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• Hotlinking images in Outlook emails

  - by Alexander Voglund

  I want to create an email with a signature that contains an external image. For example, I would like to always include my SuperUser flair in my signature like so: http://superuser.com/users/flair/53525.png This can be done if I insert an image and select the above source. The problem occurs when I copy the image and paste it into the body of a new email. Outlook creates an embedded version and breaks the link to the original email. How can an image be pasted into Outlook and NOT be embedded (ie: the link to the original image is maintained?)

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• Outlook express-2003 under RHEL 5 server

  - by Kumar P

  I am using RHEL 5 server as proxy server in Local network. Under server i have few windows machines. Now i want to configure Outlook express-2003 for send and receive mails in windows boxes, When i configure and test connections, It showing connection failed. In browser, internet working well. Without proxy, windows outlook express configure well in windows boxes. And working well. What you think about it and How can i solve this problem ? Please give clear steps to solve.

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• Move a Outlook 2010 Message to a Conversation

  - by Chris Dwyer

  Is there some way to move an e-mail message that Outlook 2010 has made a new conversation for into another conversation?

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• Domain Outlook user is asked for password every time despite checking the 'remember password' button

  - by MrVimes

  We have a windows 2003 domain. All users have roaming profiles. We have a couple of users who, when they log into outlook, are asked for their password every time, despite selecting the 'remember my password' option. Our email is externally hosted exchange email. I've tried several fixes found on google such as deleting 'protect' folder in the user's profile, and deleting protect key in the registry but none work. I tried storing the password in windows' password/credentials manager, didn't work. It happens on any PC the users log into so it's not a machine specific problem. Any ideas? OS is Windows XP pro. Outlook is 2007.

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• Outlook receives winmail.txt attachment instead of Excel, PowerPoint or Word attachments from Lotus

  - by Philippe

  Ok so the title pretty much says it all. We are offering a Hosted Exchange solution for our customer. Everything is working fine except for one customer complaining that he is receiving winmail.dat or winmail.txt attachments instead of the actual Word Excel or PowerPoint attachments he should be receiving, only when these messages come from a specific European senders, that is using Lotus Notes. I know that usually the problem is coming from Outlook senders to other mail clients, but this is not the first they inform me of this but I can't find anything on the matter so far. Has anyone ever gotten and solved this problem? If not, does anyone have any idea regarding this? I had solved this problem a few months ago, by upgrading Outlook to SP2 and then uninstalling it using the Service Pack removing tool of Microsoft. It seems that only the latest SP1 version could work but not the SP2. The problem is that now nothing is working at all. Thank you for your help, Philippe

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• Microsoft Outlook x Lotus Notes in enterprise environment

  - by Ladislav Mrnka

  I'm working in company (several thousands client computers) using tools like MS Outlook + Exchange + Sharepoint + Communication server. Now our mother company shared the idea that everything should be moved to IBM Lotus Notes + Domino. The reason for this is that Outlook based solution is too expensive (it is the official statement even they don't want to replace MS Office yet). Other reason probably is that they received a lot of licences for Lotus when they bought IBM servers to new data center. My question is: Is this reasonable change or is it just some management game and IBM's marketing? Will it really save money? Other question: Is Lotus better then MS solution? This is serious question, it is not mentioned to open any kind of flame war. I just don't believe the decission and I have never used Lotus tools.

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• Offline Outlook 2007 global address book slow to update

  - by munrobasher

  Outlook 2007 talking to an Exchange 2007 server. Usual set-up of personal contacts and a site wide global address book. Distribution lists are often created by IT in the global address book but it sometimes takes days for them to appear in the local offline copy. Performing a manual download of the address book doesn't help. Problem doesn't occur with non-offline mode of Outlook 2007. Any ideas? Server or client side issue? Cheers, Rob.

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• Microsoft Outlook 2007 Plain Text/HTML message behaviour?

  - by goldenmean

  I use MS Outlook as email client. When I receive email from certain email addresses(sender within my company/domain itself), and I use the reply button option to reply it, all the menus like - Font type, Font size, Text color, Bold, Italics, Text indentation, Bullets, numbering, are disabled. It doesn't allow me to use any of the above features. This happens only for some email id's where I receive mail from. Not all. Then when I checked in the message properties, it was Plain Text , rather than HTML. But shouldn't outlook allow me the formatting of the messages I reply/compose based on My settings which are HTML? How can I enable to have Rich text formatting enabled while I reply to a text mail?

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• Disable creation of appointment when typing into Outlook calendar

  - by Alexander L. Belikoff

  Outlook (both 2010 and 2007) has a "feature" that creates an appointment if I type some text while the calendar window has focus. This keeps biting me every now and then when I erroneously have focus on the calendar window and start typing. To me, this feature is twice as annoying: There is no easy way to escape out of it - I end up using mouse to select the newly created bogus event and then to delete it. Sometimes, if the focus is on an already existing event, such spurious typing changes the text without an easy way to undo. Question: is there a way to make Outlook stop creating/modifying events upon typing, forcing me instead to double click an event or Ctrl-N in order to process my input?

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• Outlook 2010 exchange setup prompts for [email protected] rather than [email protected]

  - by Force Flow

  We use a hosted exchange service. When users want to set up Outlook 2010 to access their account, they open Outlook and run through the configuration steps. Autodiscover is enabled, and in the user's active directory profile, their email address is in the email field. However, when the configuration process reaches a point where they are prompted for their email account's username and password, their active directory username is filled in by default instead of their email address. Is there a way to fix that? Users get confused and try to enter their email password over and over again and wonder why it doesn't work (and completely miss/ignore the "use another account" button even though they have instructions right in front of them). I'm also using the Office 2010 ADM's in group policy, but I haven't yet seen an option to specify what gets auto-populated in that windows security prompt.

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• Autofill Outlook 2010 Subject Line

  - by Eric

  Hi - I am hoping someone can tell me how to set a consistent subject line in Outlook 2010, if there is a way. I am trying to find out for a client of mine and I do not have 2010 so cannot even test it but will send info to him to hopefully set up. Thanks! FYI - What I have done in the past, before he upgraded, was set up a link on a toolbar with a hyperlink that contains a blank email address but with a subject entered - do you know if this will work in Outlook 2010? Thanks Eric

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• Parallel installation of Office 2003 and Outlook 2010

  - by Marcel Janus

  we have a customer who is not willing to move from Office 2003 to Office 2010 but he now wants to use Office 365. As you know is Office 365 not compatible with Outlook 2003. Now he asked me if it's possible to buy and install Outlook 2010 and keep the rest as it is. I only found some guides for parallel installation of Office 2007 and Office 2010. So my question is if this solution will work. Or are there any issues known?

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• Outlook Security Alert following Exchange 2007 upgrade to SP2

  - by desiny

  Following an update to Exchange 2007 sp2 (yes I know very belated) I have an issues when logging onto Outlook. I see the below message... I also had a simlar issues with web access and as I am at home with IIS, this was easily solved. However I did notice that the server contains a number of keys for autodiscover.mycompamy.com, exchange.mycompamy.com etc and it seems that the SP2 upgraded didnt know how to deal with this. As I have a wildcard ssl, I think it would be prudent to remove all other certificates, however in order to stop the nag when opening outlook - what can I do?

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• Baffling Exchange 2010 issue , Outlook 2003

  - by Nick Weber

  Recently we upgraded from Exchange 2003 to Exchange 2010. The Exchange 2003 server is still up and active with a handful of users still there we are planning on migrating. Also we have mobile devices and a Blackberry BES server setup publishing to Exchange 2010 public folders free busy. The unfortunate issue is majority of our clients are still Outlook 2003. The issue seems to be hit and miss but sometime clients cannot view other client’s calendars. They get (cannot refresh free/busy) when they add another user and check their available times. This is also true with booking resources (conference rooms) . One thing we noticed is that the Blackberry BES seems to have created its own free/busy folders, so we have some users who use the BES on free/busy folder and other users who don’t use the BES on other free/busy folders. If any of the clients log-in via “Exchange 2010” web-access or with a Outlook 2007 client they can view the calendaring just fine. Thanks for your help Nick @Toshana

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• Custom one-key keyboard shortcuts in Outlook 2010?

  - by cksubs

  I'm a gmail junkie, and one of my favorite features is the keyboard shortcut "a" inside an email to archive the message. I can't remember if that was the default or if I set it to such a quick little keypress, but by now it's totally ingrained in my memory. I'm setting up Outlook 2010 for work, and set up a similar "quick step" to archive, mark as read, and mark as complete any email. It would be great, except for keyboard shortcuts they only give the option for "CTRL + SHIFT + 1" and other number key options. With a keyboard shortcut that convoluted, I'm not going to remember it and might as well just reach for my mouse. Is there any way to set custom keyboard shortcuts for Outlook 2010? I want one-key shortcuts, not 3-keys-at-once!

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• task manager for iphone that supports outlook syncing

  - by Armi

  Does anyone know of a task manager for iphone that supports outlook syncing?

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• Disabling keyboard churtcuts in Entourage/Outlook

  - by warren

  Is it possible to disable keyboard shortcuts (especially for "Send") in Microsoft Entourage (Mac OS X) and/or Outlook (Windows)?

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• Outlook displaying sender incorrectly

  - by Devnull

  In one user mailbox anything sent from any distribution list in our domain shows up as being from 'System Administrator'. It only happens when they are viewing the inbox using outlook (OWA is not affected), and its persisted across computers (though it did not happen immediately). When other users view the inbox from their outlook install (ie open users folder), everything appears as normal. Other folders are not affected. if a message is moved into a subfolder, the sender displays properly. Because of the persistence, and it only affecting one user, I suspect some user behavior is causing this, but i cannot determine what. Ive checked the contact list, and its not that.

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• automatic reply rule within Outlook

  - by jherlitz

  My plan is to add a automatic reply to all incoming emails for a exchange mailbox. I created a rule that would check all incoming and created the template reply. Created it so it would match a server rule so outlook would not have to be open. If I send an email from my work account on the same exchange server, it works and sends the reply I created. With outlook open or closed. However, when I send email from outside the company, (my personal email), it does not get a reply. What the heck is going on there? I think the issue is within the selection of who the email is too. I have tried "only to me" "where my name is in TO or CC" as well as "sent to people or distribution list". So any ideas of why this isn't working. I thought this question was a super user question as appose to server fault. Thank you,

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• How To: Transfer Categories in Outlook 2007 from One Installation to Another Using Google Sync

  - by nicorellius

  I use Outlook 2007 for email. I also happen to use the categories for organizing my mail. This function is cool, because you can use keyboard shortcuts that make categorizing mail quick and easy. The problem I am having is that, since I use Google Apps Sync at home and at work, I can't seem to figure out how to transfer the existing category assignments that I spent months creating at work. As my email comes and goes, I assign this and that, with thousands of messages all belonging to specific categories. When I finally installed and started using Google Apps Sync at home, the synchronization process works great, but all my messages are blank, i.e., don't have the color categories I assigned at work. What's worse, I actually changed computers at work, and now am facing the same problem on the new workstation. Using: Windows XP Pro, Outlook 2007, Google Apps. Anyone run into this and find a solution?

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• Disabling keyboard shortcuts in Entourage/Outlook

  - by warren

  Is it possible to disable keyboard shortcuts (especially for "Send") in Microsoft Entourage (Mac OS X) and/or Outlook (Windows)?

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• Outlook 2007 disconnecting after sending email to specific email

  - by Michael

  So when a user emails another tech in my domain they get the prompt for username/password as though they got disconnected. I have not seen any issues in the event logs, tried deleting the email address from his auto correct, ran Outlook in safe mode and searched online as well. I am kind of lost. Checked the event logs on the exchange server as well in the security and still nothing. Exchange 2010, Client OS: Vista x64, Outlook 2007. Thanks!

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• Outlook 2010 reminders keep popping up even if closed

  - by LapplandsCohan

  Today when I got to work and started my computers I got a event reminder for my last events last friday. I closed the reminder, but perhaps 10 minutes later it pops up again, and another 10 minutes later it popped up yet again. As the day is passing all my reminders for this day is added to the list of reminders that keep popping up 10 minutes after that they are closed. I've tried both the repair function in Windows Control Panel -- E-mail and the scanpst.exe program, but none of them solved the problem. I've tried outlook.exe /cleansniff and outlook.exe /cleanreminders, but that didn't help either. Reading on the net there seem to be some reports with this for reoccuring calendar events, but my affected events are one-timers. How can I get the closed reminders to stay closed? Update: I noticed that I have 282 drafts of the meetings that I keep getting reminders of.

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• Outlook 2003 attachment section disappearing

  - by Pitto

  When I open a received mail my attachments "disappear". If I restart the application my attachments are there once again. After opening 4 - 6 email the problem is back there and I have to open / close the app again. I use windows 7 32bit professional and sp3 outlook 2003. In the 1st pic you can see the problem... In the 2nd one I've just quit outlook and opened it again (same email). Any hints?

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• Outlook 2010 search stopped working with Exchange 2007

  - by Steve Hiner

  The quick search feature in Outlook 2010 used to work fine. We switched the computers over from a workgroup so that they are on the domain with our new server. We then copied all the email from the old PST file into the new Exchange based folders. Since we did that 3 of the 4 computers can't search email using Outlook's awesome search boxes. One of them works perfectly fine. Any idea what might have happened? There are only 5 users on the network and it's a pretty burly server for such a small network, I can't imagine the server is still indexing their mail. Is the quick search something that has to be turned on or might it be related to the permissions change from a non-domain user to a standard domain user?

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