through. Any email addresses outside our domain/firewall get through. We're using Exchange 2007 and when I look at the message tracking logs, the missing messages don't show up there, either. Is there something I need to configure in Exchange or the SMTP server on the application server? I can't figure out why emails get outside the firewall but internal emails never show up. Thanks, Jeff

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• Send an Email at a future date

  - by Ryan

  I'd like to write up an email that gets sent out in a few days. I'd prefer to use Gmail, but I could use some other client if necessary. It doesn't look like Gmail has this feature in their labs anywhere, but it could just be hiding somewhere. Any ideas? EDIT: a bit more backstory on my particular situation. My wife is out of town for three weeks, and I've decided to email her every day while she's out. Unfortunately, I myself am going camping this weekend, so I wanted to pre-record a message that gets sent while I'm out. Unfortunately, FutureMail and FutureMe both are for sending email to yourself, probably for anti-spam reasons. I guess the best solution is to use thunderbird on my laptop (so it's shielded from power outages). Seems a little excessive to keep a computer running just to send a few emails, but whatever gets the job done :).

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• how to stop outgoing email spam

  - by James

  running an email system using roundcube, with about 200 people using it. 99% of them do as they are told and only email clients they have already spoken to, however 1% of them decide to bulk spam bcc emails, which then tripped an aol filter and almost got us banned from our host. I have disabled the guys account but I am worried about something similar happening in the future, what would be the best way to stop this? I read that if aol recieve 3 emails within 60 seconds from the same ip address then its an instant ban, so i am guessing with the big companies like google, their email accounts must have different ip addresses? and if so is there any way to implement a similar feature? Also i have spam assasin enabled, in this case what would be the best configuration for it?

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• Using Exim and Google Apps email as smarthost

  - by pferrel

  I have a server setup to use exim4 and google apps as my smarthost. But I get errors when the to address is not the one I use to authenticate to google and it seems to drop all return addresses that are not the one it uses to authenitcate. Example: On the contact form of my server a user sets [email protected] as their return address and uses the form to send a message. I get an email sent to the admin's address [email protected] but the return address is also now [email protected] I have no idea of the return address the user set on the form. I get around this by putting a bad email address in the form's default so Exim4 sends an error message to [email protected] with the user's email in the debug info. Clearly I either have it set up wrong or do not understand how smarthosts work (probably both).

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• Putting codes in email subjects

  - by Christian W

  We send out large quantities of email to our customers (work environment surveys). Sometimes our mailinglist for a client isn't quite up to date and we get bounce mails (address not found and such). However, since these all bounce back to the same address it's difficult to keep track on which bounce belongs to which client. (The email subject is usually pretty generic, like "Welcome to the work environment survey") This is why I would like to insert a identifier in the subject line of the email. So the subject would be "Welcome to the work environment survey (1234)" where 1234 is a number identifying the client/survey. We already rank pretty high because of the way our mailer handles sending the mails. Usually we contact the clients it-dept to get them to whitelist us in their firewall/spamfilter. Would this increase our spamscore in spamfilters?

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• Space a valid delimiter for email addresses in email header?

  - by semanticalo

  Is it syntactically correct to delimit multiple email recipients in the "To" header of an email with spaces only or do I need to use another delimiter (a semicolon or the like)? Example (MIME data reads as follows): Date: Mon, 04 Oct 2010 06:14:16 +0200 From: [email protected] To: [email protected] [email protected] [email protected] Subject: Test Subject The above will be processed by many email processing applications, but I need to know whether it's correct according to standard (RFC). Unfortunately I didn't find anything useful on the internet so far. Thanks a million for your help!

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• How can I send an email from Mail.app to Outlook with an attachment that does not embed into the email body?

  - by JAG2007

  I'm using Mail.app (on Mac OS X 10.6) and when I send an email to users on PC Outlook, with an attached image, they get the email as an image embedded into the body, not as an attachement. I even tried clicking "view as icon" before sending the attachment from Macmail, but that made no difference. I also tried this myself, sending from Mail.app over to my PC's Outlook, and I do get that same problem. In Outlook the image is not coming through as an attachment, but as an image embedded into the body of the email. The reason this is an issue primarily is because the user is then unable to click "save as" and has to actually copy and paste it into some other program, which means the file is converted from jpg or png to the bmp format. But beyond that, most of my recipients don't even know how to copy and paste it into another program to save it that way anyway. They need the "save attachment as" functionality.

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• MX record configuration for hosted email?

  - by Paul Sanwald

  I am helping a friend with his website, and am having a problem with his webmail configuration, which I suspect is due to a misconfigured MX record. His domain is registered and hosted by hostmonster, they have a webmail option. A record: Host Points To TTL webmail 12.345.789.101 14400 CNAME: mail webmail.d.com 14400 MX Record: 0 @ mail.d.com 14400 I've created an email account on hostmonster, [email protected]: however, when I sent an email to this account, it appears to be routing to /dev/null. I know that it's not actually, but am unsure of the steps I can take to track this down? I've tried using dig, but am unsure where to start. How can I track down where this email is being routed to?

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• How to make Outlook always show the full email id of a forwarded mail

  - by Firee

  Am currently using Outlook 2013. Several times, when a mail is forwarded to me, i only see the First/Last name of the person in the forwarded mail, not the email id. Is there a way to make Outlook always display the email id. I get these mails from people, who are also using Outlook but different versions. One solution which we have to resort to, is to attach the mail, rather than forward, that way it retains the email address, but this is cumbersome, and I cannot ask everyone to do this. This is similar to this question, but the answer selected does not work for me.

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• Linux - Scriptable email client?

  - by Phog

  Hi, I'm writing a simple UI for the visually impaired using a speech synthesizer. I've looked all over the internet for an email client which I can script to fit these purposes but to no avail. I believe several CLI email clients(eg MUTT) allow sending emails with command line arguments only. But I've yet to find a client that can download the emails, decode them and then dump them to a text file. The best candidate so far seems to be mailx, but it seems like it needs quite a lot of babysitting to fit my needs. Any suggestions for scripting-friendly email clients? Am I missing something fundamental about MUTT? Are there any libraries/programs that help me decode the MIME encoding used in todays emails from a maildir? Should I just bite the bullet and write a script for mailx? Thanks in advance.

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• What is a good hosted email service?

  - by rhooligan

  I am looking for a hosted email service for a handful of email accounts. It needs to be very reliable and provide a nice web mail interface. I would like an admin where I can manage accounts. I've used Communigate before, it's functional but ugly. Exchange web mail is feature rich enough, but isn't as performant as the later two contestants. I am currently paying $50/yearly for hosted Gmail through Google. The features of the web email client are fine for personal use, but not flexible enough for professional use. The administration tools also suck. In short, I want a hosted service with a better experience than gmail or Communigate but is still speedy.

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