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• How to merge-copy multiple folders in Outlook?

  - by user553702

  In MS Outlook, I need to be able to incrementally copy items in multiple folders in the Exchange account to a local PST file with a mirrored folder structure. I need the items in each folder to be combined into the destination. For example, let's say on the server account I have a folder tree like this: Inbox SortedEmails1 SortedEmails2 SortedEmails3 I also have these same four folders in the local PST file, which I want to keep growing as I incrementally pull more messages from the Exchange server. Messages from "Inbox" should go to the local "Inbox", messages from "SortedEmails1" should go into "SortedEmails1" in the local PST, etc. I'd like to avoid manually iterating into every single folder and copying items. How can I do this?

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• Outlook 2010 inbox is spammed with meeting acceptances

  - by Jason T.

  A teammate at work sent out a meeting request to several people. They all accepted. However, one of those people's meeting acceptance notes keeps spamming the creators Inbox. The meeting acceptance came in probably more than 100 times. They were deleted and then shortly after a hundred more or so came in. This is in Outlook 2010. This is such a weird problem and I'm not really sure where to begin looking. Unfortunately I don't have access to the actual Exchange server either. Any ideas?

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• Meetings Disappearing from Outlook 2010 Public Calendar

  - by Neil

  We are experiencing a frustrating issue with our Public Calendars in Outlook 2010. Meetings that have been scheduled months in advance are missing, but will then reappear. If user A logs in @ 9:30 and goes to the calendar, certain meetings will be missing. 15 Minutes later, when user B logs in, the meetings are there. It is not tied to the actual user- I have seen this issue occur with the order of logging in reversed. These are with meetings that were posted to the calender months ago, so it should not be an issue of an item being updated. We have not upgraded our Exchange environment (still running on 2003), but this is a new machine, running Windows 7 Professional, on a domain, running office 2010. Are there any quirks or settings that I am missing or not aware of?

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• How to add a Receive All only button to Outlook 2010

  - by user328157

  I managed, somehow, 2-3 years ago to add a big button on to task bar to Send All mail only. I don't recall how I did it but it replicates a function built into Outlook but is much bigger visually. However, more importantly I want a button to just receive all my email. But, I can't find anywhere how to do that. Most of the time I don't want to send mail at the same time that I am receiving, for a multitude of reasons. And, I don't want to make them drafts coz it is a pain to then send them, you need to open each one up and then click send again. Anybody know how to fix my problem? Much appreciated the Godzonekid

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• Add shared contacts to Outlook 2007 address book

  - by PHLiGHT

  Hello we just upgraded from exchange 2003 to 2010. 2010 seems to be pushing people to stop using public folders. Public folders had the nice feature that you could see the contacts of the public folder in your address book. I haven't found a way to add shared contacts to the Outlook address book. How do you do it? If I am unable to find the solution I will likely have to go through the hassle of migrating the public folders over. I was having a problem with that so I went the route of shared contacts.

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• Outlook 2010 corrupts all Office attachments on a Server 2008R2 Remote Desktop Server

  - by Zhadu

  I have a rather annoying problem with a clients new Remote Desktop server. The problem is that any and all Office attachments (tested with Word and Excel documents) sent to the users via email cannot be opened due to the file seemingly being corrupted/damaged. I have determined that it is a local problem on the server, as the attachments work fine on my own pc. Also I believe the problem is isolated to Outlook, as the users can open already stored Office files without any issues. What are your thoughts on this? Extra information: The server is running Microsoft Server 2008 R2. The Office is a version 2010. It is handeling the roles of AD and RDS - The client only has one server, hence the breach of best practise. There is currently no AV software on the server. I have tried running a repair as well as a reinstalling of Office, with the error still there.

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• Create MAPI profile for exchange 2007 without Outlook

  - by despart

  Hi, I have a windows server 2003 where I have to create a MAPI profile to read incoming emails of exchange 2007, using a custom utility. So I want the mail icon to appear in the control panel to configure e-mail accounts. I googled a lot and seems that there was a way to do it with an utility called newprof.exe but it is no longer available: http://support.microsoft.com/kb/306962 I don't have an outlook license so I need a free way to create MAPI profiles in this server, either installing a free client or some ms tool. Thanks.

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• Auto-responder rule in Outlook 2010 produces double signature (but only to certain emails)

  - by Austin ''Danger'' Powers

  I have set up an auto-responder in Outlook 2010 using a custom template, as a staff member will be on vacation for 6 weeks. It works perfectly, apart from the fact certain people receive two signatures at the bottom of the message instead of one. When reviewing the "sent" folder, there is no sign of double signatures. In the custom template, there is only 1 copy of the signature. Signatures are set to be applied automatically to new messages or replies- however, if I remove the signature from the template, then it seems no one receives a response with the signature. People sending from Hotmail accounts do not receive a duplicate signature. Gmail users do see a duplicate signature. Does anyone have any idea what could be causing this?

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• Outlook Search Folder - Unread Mail in shared mailbox

  - by Garrett

  I have a user who is trying to configure the Unread Mail search folder for a shared mailbox in Outlook 2007. I believe last time we accomplished this by doing an advanced find, and saving the search. However, on this computer I can't search more than one folder of the shared mailbox at a time. Everything I have read online says this isn't possible, but we have one user who has it set up and working perfectly. There's no additional software or indexing, not even Windows Desktop Search 4.0 updates installed.

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• Cannot connect Office 365 email with Outlook 2010

  - by Dimitris

  I have an email address of the form [email protected] that I am accessing through this site. I had connected my email to Outlook 2010 and it was working fine. Recently, it started requesting credentials every time I logged in, without connecting to the email server even after entering the correct password. I had already decided to reinstall Windows 7, so I thought that would also fix this problem. Unfortunately it did not. I tried the troubleshoot function embedded in the Office 365 capabilities, but it did not find anything wrong. I suspect that one possible source of this problem could be the fact that in the control panel it states Mail (32-bit) while Windows is 64-bit (office is 32 as well). In addition when trying to remove an email account from the list it remains there unaffected. Does anybody know what should I do in order to fix this problem?

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• How to automatically make a change to Outlook Microsoft Exchange Proxy Settings

  - by Richard West

  I need to make a change on all computers in our domain. Specifically I need to make a change to the Microsoft Exchange Proxy Settings. Our users have Outlook 2010 installed. These setting can be mannually accessed from: Control Panel - Mail - E-mail Accounts - (Select Account) - Change Account - More Settings - Connection Tab - Exchange Proxy Settings I need to have both the "On fast networks" and "On slow networks" check boxes selected. Obviously the idea of asking my users to go through the process above to make these changes is not ideal. Therefore I looking for advice on how I can automatically push these setting to my user base. I have seached the registry but I have been unable to find the location that this setting is saved. Thanks for any help!

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• Can't import contacts into Outlook from Excel

  - by Michael

  I run MS Office 2010. I have all contacts from a previous Outlook 2010 saved in an Excel sheet. I have tried dozens of time to import, but when Outlooks is supposed to do the mapping of the columns I only have one column in my CSV-file: firstname;middlename;surname, etc. It means I cannot map the data correctly. I have tried saving in MS-DOS and Tab and it does not get better. I have tried saving on another computer and it does help either. ALso tried importing to Gmail with same result. Can anyone help?

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• How to switch off Outlook Synchronization Manager

  - by mr.nothing

  I have one strange thing which is happening to my outlook. It tries to synchronize something (seems it do this every time send/recieve triggers). Does anybody know how to switch this manager off? Here is the icon of the sync manager in the task bar (left one) https://www.sugarsync.com/pf/D9085558_69411843_95701 Thanks in advance! p.s. it's also annoying me that something gone wrong and sync failed. Also every time it tries to sync something internet explorer says me that there are too many temporary internet files and asking me to expand space for its storing. https://www.sugarsync.com/pf/D9085558_69411843_95781 Please, help! This makes me crazy.

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• Exchange 2003 and Outlook rule: Send auto reply message not working

  - by Mestika

  Hi, I have created a distributed group which have to send a auto reply when receiving a mail. I know that it is impossible to send a auto reply within a distributed group, but following a guide I have created a mail account called “noreply”. In outlook I have created a rule in the “noreply” account where I chose following conditions: Send to a person or distributed list (where I selected my distributed group) Then to specify what to do with that message I selected Have server reply using a specific message I’ve created my message and saved it. But when I try to write an e-mail to the distributed group it doesn’t send back the reply message. Does anyone knows what I’m doing wrong? Sincerely Mestika

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• Links won't open in Outlook

  - by Scott Mitchell

  About a week ago Chrome (my default browser) stopped working and I ended up reinstalling. After that, however, links in Outlook 2007, when clicked, no longer open. Instead, I get a warning that reads: General failure. The URL was: URL. Application not found. I presume that there is some MIME or file type association that needs to be configured at the OS level, but I've not had any luck so far. My operating system is Windows 7. Any ideas? EDIT #1 Wayne Johnston suggested I set Chrome as my default browser, but when I go to the Set Default Programs screen in Windows 7 (via Control Panel) I do not see Chrome in the list of programs. How do I get it to show up there?

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• Making Lync option visible in Outlook/GAL/AD

  - by Kjensen

  In a big organization, people are slowly moving towards using Lync and away from using landlines. A handful of times per month, I get a meeting invitation that includes a conference call number and a remark about "not sure if everybody is on Lync". Often everybody is, and we start in a conference call and switch to Lync. Is there a good way to make it visible if a user has access to Lync? Like I can hit the "Online meeting" button in Outlook - and it would be great to see, if everybody invited support Lync. Does something like that exist?

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• Standardize Outlook Contacts Format

  - by Nathan DeWitt

  I have Outlook syncing with my cell phone (WinMo 6.1) and vice versa. Everything works fine, but my numbers are all in different formats. I have some contacts with numbers of 5555551234, some are 555.555.1234, some are (555) 555-1234, some are 555-555-1234, etc. I don't really care how it's displayed, because they all dial fine on my phone. But I want to clean them up so they all look the same. Any easy ways to do this?

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• GMail, IMap and Outlook: Speeding it up?

  - by RD

  I finally set up Outlook to use GMail and IMAP, but unfortunately, it's extremely slow. The reason, I think for this is because I have 14300 emails in my inbox. And I have no intention to delete them. So, my questions are: Is there a way to archive old messages, in order to speed things up? Any other suggestions on how I can speed it up? Note: It's only really slow when I click on "Send and Receive". The actual synchronization is what takes forever.

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• "OR" clause in Outlook 2007 Search Folders - Folder Composition

  - by Thomas L Holaday

  Is it possible to specify a Search Folder in Outlook 2007 that will use an OR rule ("any") instead of an AND rule ("and")? In particular, I have a search folder named A and another named B; I want a search folder named AB that will have all the messages that are in either A or B, or both. When I specify AB with the rules "In Folder is A exactly" and "In Folder is B exactly", I get an empty folder, possibly because at the moment no messages are in both. Is the workaround to rename "A" to "A workaround" and "B" to "B workaround" and then specify "AB" with the rule "In Folder contains workaround"? Urggh.

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• Reduce visual redundancies in Outlook 2013?

  - by GaTechThomas

  Outlook 2013 has taken a direction of "how much space can I fill with noise and redundancies". Is it possible to reduce this noise in order to maximize use of screen real estate? For example, in the preview pane, can I shrink the header so that it doesn't include so much info. I don't need any info for the sender and I don't need the subject, as they are both included in the email list pane. Additionally, the ability to turn off the detail bar at the bottom of the preview windows would be helpful. Having Reply/ReplyAll/Forward are also redundant and can go. Is it possible to turn this noise off?

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• Outlook new message size nearly 1mb

  - by Yossi Dahan

  I've been using Outlook 2010 for several weeks with no issues. Suddently, a few days ago, the size of my outgoing messages got huge. Looking at thsi it appeas that a huge CSS style is beign created with around 14,000 definition for list items, making the message almost 1mb before I even typed in one word. Emails before that point were very small. Needless to say I can't remember changing anything, nor can anyone around here provide any possible explanation... Any ideas?

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• Outlook rules not working together

  - by JBurace

  I have multiple Outlook (2010) rules and these 2 are having issues together: Rule 1: Apply this rule after the message arrives with blahname in the sender's address and move it to the BlahBox folder. Rule 2: Apply this rule after the message arrives from [email protected] move it to the NoReply folder. If I have rule 1 above rule 2, only rule 1 works (noreply emails stay in the Inbox folder). If I swap and have rule 2 above rule 1, only rule 2 works (blahname emails stay in the Inbox folder). What am I doing wrong; how can I fix this so it applies both rules on incoming email? I'm fairly certain the two rules should never intersect (blahname != domain.com). Also I do not have "this computer only" checked on any rules, I avoid client-only rules.

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• Power User - archive Outlook mail items into SQL Server

  - by marc_s

  I am looking (and so far not finding any) for a solution to archive e-mail items from my Outlook into SQL Server. My PST is beginning to get really really big, and I'd love to extract my older e-mail into SQL Server in a way so I can still easily find mails if needed. I would prefer SQL Server as the storage medium since I'm familiar with it, and it's rock solid - I don't want to have a collection of PST files or CHM files or anything like that. Does anyone know of such a solution? I'm a power/home user - I can't afford $5'000 enterprise licenses - I need a sub-$100 solution for private use.

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• Outlook - Sychronise contacts from exchange

  - by THEMike

  Hi, At work the exchange server has details of all employees in the system. Then there is the Contacts folder in Outlook. I can populate this with all staff, but, I want to synchronise it against all staff (occasionally) removing people who in are in my local contacts, but not in the Exchange server (leavers) and importing changes/updates/new staff from the exchange server. However, I also have some personal contacts (family members etc) locally that I want to exclude from that. This is to enable synching to my smartphone better. Any suggestions? Regards, Michael

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• Exchange 2003 and Outlook rule: Send auto reply message not working

  - by Mestika

  I have created a distributed group which have to send a auto reply when receiving a mail. I know that it is impossible to send a auto reply within a distributed group, but following a guide I have created a mail account called “noreply”. In outlook I have created a rule in the “noreply” account where I chose following conditions: Send to a person or distributed list (where I selected my distributed group) Then to specify what to do with that message I selected Have server reply using a specific message I’ve created my message and saved it. But when I try to write an e-mail to the distributed group it doesn’t send back the reply message. Does anyone knows what I’m doing wrong? Sincerely Mestika

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