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• How to disable all bounce back email in exim 4.69

  - by liame

  I have set up an email server to send out solicited newsletters. There should be no "regular" users of this server, so it is not desirable to send bounce notifications back to the recipient. Especially so since I am tracking bounces myself by parsing the log files periodically. What I want is to unconditionally prevent exim from ever sending a bounce notification email back to a sender. How can I do this? Thank you! (I accidentally posted this to superuser before posting it here, disregard that if you come across) What I want is an email server that will accept all incoming emails, deliver it accordingly (that is remotely or locally) and not send a bounce notification the sender upon bounce. I log bounces myself, in a database. The only function bounce messages have in my setting is to waste resources and bandwidth. I need to send emails fast, using exiwhat during a run, I see a significant number of deliveries to [email protected]. I could potentially increase my email productivity by 10~20% if all bounce emails are eliminated.

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• Postfix character encoding?

  - by Anonymous12345

  I use Postfix as a mailserver. I have Ubuntu OS. Then I use PHP to send emails. Problem is that none of my emails are encoded properly by a mailsoftware which my VPS provider uses. According to them, the problem lies with me. It is only the name field which isn't encoded properly. For example "Björn" becomes "Björn" in my emails. However, when I echo the $name, it outputs "Björn" which is correct. Also, gmail and hotmail does show it correctly. The strange part is that the "text" (the message itself) is encoded properly. I use the following for sending mail: $headers="MIME-Version: 1.0"."\n"; $headers.="Content-type: text/plain; charset=UTF-8"."\n"; $headers.="From: $name <$email>"."\n"; $name= iconv(mb_detect_encoding($name), "UTF-8//IGNORE//TRANSLIT", $name); //// I HAVE TRIED WITH AND WITHOUT THE LINE ABOVE, NO DIFFERENCE mail($to, '=?UTF-8?B?'.base64_encode($subject).'?=', $text, $headers, '[email protected]'); I have tried with and without the iconv line also, no luck. The last thing I can think of is POSTFIX, could there be a setting for character encoding there? Anybody knows?

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• Outlook 2007 will not send/receive using RPC over HTTP to an exchange server.. works for other users

  - by bob franklin smith harriet

  I have an incredibly frustrating user issue that I have been unable to resolve for over a week, any ideas for this would be greatly appreciated. The user is having troubles using Outlook 2007 to send or receive emails over using RPC over HTTP (Outlook Anywhere) to an exchange server. Basically what happens, the connection will be establised and the user will be prompted for the username and password, those are submitted and then outlook tries to download emails which fails and the connection to the exchange server will remain unavailable. The machine can ping and everything to the exchange server there is no connection issue there. The setup worked fine for him up untill now and also works for possibly hundreds of other users using the exact same settings, also the same settings will work from the users iphone on the same internet connection, and from my own system using outlook. The exchange server has the webmail https feature and that can be logged into and send and receive emails fine. Steps taken so far: removing the .ost file for the account and allowing office to rebuild it (fixes the issue for a short period of time, then the same symptons occur) deleted exchange profile and recreated (no change in issue) uninstalled all antivirus and firewalls (no change in issue) removed all cached passwords (keymgr.dll) (no change in issue) removed all entries from the hosts file (no change in issue) uninstalled and reinstalled office 2007 (Temporary fix of issue) Installing Symantec Endpoint Client caused a lot of email scan popups to be displayed, after a reboot this stopped and a scan it picked a few trojans that it removed. This fixed the issue temporarily as well, the issue is back again now. I am completely out of ideas now, there seems to be nothing that can be done to fix this issue outside of rebuilding the PC which is a massive pandoras box I don't want to enter with this user. --- Update ---- Malware scans from multiple products have been run on the machine and all updates were installed. The real problem with this user is his distance from us, there is no way to supply a spare laptop or rebuild the machine currently.

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• Thunderbird alerts when expected email does not arrive

  - by user871199

  I am on Ubuntu 12.04 using Thunderbird as email client. Both are up to date in terms of updates. I have bunch of nightly jobs that do the work and send a status mail. It gets tedious if you keep getting same/similar mails every day so I ended up writing a mail filter rule which causes emails to end up in their respective folders automatically. If things are going ok, I really don't need to read emails. Failure emails are sent to different alias - if the job runs. We recently discovered that one of the job had not run for few days as someone accidentally disabled it. In order to avoid such problems in future, I would like to setup thunderbird in such a way that if I don't get email from given address within given duration, it should alert me. My dream solution is to set up frequency - some jobs do run every 4 hours. Is this possible? Can I setup Thunderbird (preferred) or other email client for reminding me when expected email does not show up. Based on comments and answer I received, here are the reasons why I would like to use Thunderbird. We are already using Thunderbird. It has calender support via plugin, so I suppose someone is already watching time to remind us about the event. May be this another type of event. Additional job is one more failure point, may complicate life if it has to monitor multiple hosts. Additional tools - same thing, one more failure point. Thunderbird can be run across all the platforms we are using - Windows and Ubuntu. It sort of becomes platform independent solution.

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• Outlook 2007, how to stop replies from being sent if they meet criteria

  - by CChriss

  I have my college's email account auto-forwarded (they don't offer pop3 or imap) to my main gmail account so I don't have to go to their website to check for mail. That gmail account, and others, use pop3 down to my Outlook 2007. In my Outlook, I have a rule that puts mail sent to my @college address into a folder named Collegemail. Since the college email system lacks pop3 or imap, I have to go to their site to send a reply, so that the reply will be sent from my @college email address. The problem is that I cannot seem to get into the habit of going to my college's website to reply to those emails, so quite often I reply to them while in Outlook, which means my replies are sent "from" my main gmail address. How can I set up Outlook to either 1) disable replying to emails in the Collegemail folder or to emails where my college email address is in the original To: line, or else 2) set it to send those replies from a non-functional dummy account. The dummy account would be unable to send the email so the email would be stuck in the Outbox. (I already have the non-functional dummy account set up as Outlook's "Default" account. When I compose a new mail I have to deliberately pick one of my good accounts to send the new mail with, or else Outlook uses the default dummy account and the email stays in the Outbox with a Send error.) Thanks. Update: Anybody? Please help.

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• Exchange Online SMTP Not Working With Any Email Client

  - by emre nevayeshirazi

  I am trying to switch our company mail server to exchange online. I have successfully added my domain and users and can send and receive mails through Outlook Web App. I can also send and receive if I configure my Outlook 2013 client using Exchange protocol. However, some folks in company are using Thunderbird and some old Outlook Clients. For those, I tried to connect to Exchange via IMAP/SMTP. This is what I use, For incoming, IMAP / Port : 993 with SSL / Host : outlook.office365.com For outgoing, SMTP / Port : 589 with TSL / Host : smtp.office365.com I can receive emails, however I could not be able to send emails. I keep getting An error occurred while sending mail. The mail server responded: 4.3.2 Service not active. Please verify that your email address is correct in your Mail preferences and try again. My username and password are correct, I am using my mail address as my username to mailbox. I also tried sending mail via C# application which was working for outlook.com and gmail.com SMTP settings. It also fails to send emails and returns the same error code. I thought TB and other old clients such as Office 2003 might not support Exc. Online so I tried same settings in Office 2013. It successfully connected my mailbox when checking for configuration but failed in sending test message and returned the same error code. Configuration for incoming and outgoing mailbox are taken from here. They are also available on Office 365 user page and they are same. What could be the reason for error ?

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• GMail and Yahoo Mail servers not accepting mails from my slicehost slice

  - by Lakshmanan

  Hi, I have a rails in one of the slices at Slicehost. I've setup postfix (sendmail) to send emails from my rails app. All emails to Google Apps domain (to company setup google hosted paid email id) are getting delivered properly (but to spam folder). But all emails to [email protected], [email protected], .. @hotmail.com are not getting delivered and this is the line from my /var/log/mail.log Dec 21 17:33:56 staging postfix/smtp[32295]: 5EB4810545B: to=<[email protected]>, relay=j.mx.mail.yahoo.com[66.94.237.64]:25, delay=1.6, delays=0.02/0.01/1.5/0, dsn=4.0.0, status=deferred (host j.mx.mail.yahoo.com[66.94.237.64] refused to talk to me: 553 Mail from 173.203.201.186 not allowed - 5.7.1 [BL21] Connections not accepted from IP addresses on Spamhaus PBL; see http://postmaster.yahoo.com/errors/550-bl21.html [550]) and this is what i got for gmail Dec 21 17:29:17 staging postfix/smtp[32216]: 0FA3310545B: to=<[email protected]>, relay=gmail-smtp-in.l.google.com[74.125.65.27]:25, delay=0.59, delays=0.02/0.01/0.09/0.47, dsn=5.7.1, status=bounced (host gmail-smtp-in.l.google.com[74.125.65.27] said: 550-5.7.1 [173.203.201.186] The IP you're using to send mail is not authorized 550-5.7.1 to send email directly to our servers. Please use the SMTP relay at 550-5.7.1 your service provider instead. Learn more at 550 5.7.1 http://mail.google.com/support/bin/answer.py?answer=10336 v49si11176750yhc.16 (in reply to end of DATA command)) Please help. I have very little knowledge about setting dns, servers and stuff.

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• Error 550 Mail Relay Message Could Not Be Sent

  - by mraliks

  I'm not sure if this is the right area to ask, but here we go. I have a client who has a couple websites on a Windows server with MailEnable as the mail manager. Any emails being sent from the server work great, except when sending to some domains, the message does not go through due to the following error: 12/13/11 01:15:56 ME-I0026: [86476200E5834227A819E6E63E0EFDA2.MAI] Sending message 12/13/11 01:15:57 ME-IXXXX: [86476200E5834227A819E6E63E0EFDA2.MAI] Remote server returned a response indicating a permanent error. Server Response: (550 Relaying not allowed**) 12/13/11 01:15:57 ME-E0036: [86476200E5834227A819E6E63E0EFDA2.MAI] MAIL FROM command Failed. Can anyone give me some leads on how to correct the settings to allow emails to go through properly? In particular, the emails are not going through to a Network Solutions email account and Network Solutions has not been very helpful thus far. In addition, can a domain's DNS settings affect this error? Currently, the domains are hosted by Network Solutions and use the Network Solutions email service to send/receive email. The server is located with a different company and the Domains' DNS points to it. Which mail related DNS entries are allowed or not allowed in this scenario? Thanks

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• How should I manage VPS email?

  - by Xeoncross

  I have been slowly learning how to run a linux VPS for a while now. Since I build websites I'm confident with running and securing a web server like nginx... or at least there haven't been any casualties yet. However, email scares me. Almost all websites require email to communicate with users. Most of the time email is only needed on my sites during registration as a means of verification. I hardly ever need to accept incoming mail back. Nevertheless, my lack off understanding of how email servers can be abused is worrying me. Not only do you need to secure email servers - you also have to prove to the world that your emails are legit and constantly fight against being blacklisted. Insuring my emails 'good name' is not something I want to devote my life too. What should someone like me do to send emails from my VPS? Should I look for a company to send email through that can worry about this for me? Should I just use google apps until my sites are large enough to worry about? Or is all this just ignorant fear and running your own email server (that actually works) really is easy?

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• Outlook 2007 - Right Click Email > Move To {Folder Name}

  - by HK1

  I know it seems like an elementary question. What's the simplest and fastest way to move a read/completed email to a different folder in Outlook 2007 (connected to Exchange 2007)? I have a particular user that is challenged by technology. Using keyboard shortcuts is not an option. Dragging and dropping things - forget it. And too many clicks is frustrating to him. He keeps his email inbox completely clean (OCD=True) but he does that by deleting every single email as quickly as he's done with it. If an email can't be resolved in a day or two it almost drives him to insanity. As far as he's concerned, there's only one right thing to do with an email - reply to it and then delete it. He's being asked to save emails unless they are clearly trash. I'm trying to figure out what the simplest method is to move an email to a "Saved Emails" or "Archived" folder (don't confuse "folder" with .PST file, that's irrelevant for this discussion). I envisioned that I could possibly hi-jack every delete and put the email in his Saved folder. But I don't like this option because some emails are truly trash and I don't want him saving those. What I'd really like to do is something like this: Right Click Email in List > Move To {Folder Name} Is there a simple way to do this? Maybe someone has another suggestion on how to handle this situation.

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• Sending Mail from Web App to Google Apps won't work - internal routing? VPS

  - by Charlino

  I've got a web application, www.mysuperwebapp.com, which sends out emails for various reasons - the contact us page is a good example. I am using google apps on the domain and I've setup a google apps group, Support ([email protected]), which I want the emails from the contact us page to go to. But the emails don't seem to be sending... I thought it could be that the groups security is a little tighter than normal email, so I change the contact us email to go to [email protected] - but they still didn't appear. So I'm guessing that it has something to do with internal routing and the messages aren't leaving the server/network at all. Eg Sending an email from the mysuperwebapp.com computer to a mysuperwebapp.com email address. I put an entry into the hosts file for 123.123.123.123 mysuperwebapp.com but that doesn't seem to have helped. Also, there doesn't seem to be anything of interest in the event log. What do I need to do? Or what do I need to get my VPS hoster to do? TIA, Charles Ps. The VPS is a Windows 2008 box with IIS7 and the default SMTP (IIS6?) server. The web app is ASP.NET MVC - not that that should matter.

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• Ubuntu Postfix email account with forward

  - by Mika

  I have an Ubuntu 12.04 server with Postfix installed. In Postfix installation I used this guide https://help.ubuntu.com/community/Postfix. I didn't go through all of that, just the sudo dpkg-reconfigure postfix part. I have created user accounts to my server and the users home directories contain a .forward file which have only one row the email address to forward to. I have defined dns A records for the names www.mydomain.com and mydomain.com But if I send an email to [email protected] it doesn't get forwarded. Actually I can't see any sign about any email ever visiting my server. My firewall is defined to allow incoming traffic for ports 80, 443 and 22. For outgoing traffic it allows ports 587 and 22. The exact definitions are below. Should I allow also outgoing http (port 80)? or maybe port 25? # Allow ssh in iptables -A INPUT -i eth0 -p tcp --dport 22 -m state --state NEW,ESTABLISHED -j ACCEPT iptables -A OUTPUT -o eth0 -p tcp --sport 22 -m state --state ESTABLISHED -j ACCEPT # Allow incoming HTTP iptables -A INPUT -i eth0 -p tcp --dport 80 -m state --state NEW,ESTABLISHED -j ACCEPT iptables -A OUTPUT -o eth0 -p tcp --sport 80 -m state --state ESTABLISHED -j ACCEPT # Allow incoming HTTPS iptables -A INPUT -i eth0 -p tcp --dport 443 -m state --state NEW,ESTABLISHED -j ACCEPT iptables -A OUTPUT -o eth0 -p tcp --sport 443 -m state --state ESTABLISHED -j ACCEPT # Allow outgoing SSH iptables -A OUTPUT -o eth0 -p tcp --dport 22 -m state --state NEW,ESTABLISHED -j ACCEPT iptables -A INPUT -i eth0 -p tcp --sport 22 -m state --state ESTABLISHED -j ACCEPT # Allow outgoing emails iptables -A OUTPUT -o eth0 -p tcp --dport 587 -m state --state NEW,ESTABLISHED -j ACCEPT iptables -A INPUT -i eth0 -p tcp --sport 587 -m state --state ESTABLISHED -j ACCEPT Edits: I found lines from my syslog telling me that there were incoming traffic for port 25 which was blocked. The sender ip's for those packages were trustworthy, so I opened also port 25. Now I can see some Postfix logging in my syslog. It looks like it is at least trying to forward emails. I haven't yet received any forwarder emails into my gmail mail box.

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• Choosing the right e-mail client

  - by CFP

  Hi all, I'm currently using Outlook 2007 (under windows 7), but I much prefer free software (open source being the best of course), so I thought I'd ask for expert advice here. I thought it might be easier if I included a small "wanted list": I receive about 15 to 30 e-mails every day, but I have large archives (10'000 emails), which I frequently need to access. I usually open and close my mail program many times, so I'd like it to start pretty fast I cannot use an online mailbox, because I have too many email addresses (about 5: 1 for work, 1 for home, 1 semi-private, 1 for specific emails, and 1 for newletters By order of importance, the things I'd like my mail client to be able to: Efficiently categorize e-mails. Until now, I've mostly been using Outlook folders, because filtering by tags was not easy, but I'd rather one large list of mails, neatly tagged so I can easily filter. I'd love being able to select mails by tags (eg in a click or too (could be a tab) show all mails tagged with "software") Create "tagging rules", such as "if the mail was sent to this address, add this tag", or "if the body contains ..., add that tag" Sync contacts with Gmail, handle tasks (syncing with toodledo would be awesome), possibly provide a calendar Create e-mail templates, signatures... Other ideas: A timeline, scripting support, being able to import MS Outlook emails, provide a nice backup format... Thanks for sharing ideas and suggestions!

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• Sending mail through local MTA while domain MX records point to Google Apps

  - by Assaf

  My domain's email is managed by Google Apps, so that domain users get Gmail and Calendar, etc. But I also want to be able to send applicative notifications to users outside the domain via email (e.g. "some commented on your post", and so on). However, if I try to send email through code I get blocked by Gmail after a few emails. I send marketing email through MailChimp, to minimize the risk of appearing as spam to my users (one-click unsubscribe, etc.). But I can't send applicative message in this way. I want to install a local MTA (my server runs Ubuntu), but I'm not sure what anti-spam measures I need to implement so that receiving MTAs don't think it's a spam server. What's stopping anyone from setting up a mail server and sending emails using my domain name? AFAIK it's the DNS records that show the MTA's address actually belongs to the domain. But my understanding of this is rather superficial, so someone please correct me if I'm wrong. But what sort of DNS configuration do I need to put in place so that I don't get blacklisted (assuming I don't actually spam anyone)? The MX records already point to Google, and I'd like to keep it this way. So do I just need to define an A record for my internal mail server? Should it show email as coming from a sub-domain, so as not to conflict with the bare domain being managed by google? Edit: Does the following SPF record make sense if I want email from my domain name to be sent by either google's servers or any server with a dns name ending with mydomain.com? "v=spf1 ptr mx:google.com mx:googlemail.com ~all" How should I set up reverse DNS for my server? If I have an A record that points mailsender.mydomain.com to my MTA's ip address, does it mean that reverse lookup will only allow emails sent from [email protected]?

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• Outlook conversation view and categories

  - by Greg Jackson

  At work, I tend to receive a couple of hundred emails a day. To keep from being overwhelmed, I have been using categories to sort and prioritize my mail messages. I auto-assign categories, then group by them: Code Reviews, To, CC, Distribution List/BCC. This means that, for example, a message that's explicitly to me will always show up higher in my inbox than one I get because I'm on a Distribution List. It's a huge time saver and it brings important emails to my attention much more quickly. Recently, the email threads I'm involved in have started to get quite long, and I'd like to be able to use conversation view, or at least sort by subject. Outlook, however, doesn't seem to support any (useful) combination of conversation view and categories. I've tried the following things without success: Grouping by category, then conversation view -- Outlook gives me an error (the grouping/sort combination is too complex). Using a custom view to group by conversation -- category doesn't show up as an option to sort by Grouping by category, then subject -- Getting closer, but the top subject is the first alphabetically, not the most recent Grouping by conversation, then category -- This works, but it doesn't do me much good, because the top conversation is the latest, without regard to what category it belongs to Is there a way for me to retain my category system or something similar while taking advantage of grouping related emails together? I've written Outlook plugins in the past, so even that's not too out there to serve as a proper solution.

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• Intermittent 5.7.1 email bounce to Exchange 2007

  - by Steve Kennaird

  My knowledge of Exchange isn't particularly great, so excuse me if some of the terminology I use isn't quite right. I'm primarily a web developer who's now responsible for a small business's network. We have a server running SBS 2008 and Exchange 2007. Generally, everything works well, emails are able to be sent to both internal and external domains without issue. We've only got ~20 users, Exchange is sitting on a single server. I use SendGrid to send emails generated by our externally hosted website to users in the office. Primarily, order notifications are sent to [email protected]. Without any pattern and less than once per week on average, an email to [email protected] will bounce back, and the logs on SendGrid detail the following error: 550 5.7.1 Unable to relay for [email protected] Either side of that failed delivery attempt, I'm able to send and receive emails to/from [email protected]. Having done some research, incorrect reverse DNS seems like it could be a cause of intermittent bounces like this. Having used nslookup, I have found that the reverse DNS doesn't map like it should, e.g. Office IP: 135.325.351.123 (made up IP, for example only) Domain: office.somedomain.com (made up, for example only) Reverse DNS: somedomain.gotadsl.co.uk (half made up) Could this be a cause? I'm sure that the IP address and the domain should map to each other. Also, it has been suggested to me that as the Exchange server is on a network with an ADSL connection, that could be a potential cause as the connection "goes up and down all day long". I don't have an opinion on this, as I don't have enough knowledge of Exchange/ADSL to form a reliable opinion. Can anyone offer any insight as to whether one or both are actually potential causes, or if there is another possible cause?

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• Including email, IMs, configs, etc. in documentation or notes

  - by Jason Antman

  The shop I work in is pretty laid-back. We're on a documentation kick, only because historically we've been very bad with it. We do a lot of our brainstorming in face-to-face meetings, and also do a lot of communication via IM in addition to email. While I'm usually pretty good about documentation and keeping copious lab notes, I just finished a build of a host and spent hours searching through IMs, emails, files on my workstation, etc. to pull out anything I missed in my lab notes, which formed a large amount of the basis for the internal documentation. Does anyone have any thoughts on, aside from manually saving things to a project directory, managing various data sources (especially email and IM) and tracking them on project basis? Ideally, I'd like an easy way to put copies of emails, IM logs, etc. into a project-specific directory on my workstation and then just have a cron job that syncs that up with a shared folder. This isn't really a candidate for anything more advanced, as the bulk of the data will be copies of configs, code, etc. Here are the big restrictions: Email is via a centralized Zimbra install, so nothing can happen server-side. My workstation is Linux. Aside from writing Pidgin and Thunderbird plugins that let me tag chats and emails as belonging to a project, and then copy them to the appropriate place... any thoughts? Suggestions? Thanks, Jason

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• IIS SMTP server (Installed on local server) in parallel to Google Apps

  - by shaharru

  I am currently using free version of Google Apps for hosting my email.It works great for my official mails my email on Google is [email protected]. In addition I'm sending out high volume mails (registrations, forgotten passwords, newsletters etc) from the website (www.mydomain.com) using IIS SMTP installed on my windows machine. These emails are sent from [email protected] My problem is that when I send email from the website using IIS SMTP to a mail address [email protected] I don’t receive the email to Google apps. (I only receive these emails if I install a pop service on the server with the [email protected] email box). It seems that the IIS SMTP is ignoring the domain MX records and just delivers these emails to my local server. Here are my DNS records for domain.com: mydomain.com A 82.80.200.20 3600s mydomain.com TXT v=spf1 ip4: 82.80.200.20 a mx ptr include:aspmx.googlemail.com ~all mydomain.com MX preference: 10 exchange: aspmx2.googlemail.com 3600s mydomain.com MX preference: 10 exchange: aspmx3.googlemail.com 3600s mydomain.com MX preference: 10 exchange: aspmx4.googlemail.com 3600s mydomain.com MX preference: 10 exchange: aspmx5.googlemail.com 3600s mydomain.com MX preference: 1 exchange: aspmx.l.google.com 3600s mydomain.com MX preference: 5 exchange: alt1.aspmx.l.google.com 3600s mydomain.com MX preference: 5 exchange: alt2.aspmx.l.google.com 3600s Please help! Thanks.

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• how to block spam email using Microsoft Outlook 2011 (Mac)?

  - by tim8691

  I'm using Microsoft Outlook 2011 for Mac and I'm getting so much spam I'm not sure how to control it. In the past, I always applied "Block Sender" and "Mark as Junk" to any spam email messages I received. This doesn't seem to be enough nowadays. Then I've started using Tools Rules to create rules based on subject, but the same spammer keeps changing subject lines, so this isn't working. I've been tracking the IP addresses they also seem to be changing with each email. Is there any key information I can use in the email to apply a rule to successfully place these spam emails in the junk folder? I'm using a "Low" level of junk email protection. The next higher level, "high", says it may eliminate valid emails, so I prefer not to use this option. There's maybe one or two spammers sending me emails, but the volume is very high now. I'm getting a variation of the following facebook email spam: Hi, Here's some activity you have missed. No matter how far away you are from friends and family, we can help you stay connected. Other people have asked to be your friend. Accept this invitation to see your previous friend requests Some variations on the subject line they've used include: Account Info Change Account Sender Mail Pending ticket notification Pending ticket status Support Center Support med center Pending Notification Reminder: Pending Notification How do people address this? Can it be done within Outlook or is it better to get a third party commercial software to plug-in or otherwise manage it? If so, why would the third party be better than Outlook's internal tools (e.g. what does it look for in the incoming email that Outlook doesn't look at)?

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• Postfix character encoding?

  - by Camran

  I use Postfix as a mailserver. I have Ubuntu OS. Then I use PHP to send emails. Problem is that none of my emails are encoded properly by a mailsoftware which my VPS provider uses. According to them, the problem lies with me. It is only the name field which isn't encoded properly. For example "Björn" becomes "Björn" in my emails. However, when I echo the $name, it outputs "Björn" which is correct. Also, gmail and hotmail does show it correctly. The strange part is that the "text" (the message itself) is encoded properly. I use the following for sending mail: $headers="MIME-Version: 1.0"."\n"; $headers.="Content-type: text/plain; charset=UTF-8"."\n"; $headers.="From: $name <$email>"."\n"; $name= iconv(mb_detect_encoding($name), "UTF-8//IGNORE//TRANSLIT", $name); //// I HAVE TRIED WITH AND WITHOUT THE LINE ABOVE, NO DIFFERENCE mail($to, '=?UTF-8?B?'.base64_encode($subject).'?=', $text, $headers, '[email protected]'); I have tried with and without the iconv line also, no luck. The last thing I can think of is POSTFIX, could there be a setting for character encoding there? Anybody knows?

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• Implementing emailing (bulk & event based) features for my website.

  - by Kabeer

  Hello. For my upcoming social networking website, I am looking for suggestions on the best way to implement emailing. Here are some of my requirements and constraints: Requirements: - Should be able to send emails based on events (new registrations, change password, etc.), promotions (advertisements based on user consent), bulk mails (newsletters), reminders (profile updates), etc. I hope I got the point through. - Should be able to process faults (incorrect email address, mail-box full, etc) - User initiated invites (inviting friends to connect) Constraints: - As of now I am looking at Godaddy for hosting. Subsequently I shall move to, may be Amazon Cloud. Godaddy seems to be excruciatingly conservative (not bad always) when it comes to the ability to send email. - My tests on Godaddy so far have been discouraging. There is limit to no. of emails I can send and sometimes if emails carries special characters it throws strange exceptions like there was a virus affected attachment (even though I hadn't attached a thing). The replies from Godaddy support have been equally funny. My intent is not to portray Godaddy as wrong but I am looking for a work-around that frees me from said constraints. I am looking for a mechanism / service that is either free of very cost effective. I wonder how other sites address this. Mine is a .Net / Windows based application.

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• Good Enough Failover Strategy for DNS / MySQL / Email

  - by IMB

  I've asked and read a lot questions regarding DNS failover but the more I read the more complicated it becomes, some people say it's good enough some say it isn't. No clear answers from what I read. I was wondering if we can set it straight once and for all, at least for the requirements of most websites out there. Right now let's assume the following: We don't need really need load-balancing, what we need is a failover solution. We are running a website based on LAMP on a VPS. We need to make sure that the Web Server, MySQL, Email are always accessible if not 99%. Basically here's my idea and questions about it: Web Server: We need at least one failover server (another VPS on a separate data center). Is DNS Failover via Round Robin good, if not, what's the best? And how do you exactly implement it? How do you make the files you upload/delete on Server A is also on Server B? MySQL: I've only read a brief intro to MySQL replication and I assume that I can replicate Server A to Server B and vice versa on the fly right? So just it case Server A fails and Server B is now running, it will continue to work and replicate to Server A when it becomes available. So in essence Server B is now the primary server, and will later on failover to Server A, should a failure happen again. Email: If we are gonna use DNS Failover, using webmail or relying on emails stored on the server is probably not a good idea right? Since some emails might be on Server A while some might be on Server B? I assume a basic email forwarder to a 3rdparty is good enough (like Gmail for example) to ensure all emails are kept in one place. Here's a basic diagram for a better picture: http://i.stack.imgur.com/KWSIi.png

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• Replacement for public folder workflow, I'm confused as to how sharepoint does it.

  - by RodH257

  For years Microsoft has been slowly phasing out public folders, perhaps exchange 2010 really is the LAST TIME they'll be shipped... I've heard sharepoint is the replacement, but I don't understand full, can someone give me an idea of how to replace this workflow? In our office, we have projects, they have a project number, ie 10353. Each job folder has a public folder, organized in a hierachy like Projects Year Folder Subfolders The main subfolder we use is for genera correspondence. When an email is received that relates to a project, it is dragged and dropped (or right click move to) a public folder. Adding public folder favourites for each user helps this. When an email is sent, we have a custom email form, which is the default email form, but with a project number field next to the subject line. When you enter the job number in there, it carbon copies our filing system in, which reads the job number and puts the email in the public folder for you. if you need to refer to emails, you go to public folder and find them there. This isn't the best with large jobs, but it works ok. Now, I have limited experience with sharepoint (well, WSS), we've used it to do some neat discussion boards/polls etc as an intranet site, but I haven't seen much of its integration with outlook. The great thing about our solution is how tightly it integrates with outlook which is exactly where the emails are. If you want to forward an old email, you go to public folder and forward it, simple. Any solution that replaces it should be at least as easy as this. Improvements we would like would be to have better searching of emails, better support in exchange (ie future version) and also, custom forms in outlook are being phased out (the VBA kind), so avoiding these would be good. Does sharepoint do this? or what solutions do this kind of thing?

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• Google Apps, SPF, softfail problem (validates with validation tools, but still softfails otherwise)

  - by mq.chen

  Hi, I guess this is probably a commonly asked and boring question but I'm really at a loss and I don't know what else to do. This might be a duplicate of other questions, but none of the solutions worked for me. I've Googled around and read just about anything I could find but I'm still puzzled as to why it doesn't work. The gist of my problem is that I have set-up Google Apps for a client of mine with the domain fintan.dk. Everthing works just excellent, except emails sent from *@fintan.dk (either with the Gmail web-interface or desktop client) to a non-Google Apps email gets a softfail (I have sent to my University email, an email hosted at MediaTemple and even Hotmail). The emails gets a pass when sent to a Google Apps or Gmail address though... (All emails from that domain are sent via email clients.) So this is what I have done so far: I've added the SPF record Google recommended (v=spf1 include:_spf.google.com ~all), waited several days hoping it would a DNS update delay problem. Now, three days later there is no change. I have verified the settings in the desktop clients several times. I have validated the records with validation tools like the SPF Query Tool, [email protected] and [email protected]. All of them validate and gives a pass, saying there shouldn't be a problem, but strangely there still is. So, I really don't know what else to do. Any help is very much appreciated. Thank you in advance!

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• mail server checklist..

  - by Jeff

  currently we ran into some issues with our mail server setup. im preparing a list of actions that we should enforce and use in order to maintain a proper email solution within our company. we have around 80 exchange users, and send mass emails out almost on a monthly bases to 20,000 + customers each time.. the checklist i currently have: 1) mcafee mxlogic 'cloud' anti-spam functionality for incoming message. 2) antivirus on each computer in company 3) antivirus on exchange and DNS servers 4) setup SPF record 5) setup DKIM 6) setup domainkey 7) setup senderID 8) submit spf to microsoft, yahoo, etc. for 'whitelist' purposes. 9) configure size limits for messages in exchange to safe numbers 10) i have 2 outside IPs for my email server, incase one gets blacklisted, switch to the backup. 11) my internet site rests on a different ip than the mail server 12) all mass emails for company sent through 3rd party company (listtrak.com) 13) setup domain alias, media, enews, and bounce for the 3rd party mass mail software. 14) verify the setup using [email protected] 15) configure group policy and our opendns.org account to prevent unwanted actions and website viewing mass emails: 1) schedule them to send different amounts at different times (1,000 at 10am, 1,000 at 4pm, 1,000 10am next day).. 2) setup user prefences, decide what they want to receive ect. ( there interests) 3) send a more steady flow of email, maybe 100 a week with top new products instead of 20,000k every other month.. if anyone has suggestions or additions/subtractions to this checklist they are greatly appreciated. thank you

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