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• Is there a way to prevent a message from accidentally being sent?

  - by dan

  I am terrified of accidentally sending a reply before I'm finished editing it. Usually what I do is either: copy the email into word, edit in word, then hit reply-to-all in outlook, paste in my text, and send. hit reply-to-all, delete the recipient names, edit, add the recipient names, and send. Is there a way to 'lock' the email so I can't send it while I'm making edits in Outlook? I hate having to switch between programs just so I can edit.

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• Spotlight on RIVA: CRM integration for Oracle CRM on Demand and Microsoft Exchange

  - by Richard Lefebvre

  Introducing Riva from Omni - an Oracle ISV partner specializing in Enterprise Management and Integration Solutions Riva delivers advanced, server-side integration for Oracle CRM On Demand and Microsoft Exchange or even Novell GroupWise. Riva allows Oracle customers to go beyond the standard Outlook plug-in to deliver additional value for the end user as they interact between Outlook and CRM On Demand. Riva syncs CRM On Demand to ALL Exchange mail apps, not just Windows Outlook.  So, whether customers are using Outlook 2010, Outlook Web Access (web client), Outlook 2011 for Mac, Apple Mail, Outlook on Citrix  or a mobile device, Riva's got them covered. There are no plug-ins to be installed, configured, managed and maintained on users' desktops, laptops as Riva delivers Server-side synchronisation for CRMOD and Exchange. The automation of CRM and Outlook integration will remove the reliance upon users to synchronise between the two with Riva handling this process. Riva allows administrators to define sync policies and apply them to individuals or groups of users depending on their sync requirements. Administrators will be able to determine and manage the exposure of the most pertinent detail to be synchronised between Outlook and CRM On Demand. Custom and organic contact filtering for large deployments i.e. Based on ownership, groupings and contact frequency, filters can be applied on what contact records are shared with the users. Riva provides the capability to synchronise CRM and Outlook beyond Contacts, Calendar entries and Email. The synchronisation can be extended to cater for  opportunities, quotes and custom objects for example within the Outlook interface. Riva SmartConvert Folders can automate the creation of opportunities and associated contacts for example if they don't already exist. This can facilitate a reduction in manual detail entry through quick association whilst also benefiting user adoption. From a mobile perspective, Riva allows users to view and manage their CRM On Demand contacts, calendar, tasks, opportunities and cases from iPad, iPhone, Android and BlackBerry devices.  Again, there are no mobile apps or additional plugins to install, configure or manage. We sync CRM On Demand to Exchange.  Because the mobile device is connected to an Exchange mailbox, the information automatically syncs down to the native address book, calendar and mail apps on the smartphone or tablet. Riva Datasheet for CRM On Demand Riva Brochure – Oracle CRM On Demand  Technical Knowledgebase & Riva Trial  http://kb.omni-ts.com/47/ Comparison to Outlook Plug-ins Riva Diagram – Riva Comparison with Outlook Plug-ins Contact: Wolfgang Berger - [email protected]

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• c# find mail by from mail

  - by Sebastian

  Hi! How to find items in Outlook inbox by from email? This version works and finds email: String sCriteria = "[From] = 'Sebastian Nowak'"; Outlook.Items filteredItems = inbox.Items.Restrict(sCriteria); This version doesn't work, doesn't find any mail: String sCriteria = "[From] = '[email protected]'"; Outlook.Items filteredItems = inbox.Items.Restrict(sCriteria); How do I should search by email from wich mail was sent.

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• Need to search email body for regex using VBA

  - by user6620

  I am trying to write a script that I can run from a rule withing outlook. The goal of this script is to search the email body for a regex pattern, \d{8}-\d{3}\(E\d\) in this case. I want to take that pattern and see if a folder with the name of the match exists and if not create one. I am not super familiar with VBA as I write mostly in python. I have copied and pasted the following bit of code together but at this time I am unable to get the MsgBox to appear when I send an email with 20120812-001(E3) in the body. I have two different versions below. --version 2-- Sub Filter(Item As Outlook.MailItem) Dim Matches, Match Dim RegEx As New RegExp RegEx.IgnoreCase = True RegEx.Pattern = "\d{8}-\d{3}(E\d)" If RegEx.Test(Item.Body) Then MsgBox "Pattern Detected" End If End Sub --Version 1-- Sub ProcessMessage(myMail As Outlook.MailItem) Dim strID As String Dim objNS As Outlook.NameSpace Dim objMsg As Outlook.MailItem Dim objMatch As Match Dim RetStr As String Set objRegExp = New RegExp objRegExp.Pattern = "\d{8}-\d{3}\(E\d\)" objRegExp.IgnoreCase = True objRegExp.Global = True strID = myMail.EntryID Set objNS = Application.GetNamespace("MAPI") Set objMsg = objNS.GetItemFromID(strID) MsgBox objMsg.Body Set objMatch = objRegExp.Execute(objMsg.Body) MsgBox objMatch End Sub

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• How to auto-cc a system email account any time a user creates an appointment

  - by Ferdy

  I will not bother explaining my full architecture or reasons for wanting this in order to keep this question short: Is it possible to auto-cc a certain email account any time a Exchange user creates an appointment or meeting in his own calendar? Is it possible using rules? Our Exchange 2007 server is outsourced, I cannot change the configuration or install plugins server-side Preferably, it still should work server-side, because users may use the Outlook client but also Outlook Web Access Is there any other way, perhaps using group policies? My conclusion so far is that the only viable way to accomplish this is to build an Outlook add-on. The problem there is that it will need to be managed for thousands of desktop users and that the add-on will not work when using another client (OWA, mobile). An alternative architecture could be to pull the information from the user's calendar on a scheduled basis. Given that we are talking about a lot of users, scalability is a major issue, this has also been confirmed by Microsoft. Can you confirm that my thinking is correct or do you have any other solutions?

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• Can't pop3 from exchange server after a reboot

  - by BLAKE

  Last night I shutdown my Exchange 2003 Virtual Machine, I added a new VHD (For backups), and booted it again. Now I can't POP3 email from it with Outlook 2007. In Outlook I get the error: Task '[email protected] - Receiving' reported error (0x800CCC0F) : 'The connection to the server was interrupted. If this problem continues, contact your server administrator or Internet service provider (ISP).' Does anybody know what is wrong? All I did was a reboot. I haven't formated the added disk. There are no weird errors in the event log. I can still send mail with Outlook over port 25. I can send and recieve mail with OWA. I can POP3 the mail to my phone (it take about 15 minutes after sending a message, but I do get it eventually). EDIT: The 'Microsoft Exchange POP3' Service says that it is started but if I stop it and try to start it again, it fails saying 'Could not start the Microsoft Exchange POP3 service on Local Computer. Error 1053: The service did not respond to the start or control request in a timely fashion.' I did some googling and someone on exchangefreaks.com said that if I use task manager to 'End Task' on inetinfo.exe, then I can start the POP3 service fine. Does anyone know what causes this problem? I am fine for now since I did get the Service started, but If it does this after every reboot...

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• Adobe Reader Wants Sensitive Email Details

  - by KDM

  When I run Adobe Reader, it tells me: Either there is no default mail client or the current mail client cannot fulfill the messaging request. Please run Microsoft Outlook and set it as the default mail client. I have a couple of issues with this: 1) It presupposes everyone has Microsoft Office installed. Not all home users have the budget or inclination for this. 2) It presupposes everyone wants Microsoft Outlook to be their default mail client. 3) I have Microsoft Office (incl. Outlook) installed and set as my default mail client. Even if I make it the default mail client from within the Adobe Reader Preferences, that doesn't stop the dialog appearing. 4) I thought I'd give Adobe Reader a new email address in the preferences, just to get it to stop bugging me. I notice, though, that it want's the SMTP and POP addresses and the account password? They have got to be kidding? I just want to view PDF files. How do I get the message to go away without telling Adobe my life story, giving them my mother's maiden name, my favourite movie, my place of birth, the name of my first goldfish and emptying the contents of my wallet for them?

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• Google Apps Sync bloated PST file to 14GB

  - by James S

  Back story: I have Outlook connected to my Google Apps email and noticed that some mail never got migrated from my original PST file. I found some VBA code online that compares mail in different PST folders, modified it to find missing and copy those to the target folder. I ran it folder by folder and moved missing mail. Before the exercise the Google Apps PST was about ~4GB and after it was ~4.7GB. Problem: I left Outlook open so Google Sync can copy it online. 24 hours later the Google Apps PST file bloated to 14GB+ and none of the mail has been synced to the cloud. I know that there should be at most ~5GB of mail. Why is the rest of the space being taken up? Funny thing is Gmail shows 3GB as being used online. What I tried: I emptied the deleted items folder and recycling bin I've run Outlook compact PST and it didn't work. I tried SCANPST.exe on the PST and it didn't work. I re-ran compact PST and it didn't work (after SCANPST found and fixed a few errors) Any ideas out there on what caused the problem and how to solve it?

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• Choosing the right e-mail client

  - by CFP

  Hi all, I'm currently using Outlook 2007 (under windows 7), but I much prefer free software (open source being the best of course), so I thought I'd ask for expert advice here. I thought it might be easier if I included a small "wanted list": I receive about 15 to 30 e-mails every day, but I have large archives (10'000 emails), which I frequently need to access. I usually open and close my mail program many times, so I'd like it to start pretty fast I cannot use an online mailbox, because I have too many email addresses (about 5: 1 for work, 1 for home, 1 semi-private, 1 for specific emails, and 1 for newletters By order of importance, the things I'd like my mail client to be able to: Efficiently categorize e-mails. Until now, I've mostly been using Outlook folders, because filtering by tags was not easy, but I'd rather one large list of mails, neatly tagged so I can easily filter. I'd love being able to select mails by tags (eg in a click or too (could be a tab) show all mails tagged with "software") Create "tagging rules", such as "if the mail was sent to this address, add this tag", or "if the body contains ..., add that tag" Sync contacts with Gmail, handle tasks (syncing with toodledo would be awesome), possibly provide a calendar Create e-mail templates, signatures... Other ideas: A timeline, scripting support, being able to import MS Outlook emails, provide a nice backup format... Thanks for sharing ideas and suggestions!

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• Replacement for public folder workflow, I'm confused as to how sharepoint does it.

  - by RodH257

  For years Microsoft has been slowly phasing out public folders, perhaps exchange 2010 really is the LAST TIME they'll be shipped... I've heard sharepoint is the replacement, but I don't understand full, can someone give me an idea of how to replace this workflow? In our office, we have projects, they have a project number, ie 10353. Each job folder has a public folder, organized in a hierachy like Projects Year Folder Subfolders The main subfolder we use is for genera correspondence. When an email is received that relates to a project, it is dragged and dropped (or right click move to) a public folder. Adding public folder favourites for each user helps this. When an email is sent, we have a custom email form, which is the default email form, but with a project number field next to the subject line. When you enter the job number in there, it carbon copies our filing system in, which reads the job number and puts the email in the public folder for you. if you need to refer to emails, you go to public folder and find them there. This isn't the best with large jobs, but it works ok. Now, I have limited experience with sharepoint (well, WSS), we've used it to do some neat discussion boards/polls etc as an intranet site, but I haven't seen much of its integration with outlook. The great thing about our solution is how tightly it integrates with outlook which is exactly where the emails are. If you want to forward an old email, you go to public folder and forward it, simple. Any solution that replaces it should be at least as easy as this. Improvements we would like would be to have better searching of emails, better support in exchange (ie future version) and also, custom forms in outlook are being phased out (the VBA kind), so avoiding these would be good. Does sharepoint do this? or what solutions do this kind of thing?

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• Office 365 - Outlook shows Global Address List clicking "Rooms" during a meeting request

  - by TheCleaner

  This appears to be a "known" issue, but apparently no fix for it. However, I've been impressed before at the tenacity of the experts here to figure out an answer/fix. ISSUE When booking a New Meeting in Outlook (2013 or 2010) and choosing the Rooms button: The default list that opens is the Offline Global Address List: Which means a user has to change from the Offline Global Address List to the All Rooms list as shown here in order to easily pick from the list of actual rooms/resources: This isn't the default however for On-Premise Exchange servers. They default "correctly" to the All Rooms list when you click the Rooms button in the meeting request. While the option of using the Room Finder is there and does work, users have to know to click the Room Finder choice and it doesn't fix the actual root issue here. MY RESEARCH A few links I've found: http://community.office365.com/en-us/forums/158/t/41013.aspx http://community.office365.com/en-us/forums/148/p/24139/113954.aspx http://community.office365.com/en-us/forums/172/t/58824.aspx It was suggested that it might be that the "msExchResourceAddressLists attribute has incorrect value set". I checked my config by running: Get-OrganizationConfig | Select-Object ResourceAddressLists and the output was what it should be: ResourceAddressLists -------------------- {\All Rooms} QUESTION Does anyone have a fix that will make the All Rooms list be the default list when clicking the Rooms button in Outlook when using Office 365 / Exchange Online?

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• Error setting up Blackberry Internet Service with Outlook Web Access

  - by Travis

  I'm trying to set up Blackberry Internet Service to connect to our Windows SBS2003 outlook web access. I've tried every possible combination of credentials by I always get the same error: An error occured during email account validation. Please check your information and try again. If the error persists please contact your System Administrator. The fields are the following: Outlook Web Access URL: http://mail.domain.com/exchange (I've also tried just using the IP address http://000.000.000.000/exchange with no effect). User Name: JohnDoe (same as OWA login / domain username - I've also tried DOMAIN\JohnDoe) Email Address: [email protected] Mailbox Name: This one confused me a little bit, but it seems it should be the same as the domain username (eg. JohnDoe). I've also tried DOMAIN\JohnDoe, and a number of other things. No matter what I do, I get the same error message. At this point, I'm basically just trying things, because I don't really know how this service is supposed to work. Does anyone know what causes this particularly vague error message, and what I can change either in my email settings or on our exchange server to resolve this?

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• Exchange Server 2007 Setup

  - by AlamedaDad

  Hi, I'm working on a upgrade to Exchange 2007 and I wanted to get some advise on hardware choices. We currently have an Exchange 2003 STD server with 400 users split between 6 AD Sites, that is housed on a single server. We need to move to a redundant, fault tolerant system to support our users. I'm planning on installing 2 Dell 1950 servers with W2k8-std to act as CAS and Hub servers, with NLB to allow abstraction of the actual server name to the users. There won't be an edge system since we have a Barracuda box already that will handle in/out spam/virus filtering. Backend I'm planning on 2 mailbox servers which will be Dell 2950s with 16GB RAM, 2 either dual-core or quad-core CPUs and 6 300GB SAS drives in some RAID config. These systems will be clustered using W2k8 Ent clustering and running CCR in Exchange. My questions are as follows: Is 16GB enough RAM for serving that many mailboxes along with the windows clustering and ccr? I'm trying to figure out disk layouts and I'm unsure of whether to use all local disk or some local and some SAN, via an OpenFiler iSCSI server. The SAN would be a Dell 2850 with 6 - 300GB SCSI drives and a PERC controller to slice as I want, with 8GB RAM. Option 1: 2 drives, RAID 1 - OS 2 drives, RAID 1 - Logs 2 drives, RAID 1 - Mail stores Option 2: 2 drives, RAID 1 - OS and logs 4 drives, RAID 5 - Mail Stores and scratch space for eseutil. Option 3: 2 drives, RAID 1 - OS 2 drives, RAID 1 - Logs 2 drives, RAID 0 - scratch space ~300GB iSCSI volume for mail stores Option 4: 2 drives, RAID 1 - OS 4 drives, RAID 5 - scratch space ~300GB iSCSI volume for mail stores ~300GB iSCSI volume for logs I have 2 sockets for CPUs and need to chose between dual and quad cores. The dual core have faster clocks but less cache and I'm thinking older architecture. Am I better off with more cores and cache while sacraficing clock speed? I am planning on adding the new E2K7 cluster to the E2K3 server and then move each mailbox over, all at once, then remove the old server. This seems more complicated than simply getting rid of the 2003 server and then adding the 2007 cluster and restoring the mailboxes using PowerControls or exmerge. The migration option lets me do this on my time, where a cutover means it all needs to work at once. If I go with the cutover method, how can I prebuild the servers and add them to the domain right after removing the 2003 server, or can't I? I think the answer is no and the migration is my only real option if I want to prebuild. I need to also migrate about 30GB of Public Folders. Is there anything special about this, other than specifying in the E2K7 install that I want older Outlook clients and PF's setup? I guess I could even keep the E2K3 server to host just the PFs? Lastly, if I have a mix of Outlook 200, 2003 and 2007 what do I need to do to make sure they all have access to the GAL and OAB? At time of cutover, we'll be at like 90% 2007, but we will have some older stuff around. My plan is to use Outlook Anywhere on laptops that are used outside the physical network. Are there any gotchas involved in that? I'm even thinking about using is for all Outlook clients, does anyone do that? The reason I'm considering it is that our WAN is really VPN tunnels over internet connections, so not a fully messhed, stable WAN. Thank you all very much for the assistance in advance and I look forward to discussion of these points! Regards...Michael

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• Office365 SPF record has too many lookups

  - by Sammitch

  For some utterly ridiculous administrative reasons we've got a split domain with one mailbox on Office365 which requires us to add include:outlook.com to our SPF record. The problem with this is that that rule alone requires nine DNS lookups of the maximum of 10. Seriously, it's horrible. Just look at it: v=spf1 include:spf-a.outlook.com include:spf-b.outlook.com ip4:157.55.9.128/25 include:spfa.bigfish.com include:spfb.bigfish.com include:spfc.bigfish.com include:spf-a.hotmail.com include:_spf-ssg-b.microsoft.com include:_spf-ssg-c.microsoft.com ~all Given that we have our own large-ish mail system we need to have rules for a, mx, include:_spf1.mydomain.com, and include:_spf2.mydomain.com which puts us at 13 DNS lookups which causes PERMERRORs with strict SPF validators, and completely unreliable/unpredictable validation with non-strict/badly implemented validators. Is it possible to somehow eliminate 3 of those include: rules from the bloated outlook.com record, but still cover the servers used by O365? Edit: Commentors have mentioned that we should simply use the shorter spf.protection.outlook.com record. While that is news to me, and it is shorter, it's only one record shorter: spf.protection.outlook.com include:spf-a.outlook.com include:spf-b.outlook.com include:spf-c.outlook.com include:spf.messaging.microsoft.com include:spfa.frontbridge.com include:spfb.frontbridge.com include:spfc.frontbridge.com Edit² I suppose we can technically pare this down to: v=spf1 a mx include:_spf1.mydomain.com include:_spf2.mydomain.com include:spf-a.outlook.com include:spf-b.outlook.com include:spf-c.outlook.com include:spfa.frontbridge.com include:spfb.frontbridge.com include:spfc.frontbridge.com ~all but the potential issues I see with this are: We need to keep abreast of any changes to the parent spf.protection.outlook.com and spf.messaging.microsoft.com records. If anything is changed or [god forbid] added we would have to manually update ours to reflect that. With our actual domain name the record's length is 260 chars, which would require 2 strings for the TXT record, and I honestly don't trust that all of the DNS clients and SPF resolvers out there will properly accept a TXT record longer than 255 bytes.

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• HTG Explains: What’s the Difference Between CC and BCC When Sending an Email?

  - by Chris Hoffman

  The CC and BCC fields when sending email work similarly. CC stands for “carbon copy,” while BCC stands for “blind carbon copy.” While these terms may have been immediately obvious when email was invented, they’re antiquated today. CC and BCC are both ways of sending copies of an email to additional people. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. How To Play DVDs on Windows 8 6 Start Menu Replacements for Windows 8 What Is the Purpose of the “Do Not Cover This Hole” Hole on Hard Drives?

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• Import outlook emails into thunderbird.

  - by Jeff

  Hi, I have stored my email from outlook as single messages, i.e., xxx.msg format. I am wondering if there is any way to import those email into thunderbird? Do I just need to copy them into a specific folder? A bit clueless right now. Many thanks, Jeff

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• Make Thunderbird show message list like Outlook?

  - by wag2639

  Does anyone know how to change the layout (either option or extension) for Thunderbird 3 to make it look like the default layout in Outlook? Basically, in Vertical View, I can get my Folders on the left, next to a 2 line listing of each message (Sender and Time line 1, Subject on line 2), and Message Pane on right? If not, I'll also take as Notes links to guides on how to make my own extension.

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• Is it possible to use Google translation services in Outlook and Office 2010

  - by JL

  I like the fact that MS Office 2010 and Outlook 2010 have translation options, what I would prefer though is to use Googles translation services which are a lot better than Microsoft Translation, is this possible?

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• A Save As Window pops up when I try to do things in outlook and word

  - by Ólafur Waage

  Whenever I try to click a message in Outlook 2003 or do "New Message" I get a Save As file window and the program stops responding. This also happens when I try to open Word files. I've tried rebooting and I've tried to go through the repair process on the Office install disk.

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• Connect Google Apps Email from Outlook via Linux ipTables

  - by Jean

  Hello, I have set up my google apps email on my outlook and I want it to connect to the google server and fetch my mails using SSL POP3 Ports 995, 465 both TCP and UDP are open. But it still not working. The server has 2 NIC, one for LAN and the other for External. Please provide assistance on solving this issue. Thanks Jean

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• How to suppress an unwanted external Autodiscover lookup?

  - by chris

  In a small network with Exchange 2007, when starting Outlook 2010 (and once in a while afterwards), users get a prompt to confirm that it's safe to get account configuration information from cpanelemaildiscovery.cpanel.net/autodiscover/autodiscover.xml (I could read in a couple of forums that there is a bug in cpanel, but that's beside the point.) I'm puzzled because I can't find any autodiscover DNS entries anywhere, neither internally nor externally. The only hint is that we use an external hosting company for our website and for one single email address, which runs on cpanel. So I guess that Outlook makes an external DNS query to test all entries? It reates a lot of confusion for the users and frankly I'm not too happy that the external hosting company gets contacted by all our users. How can I suppress this behavior? Thanks

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• Your server administrator has limited the number of items you can open simultaneously.

  - by Kez

  I receive the following sync error in Outlook 2007 SP2: Your server administrator has limited the number of items you can open simultaneously. Try closing messages you have opened or removing attachments and images from unsent messages you are composing. It is stopping me updating another user's calendar, which is open within my Outlook. Change are simply not syncing, either way. Is there a fix for this, e.g. increasing the number of permitted connections on the Exchange Server? We are using Exchange Server 2007 on a domain.

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• Downloading attachments from OWA?

  - by Jitendra vyas

  How can you download all attachments in an e-mail at once using Outlook Web Access?

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• How do I get my server to recognise a change in users?

  - by Gareth

  I'm new in post running a small charity. As a result I've inherited a system from the previous manager that was poorly run. In my enthusiasm to change login details etc. I appear to have killed my microsoft outlook account. When trying to access outlook it prompts me for my user name, domain name and password - which I'm obviously not filling in correctly because it's not accepting my answers. Is there a way to determine that information from the server side? I have access to the server and the staff computers.

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• Are newly installed fonts in an email going to be displayed properly on another computer?

  - by Mehper C. Palavuzlar

  I have downloaded and installed a new font family (Gentium) on my machine. I want to use this font in some of my email correspondences. When I compose an email in Outlook 2007 with these fonts and send it to someone, is he going to be able to display it properly (I mean, with the same fonts, just the same as I can see the email)? I'm assuming the addressee doesn't have this font family installed on his machine. Does it matter if the addressee uses Outlook or a web-based email?

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